LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
APRIL 13, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman and Lynn Schneider.
OTHERS PRESENT TO ADDRESS THE COUNCIL: Matthew Macconnell - representing M. W. Macconnell Construction
7:02 PM Mayor David Urban called the Council Meeting to order. Council member Tammy Seirer asked that the agenda be changed to move the new Council Members Oath of Office to after Old Business. City Attorney Ken Cole read the Kansas Statute stating that after Certification of the election is received from the County Election Officer the oath can be read at any time and the newly electd Council Member takes office at that time. Tarry Dougherty, Sheree Ward-Herold and Trent Leach read and signed the Oath and took their positions on the Council.
7:08 PM Corrections to the minutes of the March 9, 2010 will be made and approval will be tabled until the May 11, 2010 Council Meeting.
7:13 PM Alvin Barta asked about the drop box for utility bills to be installed in the foyer of the Civic Center. Mayor David Urban and City Clerk Julie Bretz have been checking on finding a box and determining how to install it on the wall.
7:14 PM City Clerk Julie Brez said the apprasial from Russell County on the Golden Living Center was reduced from $345,000 in 2009 to $145,000 in 2010. No word has been received from the State on the request for a tax refund on the 2009 taxes. Sheree Herold moved to reduce the selling price to $195,000. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:25 PM The City received $10,628.03 reimbursement back from the State on the Bowl Plaza Grant.
7:26 PM Marvin's Gardens of Russell has informed the city they have trees in stock and ready to supply the $750 worth of trees to be given away to Lucas Citizens. Council asked that notice be put in with utility billings that one tree will be given per residence while supply lasts. Trees are to be planted in the City Right of Way.
7:32 PM No action was taken on approval of a limited time parking sign requested by Rodney Dick to be placed in front of Lucas Liquor.
7:38 PM Estimate of costs for putting the tornado siren at the sewer lagoon exceeds the $2,500.00 approved by the Counicl. Mayor David Urban asked that the City Crew bring a list to the May 11, 2010 Meeting of 4 or 5 possible locations for the tornado siren that would allow expenses to be reduced.
7:49 PM Tammy Seirer moved to approve Ordinance #382 adopting an administrative fee of 20% be charged for past due bills turned over to an outside collection agency. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:55 PM Gail Ogle, of the Russell County Mapping Department, suggested Doug Kressly's adress should be a 1st Street address because their house is located on the south side of the alley. Council consensus is that the alley between Walton and First Street should be maintained as well as any other alley in town. Councilman Trent Leach will visit with Doug Kressly about what needs to be done to add gravel to form a solid base for the alley.
8:00 PM Hiring summer help will be covered in an Executive Session later in the meeting.
8:01 PM City Attorney Ken Cole presented the Council with a copy of an agreement, for the approval of The Dell, Deanna and Dean Mettlen families, to bury a pipe from the west sewer lagoon cell, south to the creek, for use, when necessary, to drain the lagoon. Mayor David Urban said a special meeting will be called to continue with the project if an agreement is reached with the Mettlen family. Kenny cain moved to accept the agreement and submit it to the Mettlen's for their approval. Sheree Herold seconded. Motion carried 5 yes votes.
8:17 PM City Clerk Julie Bretz was instructed to research options for funding construction of a City Library/City Office with the possibility of adding a storm shelter.
8:22 PM William Schneider and Doug Hickman left the meeting. A bid of $3534.06 to build awnings over the bleachers at the baseball field was submitted by MW Macconnell construction.
8:27 PM Dawn Bricker left the meeting.
8:28 PM Doug Hickman returned to the meeting. Tammy Seirer moved to accept the bid from MW Macconnell to construct awnings over the bleachers, construction is to be completed by Maty 30th, 2010. Tarry Dougherty seconded teh motion. Motion carried 5 yes voters. Tammy Seirer moved to purchase additional tin and edging to construct awnings over the dugouts matching the tin on the bleacher awnings. Price to not exceed $800.00. Sheree Herold seconded the motion. Motion carried 5 yes vots. Mayor David Urban appointed a committee of Sheree Herold, Tammy Seirer and himself to select the color for the tin.
8:41 PM City Clerk was asked to contact Merle Windler of Thoroughbred, to set up a time to demonstrate his accounting software to the Council. Mayor David Urban asked the Clerk to research costs of a new computer, to network the office computers, when a new software program is installed.
8:43 PM Matthew Macconnell left the meeting.
