LUCAS CITY COUNCIL
LUCAS CIVIC CENTR
SPECIAL MEETING
JULY 27, 2011
7:00 PM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Trent Leach and Sue Wenthe
EMPLOYEES: Gary Bretz and Kay Mettlen
CITIZENS PRESENT: Douglas Hickman
7:00 PM Mayor Jennifer Bates called the Special Meeting to order. The Special meeting was called at the request of the following three Council Members - Sheree Herold, Tarry Dougherty and Tammy Seirer. Agenda items were 1. Street Maintance Materials Purchase 2. Park Equipment. Tammy Seirer moved to purchase three loads of 1/2 inch rock at a price not to exceed $2,400.00. Sue Wenthe seconded. Motion carried 5 yes votes.
7:09 PM Tammy Seirer moved to approve an additional $264.00 to the $3,500.00 approved at the July 12, 2011 Concil Meeting to purchase playground equipment for the City Park. Funds for the playground equipment are to come from the McCrystal Trust Revenues. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:13 PM Sue Wenthe moved to adjourn. Tarry Dougherty seconded. Moiton carreid 5 yes votes.
Monday, October 10, 2011
Minutes for Special Meeting July 20, 2011
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SPECIAL MEETING
JULY 20, 2011
5:00 PM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach, and Sue Wenthe
OTHERS PRESENT TO ADDRESS THE COUNCIL: Katrina Woelk and Stephanie Dunn - Gudenkauf and Malone
CITIZENS PRESENT: Douglas Hickman and Lois Cooper
5:00 PM Mayor Jennifer Bates called the Special Meeeting to order. The Special meeting was called at the request of the following three Council Members - Sheree Herold, Tarry Dougherty and Sue Wenthe. Agenda Items were 1. 2012 Budget and 2. Sign Corporate Resolution.
5:05 PM Tammy Seirer moved to accept the Corporate Resolution with Bennington State Bank giving signature authority to the Mayor, all Council Members and the City Treasurer and instruct the Council Members to sign the documents. Sue Wenthe seconded. Motion carried 5 yes votes.
5:07 PM Council discussed changes to the proposed 2012 budget with Katrina Woelk and Stephanie Dunn. Approximately $17,000 is brought into the General Fund yearly from the 1/2 cent sals tax collected in Russell County. This revenue must be deposited in the General Fund and is to be utilizd for Economic Development or public infrastructure. Tarry Dougherty moved to recduce the mill levy for Industrial Development to .25 mills and move 2.5 mills from the Industrial Development levy to the General Fund levy and transfer $13,000 from the General Fund to the Industrial Development Fund and eleminate the $4,000 transfer from Electric to Industrial Development. Sheree Herold seconded. Motion carried, 5 yes votes.
5:30 PM Sheree Herold moved to set up a Water Reserve Fund, Electric Reserve Fund and a Sewer Reserve Fund by moving $2,000 from Capital outlay in each fund to a reserve fund for that utility. Tarry Dougherty seconded, motion caarried 5 yes votes.
6:10 PM Tarry Dougherty moved to publish the proposed budget and set August 9, 2011 at 7:00 at the Lucas Golden Age Center as the date and time for the budget hearing. Tammy Seirer seconded. Motion carried 5 yes votes.
6:11 PM Tarry Dougherty moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
SPECIAL MEETING
JULY 20, 2011
5:00 PM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach, and Sue Wenthe
OTHERS PRESENT TO ADDRESS THE COUNCIL: Katrina Woelk and Stephanie Dunn - Gudenkauf and Malone
CITIZENS PRESENT: Douglas Hickman and Lois Cooper
5:00 PM Mayor Jennifer Bates called the Special Meeeting to order. The Special meeting was called at the request of the following three Council Members - Sheree Herold, Tarry Dougherty and Sue Wenthe. Agenda Items were 1. 2012 Budget and 2. Sign Corporate Resolution.
5:05 PM Tammy Seirer moved to accept the Corporate Resolution with Bennington State Bank giving signature authority to the Mayor, all Council Members and the City Treasurer and instruct the Council Members to sign the documents. Sue Wenthe seconded. Motion carried 5 yes votes.
5:07 PM Council discussed changes to the proposed 2012 budget with Katrina Woelk and Stephanie Dunn. Approximately $17,000 is brought into the General Fund yearly from the 1/2 cent sals tax collected in Russell County. This revenue must be deposited in the General Fund and is to be utilizd for Economic Development or public infrastructure. Tarry Dougherty moved to recduce the mill levy for Industrial Development to .25 mills and move 2.5 mills from the Industrial Development levy to the General Fund levy and transfer $13,000 from the General Fund to the Industrial Development Fund and eleminate the $4,000 transfer from Electric to Industrial Development. Sheree Herold seconded. Motion carried, 5 yes votes.
5:30 PM Sheree Herold moved to set up a Water Reserve Fund, Electric Reserve Fund and a Sewer Reserve Fund by moving $2,000 from Capital outlay in each fund to a reserve fund for that utility. Tarry Dougherty seconded, motion caarried 5 yes votes.
6:10 PM Tarry Dougherty moved to publish the proposed budget and set August 9, 2011 at 7:00 at the Lucas Golden Age Center as the date and time for the budget hearing. Tammy Seirer seconded. Motion carried 5 yes votes.
6:11 PM Tarry Dougherty moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.
Wednesday, September 28, 2011
Minutes of Special Council Meeting - July 1, 2011
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SEPCIAL BUDGET MEETING
JULY 1, 2011
11:30 AM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Ellen Wenthe
EMPLOYEES: Gary Ward, James Rezabek, James Shiroky, Jordan Seirer and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL Sam Brock - Gudenkauf and Malone
CITIZENS PRESENT: Doug Hickman
11:40 AM Mayor Jennifer Bates called the Special Meeting to order. The Special Meeting was called at the request of the following three Council Members: Tarry Dougherty, Sue Ellen Wenthe and Sheree Herold. Agenda for the meeting was to go over the 2012 Budget for the City with Sam Brock. Sam Brock explained the proposed 2012 budget for the City of Lucas to the Council Members.
12:00 PM James Shiroky and Jordan Seirer left the meeting.
12:35 PM Gary Ward left the meeting. According to the budget proposals made by Sam Brock, due to decreases in evealutation the mill levy for 2012 will need to be 32.54, an increae from the 31.344mill levy of 2011.
12:55 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
SEPCIAL BUDGET MEETING
JULY 1, 2011
11:30 AM
MAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Ellen Wenthe
EMPLOYEES: Gary Ward, James Rezabek, James Shiroky, Jordan Seirer and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL Sam Brock - Gudenkauf and Malone
CITIZENS PRESENT: Doug Hickman
11:40 AM Mayor Jennifer Bates called the Special Meeting to order. The Special Meeting was called at the request of the following three Council Members: Tarry Dougherty, Sue Ellen Wenthe and Sheree Herold. Agenda for the meeting was to go over the 2012 Budget for the City with Sam Brock. Sam Brock explained the proposed 2012 budget for the City of Lucas to the Council Members.
12:00 PM James Shiroky and Jordan Seirer left the meeting.
12:35 PM Gary Ward left the meeting. According to the budget proposals made by Sam Brock, due to decreases in evealutation the mill levy for 2012 will need to be 32.54, an increae from the 31.344mill levy of 2011.
12:55 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 5 yes votes.
Tuesday, August 9, 2011
Minutes July 12, 2011 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
JULY 12, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Tent Leach and Sue Wenthe.
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Jon Halbgeqachs, Eric Johnson - Kirkham & Michael
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Von Rothenberger - Lucas Chamber of Commerce
CITIZENS PRESENT: Connie doughery, Lynn Schneider, Linda Brant, Tammy Hower, Douglas Hickman, Lois Cooper, Lyn Leach, Jan Zamecnik, Annie Hanson, Rick Hanson
OTHERS PRESENT: Richard Mettlen, Lenny Tyson, Janae Talbott, Larry Hickman, Dell Mettlen, Becky Mettlen
7:00 PM Mayor Jennifer Bates called the meeting to order. Mayor Bates asked that the Executive Session be moved to Item 4 on the agenda and that Old Business be moved as Item 5, and that Item J. Golden Living Center Update be added under Old Business. Trent Leach moved to approve the minutes of the June 12, 2011 Regular Council Meeting with corrections and the minutes of the July 1, 2011 Special Meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
7:06 PM Jon Halbgewachs and Eric Johnson of Kirkham & Michael offered their assistance as engineers to help with repair plans for the airport. Prior to the meeting they toured the airport and advised that an additional few inches of asphalt is needed on the runway. The slurry seal that was being considered would extend the surface of the airport for 5 to 7 years before more extensive repairs are made. Kirkham & Michael as consulting engineeers would assure the specifications on materials are met, oversee the project from staart to finish, obtain bids for the Council's consideration, and work with KDOT to apply for additional grant funding. Estimated cost for Kirkham and Michael's services would be between $10,000 and $15,000.
7:13 PM Jon Halbgeqach and Eric Johnson left the meeting. Von Rothenberger reportd to the Council the second quarter activities of the Lucas Chamber of Commerce. The Chamber represented Lucas a the Great Eescapes Expo in Junction City and at the Sampler Festival in Leavenworth. Magazine articles and information on the recent segment that aired on KAKE Television were shared. A Smithsonian Exibit titled " Kansans tell their stories" will be in Lucas from July 25 thru September 5, 2011. Adam's Apple Festival will be held on September 3, 2011 and the Chamber asked permission to use the basketball court for the pedal tactor pull and asked that a barrier of some sort be put around the parking area in the NW corner of the park so it can be used fo the Highland GAmes. The Council consensus was to allow these requests.
7:50 PM Trent Leach moved to enter into a 20 minutes Executive Session to protect confidential data relating to financial affairs or trade secrets of second parties, at 7:53 PM. Tammy Seirer seconded. Motion carried 5 yes votes.
7:53 PM Council entered Executive Session.
8:13 PM Council exited Executive Session. No action was taken.
