CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
JULY 2, 2011
SPECIAL MEETING CALLED AT THE REQUEST OF TARRY DOUGHERTY, SUE ELLEN WENTHE AND SHEREE HEROLD
1. Go over 2012 Budget with Sam Brock
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PESRSONS ARE WELCOME TO ATTEND.
Monday, June 20, 2011
Thursday, June 9, 2011
Agenda for June 14, 2011, Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: June 14, 2011 Call to order 7:00 PM
1. Approval of minutes from the May 10,2011 Regular Meeting
2. Others bringing business before the Council Janea Talbott - Russell County Economic Development
3. Citizens bringing business before the Council.
4. Old Business
a. Lagoon Pump Purchase/ Irrigation Water Reel
b. Procurement Policy/Amendment - List of Regular Purchases
c. Park Equipment/ McCrystal Fund Special Expense
d. Awning - K-18 Baseball
e. United Ag Transformer
f. Airport Resurfacing Bids
g. Appointment of Clerk and Treasurer
5. New Business
a. Airport Liability Insurance
b. Liability Waiver for Highland Games at Adams Apple Festival/Use of City Park for Games
c. Pioneer Country Development Dues
d. Set Date for Budget Hearing
e. Multi Jurisdictional Mitigation Plan Resolution
f. City Employee Handbook Update/ Employee Job Description
g. Financial Review
6. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
7. Approval of Expenses presented for Payment
8. Other Business if any
9. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: June 14, 2011 Call to order 7:00 PM
1. Approval of minutes from the May 10,2011 Regular Meeting
2. Others bringing business before the Council Janea Talbott - Russell County Economic Development
3. Citizens bringing business before the Council.
4. Old Business
a. Lagoon Pump Purchase/ Irrigation Water Reel
b. Procurement Policy/Amendment - List of Regular Purchases
c. Park Equipment/ McCrystal Fund Special Expense
d. Awning - K-18 Baseball
e. United Ag Transformer
f. Airport Resurfacing Bids
g. Appointment of Clerk and Treasurer
5. New Business
a. Airport Liability Insurance
b. Liability Waiver for Highland Games at Adams Apple Festival/Use of City Park for Games
c. Pioneer Country Development Dues
d. Set Date for Budget Hearing
e. Multi Jurisdictional Mitigation Plan Resolution
f. City Employee Handbook Update/ Employee Job Description
g. Financial Review
6. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
7. Approval of Expenses presented for Payment
8. Other Business if any
9. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Thursday, May 5, 2011
Agenda for May 10, 2011 Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL
LUCAS CIVIC CENTER
Date: May 10, 2011
DOG COURT 6:30 PM
1. Call to order 7:00 PM
2. Approval of the minutes from the March 25, 2011 Special Meeting and the April 12,
2011 Regular Council Meeting
3. Others Bringing business beore the Council - Greg Heinze - Heinze and Associates
4. Citizens Bringing Business before the Council - David Urban - K-18 Baseball
5. Old Business
a. K-18 Baseball - David Urban 60th Anniverary
b. Utillity rates & Fuel Clause
c. Rest Home Update
d. Law Enforcement
e. Lagoon Pump
6. New Business
a. Appointments to Concil Committees, Clerk, Treasurer, Attorney, Judge, Paper, Bank and Library Board appointments
b. Election of Council President
c. Approval of Small Customer Energy Plan
d. Financial Review
e. Procurement Policy
f. Park Equipment/ McCrystal Trust Money
g. Governing Body Institute
h. Sam Brock - Budget Letter
i. Airport Re-surfacing Grant
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL
LUCAS CIVIC CENTER
Date: May 10, 2011
DOG COURT 6:30 PM
1. Call to order 7:00 PM
2. Approval of the minutes from the March 25, 2011 Special Meeting and the April 12,
2011 Regular Council Meeting
3. Others Bringing business beore the Council - Greg Heinze - Heinze and Associates
4. Citizens Bringing Business before the Council - David Urban - K-18 Baseball
5. Old Business
a. K-18 Baseball - David Urban 60th Anniverary
b. Utillity rates & Fuel Clause
c. Rest Home Update
d. Law Enforcement
e. Lagoon Pump
6. New Business
a. Appointments to Concil Committees, Clerk, Treasurer, Attorney, Judge, Paper, Bank and Library Board appointments
b. Election of Council President
c. Approval of Small Customer Energy Plan
d. Financial Review
e. Procurement Policy
f. Park Equipment/ McCrystal Trust Money
g. Governing Body Institute
h. Sam Brock - Budget Letter
i. Airport Re-surfacing Grant
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session: Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Tuesday, April 26, 2011
Council Minutes April 12, 2011 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes
LUCAS CIVIC CENTER
REGULAR MEETING
April 12, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Sheree Herold, Kenny Cain, Tammy Seirer, Trent Leach
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Assoicates Insurance
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Jan Zamecnik
CITIZENS PRESENT: Lyn Schneider, Bill Schneider, Von Rothenberger, Jennifer Bates, Sue Wenthe, Doug Hickman and Tammy Hower
6:59 PM Mayor David Urban called the meeting to order. Trent Leach moved to approve the minutes of the March 8, 2011 Regular Meeting as presented. Sheree Herold seconded. Motion carried 5 yes votes.
