City Of Lucas Kansas

Mintues of July 27, 2011 Special Meeting Lucas City Council

2011-10-10T08:56:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTR
SPECIAL MEETING
JULY 27, 2011
7:00 PM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Trent Leach and Sue Wenthe
EMPLOYEES: Gary Bretz and Kay Mettlen
CITIZENS PRESENT: Douglas Hickman
7:00 PM Mayor Jennifer Bates called the Special Meeting to order. The Special meeting was called at the request of the following three Council Members - Sheree Herold, Tarry Dougherty and Tammy Seirer. Agenda items were 1. Street Maintance Materials Purchase 2. Park Equipment. Tammy Seirer moved to purchase three loads of 1/2 inch rock at a price not to exceed $2,400.00. Sue Wenthe seconded. Motion carried 5 yes votes.
7:09 PM Tammy Seirer moved to approve an additional $264.00 to the $3,500.00 approved at the July 12, 2011 Concil Meeting to purchase playground equipment for the City Park. Funds for the playground equipment are to come from the McCrystal Trust Revenues. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:13 PM Sue Wenthe moved to adjourn. Tarry Dougherty seconded. Moiton carreid 5 yes votes.

Minutes for Special Meeting July 20, 2011

2011-10-10T08:38:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SPECIAL MEETING
JULY 20, 2011
5:00 PM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach, and Sue Wenthe
OTHERS PRESENT TO ADDRESS THE COUNCIL: Katrina Woelk and Stephanie Dunn - Gudenkauf and Malone
CITIZENS PRESENT: Douglas Hickman and Lois Cooper
5:00 PM Mayor Jennifer Bates called the Special Meeeting to order. The Special meeting was called at the request of the following three Council Members - Sheree Herold, Tarry Dougherty and Sue Wenthe. Agenda Items were 1. 2012 Budget and 2. Sign Corporate Resolution.
5:05 PM Tammy Seirer moved to accept the Corporate Resolution with Bennington State Bank giving signature authority to the Mayor, all Council Members and the City Treasurer and instruct the Council Members to sign the documents. Sue Wenthe seconded. Motion carried 5 yes votes.
5:07 PM Council discussed changes to the proposed 2012 budget with Katrina Woelk and Stephanie Dunn. Approximately $17,000 is brought into the General Fund yearly from the 1/2 cent sals tax collected in Russell County. This revenue must be deposited in the General Fund and is to be utilizd for Economic Development or public infrastructure. Tarry Dougherty moved to recduce the mill levy for Industrial Development to .25 mills and move 2.5 mills from the Industrial Development levy to the General Fund levy and transfer $13,000 from the General Fund to the Industrial Development Fund and eleminate the $4,000 transfer from Electric to Industrial Development. Sheree Herold seconded. Motion carried, 5 yes votes.
5:30 PM Sheree Herold moved to set up a Water Reserve Fund, Electric Reserve Fund and a Sewer Reserve Fund by moving $2,000 from Capital outlay in each fund to a reserve fund for that utility. Tarry Dougherty seconded, motion caarried 5 yes votes.
6:10 PM Tarry Dougherty moved to publish the proposed budget and set August 9, 2011 at 7:00 at the Lucas Golden Age Center as the date and time for the budget hearing. Tammy Seirer seconded. Motion carried 5 yes votes.
6:11 PM Tarry Dougherty moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.

Minutes of Special Council Meeting - July 1, 2011

2011-09-28T09:45:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SEPCIAL BUDGET MEETING
JULY 1, 2011
11:30 AM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Ellen Wenthe
EMPLOYEES: Gary Ward, James Rezabek, James Shiroky, Jordan Seirer and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL Sam Brock - Gudenkauf and Malone
CITIZENS PRESENT: Doug Hickman
11:40 AM Mayor Jennifer Bates called the Special Meeting to order. The Special Meeting was called at the request of the following three Council Members: Tarry Dougherty, Sue Ellen Wenthe and Sheree Herold. Agenda for the meeting was to go over the 2012 Budget for the City with Sam Brock. Sam Brock explained the proposed 2012 budget for the City of Lucas to the Council Members.
12:00 PM James Shiroky and Jordan Seirer left the meeting.
12:35 PM Gary Ward left the meeting. According to the budget proposals made by Sam Brock, due to decreases in evealutation the mill levy for 2012 will need to be 32.54, an increae from the 31.344mill levy of 2011.
12:55 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 5 yes votes.

Minutes July 12, 2011 Regular Meeting

2011-08-09T09:52:00.001-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
JULY 12, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Tent Leach and Sue Wenthe.
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Jon Halbgeqachs, Eric Johnson - Kirkham & Michael
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Von Rothenberger - Lucas Chamber of Commerce
CITIZENS PRESENT: Connie doughery, Lynn Schneider, Linda Brant, Tammy Hower, Douglas Hickman, Lois Cooper, Lyn Leach, Jan Zamecnik, Annie Hanson, Rick Hanson
OTHERS PRESENT: Richard Mettlen, Lenny Tyson, Janae Talbott, Larry Hickman, Dell Mettlen, Becky Mettlen
7:00 PM Mayor Jennifer Bates called the meeting to order. Mayor Bates asked that the Executive Session be moved to Item 4 on the agenda and that Old Business be moved as Item 5, and that Item J. Golden Living Center Update be added under Old Business. Trent Leach moved to approve the minutes of the June 12, 2011 Regular Council Meeting with corrections and the minutes of the July 1, 2011 Special Meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
7:06 PM Jon Halbgewachs and Eric Johnson of Kirkham & Michael offered their assistance as engineers to help with repair plans for the airport. Prior to the meeting they toured the airport and advised that an additional few inches of asphalt is needed on the runway. The slurry seal that was being considered would extend the surface of the airport for 5 to 7 years before more extensive repairs are made. Kirkham & Michael as consulting engineeers would assure the specifications on materials are met, oversee the project from staart to finish, obtain bids for the Council's consideration, and work with KDOT to apply for additional grant funding. Estimated cost for Kirkham and Michael's services would be between $10,000 and $15,000.
7:13 PM Jon Halbgeqach and Eric Johnson left the meeting. Von Rothenberger reportd to the Council the second quarter activities of the Lucas Chamber of Commerce. The Chamber represented Lucas a the Great Eescapes Expo in Junction City and at the Sampler Festival in Leavenworth. Magazine articles and information on the recent segment that aired on KAKE Television were shared. A Smithsonian Exibit titled " Kansans tell their stories" will be in Lucas from July 25 thru September 5, 2011. Adam's Apple Festival will be held on September 3, 2011 and the Chamber asked permission to use the basketball court for the pedal tactor pull and asked that a barrier of some sort be put around the parking area in the NW corner of the park so it can be used fo the Highland GAmes. The Council consensus was to allow these requests.
7:50 PM Trent Leach moved to enter into a 20 minutes Executive Session to protect confidential data relating to financial affairs or trade secrets of second parties, at 7:53 PM. Tammy Seirer seconded. Motion carried 5 yes votes.
7:53 PM Council entered Executive Session.
8:13 PM Council exited Executive Session. No action was taken.
8:15 PM Lenny Tyson, Janae Talbott, Larry Hickman, Annie Hanson and Rick Hanson left the meeting. Next on the agenda under Old Business was purchase of lagoon pump and irrigation water reel. Dell Mettlen said he had some concerns that there might be chemicals in the discharged water from hte lagoons that could be harmful to the future productivity of the ground. The Metllen Family would consider a permanent line across the land to the creek but would grant no permanent easement, they would also consider selling land for a third cell if it were put in the area where the land is not productive.
8:31 PM Becky Mettlen, Dell Mettlen and Richard Mettlen left the meeting.
8:32 PM Procurement Policy list of regularly purchasesd items apply only to mosquito spray and supplies for water and waste water operations. Ken Cole is writing the 2nd amendment to the procurement policy.
8:38 PM Sheree Herold shared information on sevearl pieces of playgroung equipment for the City park to be considered by the Council. Sue Wenthe moved to spend up top $3,500 on playground equipment, indluding freight, with the fundng to come from the McCrystal funds and to have Council member Sheree Herold make the purchase. Tammy Seirer seconded. Motion carried 5 yes votes.
9:00 PM Further duscussion of Airport resurfacing was tabled.
9:04 PM Council instructed Mayor Bates to sign the insurance waiver rejecting the terrorism clause from the Airport Policy.
9:05 PM Possible changes to the 2012 budget were discussed.
9:28 PM Jan Zamecnik left the meeting. Sheree Herold moved and Tarry Dougherty seconded to have a Special Meeting with Sam Brock to go over any changes to the 2012 budget. There were 4 yes votes. TAmmy Seirer cast a no vote.
9:32 PM Multi-jurisdictional Mitigation Plan Agreement was moved to the August 9, 2011 meeting so cit Attorney Ken cole acan be in Attendance.
9:33 PM Sue Wenthe gave a copy of a proposed new handbook to each Council member and asked that they look it over.
9:35 PM Lois Cooper told the Council that she had shown the Golden Living Center facility twice in the past month and had a call asking if the Council would consider selling the kitchen appliances.
9:39 PM Concerns over the surface of Main Street led to a discussion about establishing a truck route around Lucas. No action was taken.
9:46 PM Tammy Seirer shared a list of streets that need repairs in order of priority. Tammy Seirer moved to purchase two loads of 1/2 inch rock and one load of cold mat at a cost not to exceed $3,500.00. Sue WEnthe seconded, motion carried 5 yes votes. Council instructed Gary Bretz to sell the oil that was pumped out of the ground storage tank by Russell County Road Department to the County at $2.8835 per gallon and ask them to finish pumping oil from the storage tank and sell it to them as well if they are agreeable.
10:10 PM During financial review Mayor Jennifer Bates said Ryan Angel would be agreeable to helping get the payroll tax issues corrected at a cost of $30 to $60 per hour.
10:20PM City treasurer was instructed to send letters citing Standard Traffic Ordinances to parents who are allowing underage drivers to operate ATV/motorized vehicles on City streets without a legal license.
10:24 PM Mary Ann Steinle resigned as City Clerk. Sue Wenthe moved to advertise for the position of City Clerk by placing an ad in the Lucas-Sylvan News for two weeks, applications to be turned in by August 9, 2011 before the next council meeting. Tammy Seirer seconded. Motion carried 5 yes votes.
10:25 PM discussion on Utility rates was tabled until the August meeting.
10:50 PM Gary Bretz reported he has been spraying for mosquitos and placing dunks in standing water holes. Because of the heavy rains he may need to order more mosquito dunks before the end of the year.
10:51 PM James Rezabek reported he has ordered couplings to be used in valve replacements. Valve replacements will be put off till cooler weahter to avoid shutting off water to residents while it is so hot. He will need cold mat to fill in the areas that are dug out during valve replacement so more may be needed than was ordered for street repairs. Th sewer lagoons are both raising, both cells are at aobut 5 1/2 foot.
10:55 PM Gary Ward said the City crew has not helped with light repairs at the football field yet. A safety harness and safety vests have been ordered.
10:56 PM Kay Mettlen asked the Council to get driver's license information to her for Insurance purposes. A new Corporate Resolutin needs to be signed at the Bank listing which Council members are to be on the signature card. Council would like all Council Members, the Treasurer and the Mayor on the signature card. Treasurer asked the Council about moving the 1/2 cent sales tax for Economic Development that comes from Russell county from the General Fund to the Industrial Development Fund. No change was made. The corrected copy of the waiver of liability was recievd from the Highland games application fom. City Treasurer was instructed to ask Ryan Angel to assist in setting up a Fund for the McCrystal money. Thoroughbrd software will do training on the utility billing program at a cost of $50 for group training in Topeka or they will do one-on-one training at $50 per hour plus travel expenses. Our utility billing program is an older version and is due for an upgrade. A bill needs to be made out for the time and repairs done on May 29, 2011 to the utility pole and stop sign at the corner of 1st and Main. Council instructed the Treasurer to review past chargs and make the bill out accordingly. Gudenkauf and Malone will be doing tha annual audit towards the end of August. A bill on the damage to the video equipment was sent to the adjustor. The adjustor is still working on the paperwork on the damage to the roof of the Medical Center.
10:17 PM Tammy Seirer moved to pay the bill of $147.50 to Lucas Lumber for boards used at the baseball field on bleacher repairs. Tarry Dougherty seconded. Motion carried 4 yes vots. Sue Wenthe abstained due to conflict of interest.
10:18 PM Council asked that a Special Meeting be set up with Sam Brock to discuss possible changes to the 2012 budget.
11:25 PM Connie Dougherty left the meeting. Tarry Dougherty moved to pay the bills as presented. Sheree Herold seconded, motion carried 5 yes votes.
11:27 PM Tarry Dougherty reported he has been asked about having a speed bump put in along First Street near the Greeley intersection. On Personnel Sue Wenthe said she had recieved complaints aobut the summer help both riding the ATV when dragging the baseball field. They will be told not to ride together when dragging the ballfield. There was no further report from Sheree Herold on parks. Trent Leach reported the K-18 State Tournament will begin on July 19, 2011. Doug Hickman asked David Urban, K-18 Baseball Commissioner, that the City of Lucas be recognized for paying the gate for the championship Game with funds from the McCystal Trust. Tammy Seirer said there is a shortage of housing in Lucas.
10:39 PM Mayor Jennnifer Bates said she has been approached by Ronnie Bland about purchasing cold mat from the City. Council consensus was to sell it to him at our cost.
11:40 PM Tammy Seirer moved that all Council members, the Mayor and the City Treasurer sign the Corporate Resolution. Sue Wenthe seconded. Motion carried 5 yes votes.
11:41 PM James Rezabek had been asked about a fireworks display after the K-18 State Championship ball game.
11:42PM Tammy Seirer moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.

Council Minutes for the June 14, 2011 Regular Meeting

2011-08-02T13:39:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
June 14, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Wenthe
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Janae Talbott- Russell County Economic Development, Lenny Tyson - President of the Russell County Economic Development Board.
CITIZENS PRESENT: George Wolbert, Lyn Leach, Mary Ann Steinle, Amanda Steinle, Lois Cooper, Connie Dougherty, Linda Brant, Douglas Hickman, Eric Abraham and Bill Schneider.
7:00 PM Mayor Jennifer Bates called the meeting to order. Tarry Dougherty moved to accept the minutes of the May 10, 2011 meeting with corrections. Tammy Seirer seconded. Motion carried 5 yes votes
7:10 PM Janae Talbott of Russell County Economic Development addressed the Council on activities her office is envolved in to promote Russell County through advertising- locally, nationally and internationally. RCED helps communitites with funding for municipal projects and provide assistnace in funding other enterprises. They are working with the national bass tournament to be held at Wilson Lake in June and are working with several round table meetings that will be held in Russell later this year. The RCED micro loan fund helps both existing and new businesses. Other projects include, Project 281 and a program to give cash incentives to new businesses employing 5 people or more. Janae told of Govenor Brownback's Rural Opportunity Plan that will help pay off student loans for qualifying graduates.
7:12 PM Lynn Schneider arrived at the meeting. Lenny Tyson, chairman of the Russell County Economic Development Board of Directors explained the 1/2 cent sals tax that comes back into Russell county for Economic Development. The 1/2 cent sales tax was established to eliminate the need for an increase in the mill levy to support economic development and help fund public infrastructure. In 2010 the City of Lucas received $17,560.64 and was asked for $1562.00 back to fund operational expenses of RCED. Lenny Complimented Lucas for keeping the City updated and for the way Lucas markets itself.
7:35 PM Tammy Hower arrived at the meeting.
7:36 PM Lagoon pump purchase was the first item under Old business. Tarry Dougherty will contact DDD Mettlen Farms for approval to irrigate onto their porperty. The rains have raised the level in the lagoon and it could be lowered now. Russell Yarnell will be contacted to see if there are EPA regulations for water pumped onto farm ground and if there are any requirements regarding distance from inhabited property.
7:46 PM Sue Wenthe moved to adopt an amendment to the procurement policy allowing employees to make purchases from a list of re-occuring purchases by informing the Mayor prior to to purchases and with their approval purchases could be made and the council would then be notified of the purchase. Tammy Seirer seconded teh motion. Tammy Seirer, Sheree Herold and Sue Wenthe voted yes. Trent Leach and Tarry Dougherty cast no votes. Motion carried. Ken Cole will draft an amendment for the procurement policy.
8:05 PM Bill Schneider left the meeting. Tammy Seirer moved to adopt Resolution 11-1 establsihing a fund for the money received from the McCrystal Trust. The fund would operate like a savings account with the interest income remaining in the fund. Purchases from the fund are to be used to enhance the quality of life in Lucas. Trent Leach seeconded the motion. Motion carried 5 yes votes. Sheree Herold moved that the money recieved in 2011 be moved to the new fund. Sue Wenthe seconded. Motion carried 5 yes votes.
8:09 PM No action was taken on the awning over the bleachers at the baseball field.
8:12 PM Council instructed Gary Ward to Contact Rick Watson , of Watson Electric about the transformer needs of United Ag and get bids to present to the Council at the July 12, 2011 meeting.
8:21 PM Airport re-surfacing bid from Holland Paving dated Septemeber 2012 was discussed.
8:23 PM Tammy Hower left the meeting. Conmcil asked that Holland Paving be contacted to make sure the runway, turnaround,taxi and parking areas were covered in the bid, and to see if the bid needed to be updated. Concl also asked if bids from other contractors could be obtained and brought to the July Council Meeting or to a Special Meeting if necessary.
8:33 PM Mayor Jennifer Bates appointed Kay Mettlen City Treasurer and Mary Ann Steinle City Clerk, replacing Julie Bretz who will no longer be an employee of the City. Sue Wenthe moved to approve the appointments. Tammy Serier seconded the motion. Sue Wenthe, Tammy Seirer and Sheree Herold cast yes votes. Tarry Dougherty and Trent LEach voted no.
8:40 PM Mary Ann Steinle took the Oath of Office. Connie Dougherty and Julie Bretz left the meeting.
8:45 PM Discussion was held on the quote received from Heinze and Associates on Airport Liaability Insurance.
8:51 PM Marlys Yarnell left the meeting. Tammy Serier moved to accept the bid from Heinze and Associates with liabiltiy limits of $500,000 PP/BI for $1,853.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes
8:55 PM City Attorney, Ken Cole made additions to the Waiver of Liability that will be signed by partcipants in the Highland Games during the Adam's Apple Festival on September 3, 2011.
8:53 PM Trent Leach moved to pay dues of $200.00 to Pioneer Country Development. Sheree Herold seconded. Motin carried 5 yes votes.
8:59 PM Janae Talbott, Lenny Tyson and Gary Bretz left the meeting. Concil asked that a meeting date be set with Sam Brock to set the 2012 Budget. Dates suggested was July 1st with July 8th as an alternate date. Meeting is to be scheduled from 11:30 am to 1:00 PM.
9:03 PM Gary Bretz returned to the meeting.
9:07 PM Eric Abraham left the meeting.
9:09 PM The Multijurisdictional Mitigation Plan was tabled until the July 12, 2011 meeting.
9:13 PM The Council asked that the League of Kansas Municipalities be contacted for the publications on Fair Labor Acts and Employee Guidelines.
9:14 PM Sue Wenthe and Sheree Herold will have a report on Job dexciepitons for the July Meeting.
9:15 PM Tarry Dougherty moved that the budgeted transfer of $25,000 be made from the Electric Fund to the General Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM George Wolbert left the meeting. Under Financial review Mayor Jennifer Bates asked that the posting of the interest earned on the CD's be checked and also the transfer of $3,500 from Electric to Industrial Development.
9:27 PM Doug Hickman left the meeting.
9:36 PM Lois Cooper told Council she had placed an ad in the Salina Journal for the Rest hOme property and is working on a website. A CD on the Rest Home was taken to Russell County Economic Development so they can sahre it through their office.
9:37 PM Doug Hickman returned to the meeting. Gary Bretz told the Council about problems the City Crew has in reading utility meters when dogs are penned by the metsrs. Gary has been sweeping streets, and spraying fo mosquitos when weather permits. More spray may need to be purchased. Council consensus was to spray two or three times a week until mosquitos are under control. The street center lines and curb markings are being repainted.
9:39 PM James Rezabek reported he has rotated some water valves. James said there are six water valves that need to be replaced. Sheree Herold moved to purchase 4 pallets of salt from Troy's. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to order 2 repair kits for the brine pump at the nitrate plant, not to exceed $1,000. Sue Wenthe seconded the motion. Motion carried 5 yes votes.
9:47 PM Gary Ward told the Council that the lights at the SE corner of the football field were struck by lightening. USD#299 asked if the City would replace or help repair them. The City crew may contact Larry Height with Russell County for assistance in pumping oil from a ground storage tank and transferring it to an overhead tank for future use. Mayor Jennifer Bates asked that a safety harness be ordered.
9:59 PM Tammy Seirer asked if a bill would be sent to the Grassroots Art Centr for use of the bucket truck after the storm damage to the building.
10:14 PM Mary Ann Steinle said she has prior commitments and will be available to begin her job as City Clerk on Monday, June 20, 2011. Council consensus was to set her start date as June 20, 2011.
10:17 PM Tammy Serier asked who was in charge of the "Get Lucas" facebook account. She was told the City has nothing to do with it and has no control over the postings.
10:18 PM Approval of bills was the next item on the agenda. Tammy Serier moved to allow the bill from Lucas Lumber in the amount of $75, for lumber for the bleachers at the ballfield. The lumber was ordered by a Council Member and ticket was not signed by a City employee. Trent Leach seconded the motion. Motion carried 4 yes votes. Sue Wenthe abstained. Trent Leach moved to pay the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
10:32 PM Sue Wenthe regarding Personnel asked if she could have a copy of the hours worked by each employee at each pay period. Streets, Tammy Seirer will work with the crew about what streets need to be worked on and have a schedule for the street work by the July 12, 2011 meeting. For the Park report Sheree Herold said she was looking into pricing rock climbers for the park. Sheree asked if the city crew could look into repairng the swings. Trent Leach had no report on Industrial Development and Tarry Dougherty had no report on Utilities.
10:43 PM Tammy Serier moved to enter Executive Session at 10:45 PM for 10 Mintues to discuss non-electd personnel- compensation. Sue Wenthe seconded. Motion carried 5 yes votes.
10:45 PM Council enteded Executive Session.
10:55 PM Council exited Executive Session. Tammy Seirer moved to pay Mary Ann Steinle $7.50 per hour as City Clerk. Sue Wenthe sesconded. Motion carried 5 yes votes.
10:57 PM Tarry Dougherty moved to adjourn. Trent Leach seconded. Motion carried 5 yes votes.

Agenda for July 1, 2011 Special Meeting City Council

2011-06-20T09:40:00.000-07:00

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
JULY 2, 2011
SPECIAL MEETING CALLED AT THE REQUEST OF TARRY DOUGHERTY, SUE ELLEN WENTHE AND SHEREE HEROLD
1. Go over 2012 Budget with Sam Brock

NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PESRSONS ARE WELCOME TO ATTEND.

Agenda for June 14, 2011, Regular Council Meeting

2011-06-09T13:04:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: June 14, 2011 Call to order 7:00 PM

1. Approval of minutes from the May 10,2011 Regular Meeting
2. Others bringing business before the Council Janea Talbott - Russell County Economic Development
3. Citizens bringing business before the Council.
4. Old Business
a. Lagoon Pump Purchase/ Irrigation Water Reel
b. Procurement Policy/Amendment - List of Regular Purchases
c. Park Equipment/ McCrystal Fund Special Expense
d. Awning - K-18 Baseball
e. United Ag Transformer
f. Airport Resurfacing Bids
g. Appointment of Clerk and Treasurer

5. New Business
a. Airport Liability Insurance
b. Liability Waiver for Highland Games at Adams Apple Festival/Use of City Park for Games
c. Pioneer Country Development Dues
d. Set Date for Budget Hearing
e. Multi Jurisdictional Mitigation Plan Resolution
f. City Employee Handbook Update/ Employee Job Description
g. Financial Review

6. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
7. Approval of Expenses presented for Payment
8. Other Business if any
9. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development

NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for May 10, 2011 Regular Meeting

2011-05-05T13:01:00.001-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL
LUCAS CIVIC CENTER

Date: May 10, 2011

DOG COURT 6:30 PM

1. Call to order 7:00 PM
2. Approval of the minutes from the March 25, 2011 Special Meeting and the April 12,
2011 Regular Council Meeting
3. Others Bringing business beore the Council - Greg Heinze - Heinze and Associates
4. Citizens Bringing Business before the Council - David Urban - K-18 Baseball
5. Old Business
a. K-18 Baseball - David Urban 60th Anniverary
b. Utillity rates & Fuel Clause
c. Rest Home Update
d. Law Enforcement
e. Lagoon Pump
6. New Business
a. Appointments to Concil Committees, Clerk, Treasurer, Attorney, Judge, Paper, Bank and Library Board appointments
b. Election of Council President
c. Approval of Small Customer Energy Plan
d. Financial Review
e. Procurement Policy
f. Park Equipment/ McCrystal Trust Money
g. Governing Body Institute
h. Sam Brock - Budget Letter
i. Airport Re-surfacing Grant
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes April 12, 2011 Regular Meeting

2011-04-26T11:30:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes

Council Minutes: March 22, 2011 Special Meeting

2011-04-11T11:01:00.000-07:00

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.

Agenda for April 12, 2011 Regular Meeting

2011-04-11T06:45:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Minutes March 8, 2011 Regular Meeting & NRP Hearing

2011-03-18T07:03:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN AND
REGULAR MEETING
MARCH 8, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Marshall Madill - representing Continental Western Insurance Group
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lois Cooper - representing - North Star Realty
CITIZENS PRESENT: Doug Kressly, Jera Kressly, Doug Hickman, Jennifer Bates, Sue Wenthe
7:00 PM Mayor David Urban called the meeting to order and opened the Public Hearing on the proposed Neighborhood Revitalization Plan.
7:03 PM City Attorney Ken Cole and Tammy Hower arrived at the meeting. The previous Neighborhood Revitalization Plan was compared to the one currently proposed.
7:07 PM Mayor Urban closed the public hearing. Tammy Seirer moved to approve the minutes of the February 8, 2011 meeting as written. Tarry Dougherty seconded the moiton. Motion carried 5 yes votes.
7:08 PM Marshall Madill of Continental Western Insurance Group addressed the Councl. Continental Western Insurance insures municipalities with a population of less than 15,000. He compared the coverage offered by his company to the City's current property, liability and workeman's comprehensive policy. He submitted a proposal to the Council.
7:34 PM Marshall Madill left the meeting.
7:25 PM Jera Kressley asked the council for permission to use the City Park the weekend of the Labor Day to hold a Highland Games event. They would use the baseball field portion of the park and some of the north end of the park. Expectations would be for approximately 20 athletes to participate, each athlete would sign a waiver of liability and all cost would be paid through entrance fees. Sheree Herold moved to allow closing the necessary area of the park for the Highland Games, on September 3, 2011, contingent on City Attorney Ken Cole's approval of the waiver form for the athletes. Tammy Serier seconded the motion. Motion passed with 5 yes votes.
7:40 PM Lois Cooper reported she is still working with a prospective buyer for the Golden Living Center property.
7:42 PM Tarry Dougherty moved to have Mayor Urban present an inter-local agreement to the USD 299 School Board and the Russell County Comissioners allowing for the 75% reduction on taxes as outlined in the 2011 Revitalization Plan for the City of Lucas. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:59 PM Utility rate review was tabled until the April Council meeting.
8:23 PM Mayor David Urban had an inquiry from Heath Barta about law enforecment for the City. The Council wants to visit with Heath Barta, no action was taken.
8:28 PM Discussion on the Ambulance shed was next on the agenda. Mayor Urban asked if the City would pay the utilities, maintenance and upkeep on the building into the future. No action was taken.
8:32 PM Tammy Seirer moved to have a City wide clean up this spring. Items are to be set out at the curb the 1st, 2nd, and 3rd of May and the City crew will be picking up on the 4th, 5th and 6th. Kenny Cain seconded the motion. Moiton carried 5 yes votes. City Clerk was instructed to put a notice in the paper, place notices in the utility billings, contact Russell County about reduced rate for trash disposal and check with Acme Iron about getting a dumpster for metal.
8:38 PM Tarry Dougherty moved to renew Lois Cooper's contract on selling the Golding Living Center property for an additional 6 months, the contract is to be a non-exclusive. Sheree Herold seconded. Motion carried 5 yes votes.
8:42:PM Gary Bretz told the Council the City crew put in 21 hours working on the in-kind labor portion of the Cities contribution to the Bowl Plaza. Most of the electrical work they put in at the request of the Director of the Art Center had to be removed so the mosaic panels would fit.
8:43 PM James Rezabek reported that repairs are on-going at the nitrate plant. At the request of the Mayor Kansas Rural Water Association was called to check the levels in the City wells. Their report was that the levels are all good at this time. Gary Ward had no report.
8:48 PM Julie Bretz reported the levels of the water wells are good. Tammy Serier moved the City Clerk place an ad for summer help in the paper the weeks of March 14 and March 21, 2011. The age and other qualifications will be the same as last year and the hours are to be 20 plus hours per week. Applications shall be submitted before April 12, 2011. Sheree Herold seconded the motion which carried with 5 yes votes. The energy efficient flourescent bulbs have all been sold to utility customers.
8:54 PM Kay Mettlen reported the pet clinic will be held on Saturday April 9, 2011 and letters have been sent to remind dog owners who had licenses last year.
8:56 PM Trent Leach moved to approve bills as presented. Tammy Seirer seconded, motion carried 5 yes votes. Mayor David Urban said he has talked to Russell Yarnell about plans to lower the sewer lagoons using irrigation. State requirements include providing them with a copy of the specifications on the pump that will be used and a letter of permission from landowners if applicable.
8:59 PM A printed report on the Bowl Plaza from Rosslyn Schultz was reviewed.
9:07 PM Kenny Cain reported he had spoken to one past due utility customer.
9:09 PM Tammy Seirer, Tarry Dougherty, and Sheree Herold had no report. Trent Leach said the Lions Club inquired about the City painting the bare boards on the awning over the bleachers at the ballfield. Mayor David Urban asked the City crew to see what could be done and if the treated wood could be painted.
9:12 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded. Motion carried 5 yes votes.