8:15 PM Lenny Tyson, Janae Talbott, Larry Hickman, Annie Hanson and Rick Hanson left the meeting. Next on the agenda under Old Business was purchase of lagoon pump and irrigation water reel. Dell Mettlen said he had some concerns that there might be chemicals in the discharged water from hte lagoons that could be harmful to the future productivity of the ground. The Metllen Family would consider a permanent line across the land to the creek but would grant no permanent easement, they would also consider selling land for a third cell if it were put in the area where the land is not productive.
8:31 PM Becky Mettlen, Dell Mettlen and Richard Mettlen left the meeting.
8:32 PM Procurement Policy list of regularly purchasesd items apply only to mosquito spray and supplies for water and waste water operations. Ken Cole is writing the 2nd amendment to the procurement policy.
8:38 PM Sheree Herold shared information on sevearl pieces of playgroung equipment for the City park to be considered by the Council. Sue Wenthe moved to spend up top $3,500 on playground equipment, indluding freight, with the fundng to come from the McCrystal funds and to have Council member Sheree Herold make the purchase. Tammy Seirer seconded. Motion carried 5 yes votes.
9:00 PM Further duscussion of Airport resurfacing was tabled.
9:04 PM Council instructed Mayor Bates to sign the insurance waiver rejecting the terrorism clause from the Airport Policy.
9:05 PM Possible changes to the 2012 budget were discussed.
9:28 PM Jan Zamecnik left the meeting. Sheree Herold moved and Tarry Dougherty seconded to have a Special Meeting with Sam Brock to go over any changes to the 2012 budget. There were 4 yes votes. TAmmy Seirer cast a no vote.
9:32 PM Multi-jurisdictional Mitigation Plan Agreement was moved to the August 9, 2011 meeting so cit Attorney Ken cole acan be in Attendance.
9:33 PM Sue Wenthe gave a copy of a proposed new handbook to each Council member and asked that they look it over.
9:35 PM Lois Cooper told the Council that she had shown the Golden Living Center facility twice in the past month and had a call asking if the Council would consider selling the kitchen appliances.
9:39 PM Concerns over the surface of Main Street led to a discussion about establishing a truck route around Lucas. No action was taken.
9:46 PM Tammy Seirer shared a list of streets that need repairs in order of priority. Tammy Seirer moved to purchase two loads of 1/2 inch rock and one load of cold mat at a cost not to exceed $3,500.00. Sue WEnthe seconded, motion carried 5 yes votes. Council instructed Gary Bretz to sell the oil that was pumped out of the ground storage tank by Russell County Road Department to the County at $2.8835 per gallon and ask them to finish pumping oil from the storage tank and sell it to them as well if they are agreeable.
10:10 PM During financial review Mayor Jennifer Bates said Ryan Angel would be agreeable to helping get the payroll tax issues corrected at a cost of $30 to $60 per hour.
10:20PM City treasurer was instructed to send letters citing Standard Traffic Ordinances to parents who are allowing underage drivers to operate ATV/motorized vehicles on City streets without a legal license.
10:24 PM Mary Ann Steinle resigned as City Clerk. Sue Wenthe moved to advertise for the position of City Clerk by placing an ad in the Lucas-Sylvan News for two weeks, applications to be turned in by August 9, 2011 before the next council meeting. Tammy Seirer seconded. Motion carried 5 yes votes.
10:25 PM discussion on Utility rates was tabled until the August meeting.
10:50 PM Gary Bretz reported he has been spraying for mosquitos and placing dunks in standing water holes. Because of the heavy rains he may need to order more mosquito dunks before the end of the year.
10:51 PM James Rezabek reported he has ordered couplings to be used in valve replacements. Valve replacements will be put off till cooler weahter to avoid shutting off water to residents while it is so hot. He will need cold mat to fill in the areas that are dug out during valve replacement so more may be needed than was ordered for street repairs. Th sewer lagoons are both raising, both cells are at aobut 5 1/2 foot.
10:55 PM Gary Ward said the City crew has not helped with light repairs at the football field yet. A safety harness and safety vests have been ordered.
10:56 PM Kay Mettlen asked the Council to get driver's license information to her for Insurance purposes. A new Corporate Resolutin needs to be signed at the Bank listing which Council members are to be on the signature card. Council would like all Council Members, the Treasurer and the Mayor on the signature card. Treasurer asked the Council about moving the 1/2 cent sales tax for Economic Development that comes from Russell county from the General Fund to the Industrial Development Fund. No change was made. The corrected copy of the waiver of liability was recievd from the Highland games application fom. City Treasurer was instructed to ask Ryan Angel to assist in setting up a Fund for the McCrystal money. Thoroughbrd software will do training on the utility billing program at a cost of $50 for group training in Topeka or they will do one-on-one training at $50 per hour plus travel expenses. Our utility billing program is an older version and is due for an upgrade. A bill needs to be made out for the time and repairs done on May 29, 2011 to the utility pole and stop sign at the corner of 1st and Main. Council instructed the Treasurer to review past chargs and make the bill out accordingly. Gudenkauf and Malone will be doing tha annual audit towards the end of August. A bill on the damage to the video equipment was sent to the adjustor. The adjustor is still working on the paperwork on the damage to the roof of the Medical Center.
10:17 PM Tammy Seirer moved to pay the bill of $147.50 to Lucas Lumber for boards used at the baseball field on bleacher repairs. Tarry Dougherty seconded. Motion carried 4 yes vots. Sue Wenthe abstained due to conflict of interest.
10:18 PM Council asked that a Special Meeting be set up with Sam Brock to discuss possible changes to the 2012 budget.
11:25 PM Connie Dougherty left the meeting. Tarry Dougherty moved to pay the bills as presented. Sheree Herold seconded, motion carried 5 yes votes.
11:27 PM Tarry Dougherty reported he has been asked about having a speed bump put in along First Street near the Greeley intersection. On Personnel Sue Wenthe said she had recieved complaints aobut the summer help both riding the ATV when dragging the baseball field. They will be told not to ride together when dragging the ballfield. There was no further report from Sheree Herold on parks. Trent Leach reported the K-18 State Tournament will begin on July 19, 2011. Doug Hickman asked David Urban, K-18 Baseball Commissioner, that the City of Lucas be recognized for paying the gate for the championship Game with funds from the McCystal Trust. Tammy Seirer said there is a shortage of housing in Lucas.
10:39 PM Mayor Jennnifer Bates said she has been approached by Ronnie Bland about purchasing cold mat from the City. Council consensus was to sell it to him at our cost.
11:40 PM Tammy Seirer moved that all Council members, the Mayor and the City Treasurer sign the Corporate Resolution. Sue Wenthe seconded. Motion carried 5 yes votes.
11:41 PM James Rezabek had been asked about a fireworks display after the K-18 State Championship ball game.
11:42PM Tammy Seirer moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
REGULAR MEETING
JULY 12, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Tent Leach and Sue Wenthe.
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Jon Halbgeqachs, Eric Johnson - Kirkham & Michael
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Von Rothenberger - Lucas Chamber of Commerce
CITIZENS PRESENT: Connie doughery, Lynn Schneider, Linda Brant, Tammy Hower, Douglas Hickman, Lois Cooper, Lyn Leach, Jan Zamecnik, Annie Hanson, Rick Hanson
OTHERS PRESENT: Richard Mettlen, Lenny Tyson, Janae Talbott, Larry Hickman, Dell Mettlen, Becky Mettlen
7:00 PM Mayor Jennifer Bates called the meeting to order. Mayor Bates asked that the Executive Session be moved to Item 4 on the agenda and that Old Business be moved as Item 5, and that Item J. Golden Living Center Update be added under Old Business. Trent Leach moved to approve the minutes of the June 12, 2011 Regular Council Meeting with corrections and the minutes of the July 1, 2011 Special Meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
7:06 PM Jon Halbgewachs and Eric Johnson of Kirkham & Michael offered their assistance as engineers to help with repair plans for the airport. Prior to the meeting they toured the airport and advised that an additional few inches of asphalt is needed on the runway. The slurry seal that was being considered would extend the surface of the airport for 5 to 7 years before more extensive repairs are made. Kirkham & Michael as consulting engineeers would assure the specifications on materials are met, oversee the project from staart to finish, obtain bids for the Council's consideration, and work with KDOT to apply for additional grant funding. Estimated cost for Kirkham and Michael's services would be between $10,000 and $15,000.
7:13 PM Jon Halbgeqach and Eric Johnson left the meeting. Von Rothenberger reportd to the Council the second quarter activities of the Lucas Chamber of Commerce. The Chamber represented Lucas a the Great Eescapes Expo in Junction City and at the Sampler Festival in Leavenworth. Magazine articles and information on the recent segment that aired on KAKE Television were shared. A Smithsonian Exibit titled " Kansans tell their stories" will be in Lucas from July 25 thru September 5, 2011. Adam's Apple Festival will be held on September 3, 2011 and the Chamber asked permission to use the basketball court for the pedal tactor pull and asked that a barrier of some sort be put around the parking area in the NW corner of the park so it can be used fo the Highland GAmes. The Council consensus was to allow these requests.
7:50 PM Trent Leach moved to enter into a 20 minutes Executive Session to protect confidential data relating to financial affairs or trade secrets of second parties, at 7:53 PM. Tammy Seirer seconded. Motion carried 5 yes votes.
7:53 PM Council entered Executive Session.
8:13 PM Council exited Executive Session. No action was taken.
8:15 PM Lenny Tyson, Janae Talbott, Larry Hickman, Annie Hanson and Rick Hanson left the meeting. Next on the agenda under Old Business was purchase of lagoon pump and irrigation water reel. Dell Mettlen said he had some concerns that there might be chemicals in the discharged water from hte lagoons that could be harmful to the future productivity of the ground. The Metllen Family would consider a permanent line across the land to the creek but would grant no permanent easement, they would also consider selling land for a third cell if it were put in the area where the land is not productive.
8:31 PM Becky Mettlen, Dell Mettlen and Richard Mettlen left the meeting.
8:32 PM Procurement Policy list of regularly purchasesd items apply only to mosquito spray and supplies for water and waste water operations. Ken Cole is writing the 2nd amendment to the procurement policy.
