CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE March 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the February 9, 2010 Regular Meeting
3. Otheres bringing business before the CouncilRita Sharp_ Ambulance Shed Door
4. Citizens bringing business before the Council
5. Old Business
a. Rest Home Update
b. Bowl Plaza Update
c. Kansas Rural Water Annual Conference
d. Procurement Policy
6. New Business
a. Nitrate Plant De-Humidifier
b. General City Insurance Policy
c. Spring Clean Up - Set Date
d. Old Street Signs - Selling
e. Library Grant
f. Ordinance - Set additional percentage of debt collection.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d.Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Friday, March 5, 2010
Friday, February 12, 2010
Council Minutes: February 9, 2010
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.
Thursday, February 4, 2010
Agenda for February 9, 2010 Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
Tuesday, January 26, 2010
Council Mintues: January 12, 2010 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
January 12, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer,and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider - Lucas Chamber of Commerce
CITIZENS: Tammy Hower, Jennifer Bates, Doug Hickman, Linda Brant
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the December 8, 2009 regular Council Meeting and the minutes of the December 28, 2009 Special Meeting. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:02 PM Lynn Schneider asked to address the Council during the New Business portion of the meeting.
7:03 PM City Clerk Julie Bretz reported that she is completing paper work to file a protest with Russell County for a tax exemption on the 2009 property taxes on the Golden Living Center. There is a $50 fee for filing and the final decision will be made by the Kansas Board of Tax Appeals. Janae Talbott of Russell County Economic Development is checking on the deed restriction. Trent Leach had checked with the City's Insurance carrier and there is no problem with insurance coverage on the building if the fire sprinkler system is shut off as long as the building is unoccupied. To prevent freezing problems the sprinkler system was shut off. The contract with real estate agent Lois Cooper expires in February and will be reconsidered at the February Council Meeting.
7:06 PM At the request of the Library Board appointments were tabled. It will be revisited at the February Council Meeting.
7:07 PM City Clerk Julie Bretz said Rosslyn schultz of the Grassroots Art Center has requested the City make a payment of $5000 to AgriBoard Systems on materials for the Bowl Plaza. The Council approved this payment and asked for regular updates on the project.
7:10 PM Kenny cain moved to approve the $6,122 premium for Workman's Comprehensive Insurance with the Kansas Municipal Insurance Trust. Sheree Herold seconded. Motion carried 5 yes votes.
7:14 PM Lynn Schneider addressed the Council and gave the 2009 4th Quarter report from the Lucas Chamber of Commerce. The Chamaber asked for the continued support of the Council by investing in Chamber projects. If funding is not available some Chamber projects such as the printing of brochures promoting Lucas, Spook Parade, Adam's Apple Barbeque and Santa Claus Day would be discontinued unless thd City would take them over. Trent Leach moved to invest $10,000 in the Chamber for 2010, funds to be disbursed $2,500 at the begining of each quarter. Kenny Cain seconded the motion. Motion carried 3 yes votes. Alvin Barta and Tammy Seirer voted no.
7:41 PM Airport hanger leases were approved for 2010. City Attorney Ken Cole will check the last Ordinances pertaining to Standard Traffic Ordinancs and Uniform Public Offense Code. Adoption of the STO and UPOC will be put on the February 9, 2010 Council Meeting agenda.
7:44 PM Kenny moved to offer a contract to Craig Naylor to put up hay at the sewer lagoon and airport for the year 2010 for a fee of $100.00. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:45 PM Alvin Barta moved to send Mayor David Urban to the Municipal Finance Meeting in Oberlin on January 22, 2010. Tammy Seirer seconded. Motion carried 5 yes votes.
7:47 PM Mayor David Urban asked the council to consider designating First Street and Main Street as Snow Routes and to clean them off in the event of a large snow before the snow fall stops. Council consensus was to leave snow removal at the discretion of the Council Member in charge of the Streets Committee.
8:009 PM Linda Brant left the meeting.
8:15 PM City Attorney Ken cole gave members of the City Council a copy of an Odinance that can abe used to set up a Deprdciaton Reserve for the Water Fund. The Council will address this at a future meeting.
8:18 PM Lynn Schneider left the meeting.