Agenda for March 8, 2011 Regular Meeting & NRP Public Hearing

2011-03-03T09:01:00.000-08:00

CITY OF LUCAS
AGENDA FOR COUNCIL &
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN
REGULAR MEETING
LUCAS CIVIC CENTER
Date: March 9, 2011
1. Call to order 7:00 PM
2. Public Hearing on Neighborhood Revitalization Plan
3. Approval of Minutes from the February 8, 2011 Regular Council Meeting
4. Others bringing business before the Council - Rosslyn Schultz representing the Bowl Plaza
5. Citizens bringing business before the Council
6. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Utility Rates
7. New Business
a. Law Enforcement
b. Ambulance Shed
c. City Wide Clean Up Day
d. Real Estate Agency Contract
8. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. Commmittee Reports: Utilities, Personnel, Streets, Parks, Industrial DevelopmentNOTE: CITY COUNCIL MEETINGS AR OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Mintues: February 9, 2011 Regular Meeting

2011-02-16T12:10:00.000-08:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
February 9, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer,Trent Leach, Tarry Dougherty, Sheree Herold and Kenny Cain
EMPLOYEES: Julie Bretz, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the January 11, 2011 regular Council Meeting and January 25, 2011 Special Meeting as presented. Kenny Cain seconded, motion carried 5 yes votes.
Mayor Urban asked if anyone had items to bring before the Council. There were none.
7:02 PM Doug Hickman arrived.
Under Old Business, Golden Living Center Update was the first item. Julie Bretz reported to Council that Lois Cooper received a phone call from Mr Woods, of Woods & Star. They recieved a letter of approval of the code footprint for the Rest Home Building from the State Fire Marshall. The City has not received the letter.
7:06 PM City Attorney, Ken Cole arrived. No action was taken regarding the Rest home Bulding..
7:09 PM Neighborhood Revitalization Update was the next item discussed. The Ciyt Clerk received an e-mail from Janae Talbott, Russell County Economic Director, which was sent to the Council. The e-mail said the plan would not go into effect until July. The City can enter into a plan of our own, that could possibly start much sooner. Ken Cole will talk with Janae Talbott about the word processing involved. Council agreeed the new plan should be worded the same as the last one. A Notice of a Public Heaing will have to be published prior to the next regular meeting in March.
7:16 PM The Bowl Plaza Update was the next item discussed. City Clerk, Julie Bretz, gave the Council a reporting of remaining cash of $1683.33 and in-kind labor of $7680.45. The last drawdown from the State of $6262.88 was received. The Council asked Julie to get a report from Rosslyn Schulz, stating the materials needed to complete the project and costs, as well as what percentage of completion they are currently at.
7:21 PM Under new business, Russell County Economic Development dues for 2011 was the first item discussed. Dues are $1,562.00 with the City recieving approximately $18 to $19,000 back due to the 1/2 cent sales tax for economic development. Doug Hickman told the council that Russell Economic Development was having a meeting February 10, 2011 at 7:30 am, at Meridy's in Russell. Council asked Julie Bretz to get them a schedule of upcoming meetings. Tammy Seirer made a moiton to pay the 2011 dues to Russell County Economic Deelopment in the amount of $1562.00. Tarry Dougherty seconded the motion. The motion carried with 5 yes votes.
7:23 PM Kansas Rural Water Association Annual Conference was the next item to be discussed. Julie Bretz asked to attend an all-day class for City Clerks. One Class on "KDHE-Complex Water and Wastewater Reports: was of particular interest. Tammy Seirer made the motion to send Julie Bretz, Jaems Rezabek and Gary Ward to the three day conference, March 29, 20 and 31st, in Wichita. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:27 PM Gary Bretz told Council they probably won't be reading water meteres again this month, due to snow cover. Frigid temperatures mean the lids will be frozen. He checked on a water leak and got a call about dogs roaming at large over the weekend.
7:29 PM James Rezabek told Council about the problems thay have had with the Nitrate Plant. A line was plugged with Calcium deposits and new parts have been ordered to replace worn out ones. James contacted Norbert Windholdtz, our KDHE inspector, to inform him of the problems. Our nitrate levesl are currently at 7 or 8. Council was in agreement, a notice should be put in the paper notifying citizens and offering bottled water to children, pregnant women and anyone with health concerns.
Gary Ward had nothing to report.
Kay Mettlen couldn't attend the meeting but left a reoprt for Julie to tell the Council. She called Purple Wave to list the Salt Dogg for sale. Listing is free and they will send someone out to take picturs, gather information and post it online. Kay is taking the Quick Books Webinars online and they can be re-taken anytime this year at no cost. Ron Schneider called and is inteested in the housing demolition project.
7:40 PM There has been no word from the State regarding the plan to irrigate from the sewer pond as opposed to outflowing.
Julie Bretz told Council sewer cards are going out with the January, February and Mach utility bills to remind citizen's water usage will be averaged for those months, to determine sewer charges for the year.
7:48 PM Trent Leach made a moiton to approve the bills as presented. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:49 PM Kenny Cain told the Council he thought it was time to adjust utility rates to increase revenue for the City. Council asked Julie Bretz to compare rates wwith other Cities of comparable size and put it on the agenda for next month.
7:55 PM Tammy Seirer told the guys she was glad to see them out early moving snow. The broken curb, on the corner by the bank, was discussed. Tammy suggested the guys look into ways to repair it. She also suggested replacing the leaking water valves when the weather permits. Trent Leach told Council there is a leaking water line on Parkview Avenue that services only one house. Council agreed to check prices to have it bored and replace the water line.
Sheree Herold had nothing to report.
Tarry Dougherty had nothing to report.
8:03 PM Mayor Urban asked for a motion to adjourn. Tarry Dougherty made the motion to adjourn. Trent Leach seconded. Five yes votes were cast.

Agenda for February 8, 2011 Regular Council Meeting

2011-02-16T11:59:00.000-08:00

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: FEBRUARY 8, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the January 11, 2011 Regular Council Meeting and the January 25, 2011 Special Meeting of the Council
3. Others bringing business before the Council.
4. Citizens bringing business before the Council.
5. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Bowl Plaza Update
6. New Businesss
a. Russell County Economic Development Dues
b. Kansas Rural Water Association Annual Conference
7. Monthly REport from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.

NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTEERSTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: January 11, 2011 Regular Meeting

2011-01-14T11:07:00.000-08:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
January 11, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Trent Leach, Tarry Dougherty, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Lynn Schneider, Von Rothenberger
7:00 PM Mayor David Urban called the meeting to order. Tarry Dougherty moved to approve the minutes of the December 14, 2010 Regular Council Meeting. Tammy Seirer seconded, motion carried 4 yes votes.
7:01 PM City Attorney Ken Cole, Linda Brant, Connie Dougherty and Doug Hickman arrived.
7:02 PM There has been no response from the State on the proposal to allow irrigation from the Sewer Lagoon.
7:08 PM The architect is working on the Code Footprint of the Golden Living Facility to give to the Fire Marshall.
7:11 PM The city has been working on the Bowl Plaza, some electrical work and installation of the heaters still need to be done by the City employees.
7:14 PM Trent Leach moved and Sheree Herold seconded a motion to sign a letter of commitment with Gudenkauf and Malone renewing the auditor's contract. Motion carried 4 yes votes.
7:17 PM Discussion on a housing demolition project was tabled until next meeting. Questions were raised on the status of the Neighborhood Revitalization project. City Clerk Julie Bretz was asked to contact Janae Talbott, Russsell County Economic Development director, about the progress on a new plan.
7:27 PM The Kansas Power Pool public meeting to be held in Lucas on January 20, 2011 has to be rescheduled. Council asked that a date be set in the spring after the Council election and the new Council is seated.
7:30 PM The Council questioned the percentage shares that are to be paid by the City and the Employees on joining the State Health Insurance Plan. City Clerk was asked to get additional information. Discussion was tabled.
7:52 PM Lynn Schneider introduced Von Rothenberger, the new director of the Lucas Chamber of Commerce, to the Council. Rothenberger began his job January 3, 2011, replacing Connie Dougherty who led the Chamber for the past 21 years. A report of the 4th Quarter activities of the Chamber was given. Trent Leach moved to invest $10,000.00 in the Chamber for 2011 to be disbursed in payments of $2,500 each quarter. Tarry Dougherty seconded the motion. Motion carried 3 yes votes. Tammy Seirer cast a no vote.
7:59 PM The premium notice was recieved from Kansas Municipal Insurance Trust for unemployment coverage for the year 2011. Trent Leach moved to approve payment of the premium in the amount of $5,212.00. Sheree Herold seconded. Motion carried 4 yes votes.
8:04 PM Gary Bretz reported they have been moving snow and working on the trucks. James Rezabek reported that there is plenty of salt at this time, but notice has been received that salt will be increasing $8.00 per ton.
8:09 PM Gary Ward reported on work at United Ag. Construction on the new grain storage facilities will require installment of a new transformer. Transformer will need to be installed in the fall of 2011, estimated cost is $10,500.00.
8:16 PM Julie Bretz reported that dues notice has been received for Kansas Rural Water. Tarry Dougherty moved to pay the dues up to an amount of $320.00. Sheree Herold seconded the motion. Motion carried 4 yes votes. The expense for the snow plow truck has been posted in equal amounts to the General, Airport and Electric Funds. Julie Bretz reported on the meeting she attended with the Kanas Power Pool in Wichita on Janauary 7. Council discussed adding the Energy Cost Adjustment to utility bills. No action was taken. Julie reported an old utility bad debt was collected this week. The $522.40 has been on the bad debt list since before the current City Clerk began working in the City Office.
8:32 PM Kay Mettlen reported the new computer has arrrived and the Quick Books program has been purchased and is ready to be installed. Joel Schneider is scheduled to come Friday January 14 to set up the system.
8:33 PM Tarry Dougherty moved to pay bills as presented. Trent Leach seconded, motion carried 4 yes votes. Gary Bretz told the Council because of the extreme cold temperatures and snow covering water meters, reading will be estimated this month. Doug Hickman suggested the Mayor write a proclamation recognizing Erika Nelson's efforts in promoting the City of Lucas.
8:34 PM Tammy Seirer, Tarry Dogherty and Sheree Herold had no report. Trent Leach commented on the good job the City Crew did clearing the streets after the snow.
8:35 PM Trent Leach moved and Tarry Dougherty seconded a motion to adjourn the meeting. Motion carried 4 yes votes.

Agenda for January 11, 2011 Regular Meeting

2011-01-07T12:37:00.000-08:00

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER

Date January 11, 2011

1. Call to Order 7:00 PM
2. Approval of Minutes of the December 14, 2010 Regular Meeting
3. Others Bringing Business Before the Council
4. Citizens Bringing Business Before the Council
5. Old Business
a. Update on Sewer Lagoon
b. Update on Rest Home
c. Update on Bowl Plaza
d. Letter of Committement /Gudenkauf and Malone
e. Housing Demolition/ Neighborhood Revitalization
f. Kansas Power Pool Meeting
g. State Plan Health Insurance Update
6. New Business
a. 2011 Chamber Investment and 4th Quarter Report
b. KMIT Insurance Premium
7. Monthly Report from City Employees a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of Expenses as presented for Payment
9. Other Business if Any
10. Committee Reports: Utilities, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND

Council Minutes: December 14, 2010 Regular Meeting

2010-12-29T07:10:00.000-08:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
December 14, 2010
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Gary Ward, Gary Bretz and James Rezabek
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the Council Meetng to order. Lloyd Gier arrived. The Mayor asked if there were additions or changes to the minutes of the November 9, 2010 Regular Council Meeting and the November 10, 2010 Special Meeting. Tarry Dougherty moved to accept the minutes as written. Kenny Cain seconded. The motion carried with 5 yes votes.
7:02 PM Mayor David Urban asked if anyone wanted to bring business before the Council. There was no response. Douglas Hickman arrived.
7:03 PM Golden Living Center update was the first item on the agenda. The Committed met with Janeen Feil at 6:00 PM prior to the Council Meeting. The State Fire Marshal is needing a Code Footprint of the building. The City will need to hire an architect to do a code footprint of the rest home building for cost of no more than $4,000.00. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:29 PM Lloyd Gier of Sylvan Grove came to the meeting to discuss an invoice he recieved for water usage at the Jones pasture. The bill was for $121.50, which is half of the water used after the meter was shut off due to a water leak. 44,000 gallons was read on 08-16-10. On 09-06-10 there was no water used. On 10-15-10, 70,000 gallon of water was registered and on 11-15-10, 11,000 gallons was registered. Since that time, a new water line was put in. Lloyd told the Council there was 1 bull put in the pen in September and 3 more added in October. The cattle belong to Robert Geir. Lloyd suggested to the Council that neither he nor Robert should have to pay for the water used due to the deed stipulation stating "an ample supply of water would be supplied by the City." The Council and City Attorney, Ken Cole agreed, it does not mean water should be wasted.
7:43 PM Lloyd Gier left the meeting. Bowl Plaza update was the next item covered. City Employee hours were discussed. The City Crew has been doing electrical work this week. The final grant drawdown on the project has been submitted.
7:46 PM There will be an informational meeting with the Kansas Power Pool on January 20, 2011. Colin Whitley will be presenting the program to Lucas and Luray communites combined. The Council agreed that cookies, tea and coffee should be served at the evening meeting.
7:54 PM Sewer Lagoon update: Russell Yarnell wrote a letter on behalf of the City asking the State to allow irrigation to draw down the sewer ponds. The City has not heard back from the State.
7:55 PM Ceral Malt Beverage licenses have been turned in by troy's Grocery and Linda's Cafe. Trent Leach made a motion to approve them. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:56 PM The Pride Resolution, presented by the Chamber of Commerce was the next item to be discussed. The Resolution states the City supports the efforts of the Pride Commission. Tammy Seirer made a motion to pass the Pride Resolution #10-03, for the City, for 2011. Sheree Herold seconded the motion. There were 5 yes votes.
7:58 PM The GAAP Resoulution for the year 2011 was the next item. Ken Cole explained the resolution exempts the City from conforming to the States guidelines.
8:00 PM Dawn Bricker left the meeting. Tammy Seirer made a motion to accept the Generally Accepted Accounting Principals or GAAP Resolution #10-02 for the City of Lucas, for year 2011. Sheree Herold seconded the motion. There were 5 yes votes.
8:01 PM Airport Hanger leases were discussed. The 4 leases sent out have ben returned, signed by the lessess. Tarry Dougherty made a moiton to approve the hanger leases for 2011. Trent Leach seconded the motion. It passed with 5 yes votes.
8:02 PM Holiday hours for City employees was discussed. The employee handbook states the following Monday will be observed as a holdiday whenever Christmas or New Years falls on a weekend. Tammy Seirere made a motion to give emplyees Friday the 24th and Friday the 31st off instead of Monday the 27th and Monday the 3rd. Tarry Dougherty seconded. The motion pased with 5 yes votes.
8:03 PM Bond and Interest Fund Transfer was discussed. Tammy Seirer made a moiton to transfer the balance of $443.97 in the bond and Interest Fund to the General Fund. Kenny Cain seconded the motion. There were 5 yes votes.
8:04 PM The Airport Hay Lease was sent out and Craig Naylor signed and returned it to the Office. Kenny cain made the motion to accept the airport/sewer lagoon/north of the rest home building Hay Lease. Sheree Herold seconded the motion. There were 5 yes votes.
8:06 PM Gudenkauf and Malone's letter of commitement was the next item. Checking other auditor's prices and bids were discussed. The item was tabled until January's meeting.
8:16 PM Gary Bretz, in his employee report, told Council they had taken the new truck to Beloit to the GMC dealer. They will put the truck on their machine to check sensors that seem to be the problem and replace them. Gary reported the City is out of sand. The crew replaced the fuel pump in the International Truck for $249.00. They have put up 1200 feet of snow fence. Council suggested Gary call Kenny Branda at Wilson for sand prices. The Salt Dog that came with the new tuck is not needed and Gary believes he can sell it for $2,800.00. Council told him to sell it.
8:22 PM James Rezabek told Council he noticed the fire hydrant at the 4-way stop had ice on it and has been leaking. He tightened it down and will watch it closely.
8:24 PM Gary Ward had nothing to report.
Julie Bretz asked the council how they wanted to the light bulbs for customers handled. A notice in utility bills was discussed. The bulbs will be sold at the City's cost of $1.00 each, limit 10, on a first come first served basis. The contracts for the State of Kansas Health Insurance have been sent in. Enrollment forms for the plan have been passed out to employees. Sign up date is January 4, 2011. Julie has Jury Duty in Russell on Monday State Set-off collection fees were discussed. Ken Cole said nothing will change at this time. Kay Mettlen has been researching the purchase of a new computer and Quick books program for the Office.
8:40 PM Under other business the Jones pasture leak was discussed further. Julie Bretz wa instructed to write a letter to Robert Gier asking him to contact the City regarding the meter being turned back on. A copy will be sent to Lloyd Gier.
9:09 PM Tarry Dougherty made a moiton to approve the bills as presented. Tammy Seirer seconded the motion. There were 5 yes votes.
Kenny Cain, Tammy Seirer, Trent Leach and Tarry Dougherty had nothing to report. Sheree Herold asked about the request to have dirt moved, from the ditch south of Adam Baker's house. James Rezabek took care of the problem.
9:11 PM Mayor Urban asked for a motion to go into Executive Session to discuss Non-Elected Personnel - JOb Performance at 9:15 PM. Tammy seirer made the motion. Kenny Cain se4conded it. There were 5 yes votes. Ken Cole was asked to stay. James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Douglas Hickman left.
9:15 PM Council went into Executive Session to discuss Non-Elected Personnel- Job Perfomance.
9:30 PM Council exited Executive Session. No action was taken. Tarry dougherty made a moiton to adjourn the meeting. Trent Leach seconded. The motion passed with 5 yes votes.

Agenda for the December 14, 2010 Regular Council Meeting

2010-12-08T12:43:00.000-08:00

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: December 14, 2010
1. Call to Order 7:00 PM
2. Approval of minutes of the November 9, Council Meeeting and the November 10, 2010 Special Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Golden Living Center Update
b. Bowl Plaza Update
c. KPP Meeting in January
d. Lagoon Update
6. New Business
a. Approve Liquor Licenses - Troy's and Linda's
b. Pride Resolution
c. GAAP Resolution
d. Approve Airport Hanger Leases
e. Employee Hours for Christmas and New Years
f. Transfer from Bond and Interest to Water Fund or General Fund
g. Approve Hay Lease
h. Gudenkauf and Malone - Letter of Commitment
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10 Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session- Job Performance Non Elected Personnel

NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: November 10, 2010 Special Meeting

2010-11-18T11:33:00.000-08:00

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
November 10, 2010
5:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz
5:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of the following three Council members: Tarry Dougherty, Tammy Seirer, Kenneth Cain. The agenda item: Discussion on Purchase of Truck with a Snow Blade. Tammy Seirer moved to send Kenny Cain and Gary Bretz to Kanas City to look at a 2002 GMC Truck with a snow blade and salt spreader and authorize them to purchase the truck at a price of no more than $20,000.00 if it passes their inspection. Kenny Cain seconded the motion. Motion carried 4 yes votes.
5:29 PM Tammy Seirer moved to adjourn the meeting. Kenny Cain seconded, motion carried 4 yes votes.

Council Minutes: November 9, 2010 Regular Meeting

2010-11-17T08:57:00.000-08:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 9, 2010
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach, and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek, Bill Harlow
OTHERS PRESENT TO ADDRESS THE COUNCIL: Pam Gudenkauf and Katrina Woelk - Gudenkauf and Malone, Russell Yarnell - Bartlett and West
CITIZENS: Douglas Hickman, Richard Mettlen, Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:01 PM Katrina Woelk of Gudenkauf and Malone presented the 2009 audit report to theCouncil. Trent Leach moved to approve the audit. Sheree Herold seconded the motion. Motion carried 5 yes votes.
7:06 PM Russell Yarnell representing Bartlett and West addressed the council about the sewer lagoon. Russell will send a letter to the Kansas State Department of Health and Environment with several optiions in reply to their directive requiring a permanent plan to regulate the levesl of water in the lagoons. Three options would be 1. A permanent discharge line to Wolf Creek, 2. Construction of a third lagoon cell, 3. Irrigaing on the adjoining farm ground. Russell will draft a leetter and get it to the State before the December 1, 2010 deadlilne.
7:24 PM City Council reviewed the current procurement policy. Council asked Ken Cole to draft a new policy that would allow City employees to make purchases of recurring supplies for the water and waste water systems and mosquito spray without Councl aproval, even if the amount exceeds the procurement limit. No other changes were made. Ken cole will re-write the policy for Council's approval.
7:46 PM The City Christmas Party will be held at 6:00 PM on December 18, 2010 at Mayor David Urban's home. A gift exchange will be held, gifts are not to exceed $15.00 in cost.
7:47 PM Several citizens have expressed interest in having houses demolished in a cost sharing plan with the City. City Clerk is to send letters to owners of structures who do not get a utility bill that might be interested in this plan.
7:56 PM Council discussed outright selling, lease purcahse and rent to own options for selling the Golden Living Center property.
8:09 PM Pam Gudenkauf and Katerina Woelk left the meeting. Mayor David Urban appointed a committee of Tarry Dougherty, Sheree Herold and himself to meet with realtor Lois Cooper and make recommendations to the Council on an agreement for lease purchase, rent to own, outright purchase and possible incentives the city could offer to a potential buyer for the Rest Home property.
8:13 PM Russell Yarnell left the meeting. Sheree Herold moved to renew the current Blue Cross/Blue Shield insurance contract. Kenny Cain seconded the motion. Motion carried 5 yes votes. Trent Leach moved to send a letter of intent to join the State Plan for Health Insurance with a joining date of March 1, 2011. Sheree Herold seconded. Motion carried 5 yes votes.
8:38 PM Gary Bretz asked the council to consider purcahseing safety coats for the employees for this winter. Tammy Seirer asked for prices on the coats. Cost is $69.99 per coat. He also asked the Council if they wanted to replace more street signs. Only about 1/3 of the signs have been replaced and some are rusted and faded. Council asked for a list of signs that need replacing. The John Deere tractor had a leak in the fuel tan. It was repaired and is holding at this time. A replacement tank would cost $350 if the tank has to be replaced. Gary Bretz told the council there is a need for a trailer to put the 1000 gallon tank on that is used to move brine from the nitrate plant to the sewer lagoon. The Council instructed Gary Bretz to get prices on a trailer and report back.
8:46 PM James Reszabek would like permission to purchase fire hydrants to have on hand in the event one needs to be replaced. There are several that need repaired. Our supplier said if the hydrant is older than a 1975 model parts are not available. Tammy Seirer moved to purchase 2 - 3 outlet Mueller hydrants at $1,587.00 each. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:52 PM Gary Ward and Bill Harlow had no report.
8:54 PM Julie Bretz, City Clerk, asked about the water leak at the Jones Pasture. Council consensus was to send a bill to the tenant for 1/2 of the 81,000 gallon that was used in the past two months due to the leak. Julie Breetz asked about the KPERS life insurance option. Employees would pay their own premiums there would be no cost to the City. Council consensus was that the employees could take the insurance if they choose to. The letter from the Lucas library was approved to be placed int the November utility billings. Julie Bretz shared a letter from Scott Bird of Ottawa, KS in support of the City Clerks educational programs. She also reported in a letter about the recent City Clerks school and shared information on audits that are being conducted by the IRS on City policies. Employee policies must be in a written form so they can be shared with IRS representatives. A new publication will be available from the Kansas League of Municipalitise on legal changes that apply to employee handbooks.
9:07 PM Kay Mettlen reported that she had inquired about the Kansas Department of Commere Rural Development Grants that could help fund park improvements. The grants are due by the first Friday of December each year and are awarded the following March. The grant will fund up to 60% of the project up to $125,000 with matching funds or in-kind considerations funding the other 40%. Colin Whitley of the Kansas Power Pool provided us with a contact to ask what other Cities have done to comply with the EPA guidelines on Contaminate Containment. The information was passed on to Gary Ward, City Electrician.
9:14 PM Kenny cain moved to approve the bills as presented. Tarry Dougherty seconded. Motion passed 4 yes vote. Tammy Seirer cast a no vote.
9:15 PM Tarry Dougherty moved to accept the arrearage plan presented by Ken Cole allowing past due customers 6 months to pay their past due accounts. Each monthe the customers would be required to pay 1/6 of their past due account and all of their current billing. Beginning with the January billing this plan will be in effect. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:25 PM Kenny Cain asked Ken Cole about the Energy Efficiency Plan. Ken cole said he would like information from other Cities that are implementing the plan to see how it was working for them and if they would do it again. His opinion was that it would be difficult to administer.
9:30 PM Tammy Seirer reported she had completed employee reviews and would be reporting on them during Executive Session.
9:31 PM Tarry Dougherty, Trent Leach and Sheree Herold had no report. Tammy Seirer moved to enter into a 30 minute Executive Session at 9:40 to discuss non-elected personnel - job performance. Tarry Dougherty seconded. Motion carreied 5 yes votes. Ken Cole and Bill harlow were asked to remain for the executive session.
9:32 PM Tammy Hower, Julie Bretz, Gary Ward, James Rezabek, Doug Hickman, Gary Bretz and Kay Mettlen left the meeting.
9:40 PM Council entered Executive Session.
10:10 PM Council exited Executive Session. No action was taken. Tammy Seirer moved to purchase a new computer for the office at a cost not to exceed $1,000.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to purchase Quick Books to use for the accounting program for the City. Sheree Herold seconded. Motion carried 5 yes votes.
10:40 PM Tarry Dougherty moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

Agenda for November 12, 2010 Regular Council Meeting

2010-11-05T11:51:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: November 9, 2010
1. Call to Order 7:00 PM
2 Approval of minutes of October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting
3. Others bringing business before the Council: Gudenkauf and Malone - Audit Report, Russell Yarnell representaing Bartlett and West - Sewer Lagoon
4. Citizens bringing business before the Council
5. Old Business
a. Procurement Policy
b. Christmas Party
c. Housing report
d. Sewer Lagoon
e. Golden Living Facility
6. New business
a. Health Insurance
7. Montly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harloww c. Julie Bretz
d. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Busines if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
11. Executive Session - Job Performance non-elected personnel.
NOTE; CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for November 8, 2010 Special Meeting

2010-11-03T10:41:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
DATE: November 8, 2010
AGENDA
1. Call to Order 7:00 PM
2. Discuss Golden Living Facility

Council Minutes: October 12, 2010 Regular Meeting

2010-10-25T11:16:00.000-07:00

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 12, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
CITY ATTORNEY: Ken Cole
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the meeting to order and asked if there were any corrections or additions to the September 14, 2010 Regular Council Meeting, the September 16, 2010 Special Meeting and the September 21, 2010 Special Meeting minutes. Kenny Cain moved to approve the minutes, Trent Leach seconded the motion. Motion carried 4 yes votes.
7:02 PM There is no additional information on the transformers from Mount Hope.
7:03 PM The current Utilitiy Ordinace states customers may request a hearing with the council before utilities are shut off. Attorney Ken Cole will prepare a written agreement for use if payment arrangements are made between the Council and customers.
7:34 PM The Airport Grant application has been submitted.
7:35 PM Plans on reinstating a Neighborhood Revitalization Plan were tabled.
7:45 PM A bid was received on demolition of the house at 107 S. Kansas. No action was taken. City Clerk was instructed to put a notice in utility statements asking citizens if they have housing structure they would like removed if the City would assist with costs and organizing the project in an effort to secure a bid for demolition of multiple locations.
8:13 PM There was no additional information on the Walton Street lots.
8:17 PM Dawn Bricker left the meeting. Tarry Dougherty moved to pay the tuition, motel costs, meals and travel expenses to send Julie Bretz, City Clerk to School in Wichita October 28 an 29, 2010. Kenny Cain seconded the motion. Motion carried 4 yes votes.
8:28 PM Approval has been received from the State to do an emergency draw down on the sewer lagoon. Kenny cain moved to approve up to $8,000.00 to Monster Pump, a division of Trilobite Testing Inc. to pump out the excess water from the lagoon. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:35 PM Mayor David Urban tabled agenda item a. Procurement Policy under new business. He asked that the City workers make a list of recurring expenditures for the Council to review.
8:36 PM No action was taken on a bid from Environmental Compliance solutions on preparing a Spill Prevention, Control and Countermeasure Plan for the City of Lucas. Council asked that the Clerk contact the Kansas Power Pool, Kanas Municipal Energy Association and Kansas Municipal Utilities and see if they have made plans for member cities they have worked on that could be used for Lucas.
8:40 PM Gary Bretz reported he had been doing maintenance on the Police car and presented the council with a list of repairs and expenses. All city vehicles have been checked over and serviced. No truck has been found to replace the dump/snow plow truck. He is out of asphalt cold mix used in street repair. Tarry Dougherty moved to purchase a load of cold mix. Kenny Cain seconded. Motion carried 4 yes votes.
8:45 PM James Rezabek reported he needs to order salt for the nitrate plant soon. He has been servicing fire hydrants, lubricating and testing them. Four of the hydrants are not draining properly They need to be dug out or replaced. Tammy Seirer moved to approve the purchases of salt for the nitrate plant. Trent Leach seconded the motion. Motion carried 4 yes votes.
9:01 PM Gary ward had nothing to report. City Treasurer Kay Mettlen shared three complaints that were received from citizns concerned about feral cats in the City. No action was taken on the complaints. A letter from ATHCO was shared with the council on grants available for landscape and playground equipment. Council consensus was that funding for playground equipment should be persued and asked that the City Clerk look into the possibilities. The Auditors have completed the audit on 2009 and will be reporting to the Council at the November 9, 2010 meeting. A budgeted transfer was done following the September Council Meeting per the council's request. There is $20,000 left that can be transferred if needed by the end of 2010. File Safe left an extra camera for the system for future use, the camera is missing. The Chamber of Commerce third quarter report was presented to the Council, fourth quarter investment of $2,500 in the Chamber of Commerce will be made now. The Golden Living Center property was sprayed for insects and the carpets were cleaned. No one has submitted a bid on the Bi-monthly cleaning of the rest home building in answer to the ad placed in the Lucas/Sylvan News. Art Shirt was contacted about making more City flags, cost is $70per flag with a $60 set up fee. Council consensus was to keep the last flag for display inside and at this time no additional flags will be ordered. Light bulbs that were ordered from the Kanas Power Pool will be picked up at the next KPP meeting. The Kansas Power Pool board of directors will hold their january 2011 meeting in Lucas. Plans will be made to provide a location for the meeting and a meal for the group. Council instructed the City Clerk to send letters and a copy of ordinances to persons leaving semi-trucks and trailers parked on the street and to persons exceeding the limit of two inoperable vehicles at a location. The renewal notice has been received from Blue Cross/Blue Shield with a substantial increase in premium. City clerk was instructed to obtain information on alternate sources of health insurance coverage for employees for comparison.
9:15 PM Tammy Seirer moved to approve the bills as presented. Kenny Cain seconded. Motion carried 4 yes votes. Tammy Seirer asked if there is sand to put in the intersections in the event of snow. City Crew said they use Ice Melt and they have it on hand. Gary Ward reported three were several alleys that need holes filled in. Councl instructed him to check into a sand/rock mixture from
APAC and if the cost of a load is less than $500 to purchase one load.
9:20 PM Kenny Cain asked if Attorney Ken Cole had looked over the information on the Kanas Energy Efficiency. Attoney Ken Cole requesed a copy of the inforamtion be sent to him.
9:24 PM Tammy Seirer, Trent Leach and Tarry Dougherty had no reports. The council thanked the City Crew for the tour of the City Facilities.
9:25 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 4 yes votes.

