<strong>CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: December 8, 2009
1. Call to order 7:00 PM Lucas Area Community theater
2. Open Budget Hearing
3. Reading and approval of minutes from the November 10,2009 regular Council meeting and the minutes of the November 23, 2009 Special meeting.
4. Others bringing business before the Council:
5. Citizens bringing business before the Council:
6. Old Business
a. Christmas Party
b. Rest Home Building updates - upkeep and winterization
c. Approve Library Board Appointments
7: New Business
a. Approve the amendment to the 2009 Budget - Industrial Fund
b. Approve the GAAP Resolution 09-06
c. Liquor licenses - Troy's & Linda's
d. Gudenkauf & Malone letter of Commitment
e. Additional help in December
f. Review Utilities rates
8. Monthly reportfrom employees:
a. Gary Bretz, b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz
f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee reports: Utilities, personnel, Streets, Parks, Industrial Development
12. Executive Session - Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Friday, December 4, 2009
Monday, November 30, 2009
Council Minutes: November 10, 2009 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 10, 2009
7:00 PM
Mayor: David Urban
COUNCIL MEMBERS: Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES:Kay Mettlen, James Rezabek, Gary Ward, Gary Bretz, and Bill Harlow
CITIZENS PRESENT: Tammy Hower, Jennifer Bates, Carolyn Idhe, Doug Hickman, and Kristi Mettlen
7:04 PM Mayor David Urban called the November 10, 2009 Regular Meeting of the Lucas City Council to order, Sheree Herold moved o approve the ninutes of October 13, 2009 regular Council meeting, Kenny Cain seconded the motion. Motion carried 3 yes votes.
7:05 PM Carolyn Idhem representing the Lucas Library shared results of a survey of Library patrons that was conducted by the Central Kansas Library System. Kristi Mettlen informed the Council that they are to approve members appointed to the Library Board. Mayor David Urban said they could be approved in April when all the City appointments are made. There is one vacancy on the Library Board at this time. Mayor Urban asked to have a list of Board members as well as the name of a person to fill the vacancy and the appointments will be put on the agenda for the December 8, 2009 meeting.
7:09 PM City Attorney Ken Cole arrived at the meeting. Lynn Schneider was unable to attend the meeting so Council was asked to look over the Chamber of Commerce's third quater report that was included in the packets.
7:16 PM Carolyn Idhe left the meeting. Approval of the interconnection agreement with the Kansas Power Pool was discussed.
7:18 PM Kristi Mettlen left the meeting. The agreement with the Kansas Power Pool needs to be signed before the City of Lucas begins taking power from the Kansas Power Pool on January 1, 2010. The interconnection agreement states that if the City of Lucas shuts down our meters we are to inform Western Electric and if they shut down power they are to notify us. Attachment three of the agreement concerns payment to Western Electric for upkeep of prior equipment. The Kansas Power Pool is in negotiation with Western Electric over attachment three. If an agreement can not be made the Kansas Power Pool will take the matter before the Kansas Corporation Commission for arbitration. Mayor David Urban asked City Attorney Ken Cole to give advice on signing. Approval was tabled until later in this meeting.
7:38 PM Trent Leach asked what the Council wanted to do about winterizing the Golden Living Center property. Council concensus was to turn the heat down 50 degrees and drain the water from the hot water lines that are located in the ceilings. The property has been shown several times since the last meeting. Gary Ward has been instructed in operation of the generator. Kenny Cain moved to purchase a battery for the generator. Sheree Herold seconded the motion. Motion carried 3 yes votes. trent Leach moved to designate the Golden Living building as an emergency preparedness shelter for the City of Lucas. Kenny Cain seconded the motion, Motion carried 3 yes votes.
7:53 PM Tammy Hower informed the Council that the Corps of Engineers might take cats and Mayor David Urban said he would take cats at his farm. Council would like to inform the owners of the cats that they will be trapped and relocated. City Treasurer, Kay Mettlen told the Council that the Hays Humane Society will take cats at a cost of $50 per cat. Russell Veterinary Clinic will take cats to relocate at a cost of $6.00 per day to board, or a charge of $15 to euthanise them.
7:56 PM Mayor David Urban asked the Council to hold off discssion on the sidewalk ordinance until spring to give the Council time to consider the possibility of offering a proposal of assistance between the City and property owners to do sidewalk repairs.
8:07 PM Doug Hickman left the meeting. Discussion on utility hookups and connection charges is tabled until next meeting. Hanger leases will be sent for renewal December 1, 2009. There will be no change in the $25.00 yearly lease charge.
8:09 PM Council concensus was to have a Christmas Party. Mayor Urban will bring several possible dates and plans to the December 8, 2009 meeting.