8:45 PM Mayor David Urban casked that the lsit of concerns over the City General Insurance Policy be forwarded to Greg Heinze of Heinze and Associates and ask him to look them over and give his recommendation.
8:50 PM Trent Leach moved to approve the Small Customer Energy Plan. Kenny Cain seconded. Motion carried 5 yes votes.
8:55 PM Kenny Cain moved to purchase 500 fluorescent bulbs from the Kansas Power Pool and offer them for sale at $1.00 each. Sheree Herold seconded the motion. Motion carried 5 yes votes.
8:57 PM Trent Leach moved to approve the Fair Housing Proclaimation, from the Kanas Fair Housing Taskforce. Tammy Seirer seconded. Motion carried 5 yes votes.
8:58 PM Employee Gary Bretz reported he needed to purchase a load of cold mix for street repair. It can be supplied by Russell County for a delivered cost of $1,200 a load. Tammy Seirer moved to purchase the cold mix from Russell County at a price of $1,200 per load. Sheree Herold seconded the motion. Motion carried 5 yes votes. Gary Bretz asked the Council if they wanted the stripes repainted down the center of Main Street. Council consensus was to repaint just the two blocks of the business district. Gary Bretz asked to address the Council during Executive Session.
9:02 PM James Rezabek told the Council two loads of bulk salt are needed for the nitrate plant. Tammy Seirer moved to purchase the salt at a cost of $4,500.00. Kenny Cain seconded the motion. Motion carried 5 yes votes. James Rezabek said he is taking Physical Therapy on his wrist at this time and has been making plans to exercise the water valves. If physical restrictions will not allow him to do the valve turning he asked if the summer help could assist him.
9:06 PM Bill harlow reported to the Council that he has been working on capacitors at the Garden of Eden. He also reported that the lightening arresters have been installed on the transformer.
9:10 PM Julie Bretz had no report. Kay Mettlen told the Council that notice has been received that Russell County is raising landfill rates. So It is expected that trash charges will also raise. Council was reminded of the Spring Clean Up. Mayor David Urban asked that a sign be put on the Community Sign listing dates to put out itesm and dates the City will be picking up. Welcome packets have been made up by the City Office working with the Chamber of Commerce. Several packets have been given out already. A list of houses and apartments for rent and sale in Lucas has been complied. Anyone wishing to have a rental or house for sale may have their name added to the list. Governing Body Handbooks were ordered and one was given out to new Council Member Tarry Dougherty. The Dog Clinic was well attended and a total of 76 dogs have been licensed. Dog tags are to be purchaes by May 1, 2010, owners of any dogs not tagged by May 15th will be subject to having a court date set and late fees and fines in addition to at least $87.50 in Court costs may be assesed.
9:15 PM Sheree Herold moved to approve the bills as presented. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM No action was taken on sending a represnetative to the Kansas Municipal Utilities Conference.
9:18 PM Tammy Seirer moved to enter into a 20 minute Executive Session to discuss non-electd personnel - hiring summer help and job performance. Kenny Cain seconded. Motion carried 5 yes votes.
9:23 PM Council entered Executive Session. Gary Bretz and Attorney Ken Cole were asked to stay for the Executive Session.
9:43 PM Council exited Executive Session. Trent Leach moved to offer part time summer employeement to James Shiroky and Scott Wilson for up to 40 hours per week at $7.25 per hour. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:45 PM Tammy Seirer moved to adjourn. Kenny Cain seconded the motion. Motion carried 5 yes votes.