Council Minutes: October 12, 2010 Special Meeting

2010-10-25T11:04:00.000-07:00

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
October 12, 2010
5:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
5:07 PM Mayor David Urban called the Special Meeting to order. Special Meeting was called at the request of Council Members: Tammy Seirer, Tarry Dougherty, and Kenny Cain. Agenda Item: Tour the City Facilities. Mayor David Urban led the Council on a tour of the Miller Well House, Nitrate Plant, Electric Shop, City Shop and Shop Office.
5:45 PM Bill Harlow joined the meeting at the transformer/sub-station and explained the back up system that is being installed.
6:15 PM Bill Harlow left the meeting. Council Members toured the Lift Station and returned to the Civic Center. No action was taken following the tour.
6:35 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded the motion. Motion carried 3 yes votes.

Agenda for October 12, 2010 Special Meeting

2010-10-08T06:40:00.000-07:00

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
OCTOBER 12, 2010
1. Call to Order 5:00 PM
2. Tour City Facilities

Agenda for October 12, 2010 Regular Meeting

2010-10-08T06:28:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE October 12, 2010
1. Call to Order 7:00 PM
2. Reading and approval of minutes from the September 14, 2010 Regular Council Meeting and Special Meeting of September 14, 2010
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Transformers
b. Utility shut off guidelines
c. Airport Grant Report
d. Neighborhood Revitalization
e. Properties to demolish - Bid from J. T. Modlin
f. Walton Streets Lots
g. City Clerk School
h. Sewer Lagoon Draining
6. New Business
a. Procurement Policy
b. Bid on EPA Compliance from Matt Miles
c.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Minutes of September 14, 2010 Regular City Council Meeting

2010-09-23T12:06:00.000-07:00

LUCAS CITY COUNCIL REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER
September 14, 2010
7:00 PM
MAYOR: David Urban
CITY MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold and Trent Leach
EMPLOYEES:Kay Mettlen, Gary Bretz, Julie Bretz, Gary Ward, James Rezabek and Bill Harlow
CITIZENS PRESENT: Doug Hickman, Dawn Bricker, Tammy Hower
7:00 PM Mayor David Urban called the meeting to order. Kenny Cain moved and Tarry Dougherty seconded a moiotn to approve the minutes of the August 10, 2010 regular Council meeting.
7:02 Dawn Bricker expressed concern about traffic flow in front of the School. Mayor David Urban said he will speak to USD 299 Superintendent Jude Stecklein about any problems there might be.
7:06 PM Tarry dougherty reported he had spoken to Advantage Realty from Russell about listing the Golden Living Center Property. Their selling fee would be 6%. Discussion was held on incentives that might be offered to qualified buyers, cleaning carperts, spraying for bugs and hiring someone to clean the rest home occasionally.
7:19 PM Kenny Cain moved to authorize up to $1,200 to hire Darin Brewer to clean the carpets and World Pest Control to spray inside and outside the building for insects. Tarry dougherty seconded the motion. Motion carried 4 yes votes. Council member Tammy Seirer cast a no vote. Council concensus was to put an ad in the paper and take bids for cleaning the rest home every other month.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual Conferenct in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual conference in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:25 PM Bill Harlow told the council that Mount Hope, Kansas is replacing their electrical system and have transformers for sale. The 25 KVA pots have been PCB tested and will run about $125.00 each. The Council is interseted in purchasing some transformers. Bill Harlow is to speak to the representative from Mount Hope and see what is available.
7:38 PM Lois Cooper and Kathy Ross arrived at the meeting. Bill Harlow said we can get more poles, the poles are free. The cost of delivery is approximately $300 per load. Council instructed him to get the poles he needs.
7:43 PM Lois Cooper addressed the Council about the Realtor contract on the Golden Living Facility. She would be willing to sign a non-exclusive listing with a commission of 6%.
7:48 PM Robert Speer, owner of the house at 107 South Kanasas , Lucas, KS indicated he would give this property to anyone wanting to clear the house off the lot. Bids are being sought on this demolition project. Council would like to get a list of properties that need to be cleared and perhaps get a reduced rate on clearing several properties at the same time.
7:50 PM Dawn Bricker left the meeting.
7:54 PM The lots on Walton Street that were given to Doug Kressley have never been registered with the Russell County Register of Deeds. The deed needs to be recoreded to get the property ownership changed on the tax roll. Council member Sheree Herold offered to speak to the Kressleys about getting the deed registered.
7:57 PM Tammy Seirer moved to approve Ordinance revoking Ordinance #374. Ordinance #383 shall read that if a utility customer in good standing moves to another locateion within the city a transfer fee of $50 for the location shall be charged rather than the $75.00 connection fee per utility as stated in Ordinance #374. Kenny Cain Seconded. Motion carried 5 yes votes.
8:07 PM Council member Tarry Dougherty asked for clarification on handling disconnected utility services. Mayor David Urban will draft a set of guidelines and present them to the Councl at the October meeting for their consideration.
8::26 PM A bid has been received from Holland Paving for resurfacing the Airport runway. A grant is available for this project, deadline to apply is September 30,. 2010. Tammy Seirer moved to submit the grant application. Sheree Herold seconded. Motion carried 5 yes votes. Council instructed the City Clerk to contact Hollnad Paving and ask for a quote on sealing cracks, slurry sealing and striping the runway, turnaround and taxi areas.
8:36 PM City Clerk Julie Bretz asked the Council for permission to submit an application for a Scholarship for her fourth year of City Clerk School. Class will be held in October, tuition is $250 for the school. Council instructed her to apply for a scholarship. The City would be asked to provide mileage, meals and hotel room.
8:45 PM Mayor David Urban asked that the Coucil meet at 5:00 PM at the Civic Center on October 12, 2010 and begin a tour of the City Facilities. Regular meeting will follow at 7:00PM.
8:45 PM Tarry Dougherty moved to sign a 6 month non-exclusive listing on the Golden Living Center Facility with Advantage Realty of Russell and North Star Realty of Lucas. Kenny Cain seconded the motion. Motion passed 5 yes votes.
8:47 PM Gary Bretz reported that repairs have been done to the street sweeper and the Heckendorn mower. Snow fence will be put up in October. Matt Miles from the EPA visited the shop last week and explained new guidelines for oil containment and storage.
Gary Bretz asked the Council about fixing the Police car so it could be used to drive to meetings etc. He said it needed four new tires. Council consensus was to get the tires and service the car so it can be used by the City Crew. Mayor David Urban asked about holes on Main Street. Gary Bretz said they would fill them with cold mix. Twenty blocks were chip sealed this year and there is oil left for use next year. Tammy Hower asked about cleaning graffiti off traffic signs. Gary Bretz said he will clean them, he had been waiting for the County Sheriff to view them.
8:55 PM James Rezabek said he had finished rotating water valves with the exception of the ones that leaked. They have sealed themselves and he will rotate them in the spring when they can be replaced if necessary. Tammy Seirer moved to authorize purchasing Chlorine and testing supplies for the nitrate plant up to $1,000. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Gary Ward reported that Matt Miles had checked the PCB testing on our transformers and everything is okay. Matt will be submitting a bid for drawing up a plan for oil containment in the event of a spill to meet EPA guidelines.
9:01 PM Bill Harlow reported that there is one lightening arrestor to be installed at the sub-station. The sub-station is close to being ready for back up use. A phasing stick can be borrowed from Clay Center to test it. Only one truck from Clay Center will be necessary to perform the test.
9:04 PM Julie Bretz had no report. Kay Mettlen reported that a dog catching stick has been purchased.
9:05 PM Tarry Dougherty moved to allow the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
9:07 PM Trent Leach moved to allow up to $2,000.00 to hire Paul Simpson to pump gray water from the 2nd containment cell to lower water levels in the sewer lagoon. Kenny Cain seconded. Motion carried 5 yes votes.
9:15 PM Council asked the City Clerk to place an ad asking for bids for cleaning the rest home facility every other month until it is sold.
9:21 PM Rita Sharp is working on a video of the rest home and community to use as a maketing aid to help sell the rest home. Council consensus was she should be reimbursed for her expenses and Council asked if copies could be given to the realtors and Russell County Economic Development.
9:24 PM Gary Bretz said he would continue to spray for mosquitos as long as needed.
9:25 PM Tammy Hower left the meeting. Kenny Cain, Tammy Serier, Sheree Herold, Tarry Dougherty and Trent Leach had no committee reports.
9:26 PM Kenny Cain moved to transfer $40,000.00 from the Electric Fund to the General fund. Tammy Seirer seconded. Motion carried 5 yes votes. Kenny Cain moved to transfer $3000.00 from the General Fund to the Industrial Development Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:30 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 5 yes votes.

Minutes of September 21, 2010 Special Meeting

2010-09-23T11:44:00.000-07:00

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
September 21, 2010
8:00 PM

COUNCIL MEMBERS:/ Tammy Seirer, Kenny Cain, Tarry Dougherty, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz
CITIZENS Doug Hickman, Lois Cooper, Bailey Evans
8:02 PMPresident of the Council Trent Leach, filling in at the Mayor's absence, called the Special Meeting to order. The Special Meeting was called at the request of Council Members: Tammy Serier, Sheree Herold, and Tarry Dougherty. Items on the Agenda were: 1. Golden Living Center Facility Realtor contract and possible incentives the City could offer to a qualified buyer.
8:22 PM Tammy Seirer moved to enter into a 6 month non-exclusive contract presented by Lois Cooper, representing North Star Realty, and that the Council approve Trent Leach to sign the contract as acting Mayor. Tarry dougherty seconded the motion. Motion carried 5 yes votes.
8:24 PM Council discussed possible options for incentives that could be offered to prospective buyers of the Golden Living Facility property. No action was taken. City Clerk Julie Bretz was instructed to check on reinstating the Neighborhood Revitalization program. Renewal deadline for the program is October 1, 2010.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Sheree Herold seconded the motion. Motion carried 5 yes votes.

Council Minutes: August 10, 2010 Regular Meeting/Budget Hearing

2010-09-14T07:19:00.000-07:00
LUCAS CITY COUNCIL BUDGET HEARING AND REGULAR COUNCIL MEETING
GOLDEN AGE CENTER
August 10, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold
CITY ATTORNEY: Ken Cole
EMPLOYEES: Gary Bretz, Kay Mettlen
CITIZENS PRESENT: Doug Hickman
7:00 PM Mayor David Urban opened the Budget Hearing and asked if there were any coments or questions from the public. Doug Hickman commented that the $1,000.00 the Council voted to transfer to the Library was not included in the published budget. No action was taken.
7:10 PM Mayor David Urban closed the Budget Hearing and informed those present the Regular Council Meeting would resume at the Civic center.
7:17 PM Gary Ward, James Rezabek, Bill Harolw, John Rhudolph, Jessica Rhudolph and Dawn Bricker arrived at the meeting. Mayor Urban resumed the meeting and asked if there were any corrections or additions to the minutes of the July 13, 2010 and July 15, 2010 Regular Meetings and the July 20, 2010 Special meeting. Attorney Ken cole said that in the July 20, 2010 Special Meeting a reason had to be stated for each Executive Session. Tammy Seirer asked that a clarification be made to the 8:04 PM entry on the July 13, 2010 meeting. Kenny Cain moved that the minuts be approved with these corrections. Sheree Herold seconded, motion carried 4 yes votes.
7:22 PM Dawn Bricker asked about weed control and mowing within the City. Mayor Urban said there is an Ordinance stating that if weeds are over 12 inches tall a letter is sent asking the property owner or tenant to mow. If mowing is not done in 10 days the City will mow the property and bill the tenant or landowner for the mowing.
7:23 PM A report of funds disbersed on the Bowl Plaza project was given to the Council.
7:25 PM Sheree Herold has spoken to Earl Zweifel and he will draw up plans for the library and would then want them certified by an architect. Doug Hickmam said the Library Board will review the original sketch for the Library and get back to the Council with any changes they might want to make.
7:27 PM It was determined that awnings on the dugouts at the ballfield would obstruct the view of the field from the bleachers. Council will not proceed with dugout awnings at this time. The installation of a barricade between the dugouts and the parking areas was discussed. The Mayor commented that the awnings over the bleachers worked well during K-18 State Tournament.
7:31 PM The realtor contract with North Star Realty on the Golden Living Center expires today, August 10, 2010. After discussion by the Council, no action was taken on renewal of the contract. Possible incentives that could be offered to an approved buyer for the Golden Living Center were discussed. No action was taken.
7:50 PM The League of Kansas Municipalities Annual conference will be held in Overland Park on October 9 to October 12, 2010. Mayor David Urban asked if any of the Council would be interested in going. Decision was tabled until the September 14, 2010 meeting.
7:54 PM Kenny Cain moved and Tarry Dougherty seconded to approve the 2011 budget as published. Motion carried 4 yes votes.
7:55 PM Tammy Seirer moved and Kenny Cain seconded to approve the bill from Heinze and Associates for the Bond on the City Clerk and Treasurer.
7:56 PM Gary Bretz reported that Fifth Street has been resurfaced. The City Crew would like to do South Fairview from 1st to 2nd Street if time and weather allows. The summer help will be leaving on September 13, 2010. The Council mentioned cracks in the Main street surface. The hydraulic pump went out on the IHC truck and was replaced. The IHC truck neds considerable repairs and a replacement should be sought. Council asked the crew to look into State Surplus vehicles that might be a good replacement.
8:07 PM James Rezabek reported citizens that are concerned about the City trapping cats. The Ordinance reads that all felines are to have a collar on in the City Limits. Attorney Ken Cole said there should be no problem with trapping as long as the captured felines are placed in someone's care and not abandoned. Repair parts are needed for the Nitate Plant. Some relays have been ordered. Tammy Seirer moved to approve $1,000.00 in parts to be ordered for the Nitrate Plant. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. There is a service tech from Pennsylvania that can come out if the repairs do not correct the problem.
8:18 PM Bill Harlow asked what is being planned to be done with the property at 1st and Kansas that was burned several years ago. Council will contact the owner to learn his plans for the property.
8:52 PM Money has been received on one of the past due utility bills that were sent to the State Set Off program. Another past due account has been put on the Set Off List. Council was informed that there will be a charge of $450.00 connection fees for USD 299 to connect all the utility hookups for the school buildings. Tammuy Seirer moved and Sheree Herold seconded to approve the bills as presented for payment. Motion carried 4 yes votes.
8:35 PM Mayor David Urban asked the Council for permission to let the Fire Department use the Ford tractor to load bleachers to take to the Mud run on Sseptember 4, 2010. Council approved the request.
8:36 PM Kenny Cain will get brochures from the Kansas Power Pool with information on ways to make homes more energy efficient.
8:37 PM Tammy Seirer asked when the tornado siren located by the school will be in operation. The City Crew said it is operating at this time.
8:38 PM Tarry Dougherty reported he had toured the Golden Living Center facility and found it to be in need of a general cleaning and bug extermination. He has bids for steam cleaning the carper and spraying for insects. Council will meet at the Civic Center on September 14, 2010 at 6:00 PM and will tour the Golden Living Center as a group before a decision is made on Dougherty's suggestions. Report from the City Crew is that the garden plot behind the Golden Living Center has been mowed and trimmed.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Kenny Cain seconded. Motion carried 4 yes votes.

Agenda September 14, 2010 Regular City Council Meeting

2010-09-09T11:51:00.000-07:00
CITY OF LUCAS
AGENDA REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE September 14, 2010
1. Call to Order 7:00
2. Reading and approval of the minutes of the August 10, 2010 Regular Council Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Incentives for selling the Golden Living Facility
b. Realtor Listing - Golden Living Property
c. Cleaning and Bug Spraying - Golden Living Facility
d. League of Kansas Municipalities Annual Conference October 9-12, 2010 - Overland Park, Kansas
e.
6. New Business
a. Transformers
b. Property at Kansas and First Street
c. Walton Street Lots
d. Utility Rates/ Reconnect and Disconnect Ordinance
e. Airport Resurfacing
f. City Clerk's School
g. Set a time to Tour City Facilities at October Meeting
h.
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business,if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.

NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for September 14, 2010 Special Council Meeting

2010-09-09T11:49:00.001-07:00
CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
DATE September 4, 2010
1. Call to Order 6:00
2. Tour Golden Living Center Facility

Agenda for August 10, 2010 Regular Council Meeting

2010-08-05T12:02:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE August 10, 2010
1. Call to Order 7:00 PM Golden Age Center
2. Public Hearing 2011 Budget
3. Following the Closing of the Budget Hearing - Meeting will resume at the Lucas Civic Center
4. Reading and approval of minutes from the July 13, 2010 Regular Council Meeting, the reconvened meeting on July 15, 2010 and the June 20, 2010 Special Meeting.
5. Others Bringing Business before the Council
6. Citizens bringing business before the Council
7. Old Business
a. Bowl Plaza
b. Library
c. Ballfield awnings
8. New Business
a. Neighborhood Revitalizaation and Incentives for sale of Golden Living Facility b. Rest Home Update and Lois Cooper Contract
c. LKM Annual Conference Oct 9-12, 2010 Overland Park, Kansas
9. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
10. Approval of expenses as presented for payment
11. Other business if any
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: July 20, 2010 Special Meeting

2010-08-03T11:23:00.000-07:00
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
July 20, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Sam Brock of Gudenkauf and Malone, Inc
CITIZENS PRESENT: Jennifer Bates and Doug Hickman
Council Members requesting this Speical Meeting were: Sheree Herold, Kenny Cain and Tarry Dougherty.
7:00 PM Mayor David Urban called the Special Meeting to order to go over the 2011 City Budget with Sam Brock of Gudenkauf and Malone, Inc. and for an executive session to discuss non-elected personnel-job duties.
Ken Cole arrived. Sam Brock explained non-levied funds, such as the utility funds, which are self supporting, to the council. He explained 1 Mil will bring in approximately $1,560.00 in funds. The Mayor stressed he would like to see the Mil Levy around 32 to 34 mils for 2011. The Library Fund was discussed at length due to changes to the payroll since January 1, 2010. The Airport Fund was also discussed because it is time to resurface it. Sam will put $60,000.00 possible grant money on the Budget so the Council will have spending authority, if needed. Sam agreeed to add a budgeted transfer from the Electric Fund to the General Fund of $25,000 and from the General Fund to the Library Fund of $1,000.00. After careful consideration, it was agreed to reduce the mil levy to 31.391 for 2011. That is 1 mil less than a year ago.
For handicap accesibality a Public hearing will be held on the 2011 Budget August 10, 2010 at 7:00 PM at 210 S. Main Street at the Golden Age Center. The Regular Meeting will commence, at the Civic center, after the closing of the Public Hearing.
8:02 PM Sam Brock left the meeting. Mayor Urban asked for and received a motion from Tammy Seirer to enter into Executive Session for 30 minutes to discuss non-elected personnel - job duties, starting at 8:05 PM. Sheree Herold seconded the motion. There were 5 yes votes. Julie Bretz and Kay Mettlen were asked to wait outside and return at Council's request. Julie Bretz, Kay Mettlen, Doug Hickman and Jennifer Bates left the meeting.
8:05 PM Council went into Executive Session.
8:17 PM Kay mettlen was asked to return to the meeting.
8:35 PM Council exited Executive Session. No action was taken Julie Bretz and Jennifer Bates returned to the meeting.
8:36 PM Tammy Seirer made a motion to go back into Executive Session for a period of 30 minitues beginning at 8:37 PM to discuss non-elected personnel - job duties. Sheree Herold seconded the motion. There were 5 yes votes. Julie Bretz and Jennifer Bates left the meeting.
8:37 PM Council went into Executive session.
8:50 PM Kay Mettlen left the meeting.
8:83 PM Council asked Julie Bretz to enter.
9:07 PM Council exited Executive Session. No action was taken. Julie Bretz and Jennifer Bates returned to the meeting.
9:08 PM Tarry Dougherty made a motion to enter into Executive Session for a third time for a period of 30 minutes starting at 9:10 PM to discuss non-elected personnel - job duties. Kenny Cain seconded. There were 5 yes votes.
9:30 PM Sheree Herold and Ken Cole left the meeting.
9:35 PM Julie Bretz left the meeting.
9:38 PM Council exited the Executive Session. No Action was taken.
9:41 PM Trent Leach made a motion to adjourn the meeting. Tarry Dougherty seconded the motion. There were 4 yes votes.

Council Minutes: July 15, 2010, reconvene meeting of July 13, 2010

2010-08-03T09:12:00.000-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
July 15, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT BRINGING BUSINESS BEFORE THE COUNCIL: Janae Talbott - Russell County Economic Development Director
CITIZENS: Lyn Leach, Doug Hickman, Rita Sharp, Tresa Finch, Richard Mettlen, Luke Moore, Eric Abraham, Connie Dougherty, and Les Schneider
7:02 PM Mayor David Urban reconvened the July 13, 2010 meeting and introduced the Council Members to Janae Talbott, Russell county Economic Development Director. Janae Talbott spoke to the Council about marketing strategies that could be implemented in selling the Golden Living Property. The United States Department of Agriculture, Kanas Department of Commerce and Pioneer Country Development are sources of low interest loans. The loans are available for businesses that create employment for five or more people and plans that include high efficiency doors and windows. She also suggested that the City re-instate the Neighborhood Revitaliztion Plan to offer tax incentives and determine what other incentives, such as a break on utilities, offering a lease to own plan or carry the note for a credit worthy person that would bring jobs to Lucas if they purchase the property. It was pointed out that Communities that offer incentives impress on a new business that the communtiy wants to work with them. Janae Talbott also said how important it is for the Communtiy to stres what Lucas can offer and amentiies such as fiber optic capabilities, distance from Interstate 70 etc. that are avialable here.
7:19 PM Lynn Schneider arrived at the meeting.
7:44 PM Mayor David Urban thanked Janae Talbott for addressing the Council and asked the City Clerk to put Economic Development questions and incentives on the August 10, 2010 Council Agenda. Trent Leach moved to adjourn. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

Council Minutes: July 13, 2010 Regular Meeting

2010-07-15T07:53:00.000-07:00
LUCAS CITY COUNCIL
LUCAS CIVID CENTER
July 13, 2010
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer, and Kenny Cain
EMPLOYEES: James Rezabek, Gary Ward, Gary Bretz, Bill Harlow, Julie Bretz and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell- representing Bartlett and West
CITIZENS: Alicia Seirer, Justin Serier, Lois Cooper and Doug Hickman
7:02 PM: Mayor David Urban called the Council Meeting to order. City Attorney Ken Cole arrived at the meeting. Tammy Serier moved to approve the minutes of the
June 8, 2010 regular Council Meeting as corrected and the minutes of the June 28, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:04 PM Russell Yarnell of Bartlett and West addressed the Council on the report he had submitted concerning draining the sewer lagoons. In his previous report he outlined the possibility of installing a continuous flow drain system or building a third cell. He said according to the City's State permit there is also the option of irrigating out of the lagoon to lower the water levels. Mayor David Urban asked if Russell Yarnell would speak to Norbert Weindholtlz of the Kansas Department of Health and Environment to get his opinion on how draining down the lagoon can be done to meet the conditions of the current discharge permit. Mayor David Urban asked that the Clerk contact Kansas Rural Water Association about checking the lagoon cells for sludge levels. No action was taken.
7:22 PM Russell Yarnell left the meeting. Lois Cooper, real estate agent on the Golden Living Center, reported to the Council. She said when the sellilng price was reduced she sent notices to all persons who had inquired about purchasing the property. The City contract with Lois Cooper is due to expire August 10, 2010.
7:24 PM City Clerk, Julie Bretz said a request for a draw down on the Bowl Plaza in the amount of $16,121.02 has been sent to the State. The deadline for completion of the project has been extended to December 31, 2010.
7:27 PM The tornado siren is installed and the wiring from the City side is completed. There is a problem with the telephone power source and Wilson Communcications is researching a solution.
7:28 PM Doug Hickman reported there is no additional information on the Library Building at this time. An inquiry has been submitted to the United States Department of Agriculture about availability of funds. Doug Hickman volunteered to set up a meeting with a representative of the USDA to learn what will be needed prior to submitting a grant application.
7:38 PM Tammy Seirer moved to approve the final payment to M W MacConnell Construction in the amount of $2,300.70. Kenny Cain seconded. Motion carried 5 yes votes.
7:48 PM Lois Cooper left the meeting. Gary Ward is concerned about visability of the field when tin shades are put on the dugouts. He asked the Council to look into the project and advise the City Crew if they are to proceed with the project.
7:52 PM In response to a request from the City of Sylvan Grove to spray the Lincoln County Fairground for mosquitos prior to their County Fair, Tarry Dougherty moved to offer to have the Lucas City Crew spray and charge $150.00 per hour for the chemical, equipment and operator. Sheree Herold seconded. Motion carried 5 yes votes.
8:04 PM Gary Bretz reported more rock is needed to chip seal streets. A total of eleven blocks have been done so far this summer and they would like to do approximately 10 more. Tammy Seirer moved to purchase 100 ton of rock. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Gary Bretz voiced concerns about citizens not detouring around workers when the cones are out warning that street repairs are in progress. He asked if the Council had suggestions on keeping traffic off of the streets when they are working on them. Council instructed them to look into placing wooden barricades and to also check with Russell Co. Sheriff's Office about imposing fines for people disregarding the cones and the safety of the workers. A notice will be published in the paper and an insert will go in utility billings asking the public's support in respecting the cones for traffic control.
8:17 PM Gary Ward and Jaems Rezabek had no report. Bill Harlow said work is being done on the sub-station to get it ready to serve as a back up for electrical emergencies.
8:19 PM Tammy seirer asked if the guys have started trimming tree limbs that hang over the streets and in the power lines. The tree limb removal project is in progress.
8:20 PM City Clerk, Julie Bretz, reported she had spoken to Sam Brock and he could meet with the council for a work session on the 2011 Budget at 7:00 PM on July 20, 2010. The Clerk was instructed to set up a Special Meeting for that time. the Clerk informed the council several Lucas properties will be coming up for sale at the Sheriff's Auction, at 10:00 AM, on July 22, 1010, at the Russell Co. Fairgrounds. On July 6th the City Dog Kennel was inspected by the State. No violations were found. No Smoking signs were ordered to be put up in Public buildings and locations. There was no charge for the signs. Council was told of an incident at the City Park involving a vehicle driving over a stone post and through the park. Russell County Sheriff's Department is investigating. Julie Bretz contacted the owners of Thoroughbred Software and was told their new accounting program is not completed yet. Kevin Zimmer has been contacted about the possibility of getting State funds to help with street upkeep. He will get back to the Clerk at a later date. City Clerk Julie Bretz shared a copy of Russell County Ordinance #95-18 regarding trash pickups with the Council. Mayor David Urban will speak to Lenny Tyson of Russell County and also with the other cities in Russell county to see what method they use to bill trash utilities to unoccupied houses.
8:40 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
8:41 PM Kenny Cain asked the council to look into draining the lagoons with a contuious roll of hose. He also asked about water valve rotations. James Rezabek said he has not been rotating the water valves, and the ones that were leaking last year are not leaking at this time.
8:45 PM Tammy Seirer had no report but commended the City Crew on the good job they have been doing on the ballfield, streets and tree limb removal. Trent Leach had no report on streets. Sheree Herold has beeen looking into eqipment for the park and will get back to the Council with suggestions and prices.
9:48 PM Tarry Dougherty reported he has spoken with Russell County Economic Development Director Janae talbot and she would like to meet with the Council on July 15, 2010 at 7:00 PM.
8:57 PM Tammy Seirer moved to enter into Executive Session for 15 minutes at 9:00 PM to discuss non-elected personnel - job performance. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Council entered Executive Session.
9:15 PM Council exited Executive Session, no action was taken.
9:17 PM Tarry Dougherty moved to recess and reconvene the meeting on July 15, 2010 at 7:00 PM at the Lucas Civic center. Kenny Cain seconded. Motion carried 5 yes votes.