8:11 PM Sheree herold moved to sign the agreement to purchase the three transformers from Western Electric exempting paragraph 8. Kenny Cain seconded the motion carried 3 yes votes.
8:20 PM Katrina Woelk of Gudenkauf and Malone will prepare an amendment to the 2009 budget Industrial Fund, Council will continue this meeting on Navember 20, 2009 to review the proposed amendment. A public budget hearing will be held before the December 8, 2009 Council Meeting.
8:25 PM Employee Evaluations will be held on November 23, 2009.
8:00 PM Trent Leach moved to have the Mayor sign the Russell County Road agreement. Sheree Herold seconded the motion. Motion carried 3 yes votes.
8:28 PM Gary Bretz will check the battery on the generator before a new battery is purchased and will put inspection of the generator on a list of items that are inspected the forst of each month.
8:29 PM James Rezabek informed the Council that a State Inspector was here and checked the wells and the nitrate plant. Cleaning and painting has been done that was suggested during inspection. A cabibinet is needed to put spare parts in at the nitrate plant. Mayor david Urban will contact the inspector about the cabinet.Flow meters at the City wells were inspected and all meet State requirements. James Rezabek also informed the Council of new regulationg that are required for water sampling. A truck load of salt for the brine tank will be ordered
soon. Mayor David Urban asked if any information had been gathered about adding fresh water to the residue at the nitrate plant to reduce the buildup of calcium bicarbonate in the sewer lines. James rezabek said he has been trying to contact the company that installed ourt system for their opinion and solution to the problem. Bill Harlow said we nweed to contact Downs and see what the cost was to make changes to heir system, Kenny Cain noved that ?Gary Bretz and James Rezabel take as many vacation days as they can before the first of the year and top pay them for their carry over days, Sheree Herold seconded . Motion carried 3 yes votes.
8:48 PM Gary Ward yold the council he has a pump at the lift station and aackup pump has been ordered. They have completed the Wye system and have been doing work at the nitrate plant.
8:49 PM Bill Harlow said there are some poles left to be set and replaced and some cutouts to be installed for the Wye system. Western Electric made the necessary change overs to disconnect the three transformers at the electric sub-staton and connect the single large transformer. Lightening arrestors have been ordered for the transformer, they should be here by November 24, 2009.
8:24 PM Kay Mettlen reported that Russell County Econoic Development asked that the City Clerk, Mayor and Council members attend the County Commissioners meeting on Monday November 16, 2009 regarding the 2010 census. Kansas Statute requires persons wanting to be notified of upcoming council meetings must make the request in writing each year. Sign up sheets will be available at the City Office. Wilson Communications left information regarding phone service.
8:55 PM Trent Leach moved to approve the Interconnection Agreement eith Western Electric in principlem subject tom and agreement of the various changes set forth in attachments one and three, to the proposed agreement. Kenny Cain seconded the motion. Motion carried 3 yes votes.
9:01 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 3 yes votes. Gary Bretz and Gary Ward said an inspection of the bucket truck resulted in a recommendation that the hydraulic oil be changed. They will check on pricing.
9:04 PM Kenny Cain had no report. Trent Leach has talked to Larry Hight and they have decided to wait till spring and warmer weather to do street work. Sheree Herold had no report on parks.
9:05 PM Kenny Cain moved to adjourn and reconvene the meeting at 7:00 PM on November 20th at the Civic Center, Trent Leach seconded the motion. Motion carried 3 yes votes.
LUCAS CIVIC CENTER
November 10, 2009
7:00 PM
Mayor: David Urban
COUNCIL MEMBERS: Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES:Kay Mettlen, James Rezabek, Gary Ward, Gary Bretz, and Bill Harlow
CITIZENS PRESENT: Tammy Hower, Jennifer Bates, Carolyn Idhe, Doug Hickman, and Kristi Mettlen
7:04 PM Mayor David Urban called the November 10, 2009 Regular Meeting of the Lucas City Council to order, Sheree Herold moved o approve the ninutes of October 13, 2009 regular Council meeting, Kenny Cain seconded the motion. Motion carried 3 yes votes.
7:05 PM Carolyn Idhem representing the Lucas Library shared results of a survey of Library patrons that was conducted by the Central Kansas Library System. Kristi Mettlen informed the Council that they are to approve members appointed to the Library Board. Mayor David Urban said they could be approved in April when all the City appointments are made. There is one vacancy on the Library Board at this time. Mayor Urban asked to have a list of Board members as well as the name of a person to fill the vacancy and the appointments will be put on the agenda for the December 8, 2009 meeting.
7:09 PM City Attorney Ken Cole arrived at the meeting. Lynn Schneider was unable to attend the meeting so Council was asked to look over the Chamber of Commerce's third quater report that was included in the packets.