7:00 PM Greg Heinze thanked the Council for renewing the City's General Liability Insurance with Heinze and Associates and EMC insurance. Council moved discussion on Jan Zamecnik's water bill to Item f. under New Business.
7:02 PM Under Old Business Mayor David Urban asked if the City of Lucas would like to participate in recognizing the 60th year of the State Tournament for K-18 baseball being held in Lucas. Council deferred discussion to New Business as Item g.
7:04 PM School District #299 and Russell County have signed the Neighborhood Revitalization Plan for the city of Lucas. City Attorney, Ken Cole said an Ordinance needs to be passed approving the implementation of the Plan. Discussion was tabled to Item h. under new business.
7:05 PM Greg Heinze left the meeting. Consideration of adding the fuel clause adjustment was tabled until the May 10, 2011 Council Meeting. City Clerk Julie Bretz was asked to contact the Kansas Power Pool and ask for the formula they use on the energy cost adjustment an check on the City Ordinance regarding the fuel clause charges.
7:09 PM Under nursing home update, Mayor Urban reported that the interested buyer is still working to get arangements made. Council consensus was that Real Estate Agent Lois Cooper should continue to advertise and make all possible efforts to find a buyer.
7:12 PM Heath Barta addressed the council on his interest in providing part time law enforcement for the City of Lucas. He works for the Kansas Department of Wildlife and Parks and has graduated from the Kansas Law Enforcement Training Center. No action was taken.
7:16 PM Heath Barta left the meeting. Tarry Dougherty said he has been talking to a company at Kennsington that makes pumps specifically for use on sewer lagoons. Estimaed cost for the complete pumping system is $22,000.00 to $23,000.00. Tarry Dougherty asked if Council would let one of the City Crew go to Kennsington with him on a Friday to inspect the pumps and get more details. Council approved the request.
7:22 PM First item of new business was the swearing in of the Mayor and Council members. The Oath of Office was given by City Clerk Julie Bretz to Council Members Sue Wenthe, Tammy Seirer and Mayor Jennifer Bates, who, then took their seats on the council. Mayor Bates thanked Mayor David Urban and Councilman Kenny Cain for serving on the Council and welcomed Sue Wenthe and returning Councilman, Tammy Seirer.
7:26 PM Tammy Seirer moved to enter into a 20 minute Executive Session begining at 7:27 to discuss summer help. Sue Wenthe seconded the motion. Motion carried 5 yes votes. Attorney Ken Cole was asked to stay for the Executive Session.
7:47 PM Council exited Executive Session. Tarry Dougherty moved to hire two employess for the summer, at 20 plus hours per week. Trent Leach seconded. Motion carried 3 yes votes. Tammy Seirer and Sue Wenthe cast no votes.
7:54 PM Tarry Dougherty moved to go into Executive Session for ten minutes beginning at 7:55 PM. Sheree Herold seconded, motion carried 5 yes votes.
8:04 PM Council exited Executive Session. Tarry Dougherty moved to hire Jordan Seirer, at minimum wage and James Shiroky, at $.50 per hour more than what he was paid last summer. Sue Wenthe seconded. Tarry Dougherty made a friendly amendment to his motion to state both employees are to start on May 23, 2011. Sue Wenthe seconded the ammendment. Motion carried 4 yes votes. Tammy Seirer abstained due to conflict of interest.
8:10 PM Tammy Seirer moved to go into Executive session for 30 minutes starting at 8:15 PM to discuss non-elected personnel job performance. Sue Wenthe seconded. Motion carried 5 yes votes.
8:45 PM Tammy Seirer asked that the Council continue with the meeting and have another Executive Session at the end of the meeting to discuss non-elected personnel- job performance.