Wednesday, April 28, 2010
Monday, April 12, 2010
Agenda for April 13, 2010, Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: April 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Administer Oath of Office to New Council Members
3. Reading and Approval of minutes from the March9 2010 Regular Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council
6. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Free Trees
d. Liquor store parking
e. Tornado Siren
f. Ordinance for percent increase for collection of utility debts
g. Walton Street
h. Summer help
i. Lagoon outflow pipe
j. Library Grant update
k. Baseball field -Bleacher awning, bleachers State Tournement, Dugout Awning
l. Accounting Software from Thoroughbred
m. General Insurance Policy
7. New Business
a. Small Customer Energy Plan
b. Light Bulbs
c. Fair Housing Proclamation
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. EXECUTIVE SESSION: Non Elected Personnel - summer Help
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE: April 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Administer Oath of Office to New Council Members
3. Reading and Approval of minutes from the March9 2010 Regular Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council
6. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Free Trees
d. Liquor store parking
e. Tornado Siren
f. Ordinance for percent increase for collection of utility debts
g. Walton Street
h. Summer help
i. Lagoon outflow pipe
j. Library Grant update
k. Baseball field -Bleacher awning, bleachers State Tournement, Dugout Awning
l. Accounting Software from Thoroughbred
m. General Insurance Policy
7. New Business
a. Small Customer Energy Plan
b. Light Bulbs
c. Fair Housing Proclamation
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. EXECUTIVE SESSION: Non Elected Personnel - summer Help
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Wednesday, March 24, 2010
Council Minutes: March 9, 2010 Regular Council Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
March 9, 2010
7:00 PM
MAYOR:David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES:James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, Gary Ward and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman, John Rhudolph, Jessica Rhudolph, Dave Bricker, Jera Kressly, Lisa Ammon
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing EMC Insurance
7:00 PM Mayor David Urban called the meeting to order at 7:00 PM. Trent Leach moved and Sheree Herold seconded a motion to approve the minutes of the February 9, 2010 regular Council meeting. Motion passed 5 yes votes.
7:01 PM Jera Kressly asked the council if there are any plans to develop Walton Street so the trash truck can come down to pick up their trash. Mayor David Urban asked the city Clerk to check with Gail Ogle of the Russell County Mapping Department to determine if Jera Kressley's address would be Walton or First Street because of the location of their home and put the question of Walton Street on the agenda for the April meeting.
7:07 PM Tammy Hower, John Rhudolph, Jera Kressly and Lisa Ammon left the meeting.
7:08 PM Rod Dick arrived at the meeting and asked the council to consider allowing him to put Customer Only Parking Signs in front of his business.
7:09 PM Dave Bricker said he is planning to take out his sidewalk and wanted to know if the City would replace the sidewalk or if it is the landowners responsibility. Mayor David Urban said the City has an Ordinance that requires the landowner to replace sidewalks when existing ones are removed.
John Rhudolph returned to the meeting.
7:13 PM Alicia Seirer asked if the tornado siren will be put up before storm season. Mayor David Urban said Wilson Communications will need to be contacted about telephone hookups to the siren and an electric company with a larger bucket truck will be needed to set the pole and install the siren.
7:14 PM Jennifer Bates thanked the City for getting the corrected Treasurer's report to her so promptly and asked if the Library Fund could be changed to show the revenues that were recieved and transferred to the library in 2009. Mayor David Urgan explained tht the matter is being looked into and he will speak to the auditors about any changes necessary. The concensus of the Council was to re-publish the treasurer's report.
7:18 PM Tammy Hower returned to the meeting. The Golden Living Center tax exemption request is with the State Board of Tax Appeals. Russell County Economic Development Director, Janae Talbott has spoken with two attorneys and their opinion was that the 25 year deed restriction is an enforceable part of the deed. The Council asked that expenses of mowing and yard work at the Golden Living Center be estimated and added to the expense report that was sent to the Council showing the expenses incurred in 2009.
7:23 PM City Clerk Julie Bretz reported that the request for funds has been sent to the Stae on the Bowl Plaza, no money has been recieved and no other changes have been made to the previous report.
7:24 PM Kenny Cain moved to send James Rezabek and Gary Ward to the Kansas Rural Water Association Annual Convention in Wichita March 30, 31 and April 1, 2010. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:26 PM Tammy Seirer asked to revisit her motion on the procurement policy. The electric crimper tool was purchased two weeks prior to the Council Meeting and Tammy Seirer believed it should have been voted on and approved by a vote of the Council. Mayor David Urban said he had spoken to individual Council members about the need for it and then authorized the purchase because it was under his $2000.00 procurement limit and he felt it was a safety issue.
7:33 PM Gary Bretz requested permission from the council to purchase two de-humidifiers to place in the Nitrate Plant to replace two that are no longer functioning. The de-humidifiers are needed to reduce rusting of the equipment at the plant. Tammy Seirer moved to authorize purchase of two de-humidifiers from Leach and Naeglee at a cost of $400.00 each. Kenny Cain seconded the motion. Motion carried 4 yes votes. Trent Leach abstained due to conflict of interest. William Schneider left the meeting.
7:36 PM Greg Heinze of Heinze and Associates representing EMC Insurance presented the Council with the quote for the City's general insurance policy due on April 2, 2010.