8:38 PM Sheree Herold shared information on sevearl pieces of playgroung equipment for the City park to be considered by the Council. Sue Wenthe moved to spend up top $3,500 on playground equipment, indluding freight, with the fundng to come from the McCrystal funds and to have Council member Sheree Herold make the purchase. Tammy Seirer seconded. Motion carried 5 yes votes.
9:00 PM Further duscussion of Airport resurfacing was tabled.
9:04 PM Council instructed Mayor Bates to sign the insurance waiver rejecting the terrorism clause from the Airport Policy.
9:05 PM Possible changes to the 2012 budget were discussed.
9:28 PM Jan Zamecnik left the meeting. Sheree Herold moved and Tarry Dougherty seconded to have a Special Meeting with Sam Brock to go over any changes to the 2012 budget. There were 4 yes votes. TAmmy Seirer cast a no vote.
9:32 PM Multi-jurisdictional Mitigation Plan Agreement was moved to the August 9, 2011 meeting so cit Attorney Ken cole acan be in Attendance.
9:33 PM Sue Wenthe gave a copy of a proposed new handbook to each Council member and asked that they look it over.
9:35 PM Lois Cooper told the Council that she had shown the Golden Living Center facility twice in the past month and had a call asking if the Council would consider selling the kitchen appliances.
9:39 PM Concerns over the surface of Main Street led to a discussion about establishing a truck route around Lucas. No action was taken.
9:46 PM Tammy Seirer shared a list of streets that need repairs in order of priority. Tammy Seirer moved to purchase two loads of 1/2 inch rock and one load of cold mat at a cost not to exceed $3,500.00. Sue WEnthe seconded, motion carried 5 yes votes. Council instructed Gary Bretz to sell the oil that was pumped out of the ground storage tank by Russell County Road Department to the County at $2.8835 per gallon and ask them to finish pumping oil from the storage tank and sell it to them as well if they are agreeable.
10:10 PM During financial review Mayor Jennifer Bates said Ryan Angel would be agreeable to helping get the payroll tax issues corrected at a cost of $30 to $60 per hour.
10:20PM City treasurer was instructed to send letters citing Standard Traffic Ordinances to parents who are allowing underage drivers to operate ATV/motorized vehicles on City streets without a legal license.
10:24 PM Mary Ann Steinle resigned as City Clerk. Sue Wenthe moved to advertise for the position of City Clerk by placing an ad in the Lucas-Sylvan News for two weeks, applications to be turned in by August 9, 2011 before the next council meeting. Tammy Seirer seconded. Motion carried 5 yes votes.
10:25 PM discussion on Utility rates was tabled until the August meeting.
10:50 PM Gary Bretz reported he has been spraying for mosquitos and placing dunks in standing water holes. Because of the heavy rains he may need to order more mosquito dunks before the end of the year.
10:51 PM James Rezabek reported he has ordered couplings to be used in valve replacements. Valve replacements will be put off till cooler weahter to avoid shutting off water to residents while it is so hot. He will need cold mat to fill in the areas that are dug out during valve replacement so more may be needed than was ordered for street repairs. Th sewer lagoons are both raising, both cells are at aobut 5 1/2 foot.
10:55 PM Gary Ward said the City crew has not helped with light repairs at the football field yet. A safety harness and safety vests have been ordered.
10:56 PM Kay Mettlen asked the Council to get driver's license information to her for Insurance purposes. A new Corporate Resolutin needs to be signed at the Bank listing which Council members are to be on the signature card. Council would like all Council Members, the Treasurer and the Mayor on the signature card. Treasurer asked the Council about moving the 1/2 cent sales tax for Economic Development that comes from Russell county from the General Fund to the Industrial Development Fund. No change was made. The corrected copy of the waiver of liability was recievd from the Highland games application fom. City Treasurer was instructed to ask Ryan Angel to assist in setting up a Fund for the McCrystal money. Thoroughbrd software will do training on the utility billing program at a cost of $50 for group training in Topeka or they will do one-on-one training at $50 per hour plus travel expenses. Our utility billing program is an older version and is due for an upgrade. A bill needs to be made out for the time and repairs done on May 29, 2011 to the utility pole and stop sign at the corner of 1st and Main. Council instructed the Treasurer to review past chargs and make the bill out accordingly. Gudenkauf and Malone will be doing tha annual audit towards the end of August. A bill on the damage to the video equipment was sent to the adjustor. The adjustor is still working on the paperwork on the damage to the roof of the Medical Center.
10:17 PM Tammy Seirer moved to pay the bill of $147.50 to Lucas Lumber for boards used at the baseball field on bleacher repairs. Tarry Dougherty seconded. Motion carried 4 yes vots. Sue Wenthe abstained due to conflict of interest.
10:18 PM Council asked that a Special Meeting be set up with Sam Brock to discuss possible changes to the 2012 budget.
11:25 PM Connie Dougherty left the meeting. Tarry Dougherty moved to pay the bills as presented. Sheree Herold seconded, motion carried 5 yes votes.
11:27 PM Tarry Dougherty reported he has been asked about having a speed bump put in along First Street near the Greeley intersection. On Personnel Sue Wenthe said she had recieved complaints aobut the summer help both riding the ATV when dragging the baseball field. They will be told not to ride together when dragging the ballfield. There was no further report from Sheree Herold on parks. Trent Leach reported the K-18 State Tournament will begin on July 19, 2011. Doug Hickman asked David Urban, K-18 Baseball Commissioner, that the City of Lucas be recognized for paying the gate for the championship Game with funds from the McCystal Trust. Tammy Seirer said there is a shortage of housing in Lucas.
10:39 PM Mayor Jennnifer Bates said she has been approached by Ronnie Bland about purchasing cold mat from the City. Council consensus was to sell it to him at our cost.
11:40 PM Tammy Seirer moved that all Council members, the Mayor and the City Treasurer sign the Corporate Resolution. Sue Wenthe seconded. Motion carried 5 yes votes.
11:41 PM James Rezabek had been asked about a fireworks display after the K-18 State Championship ball game.
11:42PM Tammy Seirer moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.
Tuesday, August 2, 2011
Council Minutes for the June 14, 2011 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
June 14, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Wenthe
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Janae Talbott- Russell County Economic Development, Lenny Tyson - President of the Russell County Economic Development Board.
CITIZENS PRESENT: George Wolbert, Lyn Leach, Mary Ann Steinle, Amanda Steinle, Lois Cooper, Connie Dougherty, Linda Brant, Douglas Hickman, Eric Abraham and Bill Schneider.
7:00 PM Mayor Jennifer Bates called the meeting to order. Tarry Dougherty moved to accept the minutes of the May 10, 2011 meeting with corrections. Tammy Seirer seconded. Motion carried 5 yes votes
7:10 PM Janae Talbott of Russell County Economic Development addressed the Council on activities her office is envolved in to promote Russell County through advertising- locally, nationally and internationally. RCED helps communitites with funding for municipal projects and provide assistnace in funding other enterprises. They are working with the national bass tournament to be held at Wilson Lake in June and are working with several round table meetings that will be held in Russell later this year. The RCED micro loan fund helps both existing and new businesses. Other projects include, Project 281 and a program to give cash incentives to new businesses employing 5 people or more. Janae told of Govenor Brownback's Rural Opportunity Plan that will help pay off student loans for qualifying graduates.
7:12 PM Lynn Schneider arrived at the meeting. Lenny Tyson, chairman of the Russell County Economic Development Board of Directors explained the 1/2 cent sals tax that comes back into Russell county for Economic Development. The 1/2 cent sales tax was established to eliminate the need for an increase in the mill levy to support economic development and help fund public infrastructure. In 2010 the City of Lucas received $17,560.64 and was asked for $1562.00 back to fund operational expenses of RCED. Lenny Complimented Lucas for keeping the City updated and for the way Lucas markets itself.
7:35 PM Tammy Hower arrived at the meeting.
7:36 PM Lagoon pump purchase was the first item under Old business. Tarry Dougherty will contact DDD Mettlen Farms for approval to irrigate onto their porperty. The rains have raised the level in the lagoon and it could be lowered now. Russell Yarnell will be contacted to see if there are EPA regulations for water pumped onto farm ground and if there are any requirements regarding distance from inhabited property.
7:46 PM Sue Wenthe moved to adopt an amendment to the procurement policy allowing employees to make purchases from a list of re-occuring purchases by informing the Mayor prior to to purchases and with their approval purchases could be made and the council would then be notified of the purchase. Tammy Seirer seconded teh motion. Tammy Seirer, Sheree Herold and Sue Wenthe voted yes. Trent Leach and Tarry Dougherty cast no votes. Motion carried. Ken Cole will draft an amendment for the procurement policy.
8:05 PM Bill Schneider left the meeting. Tammy Seirer moved to adopt Resolution 11-1 establsihing a fund for the money received from the McCrystal Trust. The fund would operate like a savings account with the interest income remaining in the fund. Purchases from the fund are to be used to enhance the quality of life in Lucas. Trent Leach seeconded the motion. Motion carried 5 yes votes. Sheree Herold moved that the money recieved in 2011 be moved to the new fund. Sue Wenthe seconded. Motion carried 5 yes votes.
8:09 PM No action was taken on the awning over the bleachers at the baseball field.
8:12 PM Council instructed Gary Ward to Contact Rick Watson , of Watson Electric about the transformer needs of United Ag and get bids to present to the Council at the July 12, 2011 meeting.
8:21 PM Airport re-surfacing bid from Holland Paving dated Septemeber 2012 was discussed.
8:23 PM Tammy Hower left the meeting. Conmcil asked that Holland Paving be contacted to make sure the runway, turnaround,taxi and parking areas were covered in the bid, and to see if the bid needed to be updated. Concl also asked if bids from other contractors could be obtained and brought to the July Council Meeting or to a Special Meeting if necessary.
8:33 PM Mayor Jennifer Bates appointed Kay Mettlen City Treasurer and Mary Ann Steinle City Clerk, replacing Julie Bretz who will no longer be an employee of the City. Sue Wenthe moved to approve the appointments. Tammy Serier seconded the motion. Sue Wenthe, Tammy Seirer and Sheree Herold cast yes votes. Tarry Dougherty and Trent LEach voted no.
8:40 PM Mary Ann Steinle took the Oath of Office. Connie Dougherty and Julie Bretz left the meeting.