8:20 PM Gary Bretz thanked the Mayor for the Christmas Party. The City trucks have been inspected by Protective Serices. The generator at the Golden Living Center property is working and is being started and checked each month. Kerosene is needed to run the space heater but has became difficult to find and the costs have gone up. Gary Bretz asked the Council's permission to purchase a propane space heater that will be more cost efficient. coucil approved the request. Water meter readings were estimated in December and if meters are still covered with ice and snow January readings will be estimated as well. A note will be included in the monthly billings informing customers if they believe there may be a leak at their meter they can contact the City Office and request ot have their meter read.
8:33 Pm James rezabek reported the Nitrate Plant faulted and thewater tower ran dry over the past weekend. He has been checking the plant in the morning and late afternoon and no further problems have been found. Kansas Rural Water School will be held in Wichita in march and James Rezabek asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to put this on the February agenda.
8:35 PM Bill Harlow said the City of Lucas is now receiving electricty from the Kansa Power Pool and the changeover went smoothly.
8:36 PM Julie Bretz reported she had received information on grans available for housing rehabilitation and asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to make inquires on the grant.
8:28 PM Kay Mettlen asked if anyone wishing to be on a list to receive meeting agendas that they fill out the paperwork at the City Office.
8:41 PM Trent Leach moved to approve the bills presented for payment. Sheree Herold seconded. Motion carried 5 votes. Kenny Cain reported that he has talked to the City Clerk and she is working with customers that are past due on utility bills. Information has not been recieved on 2010 LIEAP assisance. The information will be available in the City OFfice assoon as it is received.
8:45 PM Tammy Seirer commended the City Crew for their job of snow removal and for repairng water problems.
8:46 PM Sheree Herold, Trent Leach and Alvin Barta had no report.
8:47 PM Sheree Herold moved and Alvin Barta seconded to adjourn the meeting. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
January 12, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer,and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider - Lucas Chamber of Commerce
CITIZENS: Tammy Hower, Jennifer Bates, Doug Hickman, Linda Brant
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the December 8, 2009 regular Council Meeting and the minutes of the December 28, 2009 Special Meeting. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:02 PM Lynn Schneider asked to address the Council during the New Business portion of the meeting.
7:03 PM City Clerk Julie Bretz reported that she is completing paper work to file a protest with Russell County for a tax exemption on the 2009 property taxes on the Golden Living Center. There is a $50 fee for filing and the final decision will be made by the Kansas Board of Tax Appeals. Janae Talbott of Russell County Economic Development is checking on the deed restriction. Trent Leach had checked with the City's Insurance carrier and there is no problem with insurance coverage on the building if the fire sprinkler system is shut off as long as the building is unoccupied. To prevent freezing problems the sprinkler system was shut off. The contract with real estate agent Lois Cooper expires in February and will be reconsidered at the February Council Meeting.
7:06 PM At the request of the Library Board appointments were tabled. It will be revisited at the February Council Meeting.
7:07 PM City Clerk Julie Bretz said Rosslyn schultz of the Grassroots Art Center has requested the City make a payment of $5000 to AgriBoard Systems on materials for the Bowl Plaza. The Council approved this payment and asked for regular updates on the project.
7:10 PM Kenny cain moved to approve the $6,122 premium for Workman's Comprehensive Insurance with the Kansas Municipal Insurance Trust. Sheree Herold seconded. Motion carried 5 yes votes.
7:14 PM Lynn Schneider addressed the Council and gave the 2009 4th Quarter report from the Lucas Chamber of Commerce. The Chamaber asked for the continued support of the Council by investing in Chamber projects. If funding is not available some Chamber projects such as the printing of brochures promoting Lucas, Spook Parade, Adam's Apple Barbeque and Santa Claus Day would be discontinued unless thd City would take them over. Trent Leach moved to invest $10,000 in the Chamber for 2010, funds to be disbursed $2,500 at the begining of each quarter. Kenny Cain seconded the motion. Motion carried 3 yes votes. Alvin Barta and Tammy Seirer voted no.
7:41 PM Airport hanger leases were approved for 2010. City Attorney Ken Cole will check the last Ordinances pertaining to Standard Traffic Ordinancs and Uniform Public Offense Code. Adoption of the STO and UPOC will be put on the February 9, 2010 Council Meeting agenda.