7:39 PM William Schneider returned to the meeting. Tammy Seirer moved to accept the quote of $18,239.00 with a deductible of $500. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:44 PM Council approved dates for the City wide spring clean up. Items should be set out May 1st, 2nd and 3rd. City Crew will pick up items on May 4th, 5th, 6th and 7th. Russell County Landfill has granted a 50% reduction in disposal fees to the City for the Spring Clean Up.
7:46 PM Tammy Seirer moved to offer the street name signs that have been replaced for sale on March 20, 2010 during the dog clinic for $10.00 per sign, first come first served. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:58 PM City Clerk Julie Bretz reported on a Grant available from the Untied States Department of Agriculture for Rural Communities for Library construction. Council asked for more information on the Grant and more information on the cost of construction.
8:02 PM Council asked City Attorney Ken Cole to look into an Ordinance on charging a fee for debt collection to accounts turned over to the Kansas Set Off program.
8:03 PM Employee Gary Bretz asked permission to attend a mosquito school put on by the Van Diest Company in Salina April 7, 2010. Meeting is free of charge and lunch is provided. Council approved his request.
8:04 PM James Rezabek reported they have been cleaning the filters in the cells at the Nitrate Plant. He said he will be rotating the water valves beginning in April. Some will need to be replaced because they are leaking. Some replacement valves are kept in stock. Council asked him to check on what sizes will be needed and the cost of the valves.
8:10 PM Gary Ward had no report. Bill Harlow commentd on the first Kansas Power Pool bill for electricity for the City and the rate was $.051 per kw. Bill Harlow wanted the council to be aware of a State request for a 5% sales tax on utility charges. Environmental protection agency is asking for changes that will require the City to have a catalytic converter on the two generators owned by the City. A total of four loads of free electric poles have been transported from Clay center. The city was billed freight on only two loads. Approximately 120 crossarms have been picked up for future use as well. Mayor David Urban said he will gather information on plans for construction and costs of an awning at the ball field. Council asked the Clerk to place an ad in the paper for bids on construction of the awnings specifying the possibility that the City can furnish ans set the poles necessary for the construction.
8:20 PM Julie Bretz said Scott Wilson asked if there would be work for him to do over his spring break. No action was taken. Council asked that an ad be put in the paper so applications for summer help can be returned and reviewed by the April 13, 2010 meeting.
8:25 PM Kay Mettlen told the Council the Lucas Dog and Cat Clinic has been scheduled with Dr. John Thouvenelle for Saturday March 20, 2010 from 8:00 AM to Noon. Rain date is March 26, 2010 from 4:00 PM to 8:00 PM. We received one utility payment that had been sent to the Kansas Set Off Program. The Treasurer is working on the EIA 861 yearly energy report.
8:27 PM Trent Leach reported the City Crew will be doing some street repairs this summer without assistance from the County. James Rezabek siad there is 2500 gallons of oil on hand. Alvin Barta had no report. Kenny Cain asked the City Crew to price a trailer to haul the tank to transport the brine away from the nitrate plant. Mayor David Urban asked the City Clerk to get an analysis of the brine to determine the salt content. Tammy Seirer had no report. Sheree Herold had no report.
8:31 PM Alvin Barta moved and Kenny Cain seconded to approve the bills as presented.
8:32 PM Trent Leach moved to adjourn the meeting. Kenny Cain seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
March 9, 2010
7:00 PM
MAYOR:David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES:James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, Gary Ward and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman, John Rhudolph, Jessica Rhudolph, Dave Bricker, Jera Kressly, Lisa Ammon
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing EMC Insurance
7:00 PM Mayor David Urban called the meeting to order at 7:00 PM. Trent Leach moved and Sheree Herold seconded a motion to approve the minutes of the February 9, 2010 regular Council meeting. Motion passed 5 yes votes.
7:01 PM Jera Kressly asked the council if there are any plans to develop Walton Street so the trash truck can come down to pick up their trash. Mayor David Urban asked the city Clerk to check with Gail Ogle of the Russell County Mapping Department to determine if Jera Kressley's address would be Walton or First Street because of the location of their home and put the question of Walton Street on the agenda for the April meeting.
7:07 PM Tammy Hower, John Rhudolph, Jera Kressly and Lisa Ammon left the meeting.
7:08 PM Rod Dick arrived at the meeting and asked the council to consider allowing him to put Customer Only Parking Signs in front of his business.
7:09 PM Dave Bricker said he is planning to take out his sidewalk and wanted to know if the City would replace the sidewalk or if it is the landowners responsibility. Mayor David Urban said the City has an Ordinance that requires the landowner to replace sidewalks when existing ones are removed.