7:16 PM Carolyn Idhe left the meeting. Approval of the interconnection agreement with the Kansas Power Pool was discussed.
7:18 PM Kristi Mettlen left the meeting. The agreement with the Kansas Power Pool needs to be signed before the City of Lucas begins taking power from the Kansas Power Pool on January 1, 2010. The interconnection agreement states that if the City of Lucas shuts down our meters we are to inform Western Electric and if they shut down power they are to notify us. Attachment three of the agreement concerns payment to Western Electric for upkeep of prior equipment. The Kansas Power Pool is in negotiation with Western Electric over attachment three. If an agreement can not be made the Kansas Power Pool will take the matter before the Kansas Corporation Commission for arbitration. Mayor David Urban asked City Attorney Ken Cole to give advice on signing. Approval was tabled until later in this meeting.
7:38 PM Trent Leach asked what the Council wanted to do about winterizing the Golden Living Center property. Council concensus was to turn the heat down 50 degrees and drain the water from the hot water lines that are located in the ceilings. The property has been shown several times since the last meeting. Gary Ward has been instructed in operation of the generator. Kenny Cain moved to purchase a battery for the generator. Sheree Herold seconded the motion. Motion carried 3 yes votes. trent Leach moved to designate the Golden Living building as an emergency preparedness shelter for the City of Lucas. Kenny Cain seconded the motion, Motion carried 3 yes votes.
7:53 PM Tammy Hower informed the Council that the Corps of Engineers might take cats and Mayor David Urban said he would take cats at his farm. Council would like to inform the owners of the cats that they will be trapped and relocated. City Treasurer, Kay Mettlen told the Council that the Hays Humane Society will take cats at a cost of $50 per cat. Russell Veterinary Clinic will take cats to relocate at a cost of $6.00 per day to board, or a charge of $15 to euthanise them.
7:56 PM Mayor David Urban asked the Council to hold off discssion on the sidewalk ordinance until spring to give the Council time to consider the possibility of offering a proposal of assistance between the City and property owners to do sidewalk repairs.
8:07 PM Doug Hickman left the meeting. Discussion on utility hookups and connection charges is tabled until next meeting. Hanger leases will be sent for renewal December 1, 2009. There will be no change in the $25.00 yearly lease charge.
8:09 PM Council concensus was to have a Christmas Party. Mayor Urban will bring several possible dates and plans to the December 8, 2009 meeting.
8:11 PM Sheree herold moved to sign the agreement to purchase the three transformers from Western Electric exempting paragraph 8. Kenny Cain seconded the motion carried 3 yes votes.
8:20 PM Katrina Woelk of Gudenkauf and Malone will prepare an amendment to the 2009 budget Industrial Fund, Council will continue this meeting on Navember 20, 2009 to review the proposed amendment. A public budget hearing will be held before the December 8, 2009 Council Meeting.
8:25 PM Employee Evaluations will be held on November 23, 2009.
8:00 PM Trent Leach moved to have the Mayor sign the Russell County Road agreement. Sheree Herold seconded the motion. Motion carried 3 yes votes.
8:28 PM Gary Bretz will check the battery on the generator before a new battery is purchased and will put inspection of the generator on a list of items that are inspected the forst of each month.
8:29 PM James Rezabek informed the Council that a State Inspector was here and checked the wells and the nitrate plant. Cleaning and painting has been done that was suggested during inspection. A cabibinet is needed to put spare parts in at the nitrate plant. Mayor david Urban will contact the inspector about the cabinet.Flow meters at the City wells were inspected and all meet State requirements. James Rezabek also informed the Council of new regulationg that are required for water sampling. A truck load of salt for the brine tank will be ordered
soon. Mayor David Urban asked if any information had been gathered about adding fresh water to the residue at the nitrate plant to reduce the buildup of calcium bicarbonate in the sewer lines. James rezabek said he has been trying to contact the company that installed ourt system for their opinion and solution to the problem. Bill Harlow said we nweed to contact Downs and see what the cost was to make changes to heir system, Kenny Cain noved that ?Gary Bretz and James Rezabel take as many vacation days as they can before the first of the year and top pay them for their carry over days, Sheree Herold seconded . Motion carried 3 yes votes.
8:48 PM Gary Ward yold the council he has a pump at the lift station and aackup pump has been ordered. They have completed the Wye system and have been doing work at the nitrate plant.
8:49 PM Bill Harlow said there are some poles left to be set and replaced and some cutouts to be installed for the Wye system. Western Electric made the necessary change overs to disconnect the three transformers at the electric sub-staton and connect the single large transformer. Lightening arrestors have been ordered for the transformer, they should be here by November 24, 2009.
