Council Minutes: September 8, 2009 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
September 8, 2009
7:oo PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer,and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Bill Harlow, Gary Ward, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Alicia Seirer, Tammy Hower, Tresa Finch, Jennifer Bates
7:01 PM Mayor David Urban called the September 8, 2009 regular meeting of the Lucas City Council to order. Minutes of the August 11, 2009 were corrected. Kenny Cain moved to approve the minutes as corrected. Avin Barta seconded the motion. Motion carried 4 yes votes. There were no persons bringing business before the Council.
7:01 PM Mayor David Urban reported that 66% of budgeted funds are remaining in the funds as of July 31, 2009. Julie Bretz City Clerk reported that a bill has been received for the parking lot at the Methodist Church. The $500 donated by NeTech, the $500 donated by Cunningham Sandblasting and the $1,800 pledged by the City of Lucas towards the repair will be paid to the County and the remaining balance has been forwarded to the Church.
7:07 PM Tammy Seirer moved to spend up to $2,500 to install the tornado siren at the lagoon site. Sheree Herold seconded the motion. Sheree Herold and Tammy Seirer voted yes, Alvin Barta and Kenny Cain voted no. Mayor David Urban cast the tie breaking yes vote.
7:15 PM Alvin Barta moved to register up to three Council Members for the League of Kansas Municipalities Annual Conference to be held in Topeka, October 3rd to 6th. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM No change was made in the procurement policy at this time.
7:23 PM The offer from the City of Lucas to Sunflower Electric for the three 500 KVA transformers of $1,000 each was rejected. Sunflower Electric counter offered to sell them at $1,500.00 per transformer. Alvin Barta moved to purchase the three transformers for a total of $4,500. Kenny Cain seconded. Motion carried 4 yes votes.
7:24 PM Kenny Cain moved to have three NO Parkingsigns put up along the east side of Power Avenue, Tammy Serier seconded the motion. Motion carried 4 yes votes.
7:27 PM Gary Bretz said he has been spraying mosquitos, and has been taking off in the afternoon so no overtime is used. James Rezabek reported that they are working on filling in holes in the streets that will be chip sealed. The ditch along Power Avenue has washed out making it difficult to mow and the ditch along Craig Kressley's property does not drain properly. Mayor David Urban instructed the City Crew to look onto options for filling in these two ditches. Gary Ward reported he has been working on the electric system and work towards the Wye system is progressing on schedule. Gary Ward and Bill Harlow attended the Kansas Power Pool meeting on August 20, 2009. Bill Harlow reported there will be shut downs on Main Street and the west side of town towards the end of September to finish hooking up the Wye System. Arrangements for assistance with a crew from Clay Center will be made and notices about the shut off put in the utility bills, in the Lucas /Sylvan News, on the community sign and attempts will be made to contact utility customers by phone. Julie Bretz had no report. Kay Mettlen reported an adjustor is to inspect the roof at the Golden Living Facility for hail damage on September 9, 2009. The glass in the door to the Civic Center was broken and has been replaced. The repairman said the closer is very old and needs to be replaced. Mayor David Urban asked the Clerk to obtain prices for replacing the closer.
7:43 PM Dawn Bricker left the meeting. Kenny Cain said he had no report on Utilities. Tammy Seirer thanked the City Crew for putting out the flags over Labor Day weekend. Tammy Seirer talked to Lois Cooper and there is nothing to report on the Golden Living Center Property. Sheree Herold reported concerns about trees along Parkview protruding out into the street that could possibly be dangerous to children. Alvin Barta had no report.
7:48 PM Alvin Barta moved to enter into a 20 minute Executive Session at 7:50 PM for the purpose if discussing non-elected personnel- job performance. Kanny Cain seconded the motion. Motion carried 4 yes votes.
7:50 PM Council entered into Executive Session. Gary Bretz, Gary Ward, Bill Harlow, Kay Mettlen and James Rezabek left the meeting.
8:02 PM Trent Leach arrived at the meeting.
8:10 PM Council exited Executive Session. Alvin Barta moved to pay the bills as presented. Kenny Cain seconded. Motion carried 5 yes votes.
8:11 PM Tammy Seirer moved the Council enter into a 10 minutes Executive Session, Alvin Barta seconded. Motion carried 5 yes votes. Julie Bretz was asked to join the Council for the Executive Session.
8:24 PM Council returned to open session. Mayor Urban asked that Ron Alexander's letter regarding the Americans with disabilities Act be put on the October 13, 2009 meeting agenda.
8:25 PM Alvin Barta moved adjourn. Motion was seconded by Tammy Seirer. Motion carried 5 yes votes.

Council Mintues: September 3, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING

LUCAS CIVIC CENTER

September 3, 2009

5:00 PM

COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT: Jennifer Bates and Alicia Seirer
5:01 PM Council President Trent Leach called the special meeting to order. The request for the Special Meeting was signed be Council Members Sheree Herold, Tammy seirer and Kenny Cain for the purpose of discussing Streets, Community Service Mary Standley damage and Utility Shut Offs. Russell County will spread oil at a cost of approximately $500 to $600 per street and two semi loads of rock have been ordered at $750 per load. It is estimated that with the rock on hand there will be enough for approximately 6 blocks. Council priortized streets to be repaired 1: Main Street from South Harvest to North Harvest 2: Johnson Street from Parkview to Highway 18 3: South Duwe Avenue 4: Second Street from Wolf Street to First Street. The streets will need to be crack sealed prior to being chip sealed.
5:15 PM Mayor David Urban arrived at the meeting. Mayor David Urban asked the City workers to weigh one dump truck load of rock so an estimate of the tonnage needed per street could be calculated for future refrence. Kanny Cain moved to allow up to $9,000.00 on street repairs of seven blocks. Alvin Barta seconded the motion. Motion carried 5 yes votes.
5:25 PM Mayor David Urban has spoken to the individuals about community service. The individuals have agreed to work at the Lucas Rural Fre Department's Mud Run on September 5, 2009. Alvin Barta expressed concern that the community service should be done within the City. Council concensus was to agree to 10 hours community service for each individual to be done at the Mud Run and 10 hours within the City, working on the north side of Troy's Grocery preparing the wall for the mural.
5:40 PM Damage to Mary Standley's garage door was discussed. The damage was caused during the storm on August 10, 2009 when a basketball goal fron the Golden Living Center blew onto her property. Council concensus was to contact our insurance carrier and have them determine the City's liability for the damage.
5:45 PM Mayor David Urban will speak to Ciy Attorney Ken Cole to draft an ordinance for Utility shutoffs. Mayor Urban has spoken to lawyers for the League of kansas Muncipalities and was told that all utility payments must be collected in the same manner and shutoffs must follow the same guidelines.
5:57 PM Alvin Barta left the meeting.
6:02 PM Tammy Seirer moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.

Agenda for September 8, 2009 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

Date September 8, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the August 1,2009 meeting
3. Citizens bringing business before the Council
4. Old Business
a. Financials
b. Tornado Siren
c. LKM Annual Conference
d. Procurement Policy
e. Transformers
f. Methodist Church Parking Lot
5. New Business
a. Parking on Power Avenue
b.
6. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
7. Approval of expenses presented for payment
8. Other Business if any
9. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
10. Executive Session - Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for September 3, 2009 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 3, 2009
5:00 LUCAS CIVIC CENTER

Items to be discussed:
1. Streets
2. Communtiy Serivce
3. Mary Standley Damage
4. Utility Shut Offs