Agenda for July 13, 2010 Regular Meeting

2010-07-08T12:17:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: July 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the June 8, 2010 Regular Council Minutes and the June 28, 2010 Special Meeting Minutes.
3. Others Bringing business before the Council: Russell Yanell - Bartlett and West regarding Lagoon Outflow
4. Citizens bringing business beford the Council
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - Update
d. Library Building Update
e. Ballfield Awning
6. New Business
a.
b.
c.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Industrial Development.
11. Executive Session: Non-elected personnel - job duties
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: June 28, 2010 Special Meeting

2010-06-30T12:19:00.000-07:00
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
June 28, 2010
12:00 PM

PRESIDENT OF COUNCIL: Trent Leach
COUNCIL MEMBERS: Tammy Sierer: Tarry Dougherty and Kenny Cain were attending via speaker phone.
EMPLOYEES: Julie Bretz, Gary Bretz
Council members requesting this Special Meeting were: Tammy Seirer, Trent Leach and Tarry Dougherty
12:03 PM President of the Council Trent Leach called the Special Meeting to order to discuss the purchase of street repair materials - oil, rock and asphalt. Several streets have been repaired and there are 4 to 6 more blocks the City Crew would like to do this year. These streets include: Harvest Street from Main to Fairview, Washington Street, Third Street south of the ballfield, 5th Avenue and Kansas Street. The City crew has been getting two streets per week chip sealed. It takes 400 to 700 gallons of oil per street. Tammy Seirer moved to purchase 6,000 gallons of oil, two additional loads of rock and another load of asphalt (up to $1,500) including the delivery fee. Kenny Cain seconded the motion. Motion carried 4 yes votes.
12:15 PM Tarry Dougherty moved to adjourn. Tammy Seirer seconded the motion. Motion carried 4 yes votes.

Agenda for June 28, 2010 Special Meeting

2010-06-25T08:46:00.001-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SPECIAL MEETING
JUNE 28, 2010
12:00 PM

1. Street Repairs - purchase materials

Council Minutes: June 8, 2010 Regular Meeting

2010-06-18T11:54:00.000-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
June 8, 2010
7:00 PM
Page 1

COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer, and Kenny Cain
EMPLOYEES: James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Kay Mettlen
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Les Schneider - Lucas Area Community Theater
CITIZENS: Alicia Seirer, Jennifer Bates, Dawn Bricker, Tammy Hower, Kristie Boland, and Doug Hickman
7:07 PM In the absence of the Mayor, Trent Leach - Council President called the June 8, 2010 regular meeting of the Lucas City Council to order. Sheree Herold moved to approve the minutes of the May 11, 2010 regular City Council meeting and the May 14, 2010 Special meeting. Tarry Dougherty seconded, the motion carried 5 yes votes.
7:10 PM Les Schneider addressed the Council on behalf of the Lucas Area Community Theater. The fund raising efforts of the LACT netted $77,500 towards purchasing digital equipment for the theater. They are $7,500 short of having the necessary funds to make the purchase. The price of the equipment will increase by $5,000 the first of July and there is $5,360.40 in sales tax on the purchase. The board of the LACT asked if the City would donate towards the equipment.
7:20 PM Doug Hickman arrived at the meeting. Tarry dougherty moved to donate up to $7,500 towards the purchase of the digital equipment to be offset by donations made before the purchase is completed. Kenny Cain seconded the motion. Motion carried 3 yes votes. Tammy Seirer cast a no vote and Trent Leach abstained due to conflict of interest. Les Schneider thanked the Council for supporting the Theater.
7:33 PM There was no report on the Rest Home, Council discussed the generator and the contract with real estate agent Lois Cooper. The Council was told the Rest Home is listed for sale on the Russell County Economic Development website.
7:37 PM The City Crew will be running electric, sewer and water to the Bowl Plaza building site soon.
7:40 PM Tornado siren has been set on the pole. Wilson Communications has to hook up the phone line and then the electric wiring will be connected.
7:42 PM Council discussed the report from Bartlett and West regarding the sewer lagoon. The report came back with the additional option of irrigation to lower the levels of water in the lagoon. Council made no decision on the lagoon at this time.
7:46 PM Dawn Bricker left the meeting.
8:02 PM It was decided to have a Council representative meet with the Library Board to look into possible construction of a Library/City Building. Kenny Cain will represent the Council in meeting with the Library Board to determine possible locations, building floor plan and estimae of costs for such a project.
8:22 PM Tammy Seirer moved and Sheree Herold seconded the motion to pay the yearly dues to Pioneer Country Development in the amount of $200.00. Motion carried 5 yes votes.
8:28 PM Gary Bretz reported the cylinder on the digger truck has been repaired. The oil truck is ready to begin chip sealing streets. No cost estimate has been secured for a trailer to carry the brine tank at the nitrate plant. The primary pump at the nitrate plant is in but the brine pump also needs to be replaced.
8:32PM James Rezabek reported he has found a leak in a water line runnning by the Old Lucas Grain location. About half the water valves have been turned. He is waiting to turn the ones that were bad last year until the City Crew gets caught up. The City Crew is planning to trim trees back that hang over the sidewalks and streets.
8:39 PM Council asked that the City Crew not allow anyone to ride in the back of a moving City pickup or truck for the purpose of convenience of transportation.
8:46 PM Julie Bretz City Clerk reported she has backed up the surveillance footage for the Russell County Sheriff's Office on several acts of vandalism. She asked the Council how they wanted the City Crew to react when a citizen delays their work. Council agreed that the employees should continue their work and finish the job. If citizens have concerns they should address the Council. Russell County is raising the trash rate they charge the City by $1.75. Julie Bretz asked if the Council wanted to add that increase onto our utility billings. Tammy Seirer moved to pass Resolution #10-01 to increase the trash rate per pickup from $17.00 to $18.75 to include the County's increase. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Tammy Seirer asked about the utility ordinance for late payment. Council consensus was that with the July late payments the Ordinance will be followed as written. Customers will be given 5 days to pay their bill and then a final notice will be sent giving them an additional two days to pay their bill or to request a hearing with the Council to ask for payment arrangements. Beginning with the July billings this Ordinance will be followed as written. Tammy Seirer reported that Matthew MacConnell will be here within the next 2 weeks to begin construction of the ball field awnings.
9:16 PM Tammy Seirer moved to approve the bills submitted for payment. Sheree Herold seconded. Motion carried 5 yes votes.
9:17 PM Sheree Herold asked about getting sand and a digger for the sand box at the park. She will look into pricing some new park equipment. Kenny Cain had no report. Tammy Seirer commented on the hard work the City Crew has been doing lately. Tarrry Dougherty asked if the Council could get monthly reports from Lois Cooper on the Rest Home updates. He also questioned how the sale of the rest home has been advertised.
9:22 PM Kenny Cain moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 4 yes votes.

Agenda for June 8, 2010 Regular Council Meeting

2010-06-03T12:51:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE June 8, 2010
1. 6:00 PM Dog Court2. Call to Order 7:00 Lucas Civic Center
3. Reading and approval of minutes from the May 11, 2010 Council Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council: Les Schneider - Lucas Area Community Theater
6. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren Update
d. Lagoon Outflow
e. Library Building Update
7. New Business
a. Pioneer Country Development Dues
b. Airport Insurance
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development

NOTE CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERSTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: May 14, 2010 Special Meeting

2010-05-19T07:47:00.000-07:00
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
May 14, 2010
12:00 PM
PRESIDENT OF COUNCIL: Trent Leach
COUNCIL MEMBERS: Sheree Herold, Tammy Sierer, Tarry Dougherty. Kenny Cain was attending via speaker phone.
EMPLOYEES: Julie Bretz and Gary Ward
12:05 PM President of teh Council Trent Leach called the Special Meeting to order to discuss the Tornado Siren locaction. It was the Council consensus at the Regular Council Meeting on May 11, 2010 to place the tornado siren at 604 E. First Street. City employees have since found another location to put it.
Tammy Seirer made a motion to change the location, for the tornado siren to the south end of the football field. Sheree Herold seconded the motion. There were 5 yes votes.
12:09 PM Sheree Herold made a motion to adjourn the meeting. tammy Seirer seconded. The motion passed with 5 yes votes.

Council Minutes: May 11, 2010 Regular Meeting

2010-05-13T11:59:00.001-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
May 11, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, and Tammy Seirer
EMPLOYEES: James Rezabek, GAry Ward, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lyn Leach - Youth Group Fireworks Stand
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell - Sewer Lagoons, Representing Bartlett and West, Luanna Maes - Alley
CITIZENS: Alicia Seirer, Justin Seirer, Doug Hickman, Jennifer Bates
7:04 PM Mayor David Urban called the meeting to order and called for approval of the March 9, 2010 and April 13, 2010 Council minutes. Sheree Herold moved to approve the minutes, Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:05 PM Luanna voiced concerns about the alley running beside her property. Drainage from the alley runs into her yard. Mayor David Urban said the City will look for solutions to the problem and will consult her before any repairs are done.
7:17 PM Lyn Leach asked for Coucil permission for a fireworks stand ran by the Kids for Christ Youth Group. The stand will be located in the Lucas Motor lot north of Lucas Liquor. Tarry Dougherty moved to approve the request and waive the application fee of $10.00. Sheree herold seconded the motion. Motion carried 4 yes votes.
7:18 PM Russell Yarnell of Bartlett and West addressed the Council about the sewer lagoons. Bartlett and West presented the City with a proposal to do an engineering study to determine any changes that need to be made to the lagoons to meet State requirements for discharging. The lagoons were built to maintain levels by evaporation not by discharging water. Tammy Seirer moved to accept a proposal from Bartlett and West to provide an engineering report at a cost of $5,200.00. Tarry Dougherty seconded the motion. Russell yarnell said there are grants and low interest loans available from the Kansas Department of Health and Enviornments and also Community Development Block Grants to assist in making improvements to wastewater facilities and the engineering report. Bartlett and West will aid in applying for these resources.
8:04 PM Russell Yarnell left the meeting.
8:07 Pm There was no update on the Golden Living Center Property. The Council was presented with a General Ledger accounting of the monies expended and received on the Bowl Plaza project.
8:08 PM Bill Harlow informed the Coucnil that the tornado siren could be placed on the City right of way on East 1st Street, past the house at 522 East 1st St. A pole and transformer bank will have to be installed. Three phase and phone capabilitis are at the location. Council consensus was to place it there if installing it would fall under the $2,500.00 limit set for placement of the siren.
8:12 PM Trent Leach reported he had talked to Doug Kressley about the alley between First Street and Walton Street. The Kressley's are okay with what the City has done so far with the alley. Tammy Seirer moved to purchase two truck loads of 1 1/2 x 3/4 rock from Quartzite for the alley not to exceed a cost of $1,000.00 Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:19 PM Doug Hickman reported that the Library Building Committee met prior to the Council and their consensus was to support the City in planning and funding a combination Library and Civic Center. Doug Hickman also mentioned the possibility of including a City storm shelter in the same building. Funding options mentioned were FEMA funds and USDA loans. Council consensus was to look into the planning and grant applications for the project.
8:36 PM Mayor David Urban submitted the following appointments for Council approval: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney - Ken Cole, Municipal Judge - Mark Blehm, Official Paper - Lucas/Sylvan News, Official Bank - Pony Express Communtiy Bank, Council Committe Chairpesons - Tammy Seirer - personnel, Tarry dougherty - Industrial Development, Streets - Trent Leach, Utilities- Kenny Cain, Parks and Recreation - Sheree Herold. Trent Leach moved to accept the Mayor's appointments. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. Sheree Herold nominated Trent Leach to the office of Council President. Tarry Dougheerty seconded the motion. Motion carried 3 yes votes. Trent Leach abstained Due to conflict of interest.
8:39 PM Council asked City Clerk Julie Bretz to contact Sam Brock of Gudenekauf and Malone about preparing the 2011 City Budget and to check on holding a Special Meeting with him during the week following the July Council Meeting.
8:42 PM Gary Bretz reported that 11,400 pounds of trash was hauled to the County Landfill during the Spring Clean Up. The ACME Iron and Scrap box that was left at the tree pile was not used much this year. Gary Bretz said in visiting with KC Enterprises most of the items picked up during the Clean Up would have been picked up by the trash truck if it had been set out over a period of time. Lyn Leach left the meeting. Bretz asked the Council about purchasing a trailer to hold the tank used to dispose of salt water waste from the Nitrate Plant. By disposing of the salt water waste the City saves on line jetting costs. In 2009 D. J. Enviornmentals were hired to jet the lines at a cost of $2,400.00 plus. The Council asked that prices be presented to the Council. Dave Bricker has asked if he can take concrete sidewalk material to the burn pile. Council agreed if it would be dumped to the south east corner of the burn pile site to fill in a hole there. The City Crew dug out a water meter on Fairview for repairs.
8:48 PM James Rezabek reported he has begun rotating water valves. There are enough spare valves for use if they are needed. The meters that were problems last summer will be rotated last in case they leak and need to be replaced.
8:50 PM Gary Ward had no report. Bill Harlow said the capacitor banks are done and have been switched over at the Garden of Eden. All areas of town have been separated out the only work left on the Wye System cmpletion is at the Sub-station.
8:52 PM Julie Bretz reported that she and Tarry Dougherty would be attending a Kan Cap meeting in Beloit on May 12, 2010.
8:53 PM Kay Mettlen reported that all twenty seven free trees were given out. The light bulbs from the Kansas Power Pool will be ordered in July or August. Summer help will be starting soon. Scott Wilson starts on May 12, 2010 and James Shiroky will begin on May 17, 2010
8:54 PM Tammy Seirer movd to approve the bills as presented. Trent Leach seconded the motion. Motion carried 4 yes votes.
8:55 PM Kenny Cain, utility chaiperson was not in attendance, Tammy Seirer reported the contractor is ready for the poles to be set at the ballfield for the awnings. Tammy Seirer voiced concerns about several ditches that need to be mowed. Tarry Dougherty said he has gotten complaints about possible violations of the the junk vehicle Ordinance. Mayor David Urban instructed the City clerk to send letters to violators. Trent Leach had no report. Sheree herold asked the City Crew to check on weeds growing in the infield at the ballfield.
8:57 PM City Clerk Julie Bretz pointed out an article in the Kansas Govenrment Journal informing Cities about the State of Kansas no smoking ban. City Clerk asked the City Attorney for an explaination of the no-smoking law and asked if the City needed an Ordinance to enforce the policy. Attorney Ken Cole said if the City currently has no Ordinance baning smoking then the State Statute must be enforced. Cities are not required to have an Ordinance but if they have one it must meet or exceed the restrictions set by the State.
9:02 PM Trent Leach moved to adjourn. Sheree Herold seconded the motion. Motion carried 4 yes votes.

Agenda for May 11, 2010 City Council Regular Meeting

2010-05-07T09:11:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE May 11, 2010
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the March 9, 2010 Regular Meeting and April 13, 2010 Regular Meeting
3. Others bringing business before the Council:
Luanna Maes - Alley, Lyn Leach - Youth Group Fire Works Stand
4. Citizens bringing business before the Council:
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - location options
d. Walton Street
e. Lagoon Outflow
f. Library Building Update
6. New Business
a. Appointments - Clerk, Treasurer, Attorney, Judge, Official Paper and Bank, Library Board, Council Committee Chairpersons
b. Elect Council President
c. Sam Brock - Budget Letter
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business, if any
10 Committee Reports: Utilities, Personnel, Strets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: April 13, 2010 Regular Meeting

2010-04-28T09:00:00.000-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
APRIL 13, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman and Lynn Schneider.
OTHERS PRESENT TO ADDRESS THE COUNCIL: Matthew Macconnell - representing M. W. Macconnell Construction
7:02 PM Mayor David Urban called the Council Meeting to order. Council member Tammy Seirer asked that the agenda be changed to move the new Council Members Oath of Office to after Old Business. City Attorney Ken Cole read the Kansas Statute stating that after Certification of the election is received from the County Election Officer the oath can be read at any time and the newly electd Council Member takes office at that time. Tarry Dougherty, Sheree Ward-Herold and Trent Leach read and signed the Oath and took their positions on the Council.
7:08 PM Corrections to the minutes of the March 9, 2010 will be made and approval will be tabled until the May 11, 2010 Council Meeting.
7:13 PM Alvin Barta asked about the drop box for utility bills to be installed in the foyer of the Civic Center. Mayor David Urban and City Clerk Julie Bretz have been checking on finding a box and determining how to install it on the wall.
7:14 PM City Clerk Julie Brez said the apprasial from Russell County on the Golden Living Center was reduced from $345,000 in 2009 to $145,000 in 2010. No word has been received from the State on the request for a tax refund on the 2009 taxes. Sheree Herold moved to reduce the selling price to $195,000. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:25 PM The City received $10,628.03 reimbursement back from the State on the Bowl Plaza Grant.
7:26 PM Marvin's Gardens of Russell has informed the city they have trees in stock and ready to supply the $750 worth of trees to be given away to Lucas Citizens. Council asked that notice be put in with utility billings that one tree will be given per residence while supply lasts. Trees are to be planted in the City Right of Way.
7:32 PM No action was taken on approval of a limited time parking sign requested by Rodney Dick to be placed in front of Lucas Liquor.
7:38 PM Estimate of costs for putting the tornado siren at the sewer lagoon exceeds the $2,500.00 approved by the Counicl. Mayor David Urban asked that the City Crew bring a list to the May 11, 2010 Meeting of 4 or 5 possible locations for the tornado siren that would allow expenses to be reduced.
7:49 PM Tammy Seirer moved to approve Ordinance #382 adopting an administrative fee of 20% be charged for past due bills turned over to an outside collection agency. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:55 PM Gail Ogle, of the Russell County Mapping Department, suggested Doug Kressly's adress should be a 1st Street address because their house is located on the south side of the alley. Council consensus is that the alley between Walton and First Street should be maintained as well as any other alley in town. Councilman Trent Leach will visit with Doug Kressly about what needs to be done to add gravel to form a solid base for the alley.
8:00 PM Hiring summer help will be covered in an Executive Session later in the meeting.
8:01 PM City Attorney Ken Cole presented the Council with a copy of an agreement, for the approval of The Dell, Deanna and Dean Mettlen families, to bury a pipe from the west sewer lagoon cell, south to the creek, for use, when necessary, to drain the lagoon. Mayor David Urban said a special meeting will be called to continue with the project if an agreement is reached with the Mettlen family. Kenny cain moved to accept the agreement and submit it to the Mettlen's for their approval. Sheree Herold seconded. Motion carried 5 yes votes.
8:17 PM City Clerk Julie Bretz was instructed to research options for funding construction of a City Library/City Office with the possibility of adding a storm shelter.
8:22 PM William Schneider and Doug Hickman left the meeting. A bid of $3534.06 to build awnings over the bleachers at the baseball field was submitted by MW Macconnell construction.
8:27 PM Dawn Bricker left the meeting.
8:28 PM Doug Hickman returned to the meeting. Tammy Seirer moved to accept the bid from MW Macconnell to construct awnings over the bleachers, construction is to be completed by Maty 30th, 2010. Tarry Dougherty seconded teh motion. Motion carried 5 yes voters. Tammy Seirer moved to purchase additional tin and edging to construct awnings over the dugouts matching the tin on the bleacher awnings. Price to not exceed $800.00. Sheree Herold seconded the motion. Motion carried 5 yes vots. Mayor David Urban appointed a committee of Sheree Herold, Tammy Seirer and himself to select the color for the tin.
8:41 PM City Clerk was asked to contact Merle Windler of Thoroughbred, to set up a time to demonstrate his accounting software to the Council. Mayor David Urban asked the Clerk to research costs of a new computer, to network the office computers, when a new software program is installed.
8:43 PM Matthew Macconnell left the meeting.
8:45 PM Mayor David Urban casked that the lsit of concerns over the City General Insurance Policy be forwarded to Greg Heinze of Heinze and Associates and ask him to look them over and give his recommendation.
8:50 PM Trent Leach moved to approve the Small Customer Energy Plan. Kenny Cain seconded. Motion carried 5 yes votes.
8:55 PM Kenny Cain moved to purchase 500 fluorescent bulbs from the Kansas Power Pool and offer them for sale at $1.00 each. Sheree Herold seconded the motion. Motion carried 5 yes votes.
8:57 PM Trent Leach moved to approve the Fair Housing Proclaimation, from the Kanas Fair Housing Taskforce. Tammy Seirer seconded. Motion carried 5 yes votes.
8:58 PM Employee Gary Bretz reported he needed to purchase a load of cold mix for street repair. It can be supplied by Russell County for a delivered cost of $1,200 a load. Tammy Seirer moved to purchase the cold mix from Russell County at a price of $1,200 per load. Sheree Herold seconded the motion. Motion carried 5 yes votes. Gary Bretz asked the Council if they wanted the stripes repainted down the center of Main Street. Council consensus was to repaint just the two blocks of the business district. Gary Bretz asked to address the Council during Executive Session.
9:02 PM James Rezabek told the Council two loads of bulk salt are needed for the nitrate plant. Tammy Seirer moved to purchase the salt at a cost of $4,500.00. Kenny Cain seconded the motion. Motion carried 5 yes votes. James Rezabek said he is taking Physical Therapy on his wrist at this time and has been making plans to exercise the water valves. If physical restrictions will not allow him to do the valve turning he asked if the summer help could assist him.
9:06 PM Bill harlow reported to the Council that he has been working on capacitors at the Garden of Eden. He also reported that the lightening arresters have been installed on the transformer.
9:10 PM Julie Bretz had no report. Kay Mettlen told the Council that notice has been received that Russell County is raising landfill rates. So It is expected that trash charges will also raise. Council was reminded of the Spring Clean Up. Mayor David Urban asked that a sign be put on the Community Sign listing dates to put out itesm and dates the City will be picking up. Welcome packets have been made up by the City Office working with the Chamber of Commerce. Several packets have been given out already. A list of houses and apartments for rent and sale in Lucas has been complied. Anyone wishing to have a rental or house for sale may have their name added to the list. Governing Body Handbooks were ordered and one was given out to new Council Member Tarry Dougherty. The Dog Clinic was well attended and a total of 76 dogs have been licensed. Dog tags are to be purchaes by May 1, 2010, owners of any dogs not tagged by May 15th will be subject to having a court date set and late fees and fines in addition to at least $87.50 in Court costs may be assesed.
9:15 PM Sheree Herold moved to approve the bills as presented. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM No action was taken on sending a represnetative to the Kansas Municipal Utilities Conference.
9:18 PM Tammy Seirer moved to enter into a 20 minute Executive Session to discuss non-electd personnel - hiring summer help and job performance. Kenny Cain seconded. Motion carried 5 yes votes.
9:23 PM Council entered Executive Session. Gary Bretz and Attorney Ken Cole were asked to stay for the Executive Session.
9:43 PM Council exited Executive Session. Trent Leach moved to offer part time summer employeement to James Shiroky and Scott Wilson for up to 40 hours per week at $7.25 per hour. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:45 PM Tammy Seirer moved to adjourn. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Agenda for April 13, 2010, Regular Meeting

2010-04-12T12:23:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: April 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Administer Oath of Office to New Council Members
3. Reading and Approval of minutes from the March9 2010 Regular Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council
6. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Free Trees
d. Liquor store parking
e. Tornado Siren
f. Ordinance for percent increase for collection of utility debts
g. Walton Street
h. Summer help
i. Lagoon outflow pipe
j. Library Grant update
k. Baseball field -Bleacher awning, bleachers State Tournement, Dugout Awning
l. Accounting Software from Thoroughbred
m. General Insurance Policy
7. New Business
a. Small Customer Energy Plan
b. Light Bulbs
c. Fair Housing Proclamation
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. EXECUTIVE SESSION: Non Elected Personnel - summer Help
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: March 9, 2010 Regular Council Meeting

2010-03-24T11:49:00.001-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
March 9, 2010
7:00 PM
MAYOR:David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES:James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, Gary Ward and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman, John Rhudolph, Jessica Rhudolph, Dave Bricker, Jera Kressly, Lisa Ammon
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing EMC Insurance
7:00 PM Mayor David Urban called the meeting to order at 7:00 PM. Trent Leach moved and Sheree Herold seconded a motion to approve the minutes of the February 9, 2010 regular Council meeting. Motion passed 5 yes votes.
7:01 PM Jera Kressly asked the council if there are any plans to develop Walton Street so the trash truck can come down to pick up their trash. Mayor David Urban asked the city Clerk to check with Gail Ogle of the Russell County Mapping Department to determine if Jera Kressley's address would be Walton or First Street because of the location of their home and put the question of Walton Street on the agenda for the April meeting.
7:07 PM Tammy Hower, John Rhudolph, Jera Kressly and Lisa Ammon left the meeting.
7:08 PM Rod Dick arrived at the meeting and asked the council to consider allowing him to put Customer Only Parking Signs in front of his business.
7:09 PM Dave Bricker said he is planning to take out his sidewalk and wanted to know if the City would replace the sidewalk or if it is the landowners responsibility. Mayor David Urban said the City has an Ordinance that requires the landowner to replace sidewalks when existing ones are removed.
John Rhudolph returned to the meeting.
7:13 PM Alicia Seirer asked if the tornado siren will be put up before storm season. Mayor David Urban said Wilson Communications will need to be contacted about telephone hookups to the siren and an electric company with a larger bucket truck will be needed to set the pole and install the siren.
7:14 PM Jennifer Bates thanked the City for getting the corrected Treasurer's report to her so promptly and asked if the Library Fund could be changed to show the revenues that were recieved and transferred to the library in 2009. Mayor David Urgan explained tht the matter is being looked into and he will speak to the auditors about any changes necessary. The concensus of the Council was to re-publish the treasurer's report.
7:18 PM Tammy Hower returned to the meeting. The Golden Living Center tax exemption request is with the State Board of Tax Appeals. Russell County Economic Development Director, Janae Talbott has spoken with two attorneys and their opinion was that the 25 year deed restriction is an enforceable part of the deed. The Council asked that expenses of mowing and yard work at the Golden Living Center be estimated and added to the expense report that was sent to the Council showing the expenses incurred in 2009.
7:23 PM City Clerk Julie Bretz reported that the request for funds has been sent to the Stae on the Bowl Plaza, no money has been recieved and no other changes have been made to the previous report.
7:24 PM Kenny Cain moved to send James Rezabek and Gary Ward to the Kansas Rural Water Association Annual Convention in Wichita March 30, 31 and April 1, 2010. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:26 PM Tammy Seirer asked to revisit her motion on the procurement policy. The electric crimper tool was purchased two weeks prior to the Council Meeting and Tammy Seirer believed it should have been voted on and approved by a vote of the Council. Mayor David Urban said he had spoken to individual Council members about the need for it and then authorized the purchase because it was under his $2000.00 procurement limit and he felt it was a safety issue.
7:33 PM Gary Bretz requested permission from the council to purchase two de-humidifiers to place in the Nitrate Plant to replace two that are no longer functioning. The de-humidifiers are needed to reduce rusting of the equipment at the plant. Tammy Seirer moved to authorize purchase of two de-humidifiers from Leach and Naeglee at a cost of $400.00 each. Kenny Cain seconded the motion. Motion carried 4 yes votes. Trent Leach abstained due to conflict of interest. William Schneider left the meeting.
7:36 PM Greg Heinze of Heinze and Associates representing EMC Insurance presented the Council with the quote for the City's general insurance policy due on April 2, 2010.
7:39 PM William Schneider returned to the meeting. Tammy Seirer moved to accept the quote of $18,239.00 with a deductible of $500. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:44 PM Council approved dates for the City wide spring clean up. Items should be set out May 1st, 2nd and 3rd. City Crew will pick up items on May 4th, 5th, 6th and 7th. Russell County Landfill has granted a 50% reduction in disposal fees to the City for the Spring Clean Up.
7:46 PM Tammy Seirer moved to offer the street name signs that have been replaced for sale on March 20, 2010 during the dog clinic for $10.00 per sign, first come first served. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:58 PM City Clerk Julie Bretz reported on a Grant available from the Untied States Department of Agriculture for Rural Communities for Library construction. Council asked for more information on the Grant and more information on the cost of construction.
8:02 PM Council asked City Attorney Ken Cole to look into an Ordinance on charging a fee for debt collection to accounts turned over to the Kansas Set Off program.
8:03 PM Employee Gary Bretz asked permission to attend a mosquito school put on by the Van Diest Company in Salina April 7, 2010. Meeting is free of charge and lunch is provided. Council approved his request.
8:04 PM James Rezabek reported they have been cleaning the filters in the cells at the Nitrate Plant. He said he will be rotating the water valves beginning in April. Some will need to be replaced because they are leaking. Some replacement valves are kept in stock. Council asked him to check on what sizes will be needed and the cost of the valves.
8:10 PM Gary Ward had no report. Bill Harlow commentd on the first Kansas Power Pool bill for electricity for the City and the rate was $.051 per kw. Bill Harlow wanted the council to be aware of a State request for a 5% sales tax on utility charges. Environmental protection agency is asking for changes that will require the City to have a catalytic converter on the two generators owned by the City. A total of four loads of free electric poles have been transported from Clay center. The city was billed freight on only two loads. Approximately 120 crossarms have been picked up for future use as well. Mayor David Urban said he will gather information on plans for construction and costs of an awning at the ball field. Council asked the Clerk to place an ad in the paper for bids on construction of the awnings specifying the possibility that the City can furnish ans set the poles necessary for the construction.
8:20 PM Julie Bretz said Scott Wilson asked if there would be work for him to do over his spring break. No action was taken. Council asked that an ad be put in the paper so applications for summer help can be returned and reviewed by the April 13, 2010 meeting.
8:25 PM Kay Mettlen told the Council the Lucas Dog and Cat Clinic has been scheduled with Dr. John Thouvenelle for Saturday March 20, 2010 from 8:00 AM to Noon. Rain date is March 26, 2010 from 4:00 PM to 8:00 PM. We received one utility payment that had been sent to the Kansas Set Off Program. The Treasurer is working on the EIA 861 yearly energy report.
8:27 PM Trent Leach reported the City Crew will be doing some street repairs this summer without assistance from the County. James Rezabek siad there is 2500 gallons of oil on hand. Alvin Barta had no report. Kenny Cain asked the City Crew to price a trailer to haul the tank to transport the brine away from the nitrate plant. Mayor David Urban asked the City Clerk to get an analysis of the brine to determine the salt content. Tammy Seirer had no report. Sheree Herold had no report.
8:31 PM Alvin Barta moved and Kenny Cain seconded to approve the bills as presented.
8:32 PM Trent Leach moved to adjourn the meeting. Kenny Cain seconded. Motion carried 5 yes votes.