8:45 PM Discussion was held on the quote received from Heinze and Associates on Airport Liaability Insurance.
8:51 PM Marlys Yarnell left the meeting. Tammy Serier moved to accept the bid from Heinze and Associates with liabiltiy limits of $500,000 PP/BI for $1,853.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes
8:55 PM City Attorney, Ken Cole made additions to the Waiver of Liability that will be signed by partcipants in the Highland Games during the Adam's Apple Festival on September 3, 2011.
8:53 PM Trent Leach moved to pay dues of $200.00 to Pioneer Country Development. Sheree Herold seconded. Motin carried 5 yes votes.
8:59 PM Janae Talbott, Lenny Tyson and Gary Bretz left the meeting. Concil asked that a meeting date be set with Sam Brock to set the 2012 Budget. Dates suggested was July 1st with July 8th as an alternate date. Meeting is to be scheduled from 11:30 am to 1:00 PM.
9:03 PM Gary Bretz returned to the meeting.
9:07 PM Eric Abraham left the meeting.
9:09 PM The Multijurisdictional Mitigation Plan was tabled until the July 12, 2011 meeting.
9:13 PM The Council asked that the League of Kansas Municipalities be contacted for the publications on Fair Labor Acts and Employee Guidelines.
9:14 PM Sue Wenthe and Sheree Herold will have a report on Job dexciepitons for the July Meeting.
9:15 PM Tarry Dougherty moved that the budgeted transfer of $25,000 be made from the Electric Fund to the General Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM George Wolbert left the meeting. Under Financial review Mayor Jennifer Bates asked that the posting of the interest earned on the CD's be checked and also the transfer of $3,500 from Electric to Industrial Development.
9:27 PM Doug Hickman left the meeting.
9:36 PM Lois Cooper told Council she had placed an ad in the Salina Journal for the Rest hOme property and is working on a website. A CD on the Rest Home was taken to Russell County Economic Development so they can sahre it through their office.
9:37 PM Doug Hickman returned to the meeting. Gary Bretz told the Council about problems the City Crew has in reading utility meters when dogs are penned by the metsrs. Gary has been sweeping streets, and spraying fo mosquitos when weather permits. More spray may need to be purchased. Council consensus was to spray two or three times a week until mosquitos are under control. The street center lines and curb markings are being repainted.
9:39 PM James Rezabek reported he has rotated some water valves. James said there are six water valves that need to be replaced. Sheree Herold moved to purchase 4 pallets of salt from Troy's. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to order 2 repair kits for the brine pump at the nitrate plant, not to exceed $1,000. Sue Wenthe seconded the motion. Motion carried 5 yes votes.
9:47 PM Gary Ward told the Council that the lights at the SE corner of the football field were struck by lightening. USD#299 asked if the City would replace or help repair them. The City crew may contact Larry Height with Russell County for assistance in pumping oil from a ground storage tank and transferring it to an overhead tank for future use. Mayor Jennifer Bates asked that a safety harness be ordered.
9:59 PM Tammy Seirer asked if a bill would be sent to the Grassroots Art Centr for use of the bucket truck after the storm damage to the building.
10:14 PM Mary Ann Steinle said she has prior commitments and will be available to begin her job as City Clerk on Monday, June 20, 2011. Council consensus was to set her start date as June 20, 2011.
10:17 PM Tammy Serier asked who was in charge of the "Get Lucas" facebook account. She was told the City has nothing to do with it and has no control over the postings.
10:18 PM Approval of bills was the next item on the agenda. Tammy Serier moved to allow the bill from Lucas Lumber in the amount of $75, for lumber for the bleachers at the ballfield. The lumber was ordered by a Council Member and ticket was not signed by a City employee. Trent Leach seconded the motion. Motion carried 4 yes votes. Sue Wenthe abstained. Trent Leach moved to pay the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
10:32 PM Sue Wenthe regarding Personnel asked if she could have a copy of the hours worked by each employee at each pay period. Streets, Tammy Seirer will work with the crew about what streets need to be worked on and have a schedule for the street work by the July 12, 2011 meeting. For the Park report Sheree Herold said she was looking into pricing rock climbers for the park. Sheree asked if the city crew could look into repairng the swings. Trent Leach had no report on Industrial Development and Tarry Dougherty had no report on Utilities.
10:43 PM Tammy Serier moved to enter Executive Session at 10:45 PM for 10 Mintues to discuss non-electd personnel- compensation. Sue Wenthe seconded. Motion carried 5 yes votes.
10:45 PM Council enteded Executive Session.
10:55 PM Council exited Executive Session. Tammy Seirer moved to pay Mary Ann Steinle $7.50 per hour as City Clerk. Sue Wenthe sesconded. Motion carried 5 yes votes.
10:57 PM Tarry Dougherty moved to adjourn. Trent Leach seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
REGULAR MEETING
June 14, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Trent Leach and Sue Wenthe
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Janae Talbott- Russell County Economic Development, Lenny Tyson - President of the Russell County Economic Development Board.
CITIZENS PRESENT: George Wolbert, Lyn Leach, Mary Ann Steinle, Amanda Steinle, Lois Cooper, Connie Dougherty, Linda Brant, Douglas Hickman, Eric Abraham and Bill Schneider.
7:00 PM Mayor Jennifer Bates called the meeting to order. Tarry Dougherty moved to accept the minutes of the May 10, 2011 meeting with corrections. Tammy Seirer seconded. Motion carried 5 yes votes
7:10 PM Janae Talbott of Russell County Economic Development addressed the Council on activities her office is envolved in to promote Russell County through advertising- locally, nationally and internationally. RCED helps communitites with funding for municipal projects and provide assistnace in funding other enterprises. They are working with the national bass tournament to be held at Wilson Lake in June and are working with several round table meetings that will be held in Russell later this year. The RCED micro loan fund helps both existing and new businesses. Other projects include, Project 281 and a program to give cash incentives to new businesses employing 5 people or more. Janae told of Govenor Brownback's Rural Opportunity Plan that will help pay off student loans for qualifying graduates.
7:12 PM Lynn Schneider arrived at the meeting. Lenny Tyson, chairman of the Russell County Economic Development Board of Directors explained the 1/2 cent sals tax that comes back into Russell county for Economic Development. The 1/2 cent sales tax was established to eliminate the need for an increase in the mill levy to support economic development and help fund public infrastructure. In 2010 the City of Lucas received $17,560.64 and was asked for $1562.00 back to fund operational expenses of RCED. Lenny Complimented Lucas for keeping the City updated and for the way Lucas markets itself.
7:35 PM Tammy Hower arrived at the meeting.
7:36 PM Lagoon pump purchase was the first item under Old business. Tarry Dougherty will contact DDD Mettlen Farms for approval to irrigate onto their porperty. The rains have raised the level in the lagoon and it could be lowered now. Russell Yarnell will be contacted to see if there are EPA regulations for water pumped onto farm ground and if there are any requirements regarding distance from inhabited property.
7:46 PM Sue Wenthe moved to adopt an amendment to the procurement policy allowing employees to make purchases from a list of re-occuring purchases by informing the Mayor prior to to purchases and with their approval purchases could be made and the council would then be notified of the purchase. Tammy Seirer seconded teh motion. Tammy Seirer, Sheree Herold and Sue Wenthe voted yes. Trent Leach and Tarry Dougherty cast no votes. Motion carried. Ken Cole will draft an amendment for the procurement policy.
8:05 PM Bill Schneider left the meeting. Tammy Seirer moved to adopt Resolution 11-1 establsihing a fund for the money received from the McCrystal Trust. The fund would operate like a savings account with the interest income remaining in the fund. Purchases from the fund are to be used to enhance the quality of life in Lucas. Trent Leach seeconded the motion. Motion carried 5 yes votes. Sheree Herold moved that the money recieved in 2011 be moved to the new fund. Sue Wenthe seconded. Motion carried 5 yes votes.
8:09 PM No action was taken on the awning over the bleachers at the baseball field.
8:12 PM Council instructed Gary Ward to Contact Rick Watson , of Watson Electric about the transformer needs of United Ag and get bids to present to the Council at the July 12, 2011 meeting.
8:21 PM Airport re-surfacing bid from Holland Paving dated Septemeber 2012 was discussed.
8:23 PM Tammy Hower left the meeting. Conmcil asked that Holland Paving be contacted to make sure the runway, turnaround,taxi and parking areas were covered in the bid, and to see if the bid needed to be updated. Concl also asked if bids from other contractors could be obtained and brought to the July Council Meeting or to a Special Meeting if necessary.
8:33 PM Mayor Jennifer Bates appointed Kay Mettlen City Treasurer and Mary Ann Steinle City Clerk, replacing Julie Bretz who will no longer be an employee of the City. Sue Wenthe moved to approve the appointments. Tammy Serier seconded the motion. Sue Wenthe, Tammy Seirer and Sheree Herold cast yes votes. Tarry Dougherty and Trent LEach voted no.
8:40 PM Mary Ann Steinle took the Oath of Office. Connie Dougherty and Julie Bretz left the meeting.
8:45 PM Discussion was held on the quote received from Heinze and Associates on Airport Liaability Insurance.
8:51 PM Marlys Yarnell left the meeting. Tammy Serier moved to accept the bid from Heinze and Associates with liabiltiy limits of $500,000 PP/BI for $1,853.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes
8:55 PM City Attorney, Ken Cole made additions to the Waiver of Liability that will be signed by partcipants in the Highland Games during the Adam's Apple Festival on September 3, 2011.
8:53 PM Trent Leach moved to pay dues of $200.00 to Pioneer Country Development. Sheree Herold seconded. Motin carried 5 yes votes.
8:59 PM Janae Talbott, Lenny Tyson and Gary Bretz left the meeting. Concil asked that a meeting date be set with Sam Brock to set the 2012 Budget. Dates suggested was July 1st with July 8th as an alternate date. Meeting is to be scheduled from 11:30 am to 1:00 PM.
9:03 PM Gary Bretz returned to the meeting.
9:07 PM Eric Abraham left the meeting.
9:09 PM The Multijurisdictional Mitigation Plan was tabled until the July 12, 2011 meeting.
