CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
Date January 11, 2011
1. Call to Order 7:00 PM
2. Approval of Minutes of the December 14, 2010 Regular Meeting
3. Others Bringing Business Before the Council
4. Citizens Bringing Business Before the Council
5. Old Business
a. Update on Sewer Lagoon
b. Update on Rest Home
c. Update on Bowl Plaza
d. Letter of Committement /Gudenkauf and Malone
e. Housing Demolition/ Neighborhood Revitalization
f. Kansas Power Pool Meeting
g. State Plan Health Insurance Update
6. New Business
a. 2011 Chamber Investment and 4th Quarter Report
b. KMIT Insurance Premium
7. Monthly Report from City Employees a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of Expenses as presented for Payment
9. Other Business if Any
10. Committee Reports: Utilities, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND
Friday, January 7, 2011
Wednesday, December 29, 2010
Council Minutes: December 14, 2010 Regular Meeting
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
December 14, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Gary Ward, Gary Bretz and James Rezabek
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the Council Meetng to order. Lloyd Gier arrived. The Mayor asked if there were additions or changes to the minutes of the November 9, 2010 Regular Council Meeting and the November 10, 2010 Special Meeting. Tarry Dougherty moved to accept the minutes as written. Kenny Cain seconded. The motion carried with 5 yes votes.
7:02 PM Mayor David Urban asked if anyone wanted to bring business before the Council. There was no response. Douglas Hickman arrived.
7:03 PM Golden Living Center update was the first item on the agenda. The Committed met with Janeen Feil at 6:00 PM prior to the Council Meeting. The State Fire Marshal is needing a Code Footprint of the building. The City will need to hire an architect to do a code footprint of the rest home building for cost of no more than $4,000.00. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:29 PM Lloyd Gier of Sylvan Grove came to the meeting to discuss an invoice he recieved for water usage at the Jones pasture. The bill was for $121.50, which is half of the water used after the meter was shut off due to a water leak. 44,000 gallons was read on 08-16-10. On 09-06-10 there was no water used. On 10-15-10, 70,000 gallon of water was registered and on 11-15-10, 11,000 gallons was registered. Since that time, a new water line was put in. Lloyd told the Council there was 1 bull put in the pen in September and 3 more added in October. The cattle belong to Robert Geir. Lloyd suggested to the Council that neither he nor Robert should have to pay for the water used due to the deed stipulation stating "an ample supply of water would be supplied by the City." The Council and City Attorney, Ken Cole agreed, it does not mean water should be wasted.
7:43 PM Lloyd Gier left the meeting. Bowl Plaza update was the next item covered. City Employee hours were discussed. The City Crew has been doing electrical work this week. The final grant drawdown on the project has been submitted.
7:46 PM There will be an informational meeting with the Kansas Power Pool on January 20, 2011. Colin Whitley will be presenting the program to Lucas and Luray communites combined. The Council agreed that cookies, tea and coffee should be served at the evening meeting.
7:54 PM Sewer Lagoon update: Russell Yarnell wrote a letter on behalf of the City asking the State to allow irrigation to draw down the sewer ponds. The City has not heard back from the State.
7:55 PM Ceral Malt Beverage licenses have been turned in by troy's Grocery and Linda's Cafe. Trent Leach made a motion to approve them. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:56 PM The Pride Resolution, presented by the Chamber of Commerce was the next item to be discussed. The Resolution states the City supports the efforts of the Pride Commission. Tammy Seirer made a motion to pass the Pride Resolution #10-03, for the City, for 2011. Sheree Herold seconded the motion. There were 5 yes votes.
7:58 PM The GAAP Resoulution for the year 2011 was the next item. Ken Cole explained the resolution exempts the City from conforming to the States guidelines.
8:00 PM Dawn Bricker left the meeting. Tammy Seirer made a motion to accept the Generally Accepted Accounting Principals or GAAP Resolution #10-02 for the City of Lucas, for year 2011. Sheree Herold seconded the motion. There were 5 yes votes.