John Rhudolph returned to the meeting.
7:13 PM Alicia Seirer asked if the tornado siren will be put up before storm season. Mayor David Urban said Wilson Communications will need to be contacted about telephone hookups to the siren and an electric company with a larger bucket truck will be needed to set the pole and install the siren.
7:14 PM Jennifer Bates thanked the City for getting the corrected Treasurer's report to her so promptly and asked if the Library Fund could be changed to show the revenues that were recieved and transferred to the library in 2009. Mayor David Urgan explained tht the matter is being looked into and he will speak to the auditors about any changes necessary. The concensus of the Council was to re-publish the treasurer's report.
7:18 PM Tammy Hower returned to the meeting. The Golden Living Center tax exemption request is with the State Board of Tax Appeals. Russell County Economic Development Director, Janae Talbott has spoken with two attorneys and their opinion was that the 25 year deed restriction is an enforceable part of the deed. The Council asked that expenses of mowing and yard work at the Golden Living Center be estimated and added to the expense report that was sent to the Council showing the expenses incurred in 2009.
7:23 PM City Clerk Julie Bretz reported that the request for funds has been sent to the Stae on the Bowl Plaza, no money has been recieved and no other changes have been made to the previous report.
7:24 PM Kenny Cain moved to send James Rezabek and Gary Ward to the Kansas Rural Water Association Annual Convention in Wichita March 30, 31 and April 1, 2010. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:26 PM Tammy Seirer asked to revisit her motion on the procurement policy. The electric crimper tool was purchased two weeks prior to the Council Meeting and Tammy Seirer believed it should have been voted on and approved by a vote of the Council. Mayor David Urban said he had spoken to individual Council members about the need for it and then authorized the purchase because it was under his $2000.00 procurement limit and he felt it was a safety issue.
7:33 PM Gary Bretz requested permission from the council to purchase two de-humidifiers to place in the Nitrate Plant to replace two that are no longer functioning. The de-humidifiers are needed to reduce rusting of the equipment at the plant. Tammy Seirer moved to authorize purchase of two de-humidifiers from Leach and Naeglee at a cost of $400.00 each. Kenny Cain seconded the motion. Motion carried 4 yes votes. Trent Leach abstained due to conflict of interest. William Schneider left the meeting.
7:36 PM Greg Heinze of Heinze and Associates representing EMC Insurance presented the Council with the quote for the City's general insurance policy due on April 2, 2010.
7:39 PM William Schneider returned to the meeting. Tammy Seirer moved to accept the quote of $18,239.00 with a deductible of $500. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:44 PM Council approved dates for the City wide spring clean up. Items should be set out May 1st, 2nd and 3rd. City Crew will pick up items on May 4th, 5th, 6th and 7th. Russell County Landfill has granted a 50% reduction in disposal fees to the City for the Spring Clean Up.
7:46 PM Tammy Seirer moved to offer the street name signs that have been replaced for sale on March 20, 2010 during the dog clinic for $10.00 per sign, first come first served. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:58 PM City Clerk Julie Bretz reported on a Grant available from the Untied States Department of Agriculture for Rural Communities for Library construction. Council asked for more information on the Grant and more information on the cost of construction.
8:02 PM Council asked City Attorney Ken Cole to look into an Ordinance on charging a fee for debt collection to accounts turned over to the Kansas Set Off program.
8:03 PM Employee Gary Bretz asked permission to attend a mosquito school put on by the Van Diest Company in Salina April 7, 2010. Meeting is free of charge and lunch is provided. Council approved his request.
8:04 PM James Rezabek reported they have been cleaning the filters in the cells at the Nitrate Plant. He said he will be rotating the water valves beginning in April. Some will need to be replaced because they are leaking. Some replacement valves are kept in stock. Council asked him to check on what sizes will be needed and the cost of the valves.
8:10 PM Gary Ward had no report. Bill Harlow commentd on the first Kansas Power Pool bill for electricity for the City and the rate was $.051 per kw. Bill Harlow wanted the council to be aware of a State request for a 5% sales tax on utility charges. Environmental protection agency is asking for changes that will require the City to have a catalytic converter on the two generators owned by the City. A total of four loads of free electric poles have been transported from Clay center. The city was billed freight on only two loads. Approximately 120 crossarms have been picked up for future use as well. Mayor David Urban said he will gather information on plans for construction and costs of an awning at the ball field. Council asked the Clerk to place an ad in the paper for bids on construction of the awnings specifying the possibility that the City can furnish ans set the poles necessary for the construction.