9:13 PM The Council asked that the League of Kansas Municipalities be contacted for the publications on Fair Labor Acts and Employee Guidelines.
9:14 PM Sue Wenthe and Sheree Herold will have a report on Job dexciepitons for the July Meeting.
9:15 PM Tarry Dougherty moved that the budgeted transfer of $25,000 be made from the Electric Fund to the General Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM George Wolbert left the meeting. Under Financial review Mayor Jennifer Bates asked that the posting of the interest earned on the CD's be checked and also the transfer of $3,500 from Electric to Industrial Development.
9:27 PM Doug Hickman left the meeting.
9:36 PM Lois Cooper told Council she had placed an ad in the Salina Journal for the Rest hOme property and is working on a website. A CD on the Rest Home was taken to Russell County Economic Development so they can sahre it through their office.
9:37 PM Doug Hickman returned to the meeting. Gary Bretz told the Council about problems the City Crew has in reading utility meters when dogs are penned by the metsrs. Gary has been sweeping streets, and spraying fo mosquitos when weather permits. More spray may need to be purchased. Council consensus was to spray two or three times a week until mosquitos are under control. The street center lines and curb markings are being repainted.
9:39 PM James Rezabek reported he has rotated some water valves. James said there are six water valves that need to be replaced. Sheree Herold moved to purchase 4 pallets of salt from Troy's. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to order 2 repair kits for the brine pump at the nitrate plant, not to exceed $1,000. Sue Wenthe seconded the motion. Motion carried 5 yes votes.
9:47 PM Gary Ward told the Council that the lights at the SE corner of the football field were struck by lightening. USD#299 asked if the City would replace or help repair them. The City crew may contact Larry Height with Russell County for assistance in pumping oil from a ground storage tank and transferring it to an overhead tank for future use. Mayor Jennifer Bates asked that a safety harness be ordered.
9:59 PM Tammy Seirer asked if a bill would be sent to the Grassroots Art Centr for use of the bucket truck after the storm damage to the building.
10:14 PM Mary Ann Steinle said she has prior commitments and will be available to begin her job as City Clerk on Monday, June 20, 2011. Council consensus was to set her start date as June 20, 2011.
10:17 PM Tammy Serier asked who was in charge of the "Get Lucas" facebook account. She was told the City has nothing to do with it and has no control over the postings.
10:18 PM Approval of bills was the next item on the agenda. Tammy Serier moved to allow the bill from Lucas Lumber in the amount of $75, for lumber for the bleachers at the ballfield. The lumber was ordered by a Council Member and ticket was not signed by a City employee. Trent Leach seconded the motion. Motion carried 4 yes votes. Sue Wenthe abstained. Trent Leach moved to pay the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
10:32 PM Sue Wenthe regarding Personnel asked if she could have a copy of the hours worked by each employee at each pay period. Streets, Tammy Seirer will work with the crew about what streets need to be worked on and have a schedule for the street work by the July 12, 2011 meeting. For the Park report Sheree Herold said she was looking into pricing rock climbers for the park. Sheree asked if the city crew could look into repairng the swings. Trent Leach had no report on Industrial Development and Tarry Dougherty had no report on Utilities.
10:43 PM Tammy Serier moved to enter Executive Session at 10:45 PM for 10 Mintues to discuss non-electd personnel- compensation. Sue Wenthe seconded. Motion carried 5 yes votes.
10:45 PM Council enteded Executive Session.
10:55 PM Council exited Executive Session. Tammy Seirer moved to pay Mary Ann Steinle $7.50 per hour as City Clerk. Sue Wenthe sesconded. Motion carried 5 yes votes.
10:57 PM Tarry Dougherty moved to adjourn. Trent Leach seconded. Motion carried 5 yes votes.
Monday, June 20, 2011
Agenda for July 1, 2011 Special Meeting City Council
CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
JULY 2, 2011
SPECIAL MEETING CALLED AT THE REQUEST OF TARRY DOUGHERTY, SUE ELLEN WENTHE AND SHEREE HEROLD
1. Go over 2012 Budget with Sam Brock
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PESRSONS ARE WELCOME TO ATTEND.
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
JULY 2, 2011
SPECIAL MEETING CALLED AT THE REQUEST OF TARRY DOUGHERTY, SUE ELLEN WENTHE AND SHEREE HEROLD
1. Go over 2012 Budget with Sam Brock
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PESRSONS ARE WELCOME TO ATTEND.
Thursday, June 9, 2011
Agenda for June 14, 2011, Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: June 14, 2011 Call to order 7:00 PM
1. Approval of minutes from the May 10,2011 Regular Meeting
2. Others bringing business before the Council Janea Talbott - Russell County Economic Development
3. Citizens bringing business before the Council.
4. Old Business
a. Lagoon Pump Purchase/ Irrigation Water Reel
b. Procurement Policy/Amendment - List of Regular Purchases
c. Park Equipment/ McCrystal Fund Special Expense
d. Awning - K-18 Baseball
e. United Ag Transformer
f. Airport Resurfacing Bids
g. Appointment of Clerk and Treasurer
5. New Business
a. Airport Liability Insurance
b. Liability Waiver for Highland Games at Adams Apple Festival/Use of City Park for Games
c. Pioneer Country Development Dues
d. Set Date for Budget Hearing
e. Multi Jurisdictional Mitigation Plan Resolution
f. City Employee Handbook Update/ Employee Job Description
g. Financial Review
6. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
7. Approval of Expenses presented for Payment
8. Other Business if any
9. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: June 14, 2011 Call to order 7:00 PM
1. Approval of minutes from the May 10,2011 Regular Meeting
2. Others bringing business before the Council Janea Talbott - Russell County Economic Development
3. Citizens bringing business before the Council.
4. Old Business
a. Lagoon Pump Purchase/ Irrigation Water Reel
b. Procurement Policy/Amendment - List of Regular Purchases
c. Park Equipment/ McCrystal Fund Special Expense
d. Awning - K-18 Baseball
e. United Ag Transformer
f. Airport Resurfacing Bids
g. Appointment of Clerk and Treasurer
5. New Business
a. Airport Liability Insurance
b. Liability Waiver for Highland Games at Adams Apple Festival/Use of City Park for Games
c. Pioneer Country Development Dues
d. Set Date for Budget Hearing
e. Multi Jurisdictional Mitigation Plan Resolution
f. City Employee Handbook Update/ Employee Job Description
g. Financial Review
6. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
7. Approval of Expenses presented for Payment
8. Other Business if any
9. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Thursday, May 5, 2011
Agenda for May 10, 2011 Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
LUCAS CIVIC CENTER
Date: May 10, 2011
DOG COURT 6:30 PM
1. Call to order 7:00 PM
2. Approval of the minutes from the March 25, 2011 Special Meeting and the April 12,
2011 Regular Council Meeting
3. Others Bringing business beore the Council - Greg Heinze - Heinze and Associates
4. Citizens Bringing Business before the Council - David Urban - K-18 Baseball
5. Old Business
a. K-18 Baseball - David Urban 60th Anniverary
b. Utillity rates & Fuel Clause
c. Rest Home Update
d. Law Enforcement
e. Lagoon Pump
6. New Business
a. Appointments to Concil Committees, Clerk, Treasurer, Attorney, Judge, Paper, Bank and Library Board appointments
b. Election of Council President
c. Approval of Small Customer Energy Plan
d. Financial Review
e. Procurement Policy
f. Park Equipment/ McCrystal Trust Money
g. Governing Body Institute
h. Sam Brock - Budget Letter
i. Airport Re-surfacing Grant
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL
LUCAS CIVIC CENTER
Date: May 10, 2011
DOG COURT 6:30 PM
1. Call to order 7:00 PM
2. Approval of the minutes from the March 25, 2011 Special Meeting and the April 12,
2011 Regular Council Meeting
3. Others Bringing business beore the Council - Greg Heinze - Heinze and Associates
4. Citizens Bringing Business before the Council - David Urban - K-18 Baseball
5. Old Business
a. K-18 Baseball - David Urban 60th Anniverary
b. Utillity rates & Fuel Clause
c. Rest Home Update
d. Law Enforcement
e. Lagoon Pump
6. New Business
a. Appointments to Concil Committees, Clerk, Treasurer, Attorney, Judge, Paper, Bank and Library Board appointments
b. Election of Council President
c. Approval of Small Customer Energy Plan
d. Financial Review
e. Procurement Policy
f. Park Equipment/ McCrystal Trust Money
g. Governing Body Institute
h. Sam Brock - Budget Letter
i. Airport Re-surfacing Grant
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Tuesday, April 26, 2011
Council Minutes April 12, 2011 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes
Monday, April 11, 2011
Council Minutes: March 22, 2011 Special Meeting
LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.
Agenda for April 12, 2011 Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Friday, March 18, 2011
Minutes March 8, 2011 Regular Meeting & NRP Hearing
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN AND
REGULAR MEETING
MARCH 8, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Marshall Madill - representing Continental Western Insurance Group
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lois Cooper - representing - North Star Realty
CITIZENS PRESENT: Doug Kressly, Jera Kressly, Doug Hickman, Jennifer Bates, Sue Wenthe
7:00 PM Mayor David Urban called the meeting to order and opened the Public Hearing on the proposed Neighborhood Revitalization Plan.
7:03 PM City Attorney Ken Cole and Tammy Hower arrived at the meeting. The previous Neighborhood Revitalization Plan was compared to the one currently proposed.
7:07 PM Mayor Urban closed the public hearing. Tammy Seirer moved to approve the minutes of the February 8, 2011 meeting as written. Tarry Dougherty seconded the moiton. Motion carried 5 yes votes.
7:08 PM Marshall Madill of Continental Western Insurance Group addressed the Councl. Continental Western Insurance insures municipalities with a population of less than 15,000. He compared the coverage offered by his company to the City's current property, liability and workeman's comprehensive policy. He submitted a proposal to the Council.
7:34 PM Marshall Madill left the meeting.
7:25 PM Jera Kressley asked the council for permission to use the City Park the weekend of the Labor Day to hold a Highland Games event. They would use the baseball field portion of the park and some of the north end of the park. Expectations would be for approximately 20 athletes to participate, each athlete would sign a waiver of liability and all cost would be paid through entrance fees. Sheree Herold moved to allow closing the necessary area of the park for the Highland Games, on September 3, 2011, contingent on City Attorney Ken Cole's approval of the waiver form for the athletes. Tammy Serier seconded the motion. Motion passed with 5 yes votes.