8:01 PM Airport Hanger leases were discussed. The 4 leases sent out have ben returned, signed by the lessess. Tarry Dougherty made a moiton to approve the hanger leases for 2011. Trent Leach seconded the motion. It passed with 5 yes votes.
8:02 PM Holiday hours for City employees was discussed. The employee handbook states the following Monday will be observed as a holdiday whenever Christmas or New Years falls on a weekend. Tammy Seirere made a motion to give emplyees Friday the 24th and Friday the 31st off instead of Monday the 27th and Monday the 3rd. Tarry Dougherty seconded. The motion pased with 5 yes votes.
8:03 PM Bond and Interest Fund Transfer was discussed. Tammy Seirer made a moiton to transfer the balance of $443.97 in the bond and Interest Fund to the General Fund. Kenny Cain seconded the motion. There were 5 yes votes.
8:04 PM The Airport Hay Lease was sent out and Craig Naylor signed and returned it to the Office. Kenny cain made the motion to accept the airport/sewer lagoon/north of the rest home building Hay Lease. Sheree Herold seconded the motion. There were 5 yes votes.
8:06 PM Gudenkauf and Malone's letter of commitement was the next item. Checking other auditor's prices and bids were discussed. The item was tabled until January's meeting.
8:16 PM Gary Bretz, in his employee report, told Council they had taken the new truck to Beloit to the GMC dealer. They will put the truck on their machine to check sensors that seem to be the problem and replace them. Gary reported the City is out of sand. The crew replaced the fuel pump in the International Truck for $249.00. They have put up 1200 feet of snow fence. Council suggested Gary call Kenny Branda at Wilson for sand prices. The Salt Dog that came with the new tuck is not needed and Gary believes he can sell it for $2,800.00. Council told him to sell it.
8:22 PM James Rezabek told Council he noticed the fire hydrant at the 4-way stop had ice on it and has been leaking. He tightened it down and will watch it closely.
8:24 PM Gary Ward had nothing to report.
Julie Bretz asked the council how they wanted to the light bulbs for customers handled. A notice in utility bills was discussed. The bulbs will be sold at the City's cost of $1.00 each, limit 10, on a first come first served basis. The contracts for the State of Kansas Health Insurance have been sent in. Enrollment forms for the plan have been passed out to employees. Sign up date is January 4, 2011. Julie has Jury Duty in Russell on Monday State Set-off collection fees were discussed. Ken Cole said nothing will change at this time. Kay Mettlen has been researching the purchase of a new computer and Quick books program for the Office.
8:40 PM Under other business the Jones pasture leak was discussed further. Julie Bretz wa instructed to write a letter to Robert Gier asking him to contact the City regarding the meter being turned back on. A copy will be sent to Lloyd Gier.
9:09 PM Tarry Dougherty made a moiton to approve the bills as presented. Tammy Seirer seconded the motion. There were 5 yes votes.
Kenny Cain, Tammy Seirer, Trent Leach and Tarry Dougherty had nothing to report. Sheree Herold asked about the request to have dirt moved, from the ditch south of Adam Baker's house. James Rezabek took care of the problem.
9:11 PM Mayor Urban asked for a motion to go into Executive Session to discuss Non-Elected Personnel - JOb Performance at 9:15 PM. Tammy seirer made the motion. Kenny Cain se4conded it. There were 5 yes votes. Ken Cole was asked to stay. James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Douglas Hickman left.
9:15 PM Council went into Executive Session to discuss Non-Elected Personnel- Job Perfomance.
9:30 PM Council exited Executive Session. No action was taken. Tarry dougherty made a moiton to adjourn the meeting. Trent Leach seconded. The motion passed with 5 yes votes.
LUCAS CIVIC CENTER
December 14, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Gary Ward, Gary Bretz and James Rezabek
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the Council Meetng to order. Lloyd Gier arrived. The Mayor asked if there were additions or changes to the minutes of the November 9, 2010 Regular Council Meeting and the November 10, 2010 Special Meeting. Tarry Dougherty moved to accept the minutes as written. Kenny Cain seconded. The motion carried with 5 yes votes.