8:20 PM Julie Bretz said Scott Wilson asked if there would be work for him to do over his spring break. No action was taken. Council asked that an ad be put in the paper so applications for summer help can be returned and reviewed by the April 13, 2010 meeting.
8:25 PM Kay Mettlen told the Council the Lucas Dog and Cat Clinic has been scheduled with Dr. John Thouvenelle for Saturday March 20, 2010 from 8:00 AM to Noon. Rain date is March 26, 2010 from 4:00 PM to 8:00 PM. We received one utility payment that had been sent to the Kansas Set Off Program. The Treasurer is working on the EIA 861 yearly energy report.
8:27 PM Trent Leach reported the City Crew will be doing some street repairs this summer without assistance from the County. James Rezabek siad there is 2500 gallons of oil on hand. Alvin Barta had no report. Kenny Cain asked the City Crew to price a trailer to haul the tank to transport the brine away from the nitrate plant. Mayor David Urban asked the City Clerk to get an analysis of the brine to determine the salt content. Tammy Seirer had no report. Sheree Herold had no report.
8:31 PM Alvin Barta moved and Kenny Cain seconded to approve the bills as presented.
8:32 PM Trent Leach moved to adjourn the meeting. Kenny Cain seconded. Motion carried 5 yes votes.
Friday, March 5, 2010
Agenda for March 9, 2010, Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE March 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the February 9, 2010 Regular Meeting
3. Otheres bringing business before the CouncilRita Sharp_ Ambulance Shed Door
4. Citizens bringing business before the Council
5. Old Business
a. Rest Home Update
b. Bowl Plaza Update
c. Kansas Rural Water Annual Conference
d. Procurement Policy
6. New Business
a. Nitrate Plant De-Humidifier
b. General City Insurance Policy
c. Spring Clean Up - Set Date
d. Old Street Signs - Selling
e. Library Grant
f. Ordinance - Set additional percentage of debt collection.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d.Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE March 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the February 9, 2010 Regular Meeting
3. Otheres bringing business before the CouncilRita Sharp_ Ambulance Shed Door
4. Citizens bringing business before the Council
5. Old Business
a. Rest Home Update
b. Bowl Plaza Update
c. Kansas Rural Water Annual Conference
d. Procurement Policy
6. New Business
a. Nitrate Plant De-Humidifier
b. General City Insurance Policy
c. Spring Clean Up - Set Date
d. Old Street Signs - Selling
e. Library Grant
f. Ordinance - Set additional percentage of debt collection.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d.Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Friday, February 12, 2010
Council Minutes: February 9, 2010
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.
Thursday, February 4, 2010
Agenda for February 9, 2010 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Tuesday, January 26, 2010
Council Mintues: January 12, 2010 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
January 12, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer,and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider - Lucas Chamber of Commerce
CITIZENS: Tammy Hower, Jennifer Bates, Doug Hickman, Linda Brant
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the December 8, 2009 regular Council Meeting and the minutes of the December 28, 2009 Special Meeting. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:02 PM Lynn Schneider asked to address the Council during the New Business portion of the meeting.
7:03 PM City Clerk Julie Bretz reported that she is completing paper work to file a protest with Russell County for a tax exemption on the 2009 property taxes on the Golden Living Center. There is a $50 fee for filing and the final decision will be made by the Kansas Board of Tax Appeals. Janae Talbott of Russell County Economic Development is checking on the deed restriction. Trent Leach had checked with the City's Insurance carrier and there is no problem with insurance coverage on the building if the fire sprinkler system is shut off as long as the building is unoccupied. To prevent freezing problems the sprinkler system was shut off. The contract with real estate agent Lois Cooper expires in February and will be reconsidered at the February Council Meeting.
7:06 PM At the request of the Library Board appointments were tabled. It will be revisited at the February Council Meeting.
7:07 PM City Clerk Julie Bretz said Rosslyn schultz of the Grassroots Art Center has requested the City make a payment of $5000 to AgriBoard Systems on materials for the Bowl Plaza. The Council approved this payment and asked for regular updates on the project.
7:10 PM Kenny cain moved to approve the $6,122 premium for Workman's Comprehensive Insurance with the Kansas Municipal Insurance Trust. Sheree Herold seconded. Motion carried 5 yes votes.
