Tuesday, April 26, 2011

Council Minutes April 12, 2011 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM

MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM
Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes

Monday, April 11, 2011

Council Minutes: March 22, 2011 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.

Agenda for April 12, 2011 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.