8:24 PM Kay Mettlen reported that Russell County Econoic Development asked that the City Clerk, Mayor and Council members attend the County Commissioners meeting on Monday November 16, 2009 regarding the 2010 census. Kansas Statute requires persons wanting to be notified of upcoming council meetings must make the request in writing each year. Sign up sheets will be available at the City Office. Wilson Communications left information regarding phone service.
8:55 PM Trent Leach moved to approve the Interconnection Agreement eith Western Electric in principlem subject tom and agreement of the various changes set forth in attachments one and three, to the proposed agreement. Kenny Cain seconded the motion. Motion carried 3 yes votes.
9:01 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 3 yes votes. Gary Bretz and Gary Ward said an inspection of the bucket truck resulted in a recommendation that the hydraulic oil be changed. They will check on pricing.
9:04 PM Kenny Cain had no report. Trent Leach has talked to Larry Hight and they have decided to wait till spring and warmer weather to do street work. Sheree Herold had no report on parks.
9:05 PM Kenny Cain moved to adjourn and reconvene the meeting at 7:00 PM on November 20th at the Civic Center, Trent Leach seconded the motion. Motion carried 3 yes votes.
Wednesday, November 18, 2009
Council Minutes: October 13, 2009 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 13, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Gary Ward, Gary /bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Tresa Finch, Jennifer Bates, Jessica Rhudolph
7:04 PM Mayor David Urban called the October 13, 2009 regular meeting of the Lucas City Council to order. Coouncil Member Sheree Herold moved that an Executive Session be added to discuss non-elected personnel - job preformance as item 5-H. Alvin Barta seconded. Motion carried 5 yes votes. Alvin Barta moved to approve the minutes of the September 3, 2009 Special Meeting and the September 8, 2009 Regular Meeting of the City Council. Sheree Herold seconded. Motion carried 5 yes votes.
7:05 PM Citizen Doug Hickman asked about rumors of the school joining with the Sylvan District. Mayor David Urban said there is to be a regularly scheduled meeting of the 407 School Board on Monday October 19, 2009 in Lucas. The School Superintendent will present information on school funding and operating costs and the public is encouraged to attend.
7:13 PM The letter from Ron Alexander regarding the American's with Disabilities Act was discussed. As improvements are made to sidewalks and curbs ADA requirements are implemented. Mayor David Urban said we would contact Michael Svaty about costs of making handicap accessible cuts in some of the curbs on Main Street. Further discussion will carry over to a future meeting.
7:19 PM The insurance adjustor inspected the roof at the Golden Living Facility and found no damage.
7:21 PM Kansas Power Pool interconnection agreement. The Council asked City Attorney Ken Cole to review the document before signing. Ken Cole would like Bill Harlow to look it over as well. Signing the document was tabled, a Special Meeting may be needed for signing the agreement.
7:26 PM Concerns have been voiced by citizens regarding the cat population. Mayor Urban instructed City Attorney Ken Cole to review the current ordinance regarding cats and report back to the Council on updates that are needed. The City Crew is instructed to set traps in areas where there seems to be the heavest cat populations and relocate strays.
7:36 PM Attorney Ken Cole was instructed to get a copy of a more recent Ordinance on Sidewalk regulations to Council Members. Mayor Urban will look into the possibility of cost sharing for sidewalk repairs.
7:40 PM Mayor David Urban will review Ordinance #374 concerning utility connection fees for rental properties.
7:49 PM City Clerk Julie Bretz was asked to gather additional information about the Collection Bureau of Kansas as a means for collecting of unpaid bills.
7:53 PM Tammy Seirer moved and Trent Leach seconded a motion to send City Clerk Julie Bretz to her third year of City Clerk's School at a cost of $460 for the school and $400 for motel and meals. Motion carried 3 yes vote. Kenny Cain and Alvin Barta voted no on the motion.
8:00 PM Council noted that Blue Cross/Blue Sheild will be going up $56.57 per employee per month. Sheree Herold moved to enter a 20 minute Executive Session to discuss job preformance of non-elected personnel. Kenny Cain seconded the motion. Motion carried. Gary Bretz was asked to remain.
8:20 PM Council exited Executive Session, no action was taken. Gary Bretz reported an inspection of City fire extinguishers wil be done soon. He asked if he was to inspect the extinguishers at the Rest Home. Council concensus was to not inspect them at this time. Gary ward said work is continuing on the conversion to the Wye system and on Wednesday the 21st there will be extra crews here to assist and the final shut down will take place. James Rezabek said that the large cracks on the streets that were scheduled to be sealed this fall were ready for the County to chip seal and that chip sealing should take care of the smaller cracks. Trent Leach was asked to contact the County to see if they are still planning to come this fall or if they want to wait till it warms up next spring. Tammy Seirer moved to send Julie Bretz and James Rezabek to the emergency preparedness class on water systems in Russell on October 15, 2009. The class is free and James will get 5 hours credit toward his water certification. Kenny Cain seconded the motion, Motion carried 5 yes votes.