7:14 PM Lynn Schneider addressed the Council and gave the 2009 4th Quarter report from the Lucas Chamber of Commerce. The Chamaber asked for the continued support of the Council by investing in Chamber projects. If funding is not available some Chamber projects such as the printing of brochures promoting Lucas, Spook Parade, Adam's Apple Barbeque and Santa Claus Day would be discontinued unless thd City would take them over. Trent Leach moved to invest $10,000 in the Chamber for 2010, funds to be disbursed $2,500 at the begining of each quarter. Kenny Cain seconded the motion. Motion carried 3 yes votes. Alvin Barta and Tammy Seirer voted no.
7:41 PM Airport hanger leases were approved for 2010. City Attorney Ken Cole will check the last Ordinances pertaining to Standard Traffic Ordinancs and Uniform Public Offense Code. Adoption of the STO and UPOC will be put on the February 9, 2010 Council Meeting agenda.
7:44 PM Kenny moved to offer a contract to Craig Naylor to put up hay at the sewer lagoon and airport for the year 2010 for a fee of $100.00. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:45 PM Alvin Barta moved to send Mayor David Urban to the Municipal Finance Meeting in Oberlin on January 22, 2010. Tammy Seirer seconded. Motion carried 5 yes votes.
7:47 PM Mayor David Urban asked the council to consider designating First Street and Main Street as Snow Routes and to clean them off in the event of a large snow before the snow fall stops. Council consensus was to leave snow removal at the discretion of the Council Member in charge of the Streets Committee.
8:009 PM Linda Brant left the meeting.
8:15 PM City Attorney Ken cole gave members of the City Council a copy of an Odinance that can abe used to set up a Deprdciaton Reserve for the Water Fund. The Council will address this at a future meeting.
8:18 PM Lynn Schneider left the meeting.
8:20 PM Gary Bretz thanked the Mayor for the Christmas Party. The City trucks have been inspected by Protective Serices. The generator at the Golden Living Center property is working and is being started and checked each month. Kerosene is needed to run the space heater but has became difficult to find and the costs have gone up. Gary Bretz asked the Council's permission to purchase a propane space heater that will be more cost efficient. coucil approved the request. Water meter readings were estimated in December and if meters are still covered with ice and snow January readings will be estimated as well. A note will be included in the monthly billings informing customers if they believe there may be a leak at their meter they can contact the City Office and request ot have their meter read.
8:33 Pm James rezabek reported the Nitrate Plant faulted and thewater tower ran dry over the past weekend. He has been checking the plant in the morning and late afternoon and no further problems have been found. Kansas Rural Water School will be held in Wichita in march and James Rezabek asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to put this on the February agenda.
8:35 PM Bill Harlow said the City of Lucas is now receiving electricty from the Kansa Power Pool and the changeover went smoothly.
8:36 PM Julie Bretz reported she had received information on grans available for housing rehabilitation and asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to make inquires on the grant.
8:28 PM Kay Mettlen asked if anyone wishing to be on a list to receive meeting agendas that they fill out the paperwork at the City Office.
8:41 PM Trent Leach moved to approve the bills presented for payment. Sheree Herold seconded. Motion carried 5 votes. Kenny Cain reported that he has talked to the City Clerk and she is working with customers that are past due on utility bills. Information has not been recieved on 2010 LIEAP assisance. The information will be available in the City OFfice assoon as it is received.
8:45 PM Tammy Seirer commended the City Crew for their job of snow removal and for repairng water problems.
8:46 PM Sheree Herold, Trent Leach and Alvin Barta had no report.
8:47 PM Sheree Herold moved and Alvin Barta seconded to adjourn the meeting. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
January 12, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer,and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider - Lucas Chamber of Commerce
CITIZENS: Tammy Hower, Jennifer Bates, Doug Hickman, Linda Brant
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the December 8, 2009 regular Council Meeting and the minutes of the December 28, 2009 Special Meeting. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:02 PM Lynn Schneider asked to address the Council during the New Business portion of the meeting.
7:03 PM City Clerk Julie Bretz reported that she is completing paper work to file a protest with Russell County for a tax exemption on the 2009 property taxes on the Golden Living Center. There is a $50 fee for filing and the final decision will be made by the Kansas Board of Tax Appeals. Janae Talbott of Russell County Economic Development is checking on the deed restriction. Trent Leach had checked with the City's Insurance carrier and there is no problem with insurance coverage on the building if the fire sprinkler system is shut off as long as the building is unoccupied. To prevent freezing problems the sprinkler system was shut off. The contract with real estate agent Lois Cooper expires in February and will be reconsidered at the February Council Meeting.