7:02 PM Mayor David Urban asked if anyone wanted to bring business before the Council. There was no response. Douglas Hickman arrived.
7:03 PM Golden Living Center update was the first item on the agenda. The Committed met with Janeen Feil at 6:00 PM prior to the Council Meeting. The State Fire Marshal is needing a Code Footprint of the building. The City will need to hire an architect to do a code footprint of the rest home building for cost of no more than $4,000.00. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:29 PM Lloyd Gier of Sylvan Grove came to the meeting to discuss an invoice he recieved for water usage at the Jones pasture. The bill was for $121.50, which is half of the water used after the meter was shut off due to a water leak. 44,000 gallons was read on 08-16-10. On 09-06-10 there was no water used. On 10-15-10, 70,000 gallon of water was registered and on 11-15-10, 11,000 gallons was registered. Since that time, a new water line was put in. Lloyd told the Council there was 1 bull put in the pen in September and 3 more added in October. The cattle belong to Robert Geir. Lloyd suggested to the Council that neither he nor Robert should have to pay for the water used due to the deed stipulation stating "an ample supply of water would be supplied by the City." The Council and City Attorney, Ken Cole agreed, it does not mean water should be wasted.
7:43 PM Lloyd Gier left the meeting. Bowl Plaza update was the next item covered. City Employee hours were discussed. The City Crew has been doing electrical work this week. The final grant drawdown on the project has been submitted.
7:46 PM There will be an informational meeting with the Kansas Power Pool on January 20, 2011. Colin Whitley will be presenting the program to Lucas and Luray communites combined. The Council agreed that cookies, tea and coffee should be served at the evening meeting.
7:54 PM Sewer Lagoon update: Russell Yarnell wrote a letter on behalf of the City asking the State to allow irrigation to draw down the sewer ponds. The City has not heard back from the State.
7:55 PM Ceral Malt Beverage licenses have been turned in by troy's Grocery and Linda's Cafe. Trent Leach made a motion to approve them. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:56 PM The Pride Resolution, presented by the Chamber of Commerce was the next item to be discussed. The Resolution states the City supports the efforts of the Pride Commission. Tammy Seirer made a motion to pass the Pride Resolution #10-03, for the City, for 2011. Sheree Herold seconded the motion. There were 5 yes votes.
7:58 PM The GAAP Resoulution for the year 2011 was the next item. Ken Cole explained the resolution exempts the City from conforming to the States guidelines.
8:00 PM Dawn Bricker left the meeting. Tammy Seirer made a motion to accept the Generally Accepted Accounting Principals or GAAP Resolution #10-02 for the City of Lucas, for year 2011. Sheree Herold seconded the motion. There were 5 yes votes.
8:01 PM Airport Hanger leases were discussed. The 4 leases sent out have ben returned, signed by the lessess. Tarry Dougherty made a moiton to approve the hanger leases for 2011. Trent Leach seconded the motion. It passed with 5 yes votes.
8:02 PM Holiday hours for City employees was discussed. The employee handbook states the following Monday will be observed as a holdiday whenever Christmas or New Years falls on a weekend. Tammy Seirere made a motion to give emplyees Friday the 24th and Friday the 31st off instead of Monday the 27th and Monday the 3rd. Tarry Dougherty seconded. The motion pased with 5 yes votes.
8:03 PM Bond and Interest Fund Transfer was discussed. Tammy Seirer made a moiton to transfer the balance of $443.97 in the bond and Interest Fund to the General Fund. Kenny Cain seconded the motion. There were 5 yes votes.
8:04 PM The Airport Hay Lease was sent out and Craig Naylor signed and returned it to the Office. Kenny cain made the motion to accept the airport/sewer lagoon/north of the rest home building Hay Lease. Sheree Herold seconded the motion. There were 5 yes votes.
8:06 PM Gudenkauf and Malone's letter of commitement was the next item. Checking other auditor's prices and bids were discussed. The item was tabled until January's meeting.