8:42 PM Kay Mettlen reported she has been contacting citizens about the electrical shut down on October 21st.
8:43 PM Bills were presented for payment. The Council questioned the bill for "scrubs in a bucket". It was explained they are toweletts with degreaser to use at job sites when water is not available. The bill for street signs was questioned, It was reported that a schedule has been set up to replace necessary signs so many per month until the job is cmpleted. The line jetting at the nitrate plant was questioned. James Rezabek was told to look into other systems like ours to see if they have encountered problems with them and how they were dealt with. Alvin Barta moved to approve payment of the bills. Tammy Seirer seconded. Motion carried 5 yes votes.
8:52 PM Kenny Cain gave a report on the League of Municpalities Annual Conference in Topeka. Tammy Seirer and Trent Leach had no report. Sheree Herold asked if any bids had been received for the baseball field awning. Alvin Barta had no report.
8:55 PM Alvin Barta moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
October 13, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Gary Ward, Gary /bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Tresa Finch, Jennifer Bates, Jessica Rhudolph
7:04 PM Mayor David Urban called the October 13, 2009 regular meeting of the Lucas City Council to order. Coouncil Member Sheree Herold moved that an Executive Session be added to discuss non-elected personnel - job preformance as item 5-H. Alvin Barta seconded. Motion carried 5 yes votes. Alvin Barta moved to approve the minutes of the September 3, 2009 Special Meeting and the September 8, 2009 Regular Meeting of the City Council. Sheree Herold seconded. Motion carried 5 yes votes.
7:05 PM Citizen Doug Hickman asked about rumors of the school joining with the Sylvan District. Mayor David Urban said there is to be a regularly scheduled meeting of the 407 School Board on Monday October 19, 2009 in Lucas. The School Superintendent will present information on school funding and operating costs and the public is encouraged to attend.
7:13 PM The letter from Ron Alexander regarding the American's with Disabilities Act was discussed. As improvements are made to sidewalks and curbs ADA requirements are implemented. Mayor David Urban said we would contact Michael Svaty about costs of making handicap accessible cuts in some of the curbs on Main Street. Further discussion will carry over to a future meeting.
7:19 PM The insurance adjustor inspected the roof at the Golden Living Facility and found no damage.
7:21 PM Kansas Power Pool interconnection agreement. The Council asked City Attorney Ken Cole to review the document before signing. Ken Cole would like Bill Harlow to look it over as well. Signing the document was tabled, a Special Meeting may be needed for signing the agreement.
7:26 PM Concerns have been voiced by citizens regarding the cat population. Mayor Urban instructed City Attorney Ken Cole to review the current ordinance regarding cats and report back to the Council on updates that are needed. The City Crew is instructed to set traps in areas where there seems to be the heavest cat populations and relocate strays.
7:36 PM Attorney Ken Cole was instructed to get a copy of a more recent Ordinance on Sidewalk regulations to Council Members. Mayor Urban will look into the possibility of cost sharing for sidewalk repairs.
7:40 PM Mayor David Urban will review Ordinance #374 concerning utility connection fees for rental properties.
7:49 PM City Clerk Julie Bretz was asked to gather additional information about the Collection Bureau of Kansas as a means for collecting of unpaid bills.
7:53 PM Tammy Seirer moved and Trent Leach seconded a motion to send City Clerk Julie Bretz to her third year of City Clerk's School at a cost of $460 for the school and $400 for motel and meals. Motion carried 3 yes vote. Kenny Cain and Alvin Barta voted no on the motion.
8:00 PM Council noted that Blue Cross/Blue Sheild will be going up $56.57 per employee per month. Sheree Herold moved to enter a 20 minute Executive Session to discuss job preformance of non-elected personnel. Kenny Cain seconded the motion. Motion carried. Gary Bretz was asked to remain.
8:20 PM Council exited Executive Session, no action was taken. Gary Bretz reported an inspection of City fire extinguishers wil be done soon. He asked if he was to inspect the extinguishers at the Rest Home. Council concensus was to not inspect them at this time. Gary ward said work is continuing on the conversion to the Wye system and on Wednesday the 21st there will be extra crews here to assist and the final shut down will take place. James Rezabek said that the large cracks on the streets that were scheduled to be sealed this fall were ready for the County to chip seal and that chip sealing should take care of the smaller cracks. Trent Leach was asked to contact the County to see if they are still planning to come this fall or if they want to wait till it warms up next spring. Tammy Seirer moved to send Julie Bretz and James Rezabek to the emergency preparedness class on water systems in Russell on October 15, 2009. The class is free and James will get 5 hours credit toward his water certification. Kenny Cain seconded the motion, Motion carried 5 yes votes.