Agenda for March 9, 2010, Regular Meeting

2010-03-05T12:12:00.000-08:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE March 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the February 9, 2010 Regular Meeting
3. Otheres bringing business before the CouncilRita Sharp_ Ambulance Shed Door
4. Citizens bringing business before the Council
5. Old Business
a. Rest Home Update
b. Bowl Plaza Update
c. Kansas Rural Water Annual Conference
d. Procurement Policy
6. New Business
a. Nitrate Plant De-Humidifier
b. General City Insurance Policy
c. Spring Clean Up - Set Date
d. Old Street Signs - Selling
e. Library Grant
f. Ordinance - Set additional percentage of debt collection.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d.Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: February 9, 2010

2010-02-12T09:08:00.000-08:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.

Agenda for February 9, 2010 Regular Council Meeting

2010-02-04T11:58:00.000-08:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Mintues: January 12, 2010 Regular Meeting

2010-01-26T06:34:00.000-08:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
January 12, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer,and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider - Lucas Chamber of Commerce
CITIZENS: Tammy Hower, Jennifer Bates, Doug Hickman, Linda Brant
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the December 8, 2009 regular Council Meeting and the minutes of the December 28, 2009 Special Meeting. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:02 PM Lynn Schneider asked to address the Council during the New Business portion of the meeting.
7:03 PM City Clerk Julie Bretz reported that she is completing paper work to file a protest with Russell County for a tax exemption on the 2009 property taxes on the Golden Living Center. There is a $50 fee for filing and the final decision will be made by the Kansas Board of Tax Appeals. Janae Talbott of Russell County Economic Development is checking on the deed restriction. Trent Leach had checked with the City's Insurance carrier and there is no problem with insurance coverage on the building if the fire sprinkler system is shut off as long as the building is unoccupied. To prevent freezing problems the sprinkler system was shut off. The contract with real estate agent Lois Cooper expires in February and will be reconsidered at the February Council Meeting.
7:06 PM At the request of the Library Board appointments were tabled. It will be revisited at the February Council Meeting.
7:07 PM City Clerk Julie Bretz said Rosslyn schultz of the Grassroots Art Center has requested the City make a payment of $5000 to AgriBoard Systems on materials for the Bowl Plaza. The Council approved this payment and asked for regular updates on the project.
7:10 PM Kenny cain moved to approve the $6,122 premium for Workman's Comprehensive Insurance with the Kansas Municipal Insurance Trust. Sheree Herold seconded. Motion carried 5 yes votes.
7:14 PM Lynn Schneider addressed the Council and gave the 2009 4th Quarter report from the Lucas Chamber of Commerce. The Chamaber asked for the continued support of the Council by investing in Chamber projects. If funding is not available some Chamber projects such as the printing of brochures promoting Lucas, Spook Parade, Adam's Apple Barbeque and Santa Claus Day would be discontinued unless thd City would take them over. Trent Leach moved to invest $10,000 in the Chamber for 2010, funds to be disbursed $2,500 at the begining of each quarter. Kenny Cain seconded the motion. Motion carried 3 yes votes. Alvin Barta and Tammy Seirer voted no.
7:41 PM Airport hanger leases were approved for 2010. City Attorney Ken Cole will check the last Ordinances pertaining to Standard Traffic Ordinancs and Uniform Public Offense Code. Adoption of the STO and UPOC will be put on the February 9, 2010 Council Meeting agenda.
7:44 PM Kenny moved to offer a contract to Craig Naylor to put up hay at the sewer lagoon and airport for the year 2010 for a fee of $100.00. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:45 PM Alvin Barta moved to send Mayor David Urban to the Municipal Finance Meeting in Oberlin on January 22, 2010. Tammy Seirer seconded. Motion carried 5 yes votes.
7:47 PM Mayor David Urban asked the council to consider designating First Street and Main Street as Snow Routes and to clean them off in the event of a large snow before the snow fall stops. Council consensus was to leave snow removal at the discretion of the Council Member in charge of the Streets Committee.
8:009 PM Linda Brant left the meeting.
8:15 PM City Attorney Ken cole gave members of the City Council a copy of an Odinance that can abe used to set up a Deprdciaton Reserve for the Water Fund. The Council will address this at a future meeting.
8:18 PM Lynn Schneider left the meeting.
8:20 PM Gary Bretz thanked the Mayor for the Christmas Party. The City trucks have been inspected by Protective Serices. The generator at the Golden Living Center property is working and is being started and checked each month. Kerosene is needed to run the space heater but has became difficult to find and the costs have gone up. Gary Bretz asked the Council's permission to purchase a propane space heater that will be more cost efficient. coucil approved the request. Water meter readings were estimated in December and if meters are still covered with ice and snow January readings will be estimated as well. A note will be included in the monthly billings informing customers if they believe there may be a leak at their meter they can contact the City Office and request ot have their meter read.
8:33 Pm James rezabek reported the Nitrate Plant faulted and thewater tower ran dry over the past weekend. He has been checking the plant in the morning and late afternoon and no further problems have been found. Kansas Rural Water School will be held in Wichita in march and James Rezabek asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to put this on the February agenda.
8:35 PM Bill Harlow said the City of Lucas is now receiving electricty from the Kansa Power Pool and the changeover went smoothly.
8:36 PM Julie Bretz reported she had received information on grans available for housing rehabilitation and asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to make inquires on the grant.
8:28 PM Kay Mettlen asked if anyone wishing to be on a list to receive meeting agendas that they fill out the paperwork at the City Office.
8:41 PM Trent Leach moved to approve the bills presented for payment. Sheree Herold seconded. Motion carried 5 votes. Kenny Cain reported that he has talked to the City Clerk and she is working with customers that are past due on utility bills. Information has not been recieved on 2010 LIEAP assisance. The information will be available in the City OFfice assoon as it is received.
8:45 PM Tammy Seirer commended the City Crew for their job of snow removal and for repairng water problems.
8:46 PM Sheree Herold, Trent Leach and Alvin Barta had no report.
8:47 PM Sheree Herold moved and Alvin Barta seconded to adjourn the meeting. Motion carried 5 yes votes.

Council Minutes: December 28, 2009 Special Meeting

2009-12-29T11:44:00.000-08:00
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
December 28, 2009
12:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Alvin Barta, Tammy Seirer, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
12:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of Council members Alvin Barta, Sheree Herold and Tammy Seirer, for the purpose of approving a contract between Westar Energy Inc. and the City of Lucas. Alvin Barta moved to agree to the terms of the agreement between Westar Energy Inc. and the City of Lucas. Sheree Herold seconded the motion. Motion carried 3 yes votes.
12:13 PM Tammy Seirer moved to adjourn the meeting. Alvin Barta seconded the motion. Motion carried 3 yes votes.

Council Minutes: December 8, 2009 Regular Meeting

2009-12-10T08:51:00.000-08:00
LUCAS CITY COUNCIL MEETING AND BUDGET HEARING
LUCAS AREA COMMUNTIY THEATER
December 8, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tammy Seirer, Alvin Barta and Kenny Cain
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Seirer, Doug Hickman, Rodney Seirer, Les Schneider, Lynn Schneider
7:00 PM Mayor David Urban called the meeeting to order. He opened the Budget Hearing and asked if there were any questions.
7:05 PM Mayor David Urban closed the budget hearing. Minutes of the November 20, 2009 Regular Council Meeting and the November 23, 2009 Special Meeting were approved on a motion by Trent Leach seconded by Alvin Barta. Motion carried 4 yes votes.
7:06 PM Mayor Urban asked if any citizens had business to bring before the Counci. Doug Hickman thanked Les and Lynn Schneider for removing snow from the sidewalks on Main Street.
7:07 PM Mayor Urban announced that he will have the City Christmas party at his home on December 19, 2009 at 6:00 PM. All arrangements will be taken care of by the Mayor. Trent Leach reported that the hot water lines running through the ceiling at the Golden Living property have been drained and winterized. The heat has been lowered in the building to conserve heating costs. The water is still turned on to the sprinkler system. Trent Leach will contact the City's insurance carrier to see if it would have any bearing on coverage if the water is shut off to the sprinklers. Council consensus was that we should get a written opinion from our insurance carrier on their position on the sprinkler system.
7:14 PM Approval of the Library Board was tabled until the January meeting to get an updated list of Library Board positions and the length of terms on each position.
7:17 PM Tammy Seirer moved to approve the budget amendment to the Industrial Development Fund from $17,729 top $117,729 for the 2009 budget. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM Trent Leach moved to approve the Cereal Malt Beverage licenses for Troy's Grocery and Linda's Cafe for 2010. Kenny Cain seconded, motion carried 4 yes votes.
7:20 PM Tammy Seirer moved to sign the proposal of engagement with City Auditors Gudenkauf and malone for the 2009 audit at a fee not to exceed $4,600. Trent Leach seconded the motion. Motion was approved 4 yes votes.
7:23 PM Kenny Cain moved to hire Scott Wilson to work part time on an as needed basis in December and January while he is home for Christmas break from school at minimum wage of $7.25 per hour. Tammy Seirer seconded, motion carried 4 yes votes.
7:31 PM Utility rates were discussed. No changes were made at this time. The Council will review rates again at the June 2010 Council meeting. Doug Hickman suggested the Council set up a water equipment fund for future expenses incurred at the nitrate plant or other future, water related issues. City Clerk Julie Bretz was asked to speak with accountants about setting up an emergency fund.
7:45 PM Julie Bretz explained the Great Plains Mfg. sales tax refund, issued by the State of Kansas to the Council.
7:46 PM Kay Mettlen told the Council she has been working on getting new files, meter book pages, and folders ready for the new year.
7:47 PM Alvin Barta moved to approve the bills presented for payment. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:48 PM Trent Leach said the City Crew would be cleaning snow from the streets beginning on December 9, 2009. Mayor Urban asked if the guys could make a couple passes down Main Streeet when the snow gets deep enough even before the snowfall has quit.
7:54 PM Tammy Seirer moved to enter into Executive session to discuss non-elected personnel job performance for 20 minutes beginning at 8:00 PM. Alvin Barta seconded. Motion passed 4 yes votes.
8:20 PM Council exited Executive Session. Tammy Seirer moved to go back into Executive Session for 5 minutes starting at 8:23.
8:27 PM Council exited Executive Session. No action was taken. Alvin Barta moved to adjourn. Trent Leach seconded, motion carried 4 yes votes.

Agenda for December 8, 2009 Regular Meeting

2009-12-04T12:12:00.000-08:00
<strong>CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: December 8, 2009
1. Call to order 7:00 PM Lucas Area Community theater
2. Open Budget Hearing
3. Reading and approval of minutes from the November 10,2009 regular Council meeting and the minutes of the November 23, 2009 Special meeting.
4. Others bringing business before the Council:
5. Citizens bringing business before the Council:
6. Old Business
a. Christmas Party
b. Rest Home Building updates - upkeep and winterization
c. Approve Library Board Appointments
7: New Business
a. Approve the amendment to the 2009 Budget - Industrial Fund
b. Approve the GAAP Resolution 09-06
c. Liquor licenses - Troy's & Linda's
d. Gudenkauf & Malone letter of Commitment
e. Additional help in December
f. Review Utilities rates
8. Monthly reportfrom employees:
a. Gary Bretz, b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz
f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee reports: Utilities, personnel, Streets, Parks, Industrial Development
12. Executive Session - Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: November 10, 2009 Regular Meeting

2009-11-30T12:24:00.000-08:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 10, 2009
7:00 PM
Mayor: David Urban
COUNCIL MEMBERS: Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES:Kay Mettlen, James Rezabek, Gary Ward, Gary Bretz, and Bill Harlow
CITIZENS PRESENT: Tammy Hower, Jennifer Bates, Carolyn Idhe, Doug Hickman, and Kristi Mettlen
7:04 PM Mayor David Urban called the November 10, 2009 Regular Meeting of the Lucas City Council to order, Sheree Herold moved o approve the ninutes of October 13, 2009 regular Council meeting, Kenny Cain seconded the motion. Motion carried 3 yes votes.
7:05 PM Carolyn Idhem representing the Lucas Library shared results of a survey of Library patrons that was conducted by the Central Kansas Library System. Kristi Mettlen informed the Council that they are to approve members appointed to the Library Board. Mayor David Urban said they could be approved in April when all the City appointments are made. There is one vacancy on the Library Board at this time. Mayor Urban asked to have a list of Board members as well as the name of a person to fill the vacancy and the appointments will be put on the agenda for the December 8, 2009 meeting.
7:09 PM City Attorney Ken Cole arrived at the meeting. Lynn Schneider was unable to attend the meeting so Council was asked to look over the Chamber of Commerce's third quater report that was included in the packets.
7:16 PM Carolyn Idhe left the meeting. Approval of the interconnection agreement with the Kansas Power Pool was discussed.
7:18 PM Kristi Mettlen left the meeting. The agreement with the Kansas Power Pool needs to be signed before the City of Lucas begins taking power from the Kansas Power Pool on January 1, 2010. The interconnection agreement states that if the City of Lucas shuts down our meters we are to inform Western Electric and if they shut down power they are to notify us. Attachment three of the agreement concerns payment to Western Electric for upkeep of prior equipment. The Kansas Power Pool is in negotiation with Western Electric over attachment three. If an agreement can not be made the Kansas Power Pool will take the matter before the Kansas Corporation Commission for arbitration. Mayor David Urban asked City Attorney Ken Cole to give advice on signing. Approval was tabled until later in this meeting.
7:38 PM Trent Leach asked what the Council wanted to do about winterizing the Golden Living Center property. Council concensus was to turn the heat down 50 degrees and drain the water from the hot water lines that are located in the ceilings. The property has been shown several times since the last meeting. Gary Ward has been instructed in operation of the generator. Kenny Cain moved to purchase a battery for the generator. Sheree Herold seconded the motion. Motion carried 3 yes votes. trent Leach moved to designate the Golden Living building as an emergency preparedness shelter for the City of Lucas. Kenny Cain seconded the motion, Motion carried 3 yes votes.
7:53 PM Tammy Hower informed the Council that the Corps of Engineers might take cats and Mayor David Urban said he would take cats at his farm. Council would like to inform the owners of the cats that they will be trapped and relocated. City Treasurer, Kay Mettlen told the Council that the Hays Humane Society will take cats at a cost of $50 per cat. Russell Veterinary Clinic will take cats to relocate at a cost of $6.00 per day to board, or a charge of $15 to euthanise them.
7:56 PM Mayor David Urban asked the Council to hold off discssion on the sidewalk ordinance until spring to give the Council time to consider the possibility of offering a proposal of assistance between the City and property owners to do sidewalk repairs.
8:07 PM Doug Hickman left the meeting. Discussion on utility hookups and connection charges is tabled until next meeting. Hanger leases will be sent for renewal December 1, 2009. There will be no change in the $25.00 yearly lease charge.
8:09 PM Council concensus was to have a Christmas Party. Mayor Urban will bring several possible dates and plans to the December 8, 2009 meeting.
8:11 PM Sheree herold moved to sign the agreement to purchase the three transformers from Western Electric exempting paragraph 8. Kenny Cain seconded the motion carried 3 yes votes.
8:20 PM Katrina Woelk of Gudenkauf and Malone will prepare an amendment to the 2009 budget Industrial Fund, Council will continue this meeting on Navember 20, 2009 to review the proposed amendment. A public budget hearing will be held before the December 8, 2009 Council Meeting.
8:25 PM Employee Evaluations will be held on November 23, 2009.
8:00 PM Trent Leach moved to have the Mayor sign the Russell County Road agreement. Sheree Herold seconded the motion. Motion carried 3 yes votes.
8:28 PM Gary Bretz will check the battery on the generator before a new battery is purchased and will put inspection of the generator on a list of items that are inspected the forst of each month.
8:29 PM James Rezabek informed the Council that a State Inspector was here and checked the wells and the nitrate plant. Cleaning and painting has been done that was suggested during inspection. A cabibinet is needed to put spare parts in at the nitrate plant. Mayor david Urban will contact the inspector about the cabinet.Flow meters at the City wells were inspected and all meet State requirements. James Rezabek also informed the Council of new regulationg that are required for water sampling. A truck load of salt for the brine tank will be ordered
soon. Mayor David Urban asked if any information had been gathered about adding fresh water to the residue at the nitrate plant to reduce the buildup of calcium bicarbonate in the sewer lines. James rezabek said he has been trying to contact the company that installed ourt system for their opinion and solution to the problem. Bill Harlow said we nweed to contact Downs and see what the cost was to make changes to heir system, Kenny Cain noved that ?Gary Bretz and James Rezabel take as many vacation days as they can before the first of the year and top pay them for their carry over days, Sheree Herold seconded . Motion carried 3 yes votes.
8:48 PM Gary Ward yold the council he has a pump at the lift station and aackup pump has been ordered. They have completed the Wye system and have been doing work at the nitrate plant.
8:49 PM Bill Harlow said there are some poles left to be set and replaced and some cutouts to be installed for the Wye system. Western Electric made the necessary change overs to disconnect the three transformers at the electric sub-staton and connect the single large transformer. Lightening arrestors have been ordered for the transformer, they should be here by November 24, 2009.
8:24 PM Kay Mettlen reported that Russell County Econoic Development asked that the City Clerk, Mayor and Council members attend the County Commissioners meeting on Monday November 16, 2009 regarding the 2010 census. Kansas Statute requires persons wanting to be notified of upcoming council meetings must make the request in writing each year. Sign up sheets will be available at the City Office. Wilson Communications left information regarding phone service.
8:55 PM Trent Leach moved to approve the Interconnection Agreement eith Western Electric in principlem subject tom and agreement of the various changes set forth in attachments one and three, to the proposed agreement. Kenny Cain seconded the motion. Motion carried 3 yes votes.
9:01 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 3 yes votes. Gary Bretz and Gary Ward said an inspection of the bucket truck resulted in a recommendation that the hydraulic oil be changed. They will check on pricing.
9:04 PM Kenny Cain had no report. Trent Leach has talked to Larry Hight and they have decided to wait till spring and warmer weather to do street work. Sheree Herold had no report on parks.
9:05 PM Kenny Cain moved to adjourn and reconvene the meeting at 7:00 PM on November 20th at the Civic Center, Trent Leach seconded the motion. Motion carried 3 yes votes.

Council Minutes: October 13, 2009 Regular Meeting

2009-11-18T09:32:00.000-08:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 13, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Gary Ward, Gary /bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Tresa Finch, Jennifer Bates, Jessica Rhudolph
7:04 PM Mayor David Urban called the October 13, 2009 regular meeting of the Lucas City Council to order. Coouncil Member Sheree Herold moved that an Executive Session be added to discuss non-elected personnel - job preformance as item 5-H. Alvin Barta seconded. Motion carried 5 yes votes. Alvin Barta moved to approve the minutes of the September 3, 2009 Special Meeting and the September 8, 2009 Regular Meeting of the City Council. Sheree Herold seconded. Motion carried 5 yes votes.
7:05 PM Citizen Doug Hickman asked about rumors of the school joining with the Sylvan District. Mayor David Urban said there is to be a regularly scheduled meeting of the 407 School Board on Monday October 19, 2009 in Lucas. The School Superintendent will present information on school funding and operating costs and the public is encouraged to attend.
7:13 PM The letter from Ron Alexander regarding the American's with Disabilities Act was discussed. As improvements are made to sidewalks and curbs ADA requirements are implemented. Mayor David Urban said we would contact Michael Svaty about costs of making handicap accessible cuts in some of the curbs on Main Street. Further discussion will carry over to a future meeting.
7:19 PM The insurance adjustor inspected the roof at the Golden Living Facility and found no damage.
7:21 PM Kansas Power Pool interconnection agreement. The Council asked City Attorney Ken Cole to review the document before signing. Ken Cole would like Bill Harlow to look it over as well. Signing the document was tabled, a Special Meeting may be needed for signing the agreement.
7:26 PM Concerns have been voiced by citizens regarding the cat population. Mayor Urban instructed City Attorney Ken Cole to review the current ordinance regarding cats and report back to the Council on updates that are needed. The City Crew is instructed to set traps in areas where there seems to be the heavest cat populations and relocate strays.
7:36 PM Attorney Ken Cole was instructed to get a copy of a more recent Ordinance on Sidewalk regulations to Council Members. Mayor Urban will look into the possibility of cost sharing for sidewalk repairs.
7:40 PM Mayor David Urban will review Ordinance #374 concerning utility connection fees for rental properties.
7:49 PM City Clerk Julie Bretz was asked to gather additional information about the Collection Bureau of Kansas as a means for collecting of unpaid bills.
7:53 PM Tammy Seirer moved and Trent Leach seconded a motion to send City Clerk Julie Bretz to her third year of City Clerk's School at a cost of $460 for the school and $400 for motel and meals. Motion carried 3 yes vote. Kenny Cain and Alvin Barta voted no on the motion.
8:00 PM Council noted that Blue Cross/Blue Sheild will be going up $56.57 per employee per month. Sheree Herold moved to enter a 20 minute Executive Session to discuss job preformance of non-elected personnel. Kenny Cain seconded the motion. Motion carried. Gary Bretz was asked to remain.
8:20 PM Council exited Executive Session, no action was taken. Gary Bretz reported an inspection of City fire extinguishers wil be done soon. He asked if he was to inspect the extinguishers at the Rest Home. Council concensus was to not inspect them at this time. Gary ward said work is continuing on the conversion to the Wye system and on Wednesday the 21st there will be extra crews here to assist and the final shut down will take place. James Rezabek said that the large cracks on the streets that were scheduled to be sealed this fall were ready for the County to chip seal and that chip sealing should take care of the smaller cracks. Trent Leach was asked to contact the County to see if they are still planning to come this fall or if they want to wait till it warms up next spring. Tammy Seirer moved to send Julie Bretz and James Rezabek to the emergency preparedness class on water systems in Russell on October 15, 2009. The class is free and James will get 5 hours credit toward his water certification. Kenny Cain seconded the motion, Motion carried 5 yes votes.
8:42 PM Kay Mettlen reported she has been contacting citizens about the electrical shut down on October 21st.
8:43 PM Bills were presented for payment. The Council questioned the bill for "scrubs in a bucket". It was explained they are toweletts with degreaser to use at job sites when water is not available. The bill for street signs was questioned, It was reported that a schedule has been set up to replace necessary signs so many per month until the job is cmpleted. The line jetting at the nitrate plant was questioned. James Rezabek was told to look into other systems like ours to see if they have encountered problems with them and how they were dealt with. Alvin Barta moved to approve payment of the bills. Tammy Seirer seconded. Motion carried 5 yes votes.
8:52 PM Kenny Cain gave a report on the League of Municpalities Annual Conference in Topeka. Tammy Seirer and Trent Leach had no report. Sheree Herold asked if any bids had been received for the baseball field awning. Alvin Barta had no report.
8:55 PM Alvin Barta moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Council Minutes: September 8, 2009 Regular Meeting

2009-09-10T11:51:00.000-07:00
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
September 8, 2009
7:oo PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer,and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Bill Harlow, Gary Ward, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Alicia Seirer, Tammy Hower, Tresa Finch, Jennifer Bates
7:01 PM Mayor David Urban called the September 8, 2009 regular meeting of the Lucas City Council to order. Minutes of the August 11, 2009 were corrected. Kenny Cain moved to approve the minutes as corrected. Avin Barta seconded the motion. Motion carried 4 yes votes. There were no persons bringing business before the Council.
7:01 PM Mayor David Urban reported that 66% of budgeted funds are remaining in the funds as of July 31, 2009. Julie Bretz City Clerk reported that a bill has been received for the parking lot at the Methodist Church. The $500 donated by NeTech, the $500 donated by Cunningham Sandblasting and the $1,800 pledged by the City of Lucas towards the repair will be paid to the County and the remaining balance has been forwarded to the Church.
7:07 PM Tammy Seirer moved to spend up to $2,500 to install the tornado siren at the lagoon site. Sheree Herold seconded the motion. Sheree Herold and Tammy Seirer voted yes, Alvin Barta and Kenny Cain voted no. Mayor David Urban cast the tie breaking yes vote.
7:15 PM Alvin Barta moved to register up to three Council Members for the League of Kansas Municipalities Annual Conference to be held in Topeka, October 3rd to 6th. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM No change was made in the procurement policy at this time.
7:23 PM The offer from the City of Lucas to Sunflower Electric for the three 500 KVA transformers of $1,000 each was rejected. Sunflower Electric counter offered to sell them at $1,500.00 per transformer. Alvin Barta moved to purchase the three transformers for a total of $4,500. Kenny Cain seconded. Motion carried 4 yes votes.
7:24 PM Kenny Cain moved to have three NO Parkingsigns put up along the east side of Power Avenue, Tammy Serier seconded the motion. Motion carried 4 yes votes.
7:27 PM Gary Bretz said he has been spraying mosquitos, and has been taking off in the afternoon so no overtime is used. James Rezabek reported that they are working on filling in holes in the streets that will be chip sealed. The ditch along Power Avenue has washed out making it difficult to mow and the ditch along Craig Kressley's property does not drain properly. Mayor David Urban instructed the City Crew to look onto options for filling in these two ditches. Gary Ward reported he has been working on the electric system and work towards the Wye system is progressing on schedule. Gary Ward and Bill Harlow attended the Kansas Power Pool meeting on August 20, 2009. Bill Harlow reported there will be shut downs on Main Street and the west side of town towards the end of September to finish hooking up the Wye System. Arrangements for assistance with a crew from Clay Center will be made and notices about the shut off put in the utility bills, in the Lucas /Sylvan News, on the community sign and attempts will be made to contact utility customers by phone. Julie Bretz had no report. Kay Mettlen reported an adjustor is to inspect the roof at the Golden Living Facility for hail damage on September 9, 2009. The glass in the door to the Civic Center was broken and has been replaced. The repairman said the closer is very old and needs to be replaced. Mayor David Urban asked the Clerk to obtain prices for replacing the closer.
7:43 PM Dawn Bricker left the meeting. Kenny Cain said he had no report on Utilities. Tammy Seirer thanked the City Crew for putting out the flags over Labor Day weekend. Tammy Seirer talked to Lois Cooper and there is nothing to report on the Golden Living Center Property. Sheree Herold reported concerns about trees along Parkview protruding out into the street that could possibly be dangerous to children. Alvin Barta had no report.
7:48 PM Alvin Barta moved to enter into a 20 minute Executive Session at 7:50 PM for the purpose if discussing non-elected personnel- job performance. Kanny Cain seconded the motion. Motion carried 4 yes votes.
7:50 PM Council entered into Executive Session. Gary Bretz, Gary Ward, Bill Harlow, Kay Mettlen and James Rezabek left the meeting.
8:02 PM Trent Leach arrived at the meeting.
8:10 PM Council exited Executive Session. Alvin Barta moved to pay the bills as presented. Kenny Cain seconded. Motion carried 5 yes votes.
8:11 PM Tammy Seirer moved the Council enter into a 10 minutes Executive Session, Alvin Barta seconded. Motion carried 5 yes votes. Julie Bretz was asked to join the Council for the Executive Session.
8:24 PM Council returned to open session. Mayor Urban asked that Ron Alexander's letter regarding the Americans with disabilities Act be put on the October 13, 2009 meeting agenda.
8:25 PM Alvin Barta moved adjourn. Motion was seconded by Tammy Seirer. Motion carried 5 yes votes.