7:40 PM Lois Cooper reported she is still working with a prospective buyer for the Golden Living Center property.
7:42 PM Tarry Dougherty moved to have Mayor Urban present an inter-local agreement to the USD 299 School Board and the Russell County Comissioners allowing for the 75% reduction on taxes as outlined in the 2011 Revitalization Plan for the City of Lucas. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:59 PM Utility rate review was tabled until the April Council meeting.
8:23 PM Mayor David Urban had an inquiry from Heath Barta about law enforecment for the City. The Council wants to visit with Heath Barta, no action was taken.
8:28 PM Discussion on the Ambulance shed was next on the agenda. Mayor Urban asked if the City would pay the utilities, maintenance and upkeep on the building into the future. No action was taken.
8:32 PM Tammy Seirer moved to have a City wide clean up this spring. Items are to be set out at the curb the 1st, 2nd, and 3rd of May and the City crew will be picking up on the 4th, 5th and 6th. Kenny Cain seconded the motion. Moiton carried 5 yes votes. City Clerk was instructed to put a notice in the paper, place notices in the utility billings, contact Russell County about reduced rate for trash disposal and check with Acme Iron about getting a dumpster for metal.
8:38 PM Tarry Dougherty moved to renew Lois Cooper's contract on selling the Golding Living Center property for an additional 6 months, the contract is to be a non-exclusive. Sheree Herold seconded. Motion carried 5 yes votes.
8:42:PM Gary Bretz told the Council the City crew put in 21 hours working on the in-kind labor portion of the Cities contribution to the Bowl Plaza. Most of the electrical work they put in at the request of the Director of the Art Center had to be removed so the mosaic panels would fit.
8:43 PM James Rezabek reported that repairs are on-going at the nitrate plant. At the request of the Mayor Kansas Rural Water Association was called to check the levels in the City wells. Their report was that the levels are all good at this time. Gary Ward had no report.
8:48 PM Julie Bretz reported the levels of the water wells are good. Tammy Serier moved the City Clerk place an ad for summer help in the paper the weeks of March 14 and March 21, 2011. The age and other qualifications will be the same as last year and the hours are to be 20 plus hours per week. Applications shall be submitted before April 12, 2011. Sheree Herold seconded the motion which carried with 5 yes votes. The energy efficient flourescent bulbs have all been sold to utility customers.
8:54 PM Kay Mettlen reported the pet clinic will be held on Saturday April 9, 2011 and letters have been sent to remind dog owners who had licenses last year.
8:56 PM Trent Leach moved to approve bills as presented. Tammy Seirer seconded, motion carried 5 yes votes. Mayor David Urban said he has talked to Russell Yarnell about plans to lower the sewer lagoons using irrigation. State requirements include providing them with a copy of the specifications on the pump that will be used and a letter of permission from landowners if applicable.
8:59 PM A printed report on the Bowl Plaza from Rosslyn Schultz was reviewed.
9:07 PM Kenny Cain reported he had spoken to one past due utility customer.
9:09 PM Tammy Seirer, Tarry Dougherty, and Sheree Herold had no report. Trent Leach said the Lions Club inquired about the City painting the bare boards on the awning over the bleachers at the ballfield. Mayor David Urban asked the City crew to see what could be done and if the treated wood could be painted.
9:12 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN AND
REGULAR MEETING
MARCH 8, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Marshall Madill - representing Continental Western Insurance Group
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lois Cooper - representing - North Star Realty
CITIZENS PRESENT: Doug Kressly, Jera Kressly, Doug Hickman, Jennifer Bates, Sue Wenthe
7:00 PM Mayor David Urban called the meeting to order and opened the Public Hearing on the proposed Neighborhood Revitalization Plan.
7:03 PM City Attorney Ken Cole and Tammy Hower arrived at the meeting. The previous Neighborhood Revitalization Plan was compared to the one currently proposed.
7:07 PM Mayor Urban closed the public hearing. Tammy Seirer moved to approve the minutes of the February 8, 2011 meeting as written. Tarry Dougherty seconded the moiton. Motion carried 5 yes votes.
7:08 PM Marshall Madill of Continental Western Insurance Group addressed the Councl. Continental Western Insurance insures municipalities with a population of less than 15,000. He compared the coverage offered by his company to the City's current property, liability and workeman's comprehensive policy. He submitted a proposal to the Council.
7:34 PM Marshall Madill left the meeting.
7:25 PM Jera Kressley asked the council for permission to use the City Park the weekend of the Labor Day to hold a Highland Games event. They would use the baseball field portion of the park and some of the north end of the park. Expectations would be for approximately 20 athletes to participate, each athlete would sign a waiver of liability and all cost would be paid through entrance fees. Sheree Herold moved to allow closing the necessary area of the park for the Highland Games, on September 3, 2011, contingent on City Attorney Ken Cole's approval of the waiver form for the athletes. Tammy Serier seconded the motion. Motion passed with 5 yes votes.
7:40 PM Lois Cooper reported she is still working with a prospective buyer for the Golden Living Center property.
7:42 PM Tarry Dougherty moved to have Mayor Urban present an inter-local agreement to the USD 299 School Board and the Russell County Comissioners allowing for the 75% reduction on taxes as outlined in the 2011 Revitalization Plan for the City of Lucas. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:59 PM Utility rate review was tabled until the April Council meeting.
8:23 PM Mayor David Urban had an inquiry from Heath Barta about law enforecment for the City. The Council wants to visit with Heath Barta, no action was taken.
8:28 PM Discussion on the Ambulance shed was next on the agenda. Mayor Urban asked if the City would pay the utilities, maintenance and upkeep on the building into the future. No action was taken.
8:32 PM Tammy Seirer moved to have a City wide clean up this spring. Items are to be set out at the curb the 1st, 2nd, and 3rd of May and the City crew will be picking up on the 4th, 5th and 6th. Kenny Cain seconded the motion. Moiton carried 5 yes votes. City Clerk was instructed to put a notice in the paper, place notices in the utility billings, contact Russell County about reduced rate for trash disposal and check with Acme Iron about getting a dumpster for metal.
8:38 PM Tarry Dougherty moved to renew Lois Cooper's contract on selling the Golding Living Center property for an additional 6 months, the contract is to be a non-exclusive. Sheree Herold seconded. Motion carried 5 yes votes.
8:42:PM Gary Bretz told the Council the City crew put in 21 hours working on the in-kind labor portion of the Cities contribution to the Bowl Plaza. Most of the electrical work they put in at the request of the Director of the Art Center had to be removed so the mosaic panels would fit.
8:43 PM James Rezabek reported that repairs are on-going at the nitrate plant. At the request of the Mayor Kansas Rural Water Association was called to check the levels in the City wells. Their report was that the levels are all good at this time. Gary Ward had no report.
8:48 PM Julie Bretz reported the levels of the water wells are good. Tammy Serier moved the City Clerk place an ad for summer help in the paper the weeks of March 14 and March 21, 2011. The age and other qualifications will be the same as last year and the hours are to be 20 plus hours per week. Applications shall be submitted before April 12, 2011. Sheree Herold seconded the motion which carried with 5 yes votes. The energy efficient flourescent bulbs have all been sold to utility customers.
8:54 PM Kay Mettlen reported the pet clinic will be held on Saturday April 9, 2011 and letters have been sent to remind dog owners who had licenses last year.
8:56 PM Trent Leach moved to approve bills as presented. Tammy Seirer seconded, motion carried 5 yes votes. Mayor David Urban said he has talked to Russell Yarnell about plans to lower the sewer lagoons using irrigation. State requirements include providing them with a copy of the specifications on the pump that will be used and a letter of permission from landowners if applicable.
8:59 PM A printed report on the Bowl Plaza from Rosslyn Schultz was reviewed.
9:07 PM Kenny Cain reported he had spoken to one past due utility customer.
9:09 PM Tammy Seirer, Tarry Dougherty, and Sheree Herold had no report. Trent Leach said the Lions Club inquired about the City painting the bare boards on the awning over the bleachers at the ballfield. Mayor David Urban asked the City crew to see what could be done and if the treated wood could be painted.
9:12 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded. Motion carried 5 yes votes.
Thursday, March 3, 2011
Agenda for March 8, 2011 Regular Meeting & NRP Public Hearing
CITY OF LUCAS
AGENDA FOR COUNCIL &
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN
REGULAR MEETING
LUCAS CIVIC CENTER
Date: March 9, 2011
1. Call to order 7:00 PM
2. Public Hearing on Neighborhood Revitalization Plan
3. Approval of Minutes from the February 8, 2011 Regular Council Meeting
4. Others bringing business before the Council - Rosslyn Schultz representing the Bowl Plaza
5. Citizens bringing business before the Council
6. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Utility Rates
7. New Business
a. Law Enforcement
b. Ambulance Shed
c. City Wide Clean Up Day
d. Real Estate Agency Contract
8. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. Commmittee Reports: Utilities, Personnel, Streets, Parks, Industrial DevelopmentNOTE: CITY COUNCIL MEETINGS AR OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL &
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN
REGULAR MEETING
LUCAS CIVIC CENTER
Date: March 9, 2011
1. Call to order 7:00 PM
2. Public Hearing on Neighborhood Revitalization Plan
3. Approval of Minutes from the February 8, 2011 Regular Council Meeting
4. Others bringing business before the Council - Rosslyn Schultz representing the Bowl Plaza
5. Citizens bringing business before the Council
6. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Utility Rates
7. New Business
a. Law Enforcement
b. Ambulance Shed
c. City Wide Clean Up Day
d. Real Estate Agency Contract
8. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. Commmittee Reports: Utilities, Personnel, Streets, Parks, Industrial DevelopmentNOTE: CITY COUNCIL MEETINGS AR OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Wednesday, February 16, 2011
Council Mintues: February 9, 2011 Regular Meeting
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
February 9, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer,Trent Leach, Tarry Dougherty, Sheree Herold and Kenny Cain
EMPLOYEES: Julie Bretz, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the January 11, 2011 regular Council Meeting and January 25, 2011 Special Meeting as presented. Kenny Cain seconded, motion carried 5 yes votes.