8:42 PM Kay Mettlen reported she has been contacting citizens about the electrical shut down on October 21st.
8:43 PM Bills were presented for payment. The Council questioned the bill for "scrubs in a bucket". It was explained they are toweletts with degreaser to use at job sites when water is not available. The bill for street signs was questioned, It was reported that a schedule has been set up to replace necessary signs so many per month until the job is cmpleted. The line jetting at the nitrate plant was questioned. James Rezabek was told to look into other systems like ours to see if they have encountered problems with them and how they were dealt with. Alvin Barta moved to approve payment of the bills. Tammy Seirer seconded. Motion carried 5 yes votes.
8:52 PM Kenny Cain gave a report on the League of Municpalities Annual Conference in Topeka. Tammy Seirer and Trent Leach had no report. Sheree Herold asked if any bids had been received for the baseball field awning. Alvin Barta had no report.
8:55 PM Alvin Barta moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.
Thursday, September 10, 2009
Council Minutes: September 8, 2009 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
September 8, 2009
7:oo PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer,and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Bill Harlow, Gary Ward, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Alicia Seirer, Tammy Hower, Tresa Finch, Jennifer Bates
7:01 PM Mayor David Urban called the September 8, 2009 regular meeting of the Lucas City Council to order. Minutes of the August 11, 2009 were corrected. Kenny Cain moved to approve the minutes as corrected. Avin Barta seconded the motion. Motion carried 4 yes votes. There were no persons bringing business before the Council.
7:01 PM Mayor David Urban reported that 66% of budgeted funds are remaining in the funds as of July 31, 2009. Julie Bretz City Clerk reported that a bill has been received for the parking lot at the Methodist Church. The $500 donated by NeTech, the $500 donated by Cunningham Sandblasting and the $1,800 pledged by the City of Lucas towards the repair will be paid to the County and the remaining balance has been forwarded to the Church.
7:07 PM Tammy Seirer moved to spend up to $2,500 to install the tornado siren at the lagoon site. Sheree Herold seconded the motion. Sheree Herold and Tammy Seirer voted yes, Alvin Barta and Kenny Cain voted no. Mayor David Urban cast the tie breaking yes vote.
7:15 PM Alvin Barta moved to register up to three Council Members for the League of Kansas Municipalities Annual Conference to be held in Topeka, October 3rd to 6th. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM No change was made in the procurement policy at this time.
7:23 PM The offer from the City of Lucas to Sunflower Electric for the three 500 KVA transformers of $1,000 each was rejected. Sunflower Electric counter offered to sell them at $1,500.00 per transformer. Alvin Barta moved to purchase the three transformers for a total of $4,500. Kenny Cain seconded. Motion carried 4 yes votes.
7:24 PM Kenny Cain moved to have three NO Parkingsigns put up along the east side of Power Avenue, Tammy Serier seconded the motion. Motion carried 4 yes votes.
7:27 PM Gary Bretz said he has been spraying mosquitos, and has been taking off in the afternoon so no overtime is used. James Rezabek reported that they are working on filling in holes in the streets that will be chip sealed. The ditch along Power Avenue has washed out making it difficult to mow and the ditch along Craig Kressley's property does not drain properly. Mayor David Urban instructed the City Crew to look onto options for filling in these two ditches. Gary Ward reported he has been working on the electric system and work towards the Wye system is progressing on schedule. Gary Ward and Bill Harlow attended the Kansas Power Pool meeting on August 20, 2009. Bill Harlow reported there will be shut downs on Main Street and the west side of town towards the end of September to finish hooking up the Wye System. Arrangements for assistance with a crew from Clay Center will be made and notices about the shut off put in the utility bills, in the Lucas /Sylvan News, on the community sign and attempts will be made to contact utility customers by phone. Julie Bretz had no report. Kay Mettlen reported an adjustor is to inspect the roof at the Golden Living Facility for hail damage on September 9, 2009. The glass in the door to the Civic Center was broken and has been replaced. The repairman said the closer is very old and needs to be replaced. Mayor David Urban asked the Clerk to obtain prices for replacing the closer.
7:43 PM Dawn Bricker left the meeting. Kenny Cain said he had no report on Utilities. Tammy Seirer thanked the City Crew for putting out the flags over Labor Day weekend. Tammy Seirer talked to Lois Cooper and there is nothing to report on the Golden Living Center Property. Sheree Herold reported concerns about trees along Parkview protruding out into the street that could possibly be dangerous to children. Alvin Barta had no report.