8:45 PM Bluestem Engineering inquired about putting remediation wells on the Old Lucas Grain Site. No additional information was received and no action was taken.
8:50PM Lois Cooper arrived at the meeting. Concil consensus was to ask the Kansas Power Pool to continue negotiations with Mid-Kansas Electric Corporation on their bill for moving the metering out of the substation.
9:01 PM Lynn Schneider gave the 1st quarter report from the Lucas Chamber of Commerce. Chamber Director Von Rothenberget attended a travel show at Fort Riley, giving out 3000 brochures. The Chamber will represent Lucas at the Sampler Festival in Leavenworth on May 7-8, to market Lucas to the 8,000 to 12,000 attending th Festival. Von has photographed all grave stones in the Lucas Cemetery. With over 10,000 people visiting Lucas yearly the Chamber is researching overnight lodging, heritage maarkers for Lucas and Russell County and plans to celebrate Kansas' 150 years of Statehood. An invitation was extended to the Council to attend the Chamber metings held on the 3rd Thrudsay of each month.
9:10 PM Jan Zamecnik asked for assistance on her water bill, resulting from a leak, over the winter, when water readings were being estimated. The leak was under her rental house. Trent Leach moved to charge Jan Zamecnik one half of the $159 water bill and write the other half off. Tammy Seirer seconded. Motion carried 5 yes votes.
9:11 PM K-18 Baseball is celebrating their 60th year of the State tournament and David Urban asked if the City wantd to particpaate in some way. Council decided more information is needed.
9:14 PM The Neighborhood Revitalization Plan was the next item. Tammy Seirer made a moiton to accept Ordinance #383 adopting the 2011 Neighborhood Revitalization Plan. Sheree Herold seconded the motion. There were 5 yes votes.
9:21 PM Gary Bretz told Council there were some bleachers at the ballpark with broken boards. He attended Van-Diest's mosquito School at Salina. He learned of some new, greener mosquito dunks and that west-nile virus is on the decrease. He asked about painting the center line on Main Street. Council agreed that it should be painted. The mat pile will have to soften before they can start to fix pot holes. A new type of filler for pot holes was discussed. Gary told Council he and Gary Ward painted the City Office to "spruce it up."
9:32 PM Gary Ward discussed the newly-lowered price quote from Matt Miles of Environmental Compliance Solutions, LLC, for spill prevention and contamination. Origainally the price was to be $1,095.00. The City got rid of a tank, lowering the price to $845.00. Due to EPA regulations, the Plan must be completed by November 10, 2011. The City still needs to get rid of 3 tanks that are not being used. Tammy Seirer made a moiton to advertise the 3 tanks for sealed bids to be recieved at the City Office by May 10, 2011 at Noon. Tarry Dougherty seconded. There were 5 yes votes.
9:44 PM Tammy Seirer made a motion to accept the bid from Environmental Compliance Solutions, to prepare the City's Spill Prevention, Control and Countermeasure (SPCC) Plan, for the $845.00. Sue Wenthe seconded the motion. There were 5 yes votes.
9:46 PM James Rezabek is on vacation. Julie Bretz had nothing more to report. Kay Mettlen told Council of a letter of commitment for $131.00 was sent to the State to assure the Libratry will receive funding from the State. Kay has the EIA report for electrical usage completed. A citizen has asked if the City was going to offer free trees again this year. A couple was in to ask about lots for sale. We have no information available on lots for sale in the Office. It could be included with the rentals and houses for sale list if people would let the City OFfice know. The money was recieved from Purple Wave, $800.00, for the sale of the Salt Dogg. Money has beeen received from the State Setoff, for a bad debt.
9:54 PM Lois Cooper came to discuss questions regarding the Rest Home building. Council agreed to aggressiveley advertise the building for sale.
9:59 PM Tammy Seirer-Personnel asked the guys about checking the generator at the rest home. Gary Bretz said they are having trouble with the battery. Trent Leach- Streets, had notingh to report. Sheree Herold - Parks, mentioned the additional McCrystal money received by the City. She suggested thestaff find equipment to present to the council for purchase for the park. Ken Cole told Councl a non-budged, special fund could be set up, depostiing the McCrystal money, for future use. Ken will research the requirements. Tarry Dougherty -Industrial Development, had nothing more to report.