Mayor Urban asked if anyone had items to bring before the Council. There were none.
7:02 PM Doug Hickman arrived.
Under Old Business, Golden Living Center Update was the first item. Julie Bretz reported to Council that Lois Cooper received a phone call from Mr Woods, of Woods & Star. They recieved a letter of approval of the code footprint for the Rest Home Building from the State Fire Marshall. The City has not received the letter.
7:06 PM City Attorney, Ken Cole arrived. No action was taken regarding the Rest home Bulding..
7:09 PM Neighborhood Revitalization Update was the next item discussed. The Ciyt Clerk received an e-mail from Janae Talbott, Russell County Economic Director, which was sent to the Council. The e-mail said the plan would not go into effect until July. The City can enter into a plan of our own, that could possibly start much sooner. Ken Cole will talk with Janae Talbott about the word processing involved. Council agreeed the new plan should be worded the same as the last one. A Notice of a Public Heaing will have to be published prior to the next regular meeting in March.
7:16 PM The Bowl Plaza Update was the next item discussed. City Clerk, Julie Bretz, gave the Council a reporting of remaining cash of $1683.33 and in-kind labor of $7680.45. The last drawdown from the State of $6262.88 was received. The Council asked Julie to get a report from Rosslyn Schulz, stating the materials needed to complete the project and costs, as well as what percentage of completion they are currently at.
7:21 PM Under new business, Russell County Economic Development dues for 2011 was the first item discussed. Dues are $1,562.00 with the City recieving approximately $18 to $19,000 back due to the 1/2 cent sales tax for economic development. Doug Hickman told the council that Russell Economic Development was having a meeting February 10, 2011 at 7:30 am, at Meridy's in Russell. Council asked Julie Bretz to get them a schedule of upcoming meetings. Tammy Seirer made a moiton to pay the 2011 dues to Russell County Economic Deelopment in the amount of $1562.00. Tarry Dougherty seconded the motion. The motion carried with 5 yes votes.
7:23 PM Kansas Rural Water Association Annual Conference was the next item to be discussed. Julie Bretz asked to attend an all-day class for City Clerks. One Class on "KDHE-Complex Water and Wastewater Reports: was of particular interest. Tammy Seirer made the motion to send Julie Bretz, Jaems Rezabek and Gary Ward to the three day conference, March 29, 20 and 31st, in Wichita. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:27 PM Gary Bretz told Council they probably won't be reading water meteres again this month, due to snow cover. Frigid temperatures mean the lids will be frozen. He checked on a water leak and got a call about dogs roaming at large over the weekend.
7:29 PM James Rezabek told Council about the problems thay have had with the Nitrate Plant. A line was plugged with Calcium deposits and new parts have been ordered to replace worn out ones. James contacted Norbert Windholdtz, our KDHE inspector, to inform him of the problems. Our nitrate levesl are currently at 7 or 8. Council was in agreement, a notice should be put in the paper notifying citizens and offering bottled water to children, pregnant women and anyone with health concerns.
Gary Ward had nothing to report.
Kay Mettlen couldn't attend the meeting but left a reoprt for Julie to tell the Council. She called Purple Wave to list the Salt Dogg for sale. Listing is free and they will send someone out to take picturs, gather information and post it online. Kay is taking the Quick Books Webinars online and they can be re-taken anytime this year at no cost. Ron Schneider called and is inteested in the housing demolition project.
7:40 PM There has been no word from the State regarding the plan to irrigate from the sewer pond as opposed to outflowing.
Julie Bretz told Council sewer cards are going out with the January, February and Mach utility bills to remind citizen's water usage will be averaged for those months, to determine sewer charges for the year.
7:48 PM Trent Leach made a moiton to approve the bills as presented. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:49 PM Kenny Cain told the Council he thought it was time to adjust utility rates to increase revenue for the City. Council asked Julie Bretz to compare rates wwith other Cities of comparable size and put it on the agenda for next month.
7:55 PM Tammy Seirer told the guys she was glad to see them out early moving snow. The broken curb, on the corner by the bank, was discussed. Tammy suggested the guys look into ways to repair it. She also suggested replacing the leaking water valves when the weather permits. Trent Leach told Council there is a leaking water line on Parkview Avenue that services only one house. Council agreed to check prices to have it bored and replace the water line.
Sheree Herold had nothing to report.
Tarry Dougherty had nothing to report.
8:03 PM Mayor Urban asked for a motion to adjourn. Tarry Dougherty made the motion to adjourn. Trent Leach seconded. Five yes votes were cast.
LUCAS CIVIC CENTER
February 9, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer,Trent Leach, Tarry Dougherty, Sheree Herold and Kenny Cain
EMPLOYEES: Julie Bretz, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the January 11, 2011 regular Council Meeting and January 25, 2011 Special Meeting as presented. Kenny Cain seconded, motion carried 5 yes votes.
Mayor Urban asked if anyone had items to bring before the Council. There were none.
7:02 PM Doug Hickman arrived.
Under Old Business, Golden Living Center Update was the first item. Julie Bretz reported to Council that Lois Cooper received a phone call from Mr Woods, of Woods & Star. They recieved a letter of approval of the code footprint for the Rest Home Building from the State Fire Marshall. The City has not received the letter.
7:06 PM City Attorney, Ken Cole arrived. No action was taken regarding the Rest home Bulding..
7:09 PM Neighborhood Revitalization Update was the next item discussed. The Ciyt Clerk received an e-mail from Janae Talbott, Russell County Economic Director, which was sent to the Council. The e-mail said the plan would not go into effect until July. The City can enter into a plan of our own, that could possibly start much sooner. Ken Cole will talk with Janae Talbott about the word processing involved. Council agreeed the new plan should be worded the same as the last one. A Notice of a Public Heaing will have to be published prior to the next regular meeting in March.
7:16 PM The Bowl Plaza Update was the next item discussed. City Clerk, Julie Bretz, gave the Council a reporting of remaining cash of $1683.33 and in-kind labor of $7680.45. The last drawdown from the State of $6262.88 was received. The Council asked Julie to get a report from Rosslyn Schulz, stating the materials needed to complete the project and costs, as well as what percentage of completion they are currently at.
7:21 PM Under new business, Russell County Economic Development dues for 2011 was the first item discussed. Dues are $1,562.00 with the City recieving approximately $18 to $19,000 back due to the 1/2 cent sales tax for economic development. Doug Hickman told the council that Russell Economic Development was having a meeting February 10, 2011 at 7:30 am, at Meridy's in Russell. Council asked Julie Bretz to get them a schedule of upcoming meetings. Tammy Seirer made a moiton to pay the 2011 dues to Russell County Economic Deelopment in the amount of $1562.00. Tarry Dougherty seconded the motion. The motion carried with 5 yes votes.
7:23 PM Kansas Rural Water Association Annual Conference was the next item to be discussed. Julie Bretz asked to attend an all-day class for City Clerks. One Class on "KDHE-Complex Water and Wastewater Reports: was of particular interest. Tammy Seirer made the motion to send Julie Bretz, Jaems Rezabek and Gary Ward to the three day conference, March 29, 20 and 31st, in Wichita. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:27 PM Gary Bretz told Council they probably won't be reading water meteres again this month, due to snow cover. Frigid temperatures mean the lids will be frozen. He checked on a water leak and got a call about dogs roaming at large over the weekend.
7:29 PM James Rezabek told Council about the problems thay have had with the Nitrate Plant. A line was plugged with Calcium deposits and new parts have been ordered to replace worn out ones. James contacted Norbert Windholdtz, our KDHE inspector, to inform him of the problems. Our nitrate levesl are currently at 7 or 8. Council was in agreement, a notice should be put in the paper notifying citizens and offering bottled water to children, pregnant women and anyone with health concerns.
Gary Ward had nothing to report.
Kay Mettlen couldn't attend the meeting but left a reoprt for Julie to tell the Council. She called Purple Wave to list the Salt Dogg for sale. Listing is free and they will send someone out to take picturs, gather information and post it online. Kay is taking the Quick Books Webinars online and they can be re-taken anytime this year at no cost. Ron Schneider called and is inteested in the housing demolition project.
7:40 PM There has been no word from the State regarding the plan to irrigate from the sewer pond as opposed to outflowing.
Julie Bretz told Council sewer cards are going out with the January, February and Mach utility bills to remind citizen's water usage will be averaged for those months, to determine sewer charges for the year.
7:48 PM Trent Leach made a moiton to approve the bills as presented. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:49 PM Kenny Cain told the Council he thought it was time to adjust utility rates to increase revenue for the City. Council asked Julie Bretz to compare rates wwith other Cities of comparable size and put it on the agenda for next month.
7:55 PM Tammy Seirer told the guys she was glad to see them out early moving snow. The broken curb, on the corner by the bank, was discussed. Tammy suggested the guys look into ways to repair it. She also suggested replacing the leaking water valves when the weather permits. Trent Leach told Council there is a leaking water line on Parkview Avenue that services only one house. Council agreed to check prices to have it bored and replace the water line.
Sheree Herold had nothing to report.
Tarry Dougherty had nothing to report.
8:03 PM Mayor Urban asked for a motion to adjourn. Tarry Dougherty made the motion to adjourn. Trent Leach seconded. Five yes votes were cast.
Agenda for February 8, 2011 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: FEBRUARY 8, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the January 11, 2011 Regular Council Meeting and the January 25, 2011 Special Meeting of the Council
3. Others bringing business before the Council.
4. Citizens bringing business before the Council.
5. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Bowl Plaza Update
6. New Businesss
a. Russell County Economic Development Dues
b. Kansas Rural Water Association Annual Conference
7. Monthly REport from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTEERSTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: FEBRUARY 8, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the January 11, 2011 Regular Council Meeting and the January 25, 2011 Special Meeting of the Council
3. Others bringing business before the Council.
4. Citizens bringing business before the Council.
5. Old Business
a. Golden Living Center Update
b. Neighborhood Revitalization Update
c. Bowl Plaza Update
6. New Businesss
a. Russell County Economic Development Dues
b. Kansas Rural Water Association Annual Conference
7. Monthly REport from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTEERSTED PERSONS ARE WELCOME TO ATTEND.
Friday, January 14, 2011
Council Minutes: January 11, 2011 Regular Meeting
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
January 11, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Trent Leach, Tarry Dougherty, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Lynn Schneider, Von Rothenberger
7:00 PM Mayor David Urban called the meeting to order. Tarry Dougherty moved to approve the minutes of the December 14, 2010 Regular Council Meeting. Tammy Seirer seconded, motion carried 4 yes votes.