7:48 PM Alvin Barta moved to enter into a 20 minute Executive Session at 7:50 PM for the purpose if discussing non-elected personnel- job performance. Kanny Cain seconded the motion. Motion carried 4 yes votes.
7:50 PM Council entered into Executive Session. Gary Bretz, Gary Ward, Bill Harlow, Kay Mettlen and James Rezabek left the meeting.
8:02 PM Trent Leach arrived at the meeting.
8:10 PM Council exited Executive Session. Alvin Barta moved to pay the bills as presented. Kenny Cain seconded. Motion carried 5 yes votes.
8:11 PM Tammy Seirer moved the Council enter into a 10 minutes Executive Session, Alvin Barta seconded. Motion carried 5 yes votes. Julie Bretz was asked to join the Council for the Executive Session.
8:24 PM Council returned to open session. Mayor Urban asked that Ron Alexander's letter regarding the Americans with disabilities Act be put on the October 13, 2009 meeting agenda.
8:25 PM Alvin Barta moved adjourn. Motion was seconded by Tammy Seirer. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
September 8, 2009
7:oo PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer,and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Bill Harlow, Gary Ward, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Alicia Seirer, Tammy Hower, Tresa Finch, Jennifer Bates
7:01 PM Mayor David Urban called the September 8, 2009 regular meeting of the Lucas City Council to order. Minutes of the August 11, 2009 were corrected. Kenny Cain moved to approve the minutes as corrected. Avin Barta seconded the motion. Motion carried 4 yes votes. There were no persons bringing business before the Council.
7:01 PM Mayor David Urban reported that 66% of budgeted funds are remaining in the funds as of July 31, 2009. Julie Bretz City Clerk reported that a bill has been received for the parking lot at the Methodist Church. The $500 donated by NeTech, the $500 donated by Cunningham Sandblasting and the $1,800 pledged by the City of Lucas towards the repair will be paid to the County and the remaining balance has been forwarded to the Church.
7:07 PM Tammy Seirer moved to spend up to $2,500 to install the tornado siren at the lagoon site. Sheree Herold seconded the motion. Sheree Herold and Tammy Seirer voted yes, Alvin Barta and Kenny Cain voted no. Mayor David Urban cast the tie breaking yes vote.
7:15 PM Alvin Barta moved to register up to three Council Members for the League of Kansas Municipalities Annual Conference to be held in Topeka, October 3rd to 6th. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM No change was made in the procurement policy at this time.
7:23 PM The offer from the City of Lucas to Sunflower Electric for the three 500 KVA transformers of $1,000 each was rejected. Sunflower Electric counter offered to sell them at $1,500.00 per transformer. Alvin Barta moved to purchase the three transformers for a total of $4,500. Kenny Cain seconded. Motion carried 4 yes votes.
7:24 PM Kenny Cain moved to have three NO Parkingsigns put up along the east side of Power Avenue, Tammy Serier seconded the motion. Motion carried 4 yes votes.
7:27 PM Gary Bretz said he has been spraying mosquitos, and has been taking off in the afternoon so no overtime is used. James Rezabek reported that they are working on filling in holes in the streets that will be chip sealed. The ditch along Power Avenue has washed out making it difficult to mow and the ditch along Craig Kressley's property does not drain properly. Mayor David Urban instructed the City Crew to look onto options for filling in these two ditches. Gary Ward reported he has been working on the electric system and work towards the Wye system is progressing on schedule. Gary Ward and Bill Harlow attended the Kansas Power Pool meeting on August 20, 2009. Bill Harlow reported there will be shut downs on Main Street and the west side of town towards the end of September to finish hooking up the Wye System. Arrangements for assistance with a crew from Clay Center will be made and notices about the shut off put in the utility bills, in the Lucas /Sylvan News, on the community sign and attempts will be made to contact utility customers by phone. Julie Bretz had no report. Kay Mettlen reported an adjustor is to inspect the roof at the Golden Living Facility for hail damage on September 9, 2009. The glass in the door to the Civic Center was broken and has been replaced. The repairman said the closer is very old and needs to be replaced. Mayor David Urban asked the Clerk to obtain prices for replacing the closer.
7:43 PM Dawn Bricker left the meeting. Kenny Cain said he had no report on Utilities. Tammy Seirer thanked the City Crew for putting out the flags over Labor Day weekend. Tammy Seirer talked to Lois Cooper and there is nothing to report on the Golden Living Center Property. Sheree Herold reported concerns about trees along Parkview protruding out into the street that could possibly be dangerous to children. Alvin Barta had no report.