Council Mintues: September 3, 2009 Special Meeting

2009-09-05T09:10:00.000-07:00

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
September 3, 2009
5:00 PM

COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT: Jennifer Bates and Alicia Seirer
5:01 PM Council President Trent Leach called the special meeting to order. The request for the Special Meeting was signed be Council Members Sheree Herold, Tammy seirer and Kenny Cain for the purpose of discussing Streets, Community Service Mary Standley damage and Utility Shut Offs. Russell County will spread oil at a cost of approximately $500 to $600 per street and two semi loads of rock have been ordered at $750 per load. It is estimated that with the rock on hand there will be enough for approximately 6 blocks. Council priortized streets to be repaired 1: Main Street from South Harvest to North Harvest 2: Johnson Street from Parkview to Highway 18 3: South Duwe Avenue 4: Second Street from Wolf Street to First Street. The streets will need to be crack sealed prior to being chip sealed.
5:15 PM Mayor David Urban arrived at the meeting. Mayor David Urban asked the City workers to weigh one dump truck load of rock so an estimate of the tonnage needed per street could be calculated for future refrence. Kanny Cain moved to allow up to $9,000.00 on street repairs of seven blocks. Alvin Barta seconded the motion. Motion carried 5 yes votes.
5:25 PM Mayor David Urban has spoken to the individuals about community service. The individuals have agreed to work at the Lucas Rural Fre Department's Mud Run on September 5, 2009. Alvin Barta expressed concern that the community service should be done within the City. Council concensus was to agree to 10 hours community service for each individual to be done at the Mud Run and 10 hours within the City, working on the north side of Troy's Grocery preparing the wall for the mural.
5:40 PM Damage to Mary Standley's garage door was discussed. The damage was caused during the storm on August 10, 2009 when a basketball goal fron the Golden Living Center blew onto her property. Council concensus was to contact our insurance carrier and have them determine the City's liability for the damage.
5:45 PM Mayor David Urban will speak to Ciy Attorney Ken Cole to draft an ordinance for Utility shutoffs. Mayor Urban has spoken to lawyers for the League of kansas Muncipalities and was told that all utility payments must be collected in the same manner and shutoffs must follow the same guidelines.
5:57 PM Alvin Barta left the meeting.
6:02 PM Tammy Seirer moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.

Agenda for September 8, 2009 Regular Council Meeting

2009-09-04T06:56:00.000-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

Date September 8, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the August 1,2009 meeting
3. Citizens bringing business before the Council
4. Old Business
a. Financials
b. Tornado Siren
c. LKM Annual Conference
d. Procurement Policy
e. Transformers
f. Methodist Church Parking Lot
5. New Business
a. Parking on Power Avenue
b.
6. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
7. Approval of expenses presented for payment
8. Other Business if any
9. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
10. Executive Session - Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for September 3, 2009 Special Meeting

2009-09-01T06:53:00.000-07:00
LUCAS CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 3, 2009
5:00 LUCAS CIVIC CENTER

Items to be discussed:
1. Streets
2. Communtiy Serivce
3. Mary Standley Damage
4. Utility Shut Offs

Council Minutes: August 11, 2009 Regular Meeting/ Budget Hearing

2009-08-13T11:54:00.000-07:00
LUCAS CITY COUNCIL
LUCAS GOLDEN AGE CENTER
August 11, 2009
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Alvin Barta and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Ward, Gary Bretz, Jaems Rezakeb, Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Lois Cooper, Linda Brant, Tresa Finch, Doug Hickman, Lynn Schneider, Jennifer Bates, Justin and Alicia Seirer
7:01 PM: Mayor David Urban called the budget Hearing to order telling the assembly the mil levy was not increased from 2009. The Council will do their best to maintain the level of services by closely monitoring purchases and conserving funds.
7:06 PM: Lynn Schneider arrived at the meeting.
7:07 PM: Alvin Barta moved to close the Budget Hearing and re-convene the Regular council Meeting at the Lucas Civic Center. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:10 PM Mayor David Urban re-convened the Regular Meeting of the Lucas City Council. Tresa Finch arrived at the meeting. Minutes of the July 14, 2009 meeting were corrected at 8:26 PM to say the electric poles were donated to USD #407 and they donated the use of one pole to the City to use for the tornado siren. Minutes of the June 9, 2009 , July 14, 2009, July 15, 2009 meetings and teh July 17, 2009 Special Meetign were approved on a motion from Trent Leach, seconded by Alvin Barta. Motion carried 5 yes votes.
7:13 PM Alvin Barta made the motion to approve the 2010 Budget as published. Sheree Herold seconded the motion. There were 5 yes votes.
7:14 PM The Lucas Chamber of Commerce asked for permission to use the City Park for children's activities and games during the Adam's Apple Festival on September 5, 2009. The Chamber also asked permission to place a Pride survey in the Utility Billings. Council consensus was to allow use of the park and also allow an insert to be put in the September utility bills. David Urban asked if the Council would give the Lucas Rural Fire Department permission to use bleachers from the ball field and donate from 30,000 to 50,000 gallons of water to the Mud Run on September 5, 2009. Council consensus was to give permission for these requests.
7:21 PM Lois Cooper informed the council that her contract as real estae agent to represent the City in the sale of the Golden Living Center property is expired. Sheree Herold moved to renew Lois Cooper's contract for a period of 6 months with a commission of 2%. Contract can be canceled at any time. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:27 PM The funds from the Partnership Loan Funds have been received. Tammy Seirer moved to put the funds in a 6 Month CD at the Pony Express Community Bank. Sheree Herold seconded. Motion carried 5 yes votes.
7:34 PM Mayor David Urban said he would contact Megan Naegele and Paul Larson about doing a communtiy service project so that a project could be determined and a time scheduled. The Council was informed that there is a 2 year statute of limitations when the Sheriff could request the County Attorney press charges on the arson offense.
7:48 PM Mayor David Urban has inquired about ordering trees to give away next spring. The order must be placed fairly soon.
7:49 PM Lynn Schneider left the meeting. Tammy Seirer moved to spend up to $750.00 on trees and give one tree per interested household on a first come first serve basis. Trees are to be planted on the City easement. Alvin Barta seconded the motion. Motion carried 5 yes votes.
8:06 PM Linda Brant left the meeting. Mayor David Urban instructed James Rezabek to meet with Councilman Trent Leach and determine which streets will be chip sealed this year. The County has offered to spray the oil if the city Crew will spread the rock. The City Crew was instructed to crack seal the streeets that will be chip sealed and coordinate a time to work with the County on the project. Other streets will be crack-sealed as long as weather permits. A Special Meeting may be needed to determine the streets that will be chip-sealed and also schedule a time to meet with the people doing community service.
8:27 PM Bill Harlow informed the Council that the Wye System is about 50% completed. Assistance will be provided by the Kansas Power Pool at the time of the change over.
8:30 PM The tornado siren was tabled until the next meeting while determinations are made as to the area of coverage and placement of the pole and siren.
8:34 PM Council tabled any decision on registration for the League of Kansas Municipalities Annual Conference being held in Topeka October 3-6, 2009 until the September meeting. Trent Leach moved the City Clerk make room reservations for the Conference. Sheree Herold seconded the motion, motion carried 5 yes votes.
8:47 PM Council discussed the procurement policy.
8:50 PM Gary Bretz had no report. James Rezabek reported that the water levels in the City wells are holding. Mayor David Urban instructed James Rezabek to give copies of the water level reports to the City Clerk so they are available at the City Office. Gary Ward reported that the utilities are completed to the Criag Kressely and Doug Kressly properties and he has been working on the Wye System. Bill Harolow reported on the three 500 KVA transformer pots at the power station that belong to Western Electric. Western Electric has no use for them in their system at this time. Bill Harlow suggested the City make an offer to purchase them to provide a back up to the City electric system if the need should arise in the future. Sheree Herold moved we offer $1,000.00 per transformer providing the oil samples taken from the transformers meet PCB standards. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:05 PM Julie Bretz reported that the unpaid mowing bills from 2008 have been turned over to the County Clerk to be added to the property owners tax bill. A stray dog has been taken in at the Danny Steinle residence. City Clerk asked Council if she should take any action on assuring the dog has rabies vaccination since it is in the City at this time. Council asked the City Clerk to contact the Steinles and ask about the status of the dog. The State requirement raising minimum wage to $7.25 per hour took effect on July 24, 2009. Wages for the two summer employees and teh assistant librarian were adjusted. Julie Bretz informed the Council that the Russell Counmty Economic Development meeting will be held July 13, 2009 at the K-18 Cafe in Lucas if any Council Members would like to attend.
9:08 PM Kay Mettlen reported she has spoken to Michael Svaty of Lucas Lumber about a bid for a cover over the bleachers at the ballfield. No bid has been recieved at this time. Kay Mettlen also said the agenda for the Council Meetings is posted on the City Blog at lucascity.blogspot.com.
9:10 PM Alavin Barta moved to approve the bills presented for payment. Trent Leach seconded. Motion carried 5 yes votes.
9:18 PM Doug Hickman asked that the City Crew check the doors on the Golden Living Center facility and ask the City's insurance carrier to check the roof of the facility for storm damage. Mayor David Urban thanked Kenny Cain for helping with clean up after the storm on August 10, 2009. Alvin Barta, Trent Leach, Tammy Seirer and Kenny Cain had no report. Sheree Herold asked the city Crew to check for broken swings at the park.
9:25 PM Tammy seirer moved that the Council enter into Executive Session for 15 minutes for the purpose of discussing job performance of non-elected personnel. Alvin Barta seconded. Motion carried 5 yes votes.
9:40 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Agenda for August 11, 2009 Regular Council Meeting

2009-08-06T11:40:00.001-07:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE August 11, 2009
1. Call to Order 7:00 Lucas Golden Age Center
2. Public Budget Hearing 2010 Budget for City of Lucas
3. Re-convene at Lucas Civic Center following Budget Hearing
4. Reading and approval of minutes from the June 9, 2009 Regular Meeting, July 14, 2009 Regular Meeting, July 16, 2009 Re-convened meeting ( from July 14, 2009), Special Meeting of July 17, 2009.
5. Citizens bringing business before the Council: Lucas Chamber of Commerce - Use of the City Park for Adam's Apple Festival and Pride Inserts in Utility Bills
6. Old Business:
a. Rest Home Up-date - Lois Cooper Contract
b. Kansas Partnership Loan Fund - Money has been received
c. Community Service
d. Free Trees
e. Streets
f. Tornado Siren
7. New Business
a. LKM Annual conference - October 3 - 6, 2009
b. KPP Ammendment and Resolution
c. Procurement Policy
8. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
12. Executive Session - Non Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: July 17, 2009 Special Meeting

2009-07-18T12:02:00.000-07:00
LUCAS CITY COUNCIL SPECAIL MEETING
LUCAS CIVIC CENTER
July 17, 2009
12:00 PM

COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer and Sheree Herold
EMPLOYEES: Julie Bretz
12:00 PM Council President Trent Leach called the Special Meeting to order. The request for the Special Meeting was signed by Council Members Trent Leach, Tammy Seirer and Kenny Cain for the purpose of considering Resolution #09-04 authorizing EFM consulting, LLC to prepare the City of Lucas' Hazard Mitigation Plan. Kenny Cain moved to accept resolution #09-04. Tammy Seirer seconded teh motion. Motion carried 4 yes votes.
12:06 PM

Council Minutes: July 15, 2009 (reconvened meeting from July 14, 2009)

2009-07-16T11:38:00.000-07:00
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
July 15, 2009
12:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz, Gary Ward and Gary Bretz
CITIZENS PRESENT: Doug Hickman
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Sam Brock and Katrina Woelk of Gudenkauf and Malone.
12:19 PM Mayor David Urban re-convened the July 14, 2009 Regular Council Meeting and called it to order.
Sam Brock and Katrina Woelk of Gudenkauf and Malone explained the proposed 2010 budget. Each Fund was examined and changes were made. The mil levy on the proposed budget was 46.590 on the first draft and after changes were made the mil levy was adjusted to 32.466.
1:32 PM Alvin Barta moved to accept the final budget proposal. Kenny Cain seconded the motion. Motion carrried 5 yes votes.
1:33 PM Alvin Barta moved to waive the 90 day waiting period for Gary Ward to be covered under the City's Blue Cross/Blue Shield health insurance. Tammy Seirer seconded. Motion carried 5 yes votes.
1:34 PM A date of August 11, 2009 at 7:00 PM was set for the Budget Hearing. Budget Hearing will be held at the Lucas Golden Age Center, 210 South Main, Lucas, KS.
1:35 PM Sheree Herold moved to adjourn the meeting. Alvin Barta seconded. Motion carried 5 yes votes.

Council Minutes: July 14, 2009 Regular Meeting

2009-07-15T07:21:00.000-07:00
LUCAS CITY COUNCIL MEETING

LUCAS CIVIC CENTER
July 14, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Trent Leach, Tammy Seirer and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz, Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Alicia Seirer, Linda Brant, Tresa Finch, Sue Wenthe, Jennifer Bates, Dawn Bricker, Jessica Rhudolph, Doug Hickman, William Schneider, Tammy Hower
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Lois Cooper, Dr. Weseloh, Pam Gudenkauf and Katrina Woelk of Gudenkauf and Malone
7:02 PM Mayor David Urban called the meeting to order. Approval of the minutes of the June 9, 2009 meeting was tabled until the August 11, 2009 meeting. Alvin Barta moved to add an Executive Session to discuss non-elected personnel as item 6C to the agenda. Sheree Herold seconded. Motion carried 5 yes votes.
7:03 PM Doug Hickman arrived at the meeting.
7:04 PM William Schneider arrived. Jessica Rhudolph asked about the City not mowing the ditch on Wolf Street. Mayor David Urban said he would look into it.
7:07 PM Jennifer Bates asked if all meetings of the council that are not Regular Meetings must be called as Special Meetings. Attorney Ken Cole said they should be and said tonight's meeting could be recessed and reconvene at noon on July 15, 2009 for the budget meeting.
7:09 PM Lois Cooper of North Star Realty introduced Dr. Wesleoh to the Council. Dr. Weseloh has made an offer of $80,000 on the Golden Living Center Property. Dr. Weseloh said he likes what he has seen of the Lucas Community and he would like to open an assisted living/hotel facility in the former rest home. The facility would be staffed by a couple who would be responsible for maintenance and rooms could be rented by the month or by the day at a cost of $19.95 per day. There would be an exercise room, game room, and community room. The facility would be much less structured than an nursing home. The kitchen facility would be leased out so meals could be provided at a reasonable cost to those renting rooms but could also be open to the public as a resturant. The Mayor said the Coucil appreciated his interest and would need some time to consider his offer and perhaps a Special Meeeting would be needed before any decision could be made.
7:19 PM Lois Coper and Dr. Weseloh and Bill Harlow left the meeting. Pam Gudenkauf and Katrina Woelk presented the Audit report. Letter 114 and letter 112 of the audit listed deficiency in controls and states the City does not staff anyone to prepare the financial reports. Linda Brant left the meeting. Katrina Woelk stated, there were no problems found during the audit. There were no budget violations in 2008. Alvin Barta made a motion to approve the Audit Report by Gudenkauf and Malone. Trent Leach seconded the motion. There were 5 yes votes. Pam Gudenkauf and Katrina Woelk left the meeting.
7:02 PM Lois Cooper returned and told the Council that Dr. Weseloh's idea of assisted living may be a little different than what we know it to be. His facility would only provide laundry and janitoral serices. She said there would be no health care and food would cost extra.
7:26 PM The next item was the Bowl Plaza update. Notification was received at the City Office that the Grant from the State of Kansas for $7,500.00 was recieved.
7:35 PM Community service work was discussed for past offenders. The Council was in agreement the scraping and applying a primer paint to the north side of Troy's Grocery would be an excellent community service project and that each of the offenders should serve 20 hours. Julie Bretz was told to contact them so that they could do their community service. If they are not willing to do their communtiy service, Mayor Urban will contact Sheriff Fletcher.
7:42 PM The Budget Hearing was discussed. Tammy Seirer made a motion to hold the Budget Hearing on August 11, 2009 at 7:00 PM at the Golden Age Center at 210 S. Main Street. Sheree Herold seconded the motion. There were 5 yes votes. The Regular Council Meeting will take place at the Civic Center immediately following the Budget Hearing.
Mayor Urban suggested Keith Haberer come to the next meeting and explain the County-wide hazard mitigation plan to the Council. Resoluton #09-04, authorizing EFM Consultiong, LLC to prepare the City of Lucas' Hazared Mitigation Plan, is tabled.
7:56 PM Alvin Barta made a motion to go into Executive Session for 20 minutes, at 8:00 PM, to discuss non-elected personnel. Tammy Seirer seconded the motion. There were 5 yes votes.
8:20 PM Council exited Executive Session. No action was taken.
8:23 PM Gary Bretz reported that the employees have been working on the streets, putting out mosquito dunks in puddles and he may start spraying for mosquitoes.
8:24 PM James Rezabek reported he may start digging water valves for replacement. All of the valves have been rotated.
8:25 PM Gary Ward has been working on the football field lights and teh Wye System update.
8:26 PM Bill Harlow told council they have set poles and changed out cross arms at the school. Bill also reported Sunflower Electric is wanting to sell the 3 500KVA post feeding the north side of town. The pots would be back-up to the Wye System in case of an emergency. Bill suggested the Council make an offer of $3.00 a KVA or $1,500 each. PCB testing for contamination will be done first.
Bill also told the Council that we now have a pole for the newly acquired tornado siren. USD #407 recieved 5 poles from the City of Luray and donated one pole to the City of Lucas for the tornado siren. Julie Bretz was told to put the tornado siren on next month's agenda.
Tammy Seirer asked if DJ Environmental's line jetting cleaned out the sewer line by the nitrate plant. James Rezabek said they did a good job.
Gary Bretz told the Council that the Airport was inspected and they will need to remove 5 small trees in the north fence line. Permission was received from the land owner.
8:38 PM Lynn Schneider gave the Chamber's 3rd Quarter report. The Chamber's lunch stands were good money makers. Lynn thanked the City for putting up the Welcome flags for the Model T car group. The British travel writer enjoyed his stay here. TheGarden of Eden and Brant's Meat Market have both been very busy with tourists.
8:44 PM Julie Bretz had nothing more to report. Kay Mettlen had nothing to report. Tammy Seirer asked about the City's Blog site. It is lucascity.blogspot.com . Kay told the Council that she has their names listed as well as local attractions, the agenda, minutes and other information.
8:46 PM Questions aabout the bills presented for approval were answered. Alvin Barta made a motion to approve the bills as presented. Sheree Herold seconded the motion. There were 5 yes votes.
8:50 PM Kenny Cain attended the Kansas Power Pool Meeting in June. There are grants out there to assist with energy audits on homes.
8:52 PM Tammy Seirer reported in looking over the guys' work sheets they seem to be busy all the time. Julie Bretz told Council that Scott Wilson's last day to work will be August 5, 2009. James Shiroky didn't know when his last day would be yet. Council agreed to ask them if they would be able to work any for the City after their school starts.
8:55 PM Sheree Herold thanked the City Crew for the tarps over the dugouts.
8:56 PM Using the McCrystal funds for awnings over the bleachers at the ball field was discussed. David Urban will check on the cost.
8:58 PM Alvin barta had nothing to report. Trent Leach moved to recess the meeting until noon on July 15, 2009 for the Budget Meeting. Kenny Cain seconded the motion. The motion carried with 5 yes votes.

Agenda for July 14, 2009 Regular Council Meeting

2009-07-10T09:20:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE July 14, 2009
1. Call to order at 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the June 9, 2009 regular meeting
3. Citizens bringing business before the Council
4. Other scheduled persons present for City Business: Pam Gudenkauf and Katrina Woelk - Auditors Report
5. Old Business
a. Bowl Plaza
b. Rest Home Up-date
c. Kansas Partnership Loan Fund
d. Community Service
6. New Business
a. Setting Date for Budget Hearing
b. Report on subjurisdiction Mitigation Plan
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: June 9, 2009 Regular Meeting

2009-06-11T07:02:00.000-07:00
LUCAS CITY COUNCIL MEETING

LUCAS CIVIC CENTER

June 9, 2009

7:00 PM

MAYOR: David Urban

COUNCIL MEMBERS: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz

CITY ATTORNEY: Ken Cole

CITIZENS PRESENT: Alicia Seirer, Eric Abraham, Luanna Maes, Doug Hickman, Dawn Bricker, jessica Rhudolph, Jan Zamecnik, Lynn Schneider, Jerra Kressely

OTHERS PRESENT: Mri Pilar

OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz - Bowl Plaza, Craig Kressely - alley and water line, Larry Hickman - Methodist Church Parking Lot

7:01 PM Mayor David Urban called the meeting o order and asked for approval of the minutes of the April 14, 2009 Regular Council Meeting, May 13, 2009 Regular Council Meeting and the May 29, 2009 Special Meeting. Trent Leach moved to approve the minutes. Alvin Barta seconded the motion. Motion carried 5 yes votes. Tammy seirer moved to add financial review as item 6-D on the agenda and Executive Session - non elected personnel as item 6-E. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:04 PM Larry Hickman representing the Board of Trustees at the Lucas United Methodist Church asked the City for a decision on repairing the damage to the church parking lot. A repair estimate of $2,954.80 was provided by Larry Height of Russell County Highway department. Nex-Tech has offered to donate $500.00 to the repairs and the Trustees of the Church will pay $910.00. Alvin Barta moved to pay up to $1,800.00 toward the repairs. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Cunningham Sandblasting and Painting Co. Inc. will be contacted about contributing to the repairs.

7:17 PM Craig Kressely asked the Council about the sewer and water connections to his property on East First Street. The Council consensus was to research the options and will get the utility connections to the property line.

7:30 PM Rosslyn Schultz representing the Bowl Plaza Project reported that the Board of the Grassroots Art Center had met and voted to take ownership of the building of the Bowl Plaza Public Restroom and asked the City for a monthly monetary support for maintenance of the faciltiy. Tammy Seirer moved to express support of the Bowl Plaza with an intent to budget $1,200.00 in the 2010 budget to go towards maintenance of the Bowl Plaza. Sheree Herold seconded the motion. Motion carried 3 yes votes. Kenny Cain and Alvin Barta voted no.

7:40 PM Mayor David Urban reported that Lois Cooper has received several inquires about the Golden Living Center property. An article was included in the Alumni Newsletter and advertising will be circulated soon. Information as been sent to other interested persons.

7:42 PM Mayor David Urban reported to the council that costs of installing a tornado siren could run as high as $4,000.00 to $5,000.00 for having someone come set the 55 foot pole, cost of the pole and wiring the siren. Council asked that possible funding assistance be investigated. Bill Harlow asked the coucnil to send him and one other employee to Holyrood to see how they installed their siren and what costs they incurred. Decision on the tornado siren was tabled to the July 14, 2009 meeting when additional information is available.

7:49 PM Sheree Herold moved to accept the bid of $1,853.00 for airport insurance from Heinze and Associates Insurance. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:52 PM Kenny Cain moved to approve the Mayor's signing of the Kansas partnership Loan agreement. Sheree Herold seconded the motion. Motions carried 5 yes votes.

7:54 PM Pastor Dale Theile arrived at the meeting.

7:56 PM Alvin Barta moved to sign the maintenance agreement with Cunningham Sandblasting and Paintning Co. Inc. for $1,750.00 every two years extending the warranty on the interior of the water tower from 5 to 10 years. Kenny Cain seconded the motion. Motion carried 5 yes votes.

8:09 PM Alvin Barta moved to adopt Ordincance #379 limiting the number of dogs allowed per household to three and establishing guidelines for kennels stating puppies may be kept for a period of time not exceeding 4 months from birth. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

8:15 PM Bill Harlow gave an update on the Wye System. Work on the project is on hold until Gary Ward begins work on June 15, 2009. The shut down on the eintrie town to do the final conversion will not take place until late September or October when weather is cooler. When the final convesion is done crews will be brougth in from Clay Center and possibly other utility entities to make the job go faster. Shut down of the entire town to do the final convesion will not take place until late September or October when weather is cooler. When the final conversion is done crews will be brought in from Clay Center and possibly other utilitiy entities to make the job go faster. Shut down is expected to take 4 - 5 hours.

8:20 PM Mayor David Urban spoke with Renee Rhodes of IMA regarding gas storage cabinets for the shop. She informed him the gas storage cabinets will not have an effect on our Gold Star Safety rating, but were suggested as a safety precaution.

8:25 PM Council consensus was to have Craig Naylor swath and bale the lot on the north side of the Golden Living Center Property.

8:26 PM Pastor Dale Theile representing the Lucas Untied Methodist Church asked the council to waive the connection fee for utilities at the Lucas Methodist church parsonage when Pastoral changes are made. Council consensus was to put the parsonage utility bill in the name of the Church and treat it as a rental property with the approval of Larry Hickman Chairman of the Board of Trustees of the Lucas United Methodist Church.

8:33 PM Under Financial review Tammy Seirer asked abou the security Pledge from the Pony Express Bank. Doug Hickman explained that the funds are over pledged (over secured) by $115,000.00

8:40 PM Tammy Seirer moved to enter into Executive Session for 15 minutes beginning at 8:40 to duscuss non-elected personnel. Kenny Cain seconded. Motion carried 5 yes votes.

8:57 PM Council exited Executive Session. No action was taken. Gary Bretz reported that four of the five recommendations from the IMA safety inspection have been taken care of. Three loads of millings are coming from Russell County. There was an accident with the cutting torch and James Rezabek was burned. Gary Bretz would like to purchase a portable torch that would be easier and safer to use. Boards have been installed to the bottom of the backstops at the ballfield at a cost of $327.70. Gary Bretz also commented that Scott Wilson and James Shiroky, the two employees hired for the summer, are working out very well.

9:08 PM James Rezabek reported that all the water valves have been rotated. He would like to chanage out a few valves this summer. The City has several 6 inch valves and a couple of 4 inch valves on hand. Well depth and sludge buildup in the sewer lagoon were also discussed. The nitrate levels in the water have been checked and the level at the last testing was 3.0. Russell County plans to clean out the ditch on the north side of Harvest Street very soon.

9:13 PM Bill Harlow informed the Council of a meeting of the KansasPower Pool in the 18th of June 2009 that he will be attending, he asked the Council to allow Gary Ward to attend also. Council agreed that Gary Ward should attend the Kansas Power Pool meeting.

9:14 PM Julie Bretz shared a letter from the russell county Emergency Management Director about a Multi-jurisdictional Mitigation meeting to be held in Russsell on June 18, 2009. The meeting is a planning session about overall emergency situations that could occur in the County. Council agreeed Gary Bretz should attend. Mid-Kansas Electric has sent information that since they took over the billing as our electrical supplier there has been an error computing the WAPA bill. A letter was received saying they overcharged the city of Lucas $1,458.81. A credit of this amount will be included on our May billing from Mid Kansas Electric.

9:17 PM Alvin Barta moved to approve the bills as presented. Trent Leach seconded. Motion carried 5 yes votes. Utility Committeeman Kenny Cain, said he has spoken to James Rezabek about prioritizing the water valves that need replacement and starting those replacements this summer. Mayor David Urban suggested coordinating the valve replacement with street repairs. Trent Leach said he has spoken to Larry Height about street repairs and has a list of th ones in need of repair. Sheree Herold said the baseball field looks good. Trent Leach has had an inquiry from Adam Baker about cleaning the ditch along west 2nd Street. The iron has all been picked up from the burn pile site completing the spring clean up.

9:23 PM Alvin Barta moved and Trent Leach seconded to adjourn. Motion carried 5 yes votes.