8:16 PM Gary Bretz, in his employee report, told Council they had taken the new truck to Beloit to the GMC dealer. They will put the truck on their machine to check sensors that seem to be the problem and replace them. Gary reported the City is out of sand. The crew replaced the fuel pump in the International Truck for $249.00. They have put up 1200 feet of snow fence. Council suggested Gary call Kenny Branda at Wilson for sand prices. The Salt Dog that came with the new tuck is not needed and Gary believes he can sell it for $2,800.00. Council told him to sell it.
8:22 PM James Rezabek told Council he noticed the fire hydrant at the 4-way stop had ice on it and has been leaking. He tightened it down and will watch it closely.
8:24 PM Gary Ward had nothing to report.
Julie Bretz asked the council how they wanted to the light bulbs for customers handled. A notice in utility bills was discussed. The bulbs will be sold at the City's cost of $1.00 each, limit 10, on a first come first served basis. The contracts for the State of Kansas Health Insurance have been sent in. Enrollment forms for the plan have been passed out to employees. Sign up date is January 4, 2011. Julie has Jury Duty in Russell on Monday State Set-off collection fees were discussed. Ken Cole said nothing will change at this time. Kay Mettlen has been researching the purchase of a new computer and Quick books program for the Office.
8:40 PM Under other business the Jones pasture leak was discussed further. Julie Bretz wa instructed to write a letter to Robert Gier asking him to contact the City regarding the meter being turned back on. A copy will be sent to Lloyd Gier.
9:09 PM Tarry Dougherty made a moiton to approve the bills as presented. Tammy Seirer seconded the motion. There were 5 yes votes.
Kenny Cain, Tammy Seirer, Trent Leach and Tarry Dougherty had nothing to report. Sheree Herold asked about the request to have dirt moved, from the ditch south of Adam Baker's house. James Rezabek took care of the problem.
9:11 PM Mayor Urban asked for a motion to go into Executive Session to discuss Non-Elected Personnel - JOb Performance at 9:15 PM. Tammy seirer made the motion. Kenny Cain se4conded it. There were 5 yes votes. Ken Cole was asked to stay. James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Douglas Hickman left.
9:15 PM Council went into Executive Session to discuss Non-Elected Personnel- Job Perfomance.
9:30 PM Council exited Executive Session. No action was taken. Tarry dougherty made a moiton to adjourn the meeting. Trent Leach seconded. The motion passed with 5 yes votes.
Wednesday, December 8, 2010
Agenda for the December 14, 2010 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: December 14, 2010
1. Call to Order 7:00 PM
2. Approval of minutes of the November 9, Council Meeeting and the November 10, 2010 Special Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Golden Living Center Update
b. Bowl Plaza Update
c. KPP Meeting in January
d. Lagoon Update
6. New Business
a. Approve Liquor Licenses - Troy's and Linda's
b. Pride Resolution
c. GAAP Resolution
d. Approve Airport Hanger Leases
e. Employee Hours for Christmas and New Years
f. Transfer from Bond and Interest to Water Fund or General Fund
g. Approve Hay Lease
h. Gudenkauf and Malone - Letter of Commitment
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10 Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session- Job Performance Non Elected Personnel
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: December 14, 2010
1. Call to Order 7:00 PM
2. Approval of minutes of the November 9, Council Meeeting and the November 10, 2010 Special Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Golden Living Center Update
b. Bowl Plaza Update
c. KPP Meeting in January
d. Lagoon Update
6. New Business
a. Approve Liquor Licenses - Troy's and Linda's
b. Pride Resolution
c. GAAP Resolution
d. Approve Airport Hanger Leases
e. Employee Hours for Christmas and New Years
f. Transfer from Bond and Interest to Water Fund or General Fund
g. Approve Hay Lease
h. Gudenkauf and Malone - Letter of Commitment
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10 Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session- Job Performance Non Elected Personnel
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Thursday, November 18, 2010
Council Minutes: November 10, 2010 Special Meeting
LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
November 10, 2010
5:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz
5:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of the following three Council members: Tarry Dougherty, Tammy Seirer, Kenneth Cain. The agenda item: Discussion on Purchase of Truck with a Snow Blade. Tammy Seirer moved to send Kenny Cain and Gary Bretz to Kanas City to look at a 2002 GMC Truck with a snow blade and salt spreader and authorize them to purchase the truck at a price of no more than $20,000.00 if it passes their inspection. Kenny Cain seconded the motion. Motion carried 4 yes votes.