7:48 PM Alvin Barta moved to enter into a 20 minute Executive Session at 7:50 PM for the purpose if discussing non-elected personnel- job performance. Kanny Cain seconded the motion. Motion carried 4 yes votes.
7:50 PM Council entered into Executive Session. Gary Bretz, Gary Ward, Bill Harlow, Kay Mettlen and James Rezabek left the meeting.
8:02 PM Trent Leach arrived at the meeting.
8:10 PM Council exited Executive Session. Alvin Barta moved to pay the bills as presented. Kenny Cain seconded. Motion carried 5 yes votes.
8:11 PM Tammy Seirer moved the Council enter into a 10 minutes Executive Session, Alvin Barta seconded. Motion carried 5 yes votes. Julie Bretz was asked to join the Council for the Executive Session.
8:24 PM Council returned to open session. Mayor Urban asked that Ron Alexander's letter regarding the Americans with disabilities Act be put on the October 13, 2009 meeting agenda.
8:25 PM Alvin Barta moved adjourn. Motion was seconded by Tammy Seirer. Motion carried 5 yes votes.
Saturday, September 5, 2009
Council Mintues: September 3, 2009 Special Meeting
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
September 3, 2009
5:00 PM
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT: Jennifer Bates and Alicia Seirer
5:01 PM Council President Trent Leach called the special meeting to order. The request for the Special Meeting was signed be Council Members Sheree Herold, Tammy seirer and Kenny Cain for the purpose of discussing Streets, Community Service Mary Standley damage and Utility Shut Offs. Russell County will spread oil at a cost of approximately $500 to $600 per street and two semi loads of rock have been ordered at $750 per load. It is estimated that with the rock on hand there will be enough for approximately 6 blocks. Council priortized streets to be repaired 1: Main Street from South Harvest to North Harvest 2: Johnson Street from Parkview to Highway 18 3: South Duwe Avenue 4: Second Street from Wolf Street to First Street. The streets will need to be crack sealed prior to being chip sealed.
5:15 PM Mayor David Urban arrived at the meeting. Mayor David Urban asked the City workers to weigh one dump truck load of rock so an estimate of the tonnage needed per street could be calculated for future refrence. Kanny Cain moved to allow up to $9,000.00 on street repairs of seven blocks. Alvin Barta seconded the motion. Motion carried 5 yes votes.
5:25 PM Mayor David Urban has spoken to the individuals about community service. The individuals have agreed to work at the Lucas Rural Fre Department's Mud Run on September 5, 2009. Alvin Barta expressed concern that the community service should be done within the City. Council concensus was to agree to 10 hours community service for each individual to be done at the Mud Run and 10 hours within the City, working on the north side of Troy's Grocery preparing the wall for the mural.
5:40 PM Damage to Mary Standley's garage door was discussed. The damage was caused during the storm on August 10, 2009 when a basketball goal fron the Golden Living Center blew onto her property. Council concensus was to contact our insurance carrier and have them determine the City's liability for the damage.
5:45 PM Mayor David Urban will speak to Ciy Attorney Ken Cole to draft an ordinance for Utility shutoffs. Mayor Urban has spoken to lawyers for the League of kansas Muncipalities and was told that all utility payments must be collected in the same manner and shutoffs must follow the same guidelines.
5:57 PM Alvin Barta left the meeting.
6:02 PM Tammy Seirer moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.
Friday, September 4, 2009
Agenda for September 8, 2009 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
Date September 8, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the August 1,2009 meeting
3. Citizens bringing business before the Council
4. Old Business
a. Financials
b. Tornado Siren
c. LKM Annual Conference
d. Procurement Policy
e. Transformers
f. Methodist Church Parking Lot
5. New Business
a. Parking on Power Avenue
b.
6. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
7. Approval of expenses presented for payment
8. Other Business if any
9. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
10. Executive Session - Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
Date September 8, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the August 1,2009 meeting
3. Citizens bringing business before the Council
4. Old Business
a. Financials
b. Tornado Siren
c. LKM Annual Conference
d. Procurement Policy
e. Transformers
f. Methodist Church Parking Lot
5. New Business
a. Parking on Power Avenue
b.
6. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
7. Approval of expenses presented for payment
8. Other Business if any
9. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
10. Executive Session - Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Tuesday, September 1, 2009
Agenda for September 3, 2009 Special Meeting
LUCAS CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 3, 2009
5:00 LUCAS CIVIC CENTER
Items to be discussed:
1. Streets
2. Communtiy Serivce
3. Mary Standley Damage
4. Utility Shut Offs
SPECIAL MEETING
SEPTEMBER 3, 2009
5:00 LUCAS CIVIC CENTER
Items to be discussed:
1. Streets
2. Communtiy Serivce
3. Mary Standley Damage
4. Utility Shut Offs
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