Council Minutes: May, 13, 2009 Regular Meeting

2009-06-10T12:57:00.000-07:00
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
May 13, 2009
7:00 PM
Page 1

MAYOR: Jennfier Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold.
EMPLOYEES: Julie Bretz, Gary Bretz
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolph, Tammy Seirer, Lyn Leach, jan Zamecnik, Eric Abraham, Tresa Finch, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Tammy Hower, Chris Leach
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order and she stated the newly elected City Mayor and Council Members has taken their Oath of Office and asked that they take their places on the Council.
7:02 PM Mayor Urban asked for approval of the April 14, 2009 minutes if there were no corrections. There were no corrections and the minutes stand approved. Lyn Leach asked the Council for permission to move the location of the Kids for Christ fireworks stand to the vacant lot north of the Lucas Liquor building. Trent Leach moved to approve operation of the Fireworks stand July 1, 2,3 and 4th of 2009 from the hours of 11:00 AM to 10:00 PM daily by the Youth Group at the vacant lot north of the Lucas Liquor store and waive the permit fee. Alvin Barta seconded. Motion carried 5 yes votes. Bill Schneider informed the Council that the alley behind the Post Office is very rough. Trent Leach said he had spoken to the City crew and they plan to fill in the holes in the alley.
7:10 PM Sheree Ward Herold moved to enter into Executive Session for 30 minutes to discuss non-elected personnel with City Attorney Ken Cole present. Alvin Barta seconded. Motion passed with 5 yes votes.
7:41 PM Council exited Executive Session. The City Clerk was called back into the meeting. Kenny Cain moved to re-enter Executive Session for 15 minutes to discuss non-elected personnel with City Attorney Ken cole present. Sheree Ward Herold seconded. Motion carried 5 yes votes. City Clerk Julie Bretz left the meeting. Council entered Executive Session.
7:58 PM Council exited Executive Session.
7:59 PM Doyce Finnesey and James Rezabek arrived at the meeting. Rosslyn Schultz reported on meeting with representatives of the City Council on the Bowl Plaza project. Mayor David Urban said the City will look over the proposal of operating agreement from the Art center on the Bowl Plaza and he would like to meet with represnetatives of the Art Center Board and get input form City Attorney Ken Cole before an agreement is signed.
8:14 PM Rosslyn Schultz, Jan Zamecnik and Eric Abraham left the meeting. Alvin Barta moved to withdraw the offer to hire Richard Urban as City Electrician. Tammy seirer seconded the motion. Motion carried 3 yes votes and 2 no votes cast by Kenny Cain and Trent Leach.
8:15 PM Attorney Ken Cole asked the Council what changes they wanted made to the dog Ordinance. Council asked that the Ordinance contain a limit on number of dogs per household that will be allowed. Council Members believe that by limiting the number there will be a reduction in noise nuisances. Attorney Ken cole was instructed to write an Ordinance saying no more than three dogs per household.
8:23 PM Mayor David Urban reported that he has been in contact with the City auditors and the audit has been completed but they have not returned the final report. The auditors report will be discussed when it is received. Alvin Barta moved to hire James Shiroky and Scott Wilson for summer help at a wage of $7.00 per hour not to exceed 30 hours per week. Kenny Cain seconded. Motion carried 5 yes votes. Council requested the summer help to begin as soon as possible.
8:24 PM Mayor David Urban asked the Council to approve the following appointments: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney -Ken Cole, City Judge - Mark Blehm, Official Bank - Pony Express Communtiy Bank and Official Newspaper - Lucas/Sylvan News. Tammy Seirer asked if the items could be voted on seperately. Trent Leach moved to accept the appointments as presented. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Mayor David Urban will serve as animal control officer for the time being. Tammy Seirer moved to elect Trent Leach Council President. Alvin Barta seconded the motion. Motion carried 4 yes votes. Trent Leach abstained. Mayor David Urban appointed the Council Members to commitee positions as follows: Kenny Cain - Utilites, Trent Leach - Streets, Tammy Seirer- Personnel, Alvin Barta - Industrial Development, Sheree Ward Herold - Parks.
8:29 PM The signature card from the Bank will be signed by the City Clerk, City Treasurer, Mayor and all of the Council Members. Alvin Barta asked to be exempted from the signature card.
8:30 PM Mayor David Urban asked that the placement of the tornado siren be tabled until the June 9, 2009 Council Meeting to allow time to review information on the siren and determine installation costs.
8:33 PM Employee James Rezabek reported they had been working on a water leak at the School. He has been approached by Legion Members asking to use the bucket truck to replace broken flag pole ropes at the Cemetery. They estimate there are 10 or less ropes needing replaced.
8:37 PM Richard Urgban arrived at the meeting. Richard Urban and Jessica Rhudolph left the meeting. The Council approved the request but require that two City employees accompany the bucket truck to the cemetery.
8:38 PM Julie Bretz reported that Cunningham Sandblasting has called to do an inspection on the water tower. They asked if the city wanted to sign an agreement to extend the warranty on the water tower repairs. The cost is $1750.00 payable every two years. The extended warranty would cover the tower for an additonal 5 years, making the warranty period 10 years. Mayor David Urban wants to visit with Cinningham Sandblasting and will get back to the Council with a report.
8:42 PM Jessica Rhudolph returned to the meeting. The airport insurance is due July 1, 2009. Council consensus was to table this item until the June 9, 2009 meeting.
8:43 PM Kay Mettlen reported that a blog has been set up online for the City that will include agenda's and approved minutes as well as updates on City activities.
8:44 PM Under Other Business Mayor David Urban would like to set up a work session with Katrina Woelk of Gudnekauf and Malone to do a training on audit, budget information and financial review. A tour of City facilities will precede the work session so new Council Members can become familiar with operations of the City.
8:46 PM Committee reports, Kenny Cain had no report, Tammy Seirer reported there has been some intersest in the Golden Living Center property. Trent Leach reported the County had looked at the streets and will put oil down for the City and the City crew will put the rock down.
8:50 PM Sheree Ward Herold asked when the net will be put up on the batting cage. TheCity crew will schedule it as soon as they have sufficient help.
8:57 PM Doug Hickman asked that the updates on the Golden Living Center be put on the monthly agenda under old business and that perhaps the Council could make a list of incentives that could be offered to prospective buyers.
9:00 PM Tammy Hower left the meeting.
9:01 PM Tammy Hower returned to the meeting.
9:02 PM Melanie Cain arrived at the meeting.
9:03 PM Alvin Barta moved to allow the bills as presented. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Trent Leach moved to adjourn. Alvin Barta seconded. Motion carried 5 yes votes.

Agenda for June 9, 2009, Regular Council Meeting

2009-06-08T11:05:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE June 9, 2009
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the April 14, 2009 regular Council meeting, May 12, 2009 regular Council meeting and May 29, 2009 Special Meeting.
3. Citizens bringing business before the Council:
4. Other Scheduled persons present for City Business: Larry Hickman - Methodist Church Parking Lot, Craig Kressley- Alley and water line
5. Old Business
a. Bowl Plaza
b. Rest Home Up-date
c. Tornado Siren
d. Airport Insurance
e. Kansas Partnership Loan Fund
f. Cunningham Sand Blasting - Maintenance agreement
g. Ordinance limiting number of dogs a citizen may have in City Limits
6. New Business
a. Up Date on Wye System and shut downs this summer
b. Bids on Gasoline Storage Cabinets
c. Haying on Golden Living Center Lots
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Mintues: May 26, 2009 Special Meeting

2009-05-27T09:57:00.000-07:00
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
May 26, 2009
7:00 PM
Page 1

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Trent Leach, Tammy Seirer and Sheree Ward Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Serier, Jennifer Bates, Eric Abraham, Luanna Maes , Tammy Hower, Doug Hickman, Tess Dunkel-McKnight, Bill Schneider
OTHERS PRESENT: Rosslyn Schultz, Steve Schultz, Jack Yarnell, Eileen Yarnell and Peg Gilbert
7:01 PM Mayor David Urban called the Special Meeting to order. Items on the agenda 1. Bowl Plaza project 2. Executive Session -non-elected personnel - consideration of advertising and hiring for City Electrician position.
7:02 PM Mayor David Urban asked Rosslyn Schultz, director of the Grassroots Art Center what they would expect from the City with a partnership ownership or sole ownership of the Bowl Plaza by either the City of Lucas or the Grassroots Art Center. Rosslyn Schultz reported that the Grassroots Art Center has taken ownership of the lots given by Jack and Eileen Yarnell for the purpose of erecting public restrooms and she will meet with the Art Center Board and ask if they would consider taking sole ownership of the Bowl Plaza. Rosslyn Schultz will report their decision at the next City Council meeting on June 9, 2009. Mayor David Urban reminded those present at the meeting theCity has offered electric, water and sewer utilities to the project.
7:48 PM Sheree Ward-Herold moved to enter into executive Session to discuss non-elected personnel for 20 minutes beginning at 7:50. Alvin Barta seconded the motion. Motion carried 5 yes votes.
8:50 PM Council entered into Executive Session.
9:11 PM Council exited Executive Session. Tammy Seirer moved to extend the offer of City Electrician with all benefits to Gary ward. Kenny Cain seconded the motion. Moiton carried 4 yes votes. Sheree Ward Herold abstained due to conflict of interest. Alvin Barta moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.

Agenda for May 26, 2009 Special Meeting

2009-05-21T09:38:00.000-07:00

Lucas City Council - Special Meeting
May 26, 2009
Lucas Civic Center
7:00 PM
Agenda Items: 1. Bowl Plaza Project
2. Executive Session- Non Elected Personnel - Consideration of advertising and hiring for the position of City Electrician.

Council Minutes: April 14, 2009 Regular Meeting

2009-05-18T12:54:00.000-07:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
April 14, 2009
7:00 PM
Page 1

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach and Sheree Ward Herold.
EMPLOYEES: Julie Bretz, Gary Bretz, James rezabek, Ken Cole-City Attorney
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolphy, Alicia Serier, Tammy Seirer, Lyn Leach, Jan Zamecnik, Rosie Cowan, Erick Abraham, Tresa finch, Linda Brant, Connie Dougherty, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Richard Urban and Connie Urban.
OTHERS PRESENT: Steve and Rosslyn Schultz, Jack and Eileen Yarnell and Peg Gilbert
OTHER PESONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider-Chamber First Quarter Report.
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order by asking for changes or additions to the agenda. Julie Bretz, City Clerk asked that the minutes from the Special Council Meeting held on April 4 2009 be added for approval. Item G. Cleaning the ditch was also added under old business.
7:05 PM Corrections to the Minutes of the 3-10-2009 Regular Council Meeting included changing a dollar sign to a number sign on page #2 and change the spelling of consumer on page #3. Kay Marshall made a motion to approve the Minutes of the 3-10-2009 Regular Council Meeting with corrections, and the Minutes of the 4-2-2009 and the 4-09-2009 Special Meetings be approved. Sheree Ward Herold seconded the motion. There were 5 yes votes.
7:06 PM Lynn Schneider gave the first quarter report for the Chamber of Commerce. She reported on fund raisers the Chamber has been doing. Mayor Bates interrupted the report to ask Ken Cole if video recording the meeting was allowed. Ken cole said it can be done as long as the Council approved. The Council was generally OK with the filming. Lynn told Council Toby Dougherty picked up a Life magazine, called Life-Hidden America, in Washington, D.C. and there was an article on the Garden of Eden in it.
7:12 PM Under Old Business, Rosslyn Schultz gave a Bowl Plaza update. She suggested a committee be formed of 2 Councilmen and 2 Lucas Arts and Humanities Representatives to iron out details. Approximately $4,135.00 has been pledged so far towards the upkeep of the Bowl Plaza. Nine people volunteered to check the restrooms. An insurance quote from Greg Heinze in the amount of $788.00 per year, insuring the building for $80,000 with 80% replacement cost. The Art Center will keep up the artwork. Money from the McCrystal Family trust and from the 1/2 cent sales tax were discussed for use in the future up-keep of the building.
7:55 PM Kay marshall made a motion to accept the gift of the lot, to be donated by Jack and Eileen Yarnell, to be jointly owned by the city of Lucas and the Lucas Arts and Humanities Council, Inc., with a signed legal operating contract, with details to be agreeed upon at a later date. Barry Maupin seconded the motion. The motion passed with Alvin Barta voting no. Bill Schneider, Tess McKnight, Eric Abraham, Rosie Cowan, Peg Gilbert, Jan Zamecnik, Steve and Rosslyn Schultz left. City electrical position was removed from the agenda.
8:04 PM Bill Harlow arrived.
8:09 PM Kansas Partnership Loan was next on the agenda. Julie Bretz told the council there would be no penalties for early pay off of the loan. The loan is for $100,000.00 with a current interest rate of 2.375%. Doug Hickman told the council the 2009 rates may be much lower, based on the Federal Reserve rate. Barry Maupin made a motion to accept the Kansas Partnership Loan in the amount of $100,000.00 for 5 years. Kay Mashall seconded the motion. The motion carried 5 yes votes.
8:19 PM Chris Leach left the meeting. The Council discussed cleaning the ditch, north of
First and Kansas Streets. The ditch is 6.5 feet wide with tree limbs hanging over the right of way. The branches need to be removed so equipment can be brought in to clean the ditch. Rich Nelson's estimate for the cleaning is $2,500.00. Kay Mashall made a motion to hire Rich Nelson not to exceed $2,500.00 to clean the ditch. Kay Marshall made a friendly amendment to the motion not to exceed $2,000.00. Trent Leach seconded the motion. There were 5 yes votes.
8:31 PM Swearing of new Council Members was next on the agenda. Julie Bretz explained that certification could not be received from the county clerk's office due to the possibility of a recount up until 5:00 PM on april 14th. New members will be sworn in at the next regular meeting.
8PM:34 Financial Review was the next item. The budgeted transfer from Electricc to Industrial Development of $9,700.00 will need to be done. The Industrial Development Fund is over budget due to the purchase of the Rest Home. An amendment to the budget will need to be done before the end of the year. Barry Maupin made a moiton to make the budgeted transfer of $9,700.00 from the Electric Fund to the Industrial Development fund. Sheree Herold seconded the motion. There were 5 yes votes.
8:45 PM Summer help was next on the agenda. An ad in the Lucas Paper was discussed to include duties of mowing, week eating and painting from mid-May through August 31, 2009, 18 or over, for up to 30 hours per week. A deadline for accepting applications was set for May 1, 2009.
8:55 PM Spring clean up is usually the week before Mother's Day. Trent Leach made a motion to place an ad in the Lucas Paper stating items are be put out on May 1st thru 3rd and pick-up of items will be May 4th, 5th, 6th and 7th. Alvin Barta seconded. The motion carried with 5 yes votes. Ordering free trees was discussed. Council decided to wait.
9:10 PM The Small Customer Energy Plan was discussed. Barry Maupin made a motion to approve the Small Customer Energy Plan. Kay Marshall seconded the motion. It passed with 5 yes votes.
9:12 PM The date for the regular May Council Meeting is confliciting with a school activity. Sheree Herold made a motion to move the regular May Council Meeting to May 13, 2009. Alvin Barta seconded the motion. There were 5 yes votes.
9:14 PM the Pride Resolution was the next item. Trent Leach made a motion to adopt the Pride Resolution #09-03 for 2009. Alvin Barta seconded the motion. It passed with 5 yes votes.
9:19 PM EMC master Insurance Policy was next. Julie Bretz told Council the bill was received from EMC after the last meeting. A minimum payment was made of $1544.91 because of the 04-01-09 deadline. Kay Marshall made a motion to pay EMC Insurance not more than $18,244.00 for 2009. trent Leach seconded. The motion carried with 5 yesses.
9:24 PM The tornado siren from Great Bend was the next item to be duscussed. Barry Maupin made a motion to accept the free tornado siren and replace the old one on the water tower. Alvin Barta seconded the motion. There were 5 yes votes.
9:29 PM Pioneer Country Development dues for 2009 are $200.00 Trent Leach made a motion to pay the 2009 dues. Kay Marshall seconded. There were 5 yes votes.
9:32 PM Gary Bretz quoted asphalt prices and told the Council he would like to get one truck load to start with from the County. Trent Leach made a moiton to purchase one truck load of asphalt not to exceed 16 tons. Alvin Barta seconded the motion. It passed with 5 yes votes. Stret sweeping was discussed. the alley off of Greeley, parallel between Walton and first Streets was discussed. It was decided to put millings on it. The School has a water leak on the City's side.
9:42 PM James Rezabek will wait to turn more water valves until he has help available in case of leaks. He questioned when baseball season starts. Transformers at the ballpark will need to be changed out prior to any night games being played.
9:44 PM Bill Harlow reported on the Wye System. One truck load of free electrical poles was hauled. Alvin Barta made a moiotn to get another load of the free poles from Clay Center. Barry Maupin seconded. There were 5 yes votes.
9:53 PM Julie Bretz told Council the money for the extra lot on Walton Stret was received from Jera Keressley. Ken Cole will draw up an agreement. Bill Harlow left the meeting. Trent Leach made a motion to approve the expenses presented for payment. Alvin Barta seconded the motion. There were 5 yeses.
9:57 PM Trent Leach reported on Streets. Larry Hight from Russell County came and asssessed the City's streets and offered ideas for repairs. The County will apply oil to our streets, at no charge, if we purchase the oil from them. The County will also clean out the ditxh at Kansas and Harvest Streets. The situation at the Methodist Church parking lot was also discussed. Kay Marshall told Council she turned her Industrial Development information over to Lois Cooper.
10:04 PM Kay Marshall made a motion to go into Executive Session for Non-Elected Personnel for 20 minutes starting at 10:10 PM. Barry Maupin seconded the Motion. 5 yes votes were cast. Ken Cole remained for the Executive Session.
10:10PM Executive Session.
10:31 PM Council exited Executive Session. No action was taken. Alvin Barta made a motion to adjourn. Sheree Herold seconded. Motion carried with 5 yes votes.

Agenda for May 13, 2009 Lucas City Council Meeting

2009-05-08T13:35:00.000-07:00

CITY OF LUCAS
AGENDA FOR THE COUNCIL MEETING
Date May 13, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Swearing in of New Mayor and Council Members
3. Reading and approval of minutes from the April 14, 2009 Regular Council Meeting
4. Citizens bringing business before the council:
5. Other scheduled persons present for city Business
6. Executive Session - Non-elected Personnel
7. Old Business
a. Bowl Plaza
b. City electrician : Wages
c. Dog Ordinance
8. New Business
a. financial Review/ Audit Report
b. Hiring Summer Help
c. Appointment of City Clerk, City Treasurer, City Judge, City Attorney, City Paper, Official Bank
d. Appoint Council committees
e. Elect Council President
f. Bank Signature Card
g. Tornado Siren - Placement
9. Monthly report from City employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
10Approval of expenses presented for payment
11. Other business if any
12 Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERETED PERSONS ARE WELCOME TO ATTEND.

Agenda for April 14, 2009 Regular Meeting

2009-04-10T09:03:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE April 14, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the march 10, 2009 regular Council Meeting and the April 2, 2009 Special Meeting.
3. Citizens bringing business before the Council:
4. Other scheduled persons present for City business: Lynn Schneider - Chamber First Quarter Report.
5. Old Business
a. Bowl Plaza
b. City Electrician Position
c. UniFirst Contract
d. Dog Ordinance
e. Trash Ordinance
f. Kansas Partnership Loan
6. New Business
a. Swear in New Council Members ?????
b. Financial review
c. Hiring Summer Help
d. Spring Cleanup
e. Approve Small Customer Energy Plan
f. Pride Resolution
g. EMC Master Policy
h. Tornado Siren - From Great Bend
i. Pioneer Country Development Dues
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
EXECUTIVE SESSION: Non Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: April 9, 2009 Special Meeting

2009-04-10T07:09:00.000-07:00

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
APRIL 9, 2009
5:00 PM

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold
5:00 PM: Mayor Jennifer Bates reconvened teh Special Meeting of April 2, 2009 at the request of three Councilmen: Trent Leach, Kay Marshall and Sheree Herold. A motion was made by Alvin Barta and seconded by Kay marsahll to go into Executive Session for 1 hour. Motion passed with 4 yes votes.
5:55 PM: Council exited Executive Session.
5:57 PM: Barry Maupin arrived.
6:05 PM: Sheree Herold made a motion to go into Executie Session for 1 hour. Alvin Barta seconded the motion. There were 4 yes votes.
7:00 PM: Council exited Executive Session. Alvin Barta made a motion to offer the job to Gary Ward for City Supervisor and Electrician. Wage negotiable. Motion died for lack of a second. Kay Marshall made a motion to offer Richard Urban the job as City of Lucas Electrical Supervisor. Trent Leach seconded the motion. There were 2 yes votes with Alvin Barta, Sheree Herold and Barry Maupin abstaining. Motion carried 5-0.
7:23 PM: Alvin Barta moved to adjourn the meeting. Sheree Herold seconded. Motion carried with 5 yes votes.

Council Minutes: April 2, 2009 Special Meeting

2009-04-03T06:39:00.000-07:00

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
APRIL 2, 2009
7:00 PM

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach
EMPLOYEES: Kay Mettlen, Julie Bretz, Gary Bretz, James Rezabek
OTHERS ATTENDING: Alicia Seirer, Justin Seirer, Bill Schneider, Gene Seirer, Tammy Hower, Beth Wilson, Tammy Seirer
7:00 PM: Mayor Jennifer Bates called the Special Meeting to order informing the group that three Council Members had requested a Special Meeting to administer the Oath of Office to Council appointee Sheree Herold, accepting the Kansas Partnership Loan, applying for the COPS Grant, review of the applications for City Electrician and employee Workers Compensation requirements.
7:01 PM: Kay Mettlen read the Oath of Office and Sheree Herold was sworn in to Position #4 on the Lucas City Council.
7:02 PM: A decision to accept or decline the $100,000.00 Kansas Partnership Fund Loan is needed by April 30, 2009. The Council tabled any decision until more information could be obtained on early repayment of the loan.
7:16 PM: Deadline to submit an application to the COPS Grant is April 14, 2009. Council took no action on submitting an application.
7:43 PM: Nine applications were received for the position of full time City Electrician. Alvin Barta moved the the Council reduce the number of applications to four. Kay Marshall seconded the motion. Motion carried 5 yes votes. The Council asked City Clerk Julie Bretz to schedule interviews on April 9, 2009 between the hours of 5:00 and 7:00 PM.
8:13 PM: Questions on Workman's Compensation requirements were raised. Gary Bretz is doing well working within his medical restrictions.
8:25 PM: Tammy Hower left the meeting.
8:27 PM: Tammy Hower returned to the meeting. The council consensus is that as long as Gray Bretz follows the Doctors restrictions while doing his job he should continue to work his regular shifts. If he feels that he needs to rest he is instructed to do so.
8:29 PM: Barry Maupin moved to recess the Special Meeting until April 9, 2009 at 5:00 PM to conduct employee interviews. Kay Marshall seconded the motion. Motion carried 5 yes votes.

Council Minutes: March 10, 2009 Regular Meeting

2009-03-11T11:55:00.000-07:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
MARCH 10, 2009
7:00 PM
PAGE 1

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin
EMPLOYEES: Kay Mettlen, Julie Bretz, Gary Bretz, Bill Harlow, James rezabek, Ken Cole- City Attorney
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Jessica Rhudloph, Alicia Seirer, Tammy Seirer, Lynn Schneider, Beth Wilson
CITIZENS BRINGING BUSINESS BEFORE THE COUNCIL: Doug Kressley, Jera Kressley, Tersa Finch, Amanda Steinle, Mary Ann Stinle, Chris Leach, Kenny Cain
OTHER PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz-Bowl Plaza, Jack Yarnell and Eileen Yarnell - Land Transfer, Chris Kressley and Craig Kressley
7:00 PM: Mayor Jennifer Bates called teh meeting of the Lucas City council to order by asking for changes or additions to the agenda. Kay Marshall asked if the appointment to fill the vacancy on the Council could be tabled until the april 14, 2009 meeting of the Lucas City Council when the Charter Ordinance would be in effect. City Attorney Ken Cole said the appointment could be done at this time under State Statute. Mayor Jennifer Bates said it would be left on the agenda. Mayor Bates asked that Tresa Finch, Amanda Steinle, Mary Ann Steinle, Doug Kressley, Jera Kressley, Craig Kressley and Chris Kressley be added to the agenda under persons wishing to address the Council. Alvin Barta asked to add an Executive Session to discuss non-elected personell. Barry Maupin moved to approve the minutes of the February 10, 2009 meeting as corrected. Alvin Barta seconded. Motion carried 3 yes votes.
7:11 PM: Chris Leach addressed the Council about his application to the position of City Police Officer. Discussion followed on Chris Leach's willingness to work full time for the city dividing his time between working as a member of the City Crew and law enforcement duties. The Council questioned Russell county Sheriff John Fletcher's suggestion that for liability purposes and the safety of the officer and the citizens any law enforcement officer hired be sent to the 14 week training required for a full time officer as opposed to the 2 week training required for a part time positon. Council made no decision at this time.
7:37 PM: Kenny Cain said his plans have changed and he had nothing to discuss with the council at this time.
7:38 PM: Amanda Steinle reported to the Council that the Russell County Youth has received approval from the State and landowners to erect the welcome signs supporting the Lucas/Luray School and funding has been raised for the project.
7:40 PM: Tersa Finch asked the Council the number of the Ordinance that prohibits her trash bin from being placed off the curb at her residence. Attorney Ken cole said there is no City Ordinance however it is against State law to put anything in front of an improved curb with the exception of vehicles and tagged trailers.
7:43 PM: Jera Kressely addressed the Council about purchasing the remaining lot that was offered in the City Housing Plan. Jera Kressley asked about addresses for their property, having the ditch to the west of their property cleaned out and opening the alley running between First Street and Walton. Barry Maupin moved to sell the lot for the cost the City has in it, $691.00 for one hlaf the cost of the lot and surveying. Alvin Barta seconded, motion carried 3 yes votes. The drainage ditch was discussed. Council concensus was to open the alley, it will be opened but not paved. The City Clerk was instructed to contact Russell County Mapping Department to get the addressess for the residences that will be located on the lot along First Street.
7:56 PM: Mary Ann Steinle asked the council if the changes in trash charges approved at the February Council meeting could be changed. Alvin Barta asked the city Attorney to write an Ordinance regulating charging and collection of trash. Alvin Barta moved to have the City Clerk to return to the way trash charges had been collected in the past until a new Ordinance is passed. Barry Maupin seconded the motion. Motion carried 3 yes votes. City clerk Julie Bretz is instructed to refund trash fees that were charged to empty residences on the February billing.
8:33 PM: Doug Kressley, Chris Kressley, Jera Kressley, and Craig Kressley left the meeting. Alicia Seirer asked if any further consideration had been given to installing additional storm sirens. Council said they are still researching their options for sirens. Gary Bretz left the meeting. 8:36 PM: Rosslyn Schultz representing the bowl Plaza project, Jack and Eileen Yarnell addresssed the Council to transfer the lots to the City on Main Street where the public restrooms will be located. The council questioned future maintenance of the restroom.s Attorney Ken Cole informed the council if the restrooms are property of the City the City will be required to maintain them.
8:40 PM: Kenny Cain left the meeting. The Council voiced concerns about upkeep, insurance and possible vandalism to the Bowl Plaza and asked for a written agreement from the Grassroots Art Center regarding future upkeep of the building. Ken Cole suggested representatives of the Council meet with representatives of the Grassroots Art Center to come to an agreement regarding future responsibilities for maintenance of the restrooms.
8:50 PM: Dawn Bricker and Jessica Rhudolph left the meeting. Mayor Jennifer Bates asked the Council before signing the Compliance Statement that will accompany the Arts-In-Communities Program Grant. Kay Marshall moved to have the Mayor sign the compliance statement. Barry Maupin seconded. Motion carried 3 yes votes. Mayor Jennifer Bates signed the paperwork.
8:58 PM: Rosslyn Schultz, Jack yarnell and Eileen Yarnell left the meeting. Alvin Barta moved not to join the State Plan for Blue Cross/Blue Shield but to remain on our current plan. Kay Marshall seconded. Motion carried 3 yes votes. Tammy Hower left the meeting.
9:04 PM: Mayor Jennifer Bates appointed Sheree Herold to fill the remaining term of postion #3 on the City Council. Alvin moved to accept the appointment. Kay Marshall seconded the motion. Motion carried 3 yes votes.
9:11 PM: City Clerk Julie Brtez asked if the Council still wanted to have the railroad property surveyed. The council consensus was to not have it surveyed at this time. Tammy Hower returned to the meeting.
9:12 PM: Council instructed City Attorney Ken cole to follow up on the UniFirst contract disagreement.
9:18 PM: Mayor Jennifer Bates under financial review asked that City Clerk post the payment for the Golden Living Center taking one half of hte payment from the General Fund and one half from the Electric Fund and transfer it to the Industrial Development fund and show the payment coming out of the Industrial Development Fund.
9:24 PM: Kay Marshall moved to approve a request from the Lucas Area Chamber of Commerce to replace the Chamber's welcome sign at the south east edge of the airport property. Barry Maupin seconded the motion. Motion carried 3 yes votes.
9:26 PM: Barry Maupin moved to approve Craig Naylor's Airport Hay Lease at a fee of $100.0 per year. Alvin Barta seconded the motion. Moiton carried 3 yes votes.
9:27 PM: Lynn Schneider and Bill Harlow left the meeting. Barry Maupin moved to increase the mileage rate allowance to $.505 per mile. Kay Marashall seconded the moiton. Motion carried 3 yes votes. Bill Harlow returned to the meeting.
9:30 PM: Kay Marshall moved to approve a request from the Lucas Youth Group to operate a fireworks stand at the corner of North Harvest and Fairview Ave from July 1 to July 4, 2009 and to waive the $10.00 permit fee. Alvin Barta seconded the motion. Motion carried 3 yes votes.
9:34 PM: Amanda Steinle and Mary Ann Steinle left the meeting.
9:35 PM: Gary Bretz reported he is on medical leave at least until march 23, 2009. He said the crack sealing at the Lucas Airport was completed and some holes in streets have been filled in. Gary Brtez has contacted Richard Nelson for a bid to clean out the ditch on First Street and will check on opening the alley off of Fairview.
9:41 PM: James Rezabek reported he had measured the oil and rock and there should be enough to chip seal four or five streets. James Rezabek has been rotating water valves and there are seven or eight that need to be replaced. The valves are older and repairs are no longer available for them so new valves will have to be installed. A truck load of salt for the nitrate plant will need to be ordered within the next month. The sewer lines at the nitrate plant have a buildup of salt and a jetter with a chain cutter or some other repairs or replacement of the lines may be necessary.
9:55 PM: Bill Harlow had nothing to report. Mayor Jennifer Bates asked if maintenance of the ditch on the north side of North Harvest along the city's loading dock was the responsibility of Russell County. Bill Harlow will contact the County about having the ditch cleaned out so it can be mowed this summer.
10:00 PM: Julie Bretz said there was a question from Farm Bureau Insurance on the bill that was submitted for replacing the power pole on Troy Seirer's lot that was hit by their insured. Barry Maupin moved to deduct the cost of tree removal and adjust the bill and resubmit it to the Insurance Company. Alvin barta seconded the motion. Motion carried 3 yes votes. Julie Bretz reported the dog that is in the City Kennel appears to be a pit bull cross and cannot be adopted out. Hays Humane Society will be contacted about taking the dog to them. A check in the amount of $4,655.25 has been recieved from the McCrystal Family Trust. Consumer Confidence reports will go out in the April Utility bills. Unpaid utility bills were collected from Government refunds on two accounts that wer placed on the Kansas Set Off Program. City Clerk will check on the prices used storm sirens that are available from the City of Great Bend.
10:15 PM: Kay Mettlen reported that employment ads for the Electrician postion were placed in the Hays, Salina, Lucas/Sylvan and Russell Papers and in the Kansas Government Journal and on the websites for the League of Kansas Municipalities and Russsell County Economic Development.
10:22 PM: Barry Maupin moved to approve the bills as presented. Alvin Barta seconed the motion. Motion carried 3 yes votes.
10:24 PM: Barry Maupin asked the Council to consider using the McCrystal Family Trust donation for improvements at the park.
10:25 PM: Kay Marshall reported she has been in contact with someone about purchasing the rest home property.
10:27 PM: Alvin barta moved to enter into a 20 minutes Executive Session beginning at 10:30 for the purpose of discussing non-elected personnel. Barry Maupin seconded. Motion carried 3 yes votes. City Clerk Julie Bretz was asked to be present in teh executive Session. Kay Mettlen, Bill Harlow, James Reszabek, Gary Brtez, Tammy Hower, Tammy Seirer, Alicia Seirer, Lyn Leach, Chris Leach, Tresa finch, Beth Wilson and Kenny Cain left the meeting.
10:50 PM: Council exited Executive Session. No action was taken. Kay Marshall moved to adjourn the meeting. Alvin Barta seconded. Motion carried 3 yes votes.