5:29 PM Tammy Seirer moved to adjourn the meeting. Kenny Cain seconded, motion carried 4 yes votes.
SPECIAL MEETING
LUCAS CIVIC CENTER
November 10, 2010
5:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz
5:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of the following three Council members: Tarry Dougherty, Tammy Seirer, Kenneth Cain. The agenda item: Discussion on Purchase of Truck with a Snow Blade. Tammy Seirer moved to send Kenny Cain and Gary Bretz to Kanas City to look at a 2002 GMC Truck with a snow blade and salt spreader and authorize them to purchase the truck at a price of no more than $20,000.00 if it passes their inspection. Kenny Cain seconded the motion. Motion carried 4 yes votes.
5:29 PM Tammy Seirer moved to adjourn the meeting. Kenny Cain seconded, motion carried 4 yes votes.
Wednesday, November 17, 2010
Council Minutes: November 9, 2010 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 9, 2010
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach, and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek, Bill Harlow
OTHERS PRESENT TO ADDRESS THE COUNCIL: Pam Gudenkauf and Katrina Woelk - Gudenkauf and Malone, Russell Yarnell - Bartlett and West
CITIZENS: Douglas Hickman, Richard Mettlen, Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:01 PM Katrina Woelk of Gudenkauf and Malone presented the 2009 audit report to theCouncil. Trent Leach moved to approve the audit. Sheree Herold seconded the motion. Motion carried 5 yes votes.
7:06 PM Russell Yarnell representing Bartlett and West addressed the council about the sewer lagoon. Russell will send a letter to the Kansas State Department of Health and Environment with several optiions in reply to their directive requiring a permanent plan to regulate the levesl of water in the lagoons. Three options would be 1. A permanent discharge line to Wolf Creek, 2. Construction of a third lagoon cell, 3. Irrigaing on the adjoining farm ground. Russell will draft a leetter and get it to the State before the December 1, 2010 deadlilne.
7:24 PM City Council reviewed the current procurement policy. Council asked Ken Cole to draft a new policy that would allow City employees to make purchases of recurring supplies for the water and waste water systems and mosquito spray without Councl aproval, even if the amount exceeds the procurement limit. No other changes were made. Ken cole will re-write the policy for Council's approval.
7:46 PM The City Christmas Party will be held at 6:00 PM on December 18, 2010 at Mayor David Urban's home. A gift exchange will be held, gifts are not to exceed $15.00 in cost.
7:47 PM Several citizens have expressed interest in having houses demolished in a cost sharing plan with the City. City Clerk is to send letters to owners of structures who do not get a utility bill that might be interested in this plan.
7:56 PM Council discussed outright selling, lease purcahse and rent to own options for selling the Golden Living Center property.
8:09 PM Pam Gudenkauf and Katerina Woelk left the meeting. Mayor David Urban appointed a committee of Tarry Dougherty, Sheree Herold and himself to meet with realtor Lois Cooper and make recommendations to the Council on an agreement for lease purchase, rent to own, outright purchase and possible incentives the city could offer to a potential buyer for the Rest Home property.
8:13 PM Russell Yarnell left the meeting. Sheree Herold moved to renew the current Blue Cross/Blue Shield insurance contract. Kenny Cain seconded the motion. Motion carried 5 yes votes. Trent Leach moved to send a letter of intent to join the State Plan for Health Insurance with a joining date of March 1, 2011. Sheree Herold seconded. Motion carried 5 yes votes.