10:08 PM There were questions reagarading the bill for Jana Huse, of CJ Counting. She has been assisting with the setting up of the Quickbooks Accounting Software and reports. Kay Mettlen has been taking the Webinar classes Jana teaches through Fort Hays University and the Small Busines Development Center. Tarry Dougherty made a motion to accept the bills as presented. Trent Leach seconded the motion. There were 5 yes votes.
10:22 PM Executive Session - non electered personnel was next on the agenda. Session was to be for 15 minutes to begin at 10:25. Council asked Julie Bretz and Kay Mettlen to stay.
10:47 PM Council exited the Executive Session. Tammy Seirer made a moiton to make the budgeetd transfer from the Elecric Fund to Industrial Development fund of $3,500.00. Tarry Dougherty seconded the motion, there were 5 yes votes.
10:50 PM Tarry Dougherty made a motion to adjourn. Trent Leach seconded. The motion carrired with 5 yes votes
Monday, April 11, 2011
Council Minutes: March 22, 2011 Special Meeting
LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.
SPECIAL MEETING
LUCAS CIVIC CENTER
MARCH 22, 2011
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tarry Dougherty, Trent Leach, Sheree Herold, Tammy Seirer
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek
CITIZENS: Jennifer Bates, Sue Wenthe, Doug Hickman
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing Heinze and Associates Insurance
7:02 PM Mayor David Urban called the Special Meeting to order. First order of business was General Insurance for the City. Greg Heinze discussed the coverages and premium for a policy through EMC Insurance. Trent Leach moved to accept the bid, from Heinze and Associates, in the amount of $15,962.00 with a $1000.00 deductible. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:22 PM Next agenda item was the lettr on the Industrial Revenue Bond on United Ag. Tarry Dougherty moved that the Council authorize Mayor David Urban to sign the letter of instruction to redeem the United Ag Industrial Revenue Bond and execute subsequent documents. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:28 PM Greg Heinze left the meeting. Tammy Seirer moved to authorize Mayor David Urban to sign the inter-local agreement on the Neighborhood Revitalization Plan. Sheree Herold seconded the motion. Motion carried 4 yes votes.
7:29 PM Tarry Dougherty moved to adjourn the meeting. Trent Leach seconded the motion. Motion carried 4 yes votes.
Agenda for April 12, 2011 Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
LUCAS CIVIC CENTER
DATE: APRIL 12, 2011
1. Call to order 7:00 PM
2. Approval of minutes from the March 8, 2011 Regular Council Meeting
3. Others bringing business before the Council
4. Citizens bringing business before the Council- Jan Zamecnik, water leak
5. Old Business
a. K-18 Baseball
b. Neighborhood Revitalization Update
c. Utitlity rates - Fuel Clause
d. Rest Home Update
e.Law Enforcement
f. Lagoon Pump
6. New Business
a. Oath of Office
b. Executive Session - Summer Help, Non Elected Personnel - job performance
c. Additional Remediation Wells
d. MKEC Bill
e. Chamber - quarterly report
7. Monthly Report from City Employees: a. Gary Bretz b. James Rezabek c. Gary Ward
d.Julie Bretz e. Kay Mettlen
8. Approval of expenses as presented for payment
9. Other business if any
10. Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Friday, March 18, 2011
Minutes March 8, 2011 Regular Meeting & NRP Hearing
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN AND
REGULAR MEETING
MARCH 8, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Marshall Madill - representing Continental Western Insurance Group
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lois Cooper - representing - North Star Realty
CITIZENS PRESENT: Doug Kressly, Jera Kressly, Doug Hickman, Jennifer Bates, Sue Wenthe
7:00 PM Mayor David Urban called the meeting to order and opened the Public Hearing on the proposed Neighborhood Revitalization Plan.
7:03 PM City Attorney Ken Cole and Tammy Hower arrived at the meeting. The previous Neighborhood Revitalization Plan was compared to the one currently proposed.
7:07 PM Mayor Urban closed the public hearing. Tammy Seirer moved to approve the minutes of the February 8, 2011 meeting as written. Tarry Dougherty seconded the moiton. Motion carried 5 yes votes.
7:08 PM Marshall Madill of Continental Western Insurance Group addressed the Councl. Continental Western Insurance insures municipalities with a population of less than 15,000. He compared the coverage offered by his company to the City's current property, liability and workeman's comprehensive policy. He submitted a proposal to the Council.
7:34 PM Marshall Madill left the meeting.