Agenda for March 10, 2009 Regular Council Meeting

2009-03-09T11:22:00.000-07:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE March 10, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the February 20, 2009 regular Council.
3. Citizens bringing business before the Council: Chirs Leach, Kenny Cain
4. Other scheduled persons present for City Business: Rosslyn Schultz-Lucas Grassroots Art
Center/Bowl Plaza Property/ Compliance Statement
5. Old Business
a. Blue Cross/Blue Shield - joining State Plan
b. Appointment to fill Council Vacancy
c. Railroad Right of Way Property
6. New business
a. Uni-First Contract
b. Financial Review
c. Chamber Welcome Sign
d. Approve Airport Hay Lease
e. Mileage rate
f. Youth Group Fireworks Stand
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: February 10, 2009 Regular Meeting

2009-02-11T09:21:00.000-08:00

LUCAS CITY COUNTIL MEETING
LUCAS CIVIC CENTER
FEBRUARY 10, 2009
7:00 PM
PAGE 1

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach
EMPLOYEES: Kay Mettlen, Julie Bretz, James Rezabek, Gary Bretz, Bill Harlow
OTHERS ATTENDING: Tammy Hower, Connie dougherty, Alicia Seirer, Kenny Cain, Tammy Seirer, David Urban, Linda Brant, Jessica Rhudolph, Dawn Bricker, Lyn Leach, Lynn Schneider
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Max Barrett - Russell Councy Undersheriff, John Fletcher - Russell county Sheriff, Chris Leach, Rosslyn Schultz - Director Grassroots Art Center, Craig Kressley and Chris Kressley, Luray, Doug Kressley, Lucas and Cindy Wallace - Russell County Economic Development Director.
7:05 PM: Mayor Jennifer Bates called the meeting to order. Under changes and additions to the agenda Kay Marshall asked that under new business Item F: appointment to fill vacancy on council be tabled until the April 14, 2009 regular Council meeting after Charter Ordinance #9 is in effect. Mayor Jennifer Bates that Amanda Steinle be added under Citizens bringing business before the Council. Purpose of Executive Session is discussion of non-elected personnel.
7:09 PM: Ken Cole arrived at the meeting.
7:10 Pm: Kay Marshall moved to approve the minutes of the January 13, 2009 meeting as corrected. Trent Leach seconded. Moiton carried 4 yes votes.
7:12 PM: Rosslyn Schultz offered to answer any questions the council has on the Bowl Plaza project. Members of the Kansas Arts Commission that visited Lucas on January 30, 2009 stated that Lucas is in the top-teir of Kansas art communities and informed representatives of the community that there is a Communtiy Arts Center Support Grant in the amount of $7,500.00 for which the City could apply. It is a 50/50 grant and the money and in-kind donations the city has pledged to the Bowl Plaza project could be used for matching funds.
7:17 PM: Dwight Thacker arrived at the meeting.
7:19 PM: Jessica Rhudolph left the meeting. Rosslyn Schultz informed the Council construction material for the Bowl Plaza will be agri-board, a green product and a $2,000.00 discount on shipping will be given if material is ordered in February.
7:21 PM: Jessica Rhudolph returned. A $3,000.00 payment on the agri-board is due at the time the order is placed with the remainder of total $12,200.00 due before product is delivered. The Council asked who will be responsible for maintaining the public restroom and suggested that local clubs and organizations be asked to assist with maintanance. The City will provide electricity and water to the restrooms. Rosslyn Schultz said she would contact local organizations to see if they would offer assistance in maintaining the restrooms. Trent Leach moved to authorize the Grassroots Art Center to place an order for the Agri-board in February to receive the discount of $2,000.00. Barry Maupin seconded. Motion carried 4 yes votes. The Council instructed the City Clerk to work with the Art Center on applying for the Kanas Community Art Support Grant.
7:40 PM: Rosslyn Schultz left the meeting. Craig Kressley addressed the Council about his interst in purchasing lots from the City. The two parcels Craig Kressley is interested in are the railroad right-of-way properties that the City obtained on Quick Claim deeds from Firman Davis and Ruby and John Cowan. City Attorney Ken Cole said the City could sell the interest they have in the property but that the City cannot guarantee clear title to the property. Attorney Ken Cole said the City could pursue getting Quiet Title to the properties beginning with having a survey of the property to determine boundries. The cost to the City could be serveral thousand dollars and the action would take a minimum of 4 months to complete. Dwight Thacker informed the Council and Craig Kressley that he owns plotted lots west of Wolf Street. Carson Street would have to be extended to the North before the lots could be developed. Craig Kressley said he would consider purchasing the railroad right-of-way lots if the City would have them surveyed and would sell them to him with a Quick Claim Deed. Trent Leach moved to have Ted Bean survey the lots. Alvin Barta seconded the motion. Motion carried 4 yes votes.
8:10 PM: Craig Kressley, Chris Kressely, Doug Kressley and Dwight Thacker left the meeting.
8:11 PM: Chris Leach presented the City Council with a resume and letter of intent to work for the City of Lucas in the position of City Marshall. Any applicant for City Marshall would be required to attend the Kansas Law Enforcement Training Academy. Full time adcaemy is a requirement for Officers working over 1000 hours per year. Academy training for full time officer is a 14 week course, part time officers must attend a 2 week course. Sheriff Fletcher advised sending an officer to the 14 week course. There is no charge for the academy training but the City would have to pay the officers salary and travel expenses for time spent in training. Councilman Alvin Barta said he would like to have an employee that would work part time as a member of the City Crew and part time as City Marshall. Sheriff Fletcher questioned whether the time working as a City employee would count towards the 100 hour limit since it would be the same entity paying the salary. The next full time academy session begins March 16, 2009. No decision was made.
8:37 PM: Mayor Jennifer Bates read a letter from Amanda Steinle a Representative of the Russell County Youth Advisory Board regarding welcome signs to be put along the entrance to the City of Lucas promotiong school pride and involving the youth in the community. Amanda Steinle was requesting assistance from the City crew to help erect the signs. The signs would be designed with help from the Lucas-Luray High School art teacher and constructed with help from the LLHS shop teacher. Barry Maupin moved to offer the equimpent and labor to install the signs. Kay Marshall seconded the motion. Motion carried 4 yes votes.
8:41 PM: Chris Leach, Sheriff john Fletcher and Under Sheriff Max Barrett left the meeting. Council discussed the Golden Living Center insurance coverage, listing contract length and whether an exclusive contract with an agent should be signed.
8:47 PM: Tammy Hower left the meeting.
8:48 PM: Jessica Rhudolph and Dawn Bricker left the meeting.
8:55 PM: Lois Cooper arrived at the meeting. Cindy Wallace, Russell County Economic Development Director asked the Council to promote the 1/2 percent sales tax that goes to economic development and infrastructure improvements. In 2008 Lucas received around $19,700.00 from the county wide 1/2 perecent sales tax. Yearly dues to Russell County Economic Development for 2009 are due. Barry Maupin moved to pay the dues of $1975.35 plus a voluntary contribution of $987.68 for a total of $2,963.03. Kay Marshall seconded the motion. Motion carried 4 yes votes.
9:01 PM: Connie Dougherty left the meeting. Cindy Wallace will continue to help promote the sale of the Golden Living Center facility and will keep it listed on the Economic Development website and will put it on Location One a free listing that covers Kanas and several adjoining states.
9:08 PM: Tammy Hower returned to the meeting. Lois Cooper asked that the City pay a portion of advertising for sale of Golden Living Center. If advertising that is paid for by the city results in a sale she will reduce her commission by 1/2 percent.
9:30 PM: Linda Brant left the meeting. Kay Marshall moved to sign a 6 month exclusive contract with Lois Cooper to serve as realtor for the City in selling the Golden Living Center. Price to be set at $320,000.00 if sold with the generator and $300,000 if sold without the generator. All kitchen and laundry appliances are to sell with the building. Commission to be paid will be 2% or less based on the selling price and advertising expenses. Alvin Barta seconded the motion. Motion carried 4 yes votes.
9:42 PM: Questions regarding items inventoried at the rest home and insurance coverage of the property were discussed. Shelving will be moved from the Golden Living Center and taken to the basement of the Civic Center for storage to be used by the City and Boy Scout Troop. Lois Cooper asked for permission to put up a for sale sign on the existing sign in the yard at the Golden Living Center. Council granted permission.
9:45 PM: Mayor Jennifer Bates asked the council to table the discussion of the State Plan for employee insurance until the march meeting. Council approved the request.
9:46 PM: City Clerk Julie Bretz asked the Council for policy changes to include trash billings and utility shut off's. Trash charges will apply if a residence has water hook up regardless of water usage except in cases involving rental properties. In addition to usage charges, minimum service charges will apply if disconnects are made between monthly meter readings.
9:55 PM: City Clerk Julie Bretz questioned signing the Kansas Municipal Energy Association Mutual Aid Agreement because the City has Mutual Aid agreements with Kansas Municipal Utilities and the Kansas Power Pool. Council instructed Clerk to return signed paper work to KMEA. Trent Leach moved to pay yearly dues to Kansas Municipal Utilities in the amount of $551.00. Kay Marshall seconded. Motion carried 4 yes votes.
10:00 PM: Lynn Schneider left the meeting. There was no financial review. Mayor Jennifer Bates pointed out to the Council that there will be 6 meetings in 2009 where the meeting date will fall before monthly closeouts are done to the City books. Mayor Bates asked the Council if they wanted to consider changing the Council's meeting date. Publication of the Treasurer's Report was discussed.
10:03 PM: Employee hours were discussed. The Treasurer's hours were questioned.
10:18 PM: Mayor Jennifer Bates asked the Council for a list of goals they have for 2009. Among items suggested were : selling Golden Living Center, making repairs to the streets, hiring an additional employee, hiring an electrician and finishing the WYE system.
10:21 PM: Tammy Howerleft the meeting. Employee Gary Bretz reported they have been crack sealing the airport, the State came to inspect the dog kennel, an impounded dog was taken to the Hay's Humane Society, five cats have been caught and relocated to the country, a new thermostat has been installed at the shop and the Broska well heater went out and has been replaced.
10:22 PM: James Rezabek reported the water levels in the wells are up approximately 3 foot. The samples the State requires by taken from the sewer lagoons are on hold until water is released.
10:24 PM: Bill Harlow said there is no work being done on the Wye system at this time because assistance crews are busy making repairs following ice storms in surrounding states. Bill Calloway of the Kansas power Pool said there was an over charge on the billing from Clay Center Public Utilities in the amount of $2,100.00 for trucks used in September and October for Wye System conversion. Amount will be credited to future charges of assistance in finishing the Wye system conversion. There will be a need for 35 poles to replace and extend service withing the City. Cost per pole will be approximately $300 each. Bill Harlow also commented regarding Carson Street extension, stating that usually the developer of a property is responsible for road construction and utility hookups.
10:31 PM: City Clerk Julie Bretz presented the Council with information on the insurance claim for Ray and Rita Sharp. Trent Leach moved to pay $2061.74 out of the Electric Fund to cover depreciation on replaced items, due to the fact that the accident was the City's fault. Barry Maupin seconded. Motion carried 4 yes votes.
10:35 PM: Barry Maupin moved to adopt RESOLUTION NO. 09-02, A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF LUCAS, KANSAS EVIDENCING THE OFFICIAL INTENT OF THE CITY TO UNDERTATKE A CERTAIN PROJECT, FINANCE THE SAME WITH GENERAL OBLIGATION BONDS OF THE CITY AND BE AUTHORIZED TO APPLY PROCEEDS OF SUCH BONDS TO CERTAIN ORIGINAL EXPENDITURES ON SUCH PROJECT. Kay Marshall seconded the motion. Motion carried 4 yes votes. Barry Maupin moved to send Julie Bretz to a free Risk Management Class on February 20, 2009 in Hays that will be put on by Employers Mutual Casualty Insurance. Kay Marshall seconded the motion. Motion carried 4 yes votes. Julie Bretz will attend the class with Lois Cooper at no cost to the City. Council gave permission to bring shelving units from the Golden Living Center to the basement of the Civic center to be used for storage by the Boy Scout Troop.
10:47 PM: Kay Mettlen reported on sending several old debts to the Kansas Setoff Program for collection. A dog and cat clinic has been scheduled for
Saturday, march 28, 2009 from 9:00 AM to noon. Dr. John Thouvenelle will conduct the clinic. State Stature requires that an adoption fee must be set for persons adopting dogs from the city Kennel to cover costs of spaying or neutering the animal. The fee must not be less than the charge set by local veterinarians to spay or neuter. Barry maupin moved to set the adoption fee at $75.00. Trent Leach sseconded. Motion carried 4 yes votes.
10:50 PM: Kay Marshall moved to approve the bills as presented. Alvin Barta seconded. Motion carried 4 yes votes.
10:51 PM: Concilman Alvin Barta asked that the gate to the Ctiy burn pile be unlocked. Coucil instructed the City Clerk to put a notice in the paper stating tht the burn pile will be open at all times.
10:54 PM: Alvin Barta reporting on personnel stated the City Crew has been doing a good job. Barry Maupin reporting on parks said he has not looked into locked gates for the ballfield. Trent Leach reporting on streets said that Larry Hight of Russell County Highway Department will visit and help establish priorities and give advice on street repairs. Kay Marshall reporting on Industrial Development said concentration is being given to selling the Golden Living Center facility.
10:55 PM: Alvin Barta moved to enter into Executive Session to discuss non-elected personnel for 10 minutes beginning at 11:00. Barry Maupin seconded. Motion carried 4 yes votes.
11:00 PM: Council entered Executive Session.
11:10 PM: Council exited Executive Session. Postion of City Marshall was discussed. No action was taken. Ken Cole left the meeting.
11:15 PM: Alvin Barta moved to adjourn. Trent Leach seconded the motion. Motion carried 4 yes votes.

Agenda for February 10, 2009 Regular Council Meeting

2009-02-06T08:16:00.000-08:00
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE FEBRUARY 10, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and apporval of minutes from the January 13, 2009 regular Council meeting.
3. Citizens bringing business before the Council.
4. Other scheduled persons present for City business: Rosslyn Schultz -Lucas Grassroots Art Center/Bowl Plaza, Craig Kressley, Chris Leach & Russell County Sheriff John Fletcher
5. Old Business
a. Golden Living Center - Real Estate agent agreement/etc.
b. Blue Cross/Blue Shield-joining the State Plan
6. New Business
a. Cindy Wallace - 1/2 cent sales tax and Dues
b. Policy changes on trash service and utility shut off
c. KMEA Mutual Aid Agreement
d. Financial Review
e. Employee Hours
f. Appointment to fill vacant Council position
g. Goal setting for 2009 and beyond
7. monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz a. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parkss, Industrial Development.
11. Executive Session
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND

Council Minutes: Special Meeting January 2, 2009

2009-01-28T09:39:00.000-08:00

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
JANUARY 2, 2009
7:00 PM
MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin
EMPLOYEES: Kay Mettlen, Julie Bretz
OTHERS ATTENDING: John Rhudolph, Jessica Rhudolph, Lois Cooper, Tammy Hower, Douglas Hickman, Linda Brant, Connie Dougherty, Tarry Dougherty, Tammy Seirer, Craig Langdon, Don Aney, Gjerturd Aney, Rita M. Sharp, Dawn Bricker, Tony Bricker, Chris Leach, Richard Mettlen, Lynn Schneider
7:13 PM Mayor Jennifer Bates called the meeting to order informing the group that three Council Members had requested a Special Meeting to discuss the proposed acquisition of the Golden Living Center property. Golden Living has offered the City of Lucas first chance to purchase the Golden Living Center property in Lucas at a price of $100,000.00. Included in the purchase is the existing nursing home building and contents, two storage buildings, and generator. Damages caused by a broken water pipe in the laundry area will be repaired and restored to the condition it was in prior to the water damage. There is a deed stipulation that a skilled nursing home facility cannot be operated on the property for 25 years following the sale. The purchase offer is good until January 15, 2009.
7:29 PM Trent Leach arrived. The Mayor invited comments from the audience.
7:35 PM Trent Leach moved the Council enter Executive Session at 8:40 for 15 minutes.
7:40 PM Council entered Executive Session.
8:05 PM Council exited Executive Session. Funding possibilities were discussed. Kay Marshall moved to purchase the property known as the Golden Living Center including the building, approximately 5 acres, contents of the building, storage sheds, generator and fuel tank for $100,000.00. Barry Maupin seconded. Kay Marshall made a friendly amendment to the motion to include the stipulation that repairs be made to the building to return it to pre-offer condition. Barry Maupin seconded the ammendment to the motion. Motion carried 3 yes votes. Alvin Barta cast an opposing vote.
8:35 PM Barry Maupin moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.

Council Minutes: January 13, 2009 Regular Meeting

2009-01-14T08:40:00.000-08:00

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
JANUARY 13, 2009
7:00 PM
MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach
EMPLOYEES: Kay Mettlen, Julie Bretz
OTHERS ATTENDING: Tammy Hower, Tammy Seirer, Dawn Bricker, Connie Dougherty, Linda Brant, Lynn Schneider, Doug Hickman, Jessica Rhudolph
7:00 PM: Mayor Jennifer Bates called the meeting to order.
7:02 PM: Barry Maupin moved the minutes of the December 16, 2008 regular meeting be approved as presented, and the minutes of the January 2, 2009 Special Meeting be approved as corrected. Alvin Barta seconded the motion. Motion carried 4 yes votes.
7:03 PM: James Rezabek arrived at the meeting.
7:04 PM: Tammy Seirer asked the Council if they wanted the Focus Group to continue pursuing future uses and marketing ideas for the Golden Living Center facility. Council asked them to
continue.
7:05 PM: Cindy Wallace arrived.
7:07 PM: City attorney Ken cole reported that he has not received any repy from Deanna, Dell and Dean Mettlen on the sewer easement. Council members instructed Ken Cole to pursue easements with adjoining properties. James Rezabek reported that levels on the lagoons are accptable at this time and test sample reports have been sent to the State.
7:11 PM: Barry Maupin moved to approve Ordinance#375 repealing Ordinance #268 replacing Article 1 Section 1 defining vicious animals. Kay Marshall seconded the motion. Motion carried 4 yes votes.
7:20 PM: Lyn Leach and Chris Leach arrived at the meeting. Barry Maupin moved to adopt Ordinance #376 repealing Ordinance #335 regarding dogs running at large and setting an impoundment fee of $25.00. Kay Marshall seconded. Motion carried 4 yes votes. Trent Leach moved to set a boarding fee of $10.00 per day. Alvin Barta seconded the motion. Motion carried 4 yes votes.
7:23 PM: Cindy Wallace of Russell County Economic Development and John Haas of Ransom Financial Consultants shared information on General Obilication Bonds with the Council. Bill Schneider arrived at the meeting. John Haas explained that General Obligation Bonds are the most economical means to fund economic development. The City Council must adopt an ordinance within 60 days of closing on the purchase of the Goldne Living Center property to allow the flexibility to set up and sell a General Obligation Bond in the future. Cindy Wallace reported on several contacts she is working with who are looking for property in this area.
7:50 PM: Kay Marshall moved to accept Charter Ordinance #9 exempting the City of Lucas from KSA 15-201 and KSA 25-2017 relating to elections of Mayor and Council positions and filling vacancies in council Postiions and repealing Charter Ordinance #4. Barry Maupin seconded. Motion carried 5 yes votes.
7:56 PM: No action was taken on joining the State Group Plan for Health coverage.
8:09 PM: Alvin Barta moved to raise the penalty rate for past due utilities from the rate of 5% of the past due amount to 10%. Kay Marshall seconded the motion. Motion carried5 yes votes.
8:11 PM: Trent Leach moved to send the city clerk and City treasurer to the Advanced Municipal Finance course on Saturday, January 24, 2009 in Liberal. Alvin Barta seconded the motion. Motion carried 4 yes votes.
8:14 PM: Trent Leach moved that the Mayor sign the lietter of intent with Gudenkauf and Malone stipulationg that a cash audit be done in May, the 2008 General Ledger be taken to the auditors as soon as possible when the 2008 books are closed, information from the cash audit be given to the City by the first or second week of July and the yearly fee to be $80 per hour not to exceel $4,400.00. Alvin Barta seconded the motion. Motion carried 4 yes votes.
8:28 PM: Bill Schneider left the meeting. Lynn Schneider asked the council to consider the annual investment in the Chamber of Commerce.
8:34 PM: Bill Schneider returned to the meeting. Trent Leach moved to invest $10,000.00 in the Lucas Chamber of Commerce for the year 2009. The investment is to be paid in $2,500.00 installments at the beginning of each quarter. Kay Marshall seconded. Motion carried 3 yes votes. Alvin Barta cast the negative vote.
8:44 PM: Barry Maupin moved to approve the airport hanger leases for 2009. Kay Marshall seconded. Motion carried 4 yes votes.
8:48 PM: Connie Dougherty left the meeting.
8:51 PM: Barry Maupin moved to adopt Standard Traffic Ordinance #377 repealing Ordinance #268. Trent Leach seconded. Motion carried 4 yes votes.
8:55 PM: Kay Marshall moved to pay the Kansas Municipal Insurance Trust the deposit on our Workman's Comprehensive Insurance coverage in the amount of $3,707.00. Barry Maupin seconded. Motion carried 4 yes votes.
8:57 PM: Dawn Bricker and Jessica Rhudoloph left the meeting. The KMEA Mutual Aid Agreement was next to discuss. Julie Bretz informed the council Tony turner from KMEA phoned with information on MKEC's overcharging 5 Kansas Cities who take WAPA power. Copies of bills were sent to Tony Turner and he will figure up the amount overcharged. He wanted to council to know ahead of time that a lawyer may have to be hired to handle the claim against our electric provider, MKEC. The total lawyer fee may be $4,000.00 with Lucas paying up to a fifth of the fee. Tony Turner said the overage to Lucas could result in a possible recovery amount of up to $10,000.00 No action was taken. Alvin Barta moved to pass RESOLUTION NO 09-01 A RESOLUTION AUTHORIZING MEMBERSHIP OF THE CITY OF LUCAS, KANSAS IN THE KANSAS MUNICIPAL ENERGY AGENCY"S MUTUAL AID PROGRAM AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATING TO THE CITY'S PARTICIPATION IN SAID MUTUAL AID PROGRAM. Trent Leach seconded. Motion carried 4 yes votes.
9:09 PM: A payment of $5000.00 earnest money has been wired to Golden Living Center. Repairs are being completed to the water damage and water leaks in the facility. Closing date is tentatively set for January 21, 2009. Trent Leach moved that the City Council instruct the City Clerk to work with the City's insurance carrier so adequate coverage of the Golden Living Center Facility is in place at the time of closing. Alvin Barta seconded. Motion carried 4 yes votes.
9:31 PM: Bill Schneider left the meeting.
9:32 PM: Doug Hickman left the meeting.
9:33 PM: An Architectural Agreement from Alpha Omega Designs was received regarding the Bowl Plaza. No action was taken. Clerk is instructed to ask Rosslyn Schultz to attend the February 2009 Council meeting to clairfy the agreement.
9:35 PM: Barry Maupin left the meeting.
9:37 PM: Barry Maupin returned to the meeting.
9:39 PM: Tammy Hower left the meeting.
9:40 PM: Linda Brant and Lyn Schneider left the meeting.
9:44 PM: Chris Leach left the meeting.
9:47 PM: Chris Leach returned to the meeting. Barry Maupin moved to loan $50,000.00 from the General Fund and $50,000.00 from the Electric Fund to the Industrial Development Fund to purchase the Golden Living Center facility and property and to repay it when a General Obligation bond is received. Kay Marshall seconded. Motion carried 4 yes votes.
10:00 PM: Ken cole was asked to prepare and Ordinance on the General Obligation Bond and present it at the february 2009 Meeting. Repairs to the parking lot at the Lucas United Methodist church were discussed.
10:11 PM: Lyn Leach left the meeting. council asked that Ken Cole bring a job description for the City Electrician position to the February 2009 meeting.
10:12 PM: Kay Marshall moved to approve the bills as submitted. Barry Maupin seconded. Motin carried 4 yes votes.
10:13 PM: James Rezabek reported he had talked to Bobby Rose at Luray about the possibility of splitting a load of oil for stret repairs in the future. Water valves will be rotated as weather premits. Bill Harlow sent notices to the Kanas Power Pool informational meeting has been rescheduled for January 21, 2009 at 5:30 at the Lucas Area Community Theater.
10:14 PM: Julie Bretz asked for council approval allowing City employees to attend the Kansas Rural Water Association annual conference in March. Alvin Barta moved to send James Rezabek and Julie Bretz to the KRWA Conference in March. Barry Maupin seconded. Motion carried 4 yes votes.
10:26 PM: Kay Mettlen reported the CINTAS contract has been returned and uniforms from CINTAS should be delivered by the end of January.
10:27 PM: Council Committee report from Alvin Barta said that James Rezabek did a good job on snow removal. Trent Leach had no report on streets. Barry Maupin for Parks reported on the Lucas Luray School's request to use the baseball field for 2 or 3 games in the spring. Council approved the request. Kay Marshall reported that Industrial Development is continuing to look into uses for the Golden Living Center property.
10:30 PM: Barry Maupin moved the Council enter into Executive Session for 15 minutes to discuss non-elected personnel matters beginningat 10:35 PM. Alvin Barta seconded. Motion carried 4 yes votes.
10:50 PM: Council exited Executive Session. No action was taken.
10:55 PM: Barry Maupin moved to adjourn. Alvin Barta seconded. Motion carried 5 yes votes.

Agenda for January 13, 2009 Regular Council Meeting

2009-01-10T11:16:00.000-08:00

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE: January 13, 2009
1. Call to order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the December 16, 2008 regular Council Meeting
and the January 2, 2009 Special Meeting.
3. Citizens bringing business before the Council.
4. Other scheduled persons present for City business: Cindy Wallace RCED and John Hass of Ransom and Associates - General Obligation Bonds.
5. Old Business
a. Sewer easement
b. Dog Ordinance Changes
c. Charter Ordinance - Appointments to Council vacancies
d. Blue Cross/Blue Shield - Joining the State Plan
e. Changing penalty rate on past due utility bills.
f. Approve City Clerk and Treasurer to attend Adanvced Municipal Finance meeting on
January 24, 2009
g. Sign letter of intent from Gudenkauf and Malone City Auditors.
6. New Business
a. Chamber Investment
b. Approve Airport hanger leases
c. Adopt Standard Traffic ordinance
d. Adopt Uniform Public Offense Code
e. KMIT Insurance Premium
f. KMEA Mutual Aid Agreement
h. Bowl Plaza Architectural Agreement
i. Financial Review
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.