7:06 PM At the request of the Library Board appointments were tabled. It will be revisited at the February Council Meeting.
7:07 PM City Clerk Julie Bretz said Rosslyn schultz of the Grassroots Art Center has requested the City make a payment of $5000 to AgriBoard Systems on materials for the Bowl Plaza. The Council approved this payment and asked for regular updates on the project.
7:10 PM Kenny cain moved to approve the $6,122 premium for Workman's Comprehensive Insurance with the Kansas Municipal Insurance Trust. Sheree Herold seconded. Motion carried 5 yes votes.
7:14 PM Lynn Schneider addressed the Council and gave the 2009 4th Quarter report from the Lucas Chamber of Commerce. The Chamaber asked for the continued support of the Council by investing in Chamber projects. If funding is not available some Chamber projects such as the printing of brochures promoting Lucas, Spook Parade, Adam's Apple Barbeque and Santa Claus Day would be discontinued unless thd City would take them over. Trent Leach moved to invest $10,000 in the Chamber for 2010, funds to be disbursed $2,500 at the begining of each quarter. Kenny Cain seconded the motion. Motion carried 3 yes votes. Alvin Barta and Tammy Seirer voted no.
7:41 PM Airport hanger leases were approved for 2010. City Attorney Ken Cole will check the last Ordinances pertaining to Standard Traffic Ordinancs and Uniform Public Offense Code. Adoption of the STO and UPOC will be put on the February 9, 2010 Council Meeting agenda.
7:44 PM Kenny moved to offer a contract to Craig Naylor to put up hay at the sewer lagoon and airport for the year 2010 for a fee of $100.00. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:45 PM Alvin Barta moved to send Mayor David Urban to the Municipal Finance Meeting in Oberlin on January 22, 2010. Tammy Seirer seconded. Motion carried 5 yes votes.
7:47 PM Mayor David Urban asked the council to consider designating First Street and Main Street as Snow Routes and to clean them off in the event of a large snow before the snow fall stops. Council consensus was to leave snow removal at the discretion of the Council Member in charge of the Streets Committee.
8:009 PM Linda Brant left the meeting.
8:15 PM City Attorney Ken cole gave members of the City Council a copy of an Odinance that can abe used to set up a Deprdciaton Reserve for the Water Fund. The Council will address this at a future meeting.
8:18 PM Lynn Schneider left the meeting.
8:20 PM Gary Bretz thanked the Mayor for the Christmas Party. The City trucks have been inspected by Protective Serices. The generator at the Golden Living Center property is working and is being started and checked each month. Kerosene is needed to run the space heater but has became difficult to find and the costs have gone up. Gary Bretz asked the Council's permission to purchase a propane space heater that will be more cost efficient. coucil approved the request. Water meter readings were estimated in December and if meters are still covered with ice and snow January readings will be estimated as well. A note will be included in the monthly billings informing customers if they believe there may be a leak at their meter they can contact the City Office and request ot have their meter read.
8:33 Pm James rezabek reported the Nitrate Plant faulted and thewater tower ran dry over the past weekend. He has been checking the plant in the morning and late afternoon and no further problems have been found. Kansas Rural Water School will be held in Wichita in march and James Rezabek asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to put this on the February agenda.
8:35 PM Bill Harlow said the City of Lucas is now receiving electricty from the Kansa Power Pool and the changeover went smoothly.
8:36 PM Julie Bretz reported she had received information on grans available for housing rehabilitation and asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to make inquires on the grant.
8:28 PM Kay Mettlen asked if anyone wishing to be on a list to receive meeting agendas that they fill out the paperwork at the City Office.
8:41 PM Trent Leach moved to approve the bills presented for payment. Sheree Herold seconded. Motion carried 5 votes. Kenny Cain reported that he has talked to the City Clerk and she is working with customers that are past due on utility bills. Information has not been recieved on 2010 LIEAP assisance. The information will be available in the City OFfice assoon as it is received.
8:45 PM Tammy Seirer commended the City Crew for their job of snow removal and for repairng water problems.
8:46 PM Sheree Herold, Trent Leach and Alvin Barta had no report.
8:47 PM Sheree Herold moved and Alvin Barta seconded to adjourn the meeting. Motion carried 5 yes votes.
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