7:25 PM Jera Kressley asked the council for permission to use the City Park the weekend of the Labor Day to hold a Highland Games event. They would use the baseball field portion of the park and some of the north end of the park. Expectations would be for approximately 20 athletes to participate, each athlete would sign a waiver of liability and all cost would be paid through entrance fees. Sheree Herold moved to allow closing the necessary area of the park for the Highland Games, on September 3, 2011, contingent on City Attorney Ken Cole's approval of the waiver form for the athletes. Tammy Serier seconded the motion. Motion passed with 5 yes votes.
7:40 PM Lois Cooper reported she is still working with a prospective buyer for the Golden Living Center property.
7:42 PM Tarry Dougherty moved to have Mayor Urban present an inter-local agreement to the USD 299 School Board and the Russell County Comissioners allowing for the 75% reduction on taxes as outlined in the 2011 Revitalization Plan for the City of Lucas. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:59 PM Utility rate review was tabled until the April Council meeting.
8:23 PM Mayor David Urban had an inquiry from Heath Barta about law enforecment for the City. The Council wants to visit with Heath Barta, no action was taken.
8:28 PM Discussion on the Ambulance shed was next on the agenda. Mayor Urban asked if the City would pay the utilities, maintenance and upkeep on the building into the future. No action was taken.
8:32 PM Tammy Seirer moved to have a City wide clean up this spring. Items are to be set out at the curb the 1st, 2nd, and 3rd of May and the City crew will be picking up on the 4th, 5th and 6th. Kenny Cain seconded the motion. Moiton carried 5 yes votes. City Clerk was instructed to put a notice in the paper, place notices in the utility billings, contact Russell County about reduced rate for trash disposal and check with Acme Iron about getting a dumpster for metal.
8:38 PM Tarry Dougherty moved to renew Lois Cooper's contract on selling the Golding Living Center property for an additional 6 months, the contract is to be a non-exclusive. Sheree Herold seconded. Motion carried 5 yes votes.
8:42:PM Gary Bretz told the Council the City crew put in 21 hours working on the in-kind labor portion of the Cities contribution to the Bowl Plaza. Most of the electrical work they put in at the request of the Director of the Art Center had to be removed so the mosaic panels would fit.
8:43 PM James Rezabek reported that repairs are on-going at the nitrate plant. At the request of the Mayor Kansas Rural Water Association was called to check the levels in the City wells. Their report was that the levels are all good at this time. Gary Ward had no report.
8:48 PM Julie Bretz reported the levels of the water wells are good. Tammy Serier moved the City Clerk place an ad for summer help in the paper the weeks of March 14 and March 21, 2011. The age and other qualifications will be the same as last year and the hours are to be 20 plus hours per week. Applications shall be submitted before April 12, 2011. Sheree Herold seconded the motion which carried with 5 yes votes. The energy efficient flourescent bulbs have all been sold to utility customers.
8:54 PM Kay Mettlen reported the pet clinic will be held on Saturday April 9, 2011 and letters have been sent to remind dog owners who had licenses last year.
8:56 PM Trent Leach moved to approve bills as presented. Tammy Seirer seconded, motion carried 5 yes votes. Mayor David Urban said he has talked to Russell Yarnell about plans to lower the sewer lagoons using irrigation. State requirements include providing them with a copy of the specifications on the pump that will be used and a letter of permission from landowners if applicable.
8:59 PM A printed report on the Bowl Plaza from Rosslyn Schultz was reviewed.
9:07 PM Kenny Cain reported he had spoken to one past due utility customer.
9:09 PM Tammy Seirer, Tarry Dougherty, and Sheree Herold had no report. Trent Leach said the Lions Club inquired about the City painting the bare boards on the awning over the bleachers at the ballfield. Mayor David Urban asked the City crew to see what could be done and if the treated wood could be painted.
9:12 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
PUBLIC HEARING ON NEIGHBORHOOD REVITALIZATION PLAN AND
REGULAR MEETING
MARCH 8, 2011
7:00 PM
MAYOR: David Urban
COUNCIL: Tarry Dougherty, Gary Bretz, James Rezabek, Julie Bretz, Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Marshall Madill - representing Continental Western Insurance Group
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lois Cooper - representing - North Star Realty
CITIZENS PRESENT: Doug Kressly, Jera Kressly, Doug Hickman, Jennifer Bates, Sue Wenthe
7:00 PM Mayor David Urban called the meeting to order and opened the Public Hearing on the proposed Neighborhood Revitalization Plan.
7:03 PM City Attorney Ken Cole and Tammy Hower arrived at the meeting. The previous Neighborhood Revitalization Plan was compared to the one currently proposed.