8:38 PM Gary Bretz asked the council to consider purcahseing safety coats for the employees for this winter. Tammy Seirer asked for prices on the coats. Cost is $69.99 per coat. He also asked the Council if they wanted to replace more street signs. Only about 1/3 of the signs have been replaced and some are rusted and faded. Council asked for a list of signs that need replacing. The John Deere tractor had a leak in the fuel tan. It was repaired and is holding at this time. A replacement tank would cost $350 if the tank has to be replaced. Gary Bretz told the council there is a need for a trailer to put the 1000 gallon tank on that is used to move brine from the nitrate plant to the sewer lagoon. The Council instructed Gary Bretz to get prices on a trailer and report back.
8:46 PM James Reszabek would like permission to purchase fire hydrants to have on hand in the event one needs to be replaced. There are several that need repaired. Our supplier said if the hydrant is older than a 1975 model parts are not available. Tammy Seirer moved to purchase 2 - 3 outlet Mueller hydrants at $1,587.00 each. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:52 PM Gary Ward and Bill Harlow had no report.
8:54 PM Julie Bretz, City Clerk, asked about the water leak at the Jones Pasture. Council consensus was to send a bill to the tenant for 1/2 of the 81,000 gallon that was used in the past two months due to the leak. Julie Breetz asked about the KPERS life insurance option. Employees would pay their own premiums there would be no cost to the City. Council consensus was that the employees could take the insurance if they choose to. The letter from the Lucas library was approved to be placed int the November utility billings. Julie Bretz shared a letter from Scott Bird of Ottawa, KS in support of the City Clerks educational programs. She also reported in a letter about the recent City Clerks school and shared information on audits that are being conducted by the IRS on City policies. Employee policies must be in a written form so they can be shared with IRS representatives. A new publication will be available from the Kansas League of Municipalitise on legal changes that apply to employee handbooks.
9:07 PM Kay Mettlen reported that she had inquired about the Kansas Department of Commere Rural Development Grants that could help fund park improvements. The grants are due by the first Friday of December each year and are awarded the following March. The grant will fund up to 60% of the project up to $125,000 with matching funds or in-kind considerations funding the other 40%. Colin Whitley of the Kansas Power Pool provided us with a contact to ask what other Cities have done to comply with the EPA guidelines on Contaminate Containment. The information was passed on to Gary Ward, City Electrician.
9:14 PM Kenny cain moved to approve the bills as presented. Tarry Dougherty seconded. Motion passed 4 yes vote. Tammy Seirer cast a no vote.
9:15 PM Tarry Dougherty moved to accept the arrearage plan presented by Ken Cole allowing past due customers 6 months to pay their past due accounts. Each monthe the customers would be required to pay 1/6 of their past due account and all of their current billing. Beginning with the January billing this plan will be in effect. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:25 PM Kenny Cain asked Ken Cole about the Energy Efficiency Plan. Ken cole said he would like information from other Cities that are implementing the plan to see how it was working for them and if they would do it again. His opinion was that it would be difficult to administer.
9:30 PM Tammy Seirer reported she had completed employee reviews and would be reporting on them during Executive Session.
9:31 PM Tarry Dougherty, Trent Leach and Sheree Herold had no report. Tammy Seirer moved to enter into a 30 minute Executive Session at 9:40 to discuss non-elected personnel - job performance. Tarry Dougherty seconded. Motion carreied 5 yes votes. Ken Cole and Bill harlow were asked to remain for the executive session.
9:32 PM Tammy Hower, Julie Bretz, Gary Ward, James Rezabek, Doug Hickman, Gary Bretz and Kay Mettlen left the meeting.
9:40 PM Council entered Executive Session.
10:10 PM Council exited Executive Session. No action was taken. Tammy Seirer moved to purchase a new computer for the office at a cost not to exceed $1,000.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to purchase Quick Books to use for the accounting program for the City. Sheree Herold seconded. Motion carried 5 yes votes.