7:01 PM City Attorney Ken Cole, Linda Brant, Connie Dougherty and Doug Hickman arrived.
7:02 PM There has been no response from the State on the proposal to allow irrigation from the Sewer Lagoon.
7:08 PM The architect is working on the Code Footprint of the Golden Living Facility to give to the Fire Marshall.
7:11 PM The city has been working on the Bowl Plaza, some electrical work and installation of the heaters still need to be done by the City employees.
7:14 PM Trent Leach moved and Sheree Herold seconded a motion to sign a letter of commitment with Gudenkauf and Malone renewing the auditor's contract. Motion carried 4 yes votes.
7:17 PM Discussion on a housing demolition project was tabled until next meeting. Questions were raised on the status of the Neighborhood Revitalization project. City Clerk Julie Bretz was asked to contact Janae Talbott, Russsell County Economic Development director, about the progress on a new plan.
7:27 PM The Kansas Power Pool public meeting to be held in Lucas on January 20, 2011 has to be rescheduled. Council asked that a date be set in the spring after the Council election and the new Council is seated.
7:30 PM The Council questioned the percentage shares that are to be paid by the City and the Employees on joining the State Health Insurance Plan. City Clerk was asked to get additional information. Discussion was tabled.
7:52 PM Lynn Schneider introduced Von Rothenberger, the new director of the Lucas Chamber of Commerce, to the Council. Rothenberger began his job January 3, 2011, replacing Connie Dougherty who led the Chamber for the past 21 years. A report of the 4th Quarter activities of the Chamber was given. Trent Leach moved to invest $10,000.00 in the Chamber for 2011 to be disbursed in payments of $2,500 each quarter. Tarry Dougherty seconded the motion. Motion carried 3 yes votes. Tammy Seirer cast a no vote.
7:59 PM The premium notice was recieved from Kansas Municipal Insurance Trust for unemployment coverage for the year 2011. Trent Leach moved to approve payment of the premium in the amount of $5,212.00. Sheree Herold seconded. Motion carried 4 yes votes.
8:04 PM Gary Bretz reported they have been moving snow and working on the trucks. James Rezabek reported that there is plenty of salt at this time, but notice has been received that salt will be increasing $8.00 per ton.
8:09 PM Gary Ward reported on work at United Ag. Construction on the new grain storage facilities will require installment of a new transformer. Transformer will need to be installed in the fall of 2011, estimated cost is $10,500.00.
8:16 PM Julie Bretz reported that dues notice has been received for Kansas Rural Water. Tarry Dougherty moved to pay the dues up to an amount of $320.00. Sheree Herold seconded the motion. Motion carried 4 yes votes. The expense for the snow plow truck has been posted in equal amounts to the General, Airport and Electric Funds. Julie Bretz reported on the meeting she attended with the Kanas Power Pool in Wichita on Janauary 7. Council discussed adding the Energy Cost Adjustment to utility bills. No action was taken. Julie reported an old utility bad debt was collected this week. The $522.40 has been on the bad debt list since before the current City Clerk began working in the City Office.
8:32 PM Kay Mettlen reported the new computer has arrrived and the Quick Books program has been purchased and is ready to be installed. Joel Schneider is scheduled to come Friday January 14 to set up the system.
8:33 PM Tarry Dougherty moved to pay bills as presented. Trent Leach seconded, motion carried 4 yes votes. Gary Bretz told the Council because of the extreme cold temperatures and snow covering water meters, reading will be estimated this month. Doug Hickman suggested the Mayor write a proclamation recognizing Erika Nelson's efforts in promoting the City of Lucas.
8:34 PM Tammy Seirer, Tarry Dogherty and Sheree Herold had no report. Trent Leach commented on the good job the City Crew did clearing the streets after the snow.
8:35 PM Trent Leach moved and Tarry Dougherty seconded a motion to adjourn the meeting. Motion carried 4 yes votes.
LUCAS CIVIC CENTER
January 11, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Trent Leach, Tarry Dougherty, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward and James Rezabek
CITIZENS: Lynn Schneider, Von Rothenberger
7:00 PM Mayor David Urban called the meeting to order. Tarry Dougherty moved to approve the minutes of the December 14, 2010 Regular Council Meeting. Tammy Seirer seconded, motion carried 4 yes votes.
7:01 PM City Attorney Ken Cole, Linda Brant, Connie Dougherty and Doug Hickman arrived.
7:02 PM There has been no response from the State on the proposal to allow irrigation from the Sewer Lagoon.
7:08 PM The architect is working on the Code Footprint of the Golden Living Facility to give to the Fire Marshall.
7:11 PM The city has been working on the Bowl Plaza, some electrical work and installation of the heaters still need to be done by the City employees.
7:14 PM Trent Leach moved and Sheree Herold seconded a motion to sign a letter of commitment with Gudenkauf and Malone renewing the auditor's contract. Motion carried 4 yes votes.
7:17 PM Discussion on a housing demolition project was tabled until next meeting. Questions were raised on the status of the Neighborhood Revitalization project. City Clerk Julie Bretz was asked to contact Janae Talbott, Russsell County Economic Development director, about the progress on a new plan.
7:27 PM The Kansas Power Pool public meeting to be held in Lucas on January 20, 2011 has to be rescheduled. Council asked that a date be set in the spring after the Council election and the new Council is seated.
7:30 PM The Council questioned the percentage shares that are to be paid by the City and the Employees on joining the State Health Insurance Plan. City Clerk was asked to get additional information. Discussion was tabled.
7:52 PM Lynn Schneider introduced Von Rothenberger, the new director of the Lucas Chamber of Commerce, to the Council. Rothenberger began his job January 3, 2011, replacing Connie Dougherty who led the Chamber for the past 21 years. A report of the 4th Quarter activities of the Chamber was given. Trent Leach moved to invest $10,000.00 in the Chamber for 2011 to be disbursed in payments of $2,500 each quarter. Tarry Dougherty seconded the motion. Motion carried 3 yes votes. Tammy Seirer cast a no vote.
7:59 PM The premium notice was recieved from Kansas Municipal Insurance Trust for unemployment coverage for the year 2011. Trent Leach moved to approve payment of the premium in the amount of $5,212.00. Sheree Herold seconded. Motion carried 4 yes votes.
8:04 PM Gary Bretz reported they have been moving snow and working on the trucks. James Rezabek reported that there is plenty of salt at this time, but notice has been received that salt will be increasing $8.00 per ton.
8:09 PM Gary Ward reported on work at United Ag. Construction on the new grain storage facilities will require installment of a new transformer. Transformer will need to be installed in the fall of 2011, estimated cost is $10,500.00.
8:16 PM Julie Bretz reported that dues notice has been received for Kansas Rural Water. Tarry Dougherty moved to pay the dues up to an amount of $320.00. Sheree Herold seconded the motion. Motion carried 4 yes votes. The expense for the snow plow truck has been posted in equal amounts to the General, Airport and Electric Funds. Julie Bretz reported on the meeting she attended with the Kanas Power Pool in Wichita on Janauary 7. Council discussed adding the Energy Cost Adjustment to utility bills. No action was taken. Julie reported an old utility bad debt was collected this week. The $522.40 has been on the bad debt list since before the current City Clerk began working in the City Office.
8:32 PM Kay Mettlen reported the new computer has arrrived and the Quick Books program has been purchased and is ready to be installed. Joel Schneider is scheduled to come Friday January 14 to set up the system.
8:33 PM Tarry Dougherty moved to pay bills as presented. Trent Leach seconded, motion carried 4 yes votes. Gary Bretz told the Council because of the extreme cold temperatures and snow covering water meters, reading will be estimated this month. Doug Hickman suggested the Mayor write a proclamation recognizing Erika Nelson's efforts in promoting the City of Lucas.
8:34 PM Tammy Seirer, Tarry Dogherty and Sheree Herold had no report. Trent Leach commented on the good job the City Crew did clearing the streets after the snow.
8:35 PM Trent Leach moved and Tarry Dougherty seconded a motion to adjourn the meeting. Motion carried 4 yes votes.
Friday, January 7, 2011
Agenda for January 11, 2011 Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
Date January 11, 2011
1. Call to Order 7:00 PM
2. Approval of Minutes of the December 14, 2010 Regular Meeting
3. Others Bringing Business Before the Council
4. Citizens Bringing Business Before the Council
5. Old Business
a. Update on Sewer Lagoon
b. Update on Rest Home
c. Update on Bowl Plaza
d. Letter of Committement /Gudenkauf and Malone
e. Housing Demolition/ Neighborhood Revitalization
f. Kansas Power Pool Meeting
g. State Plan Health Insurance Update
6. New Business
a. 2011 Chamber Investment and 4th Quarter Report
b. KMIT Insurance Premium
7. Monthly Report from City Employees a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of Expenses as presented for Payment
9. Other Business if Any
10. Committee Reports: Utilities, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
Date January 11, 2011
1. Call to Order 7:00 PM
2. Approval of Minutes of the December 14, 2010 Regular Meeting
3. Others Bringing Business Before the Council
4. Citizens Bringing Business Before the Council
5. Old Business
a. Update on Sewer Lagoon
b. Update on Rest Home
c. Update on Bowl Plaza
d. Letter of Committement /Gudenkauf and Malone
e. Housing Demolition/ Neighborhood Revitalization
f. Kansas Power Pool Meeting
g. State Plan Health Insurance Update
6. New Business
a. 2011 Chamber Investment and 4th Quarter Report
b. KMIT Insurance Premium
7. Monthly Report from City Employees a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of Expenses as presented for Payment
9. Other Business if Any
10. Committee Reports: Utilities, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND
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