7:07 PM Mayor Urban closed the public hearing. Tammy Seirer moved to approve the minutes of the February 8, 2011 meeting as written. Tarry Dougherty seconded the moiton. Motion carried 5 yes votes.
7:08 PM Marshall Madill of Continental Western Insurance Group addressed the Councl. Continental Western Insurance insures municipalities with a population of less than 15,000. He compared the coverage offered by his company to the City's current property, liability and workeman's comprehensive policy. He submitted a proposal to the Council.
7:34 PM Marshall Madill left the meeting.
7:25 PM Jera Kressley asked the council for permission to use the City Park the weekend of the Labor Day to hold a Highland Games event. They would use the baseball field portion of the park and some of the north end of the park. Expectations would be for approximately 20 athletes to participate, each athlete would sign a waiver of liability and all cost would be paid through entrance fees. Sheree Herold moved to allow closing the necessary area of the park for the Highland Games, on September 3, 2011, contingent on City Attorney Ken Cole's approval of the waiver form for the athletes. Tammy Serier seconded the motion. Motion passed with 5 yes votes.
7:40 PM Lois Cooper reported she is still working with a prospective buyer for the Golden Living Center property.
7:42 PM Tarry Dougherty moved to have Mayor Urban present an inter-local agreement to the USD 299 School Board and the Russell County Comissioners allowing for the 75% reduction on taxes as outlined in the 2011 Revitalization Plan for the City of Lucas. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:59 PM Utility rate review was tabled until the April Council meeting.
8:23 PM Mayor David Urban had an inquiry from Heath Barta about law enforecment for the City. The Council wants to visit with Heath Barta, no action was taken.
8:28 PM Discussion on the Ambulance shed was next on the agenda. Mayor Urban asked if the City would pay the utilities, maintenance and upkeep on the building into the future. No action was taken.
8:32 PM Tammy Seirer moved to have a City wide clean up this spring. Items are to be set out at the curb the 1st, 2nd, and 3rd of May and the City crew will be picking up on the 4th, 5th and 6th. Kenny Cain seconded the motion. Moiton carried 5 yes votes. City Clerk was instructed to put a notice in the paper, place notices in the utility billings, contact Russell County about reduced rate for trash disposal and check with Acme Iron about getting a dumpster for metal.
8:38 PM Tarry Dougherty moved to renew Lois Cooper's contract on selling the Golding Living Center property for an additional 6 months, the contract is to be a non-exclusive. Sheree Herold seconded. Motion carried 5 yes votes.
8:42:PM Gary Bretz told the Council the City crew put in 21 hours working on the in-kind labor portion of the Cities contribution to the Bowl Plaza. Most of the electrical work they put in at the request of the Director of the Art Center had to be removed so the mosaic panels would fit.
8:43 PM James Rezabek reported that repairs are on-going at the nitrate plant. At the request of the Mayor Kansas Rural Water Association was called to check the levels in the City wells. Their report was that the levels are all good at this time. Gary Ward had no report.
8:48 PM Julie Bretz reported the levels of the water wells are good. Tammy Serier moved the City Clerk place an ad for summer help in the paper the weeks of March 14 and March 21, 2011. The age and other qualifications will be the same as last year and the hours are to be 20 plus hours per week. Applications shall be submitted before April 12, 2011. Sheree Herold seconded the motion which carried with 5 yes votes. The energy efficient flourescent bulbs have all been sold to utility customers.
8:54 PM Kay Mettlen reported the pet clinic will be held on Saturday April 9, 2011 and letters have been sent to remind dog owners who had licenses last year.
8:56 PM Trent Leach moved to approve bills as presented. Tammy Seirer seconded, motion carried 5 yes votes. Mayor David Urban said he has talked to Russell Yarnell about plans to lower the sewer lagoons using irrigation. State requirements include providing them with a copy of the specifications on the pump that will be used and a letter of permission from landowners if applicable.
8:59 PM A printed report on the Bowl Plaza from Rosslyn Schultz was reviewed.
9:07 PM Kenny Cain reported he had spoken to one past due utility customer.
9:09 PM Tammy Seirer, Tarry Dougherty, and Sheree Herold had no report. Trent Leach said the Lions Club inquired about the City painting the bare boards on the awning over the bleachers at the ballfield. Mayor David Urban asked the City crew to see what could be done and if the treated wood could be painted.
9:12 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded. Motion carried 5 yes votes.
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