10:40 PM Tarry Dougherty moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
November 9, 2010
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach, and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek, Bill Harlow
OTHERS PRESENT TO ADDRESS THE COUNCIL: Pam Gudenkauf and Katrina Woelk - Gudenkauf and Malone, Russell Yarnell - Bartlett and West
CITIZENS: Douglas Hickman, Richard Mettlen, Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:01 PM Katrina Woelk of Gudenkauf and Malone presented the 2009 audit report to theCouncil. Trent Leach moved to approve the audit. Sheree Herold seconded the motion. Motion carried 5 yes votes.
7:06 PM Russell Yarnell representing Bartlett and West addressed the council about the sewer lagoon. Russell will send a letter to the Kansas State Department of Health and Environment with several optiions in reply to their directive requiring a permanent plan to regulate the levesl of water in the lagoons. Three options would be 1. A permanent discharge line to Wolf Creek, 2. Construction of a third lagoon cell, 3. Irrigaing on the adjoining farm ground. Russell will draft a leetter and get it to the State before the December 1, 2010 deadlilne.
7:24 PM City Council reviewed the current procurement policy. Council asked Ken Cole to draft a new policy that would allow City employees to make purchases of recurring supplies for the water and waste water systems and mosquito spray without Councl aproval, even if the amount exceeds the procurement limit. No other changes were made. Ken cole will re-write the policy for Council's approval.
7:46 PM The City Christmas Party will be held at 6:00 PM on December 18, 2010 at Mayor David Urban's home. A gift exchange will be held, gifts are not to exceed $15.00 in cost.
7:47 PM Several citizens have expressed interest in having houses demolished in a cost sharing plan with the City. City Clerk is to send letters to owners of structures who do not get a utility bill that might be interested in this plan.
7:56 PM Council discussed outright selling, lease purcahse and rent to own options for selling the Golden Living Center property.
8:09 PM Pam Gudenkauf and Katerina Woelk left the meeting. Mayor David Urban appointed a committee of Tarry Dougherty, Sheree Herold and himself to meet with realtor Lois Cooper and make recommendations to the Council on an agreement for lease purchase, rent to own, outright purchase and possible incentives the city could offer to a potential buyer for the Rest Home property.
8:13 PM Russell Yarnell left the meeting. Sheree Herold moved to renew the current Blue Cross/Blue Shield insurance contract. Kenny Cain seconded the motion. Motion carried 5 yes votes. Trent Leach moved to send a letter of intent to join the State Plan for Health Insurance with a joining date of March 1, 2011. Sheree Herold seconded. Motion carried 5 yes votes.
8:38 PM Gary Bretz asked the council to consider purcahseing safety coats for the employees for this winter. Tammy Seirer asked for prices on the coats. Cost is $69.99 per coat. He also asked the Council if they wanted to replace more street signs. Only about 1/3 of the signs have been replaced and some are rusted and faded. Council asked for a list of signs that need replacing. The John Deere tractor had a leak in the fuel tan. It was repaired and is holding at this time. A replacement tank would cost $350 if the tank has to be replaced. Gary Bretz told the council there is a need for a trailer to put the 1000 gallon tank on that is used to move brine from the nitrate plant to the sewer lagoon. The Council instructed Gary Bretz to get prices on a trailer and report back.
8:46 PM James Reszabek would like permission to purchase fire hydrants to have on hand in the event one needs to be replaced. There are several that need repaired. Our supplier said if the hydrant is older than a 1975 model parts are not available. Tammy Seirer moved to purchase 2 - 3 outlet Mueller hydrants at $1,587.00 each. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:52 PM Gary Ward and Bill Harlow had no report.
8:54 PM Julie Bretz, City Clerk, asked about the water leak at the Jones Pasture. Council consensus was to send a bill to the tenant for 1/2 of the 81,000 gallon that was used in the past two months due to the leak. Julie Breetz asked about the KPERS life insurance option. Employees would pay their own premiums there would be no cost to the City. Council consensus was that the employees could take the insurance if they choose to. The letter from the Lucas library was approved to be placed int the November utility billings. Julie Bretz shared a letter from Scott Bird of Ottawa, KS in support of the City Clerks educational programs. She also reported in a letter about the recent City Clerks school and shared information on audits that are being conducted by the IRS on City policies. Employee policies must be in a written form so they can be shared with IRS representatives. A new publication will be available from the Kansas League of Municipalitise on legal changes that apply to employee handbooks.
9:07 PM Kay Mettlen reported that she had inquired about the Kansas Department of Commere Rural Development Grants that could help fund park improvements. The grants are due by the first Friday of December each year and are awarded the following March. The grant will fund up to 60% of the project up to $125,000 with matching funds or in-kind considerations funding the other 40%. Colin Whitley of the Kansas Power Pool provided us with a contact to ask what other Cities have done to comply with the EPA guidelines on Contaminate Containment. The information was passed on to Gary Ward, City Electrician.
9:14 PM Kenny cain moved to approve the bills as presented. Tarry Dougherty seconded. Motion passed 4 yes vote. Tammy Seirer cast a no vote.
9:15 PM Tarry Dougherty moved to accept the arrearage plan presented by Ken Cole allowing past due customers 6 months to pay their past due accounts. Each monthe the customers would be required to pay 1/6 of their past due account and all of their current billing. Beginning with the January billing this plan will be in effect. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:25 PM Kenny Cain asked Ken Cole about the Energy Efficiency Plan. Ken cole said he would like information from other Cities that are implementing the plan to see how it was working for them and if they would do it again. His opinion was that it would be difficult to administer.
9:30 PM Tammy Seirer reported she had completed employee reviews and would be reporting on them during Executive Session.
9:31 PM Tarry Dougherty, Trent Leach and Sheree Herold had no report. Tammy Seirer moved to enter into a 30 minute Executive Session at 9:40 to discuss non-elected personnel - job performance. Tarry Dougherty seconded. Motion carreied 5 yes votes. Ken Cole and Bill harlow were asked to remain for the executive session.
9:32 PM Tammy Hower, Julie Bretz, Gary Ward, James Rezabek, Doug Hickman, Gary Bretz and Kay Mettlen left the meeting.
9:40 PM Council entered Executive Session.
10:10 PM Council exited Executive Session. No action was taken. Tammy Seirer moved to purchase a new computer for the office at a cost not to exceed $1,000.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to purchase Quick Books to use for the accounting program for the City. Sheree Herold seconded. Motion carried 5 yes votes.
10:40 PM Tarry Dougherty moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
Friday, November 5, 2010
Agenda for November 12, 2010 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: November 9, 2010
1. Call to Order 7:00 PM
2 Approval of minutes of October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting
3. Others bringing business before the Council: Gudenkauf and Malone - Audit Report, Russell Yarnell representaing Bartlett and West - Sewer Lagoon
4. Citizens bringing business before the Council
5. Old Business
a. Procurement Policy
b. Christmas Party
c. Housing report
d. Sewer Lagoon
e. Golden Living Facility
6. New business
a. Health Insurance
7. Montly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harloww c. Julie Bretz
d. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Busines if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
11. Executive Session - Job Performance non-elected personnel.
NOTE; CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: November 9, 2010
1. Call to Order 7:00 PM
2 Approval of minutes of October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting
3. Others bringing business before the Council: Gudenkauf and Malone - Audit Report, Russell Yarnell representaing Bartlett and West - Sewer Lagoon
4. Citizens bringing business before the Council
5. Old Business
a. Procurement Policy
b. Christmas Party
c. Housing report
d. Sewer Lagoon
e. Golden Living Facility
6. New business
a. Health Insurance
7. Montly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harloww c. Julie Bretz
d. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Busines if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
11. Executive Session - Job Performance non-elected personnel.
NOTE; CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Wednesday, November 3, 2010
Agenda for November 8, 2010 Special Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
DATE: November 8, 2010
AGENDA
1. Call to Order 7:00 PM
2. Discuss Golden Living Facility
AGENDA FOR COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
DATE: November 8, 2010
AGENDA
1. Call to Order 7:00 PM
2. Discuss Golden Living Facility
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