7:44 PM Kenny moved to offer a contract to Craig Naylor to put up hay at the sewer lagoon and airport for the year 2010 for a fee of $100.00. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:45 PM Alvin Barta moved to send Mayor David Urban to the Municipal Finance Meeting in Oberlin on January 22, 2010. Tammy Seirer seconded. Motion carried 5 yes votes.
7:47 PM Mayor David Urban asked the council to consider designating First Street and Main Street as Snow Routes and to clean them off in the event of a large snow before the snow fall stops. Council consensus was to leave snow removal at the discretion of the Council Member in charge of the Streets Committee.
8:009 PM Linda Brant left the meeting.
8:15 PM City Attorney Ken cole gave members of the City Council a copy of an Odinance that can abe used to set up a Deprdciaton Reserve for the Water Fund. The Council will address this at a future meeting.
8:18 PM Lynn Schneider left the meeting.
8:20 PM Gary Bretz thanked the Mayor for the Christmas Party. The City trucks have been inspected by Protective Serices. The generator at the Golden Living Center property is working and is being started and checked each month. Kerosene is needed to run the space heater but has became difficult to find and the costs have gone up. Gary Bretz asked the Council's permission to purchase a propane space heater that will be more cost efficient. coucil approved the request. Water meter readings were estimated in December and if meters are still covered with ice and snow January readings will be estimated as well. A note will be included in the monthly billings informing customers if they believe there may be a leak at their meter they can contact the City Office and request ot have their meter read.
8:33 Pm James rezabek reported the Nitrate Plant faulted and thewater tower ran dry over the past weekend. He has been checking the plant in the morning and late afternoon and no further problems have been found. Kansas Rural Water School will be held in Wichita in march and James Rezabek asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to put this on the February agenda.
8:35 PM Bill Harlow said the City of Lucas is now receiving electricty from the Kansa Power Pool and the changeover went smoothly.
8:36 PM Julie Bretz reported she had received information on grans available for housing rehabilitation and asked the Council to consider sending employees. Mayor David Urban asked the City Clerk to make inquires on the grant.
8:28 PM Kay Mettlen asked if anyone wishing to be on a list to receive meeting agendas that they fill out the paperwork at the City Office.
8:41 PM Trent Leach moved to approve the bills presented for payment. Sheree Herold seconded. Motion carried 5 votes. Kenny Cain reported that he has talked to the City Clerk and she is working with customers that are past due on utility bills. Information has not been recieved on 2010 LIEAP assisance. The information will be available in the City OFfice assoon as it is received.
8:45 PM Tammy Seirer commended the City Crew for their job of snow removal and for repairng water problems.
8:46 PM Sheree Herold, Trent Leach and Alvin Barta had no report.
8:47 PM Sheree Herold moved and Alvin Barta seconded to adjourn the meeting. Motion carried 5 yes votes.
Tuesday, December 29, 2009
Council Minutes: December 28, 2009 Special Meeting
LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
December 28, 2009
12:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Alvin Barta, Tammy Seirer, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
12:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of Council members Alvin Barta, Sheree Herold and Tammy Seirer, for the purpose of approving a contract between Westar Energy Inc. and the City of Lucas. Alvin Barta moved to agree to the terms of the agreement between Westar Energy Inc. and the City of Lucas. Sheree Herold seconded the motion. Motion carried 3 yes votes.
12:13 PM Tammy Seirer moved to adjourn the meeting. Alvin Barta seconded the motion. Motion carried 3 yes votes.
LUCAS CIVIC CENTER
December 28, 2009
12:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Alvin Barta, Tammy Seirer, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
12:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of Council members Alvin Barta, Sheree Herold and Tammy Seirer, for the purpose of approving a contract between Westar Energy Inc. and the City of Lucas. Alvin Barta moved to agree to the terms of the agreement between Westar Energy Inc. and the City of Lucas. Sheree Herold seconded the motion. Motion carried 3 yes votes.
12:13 PM Tammy Seirer moved to adjourn the meeting. Alvin Barta seconded the motion. Motion carried 3 yes votes.
Thursday, December 10, 2009
Council Minutes: December 8, 2009 Regular Meeting
LUCAS CITY COUNCIL MEETING AND BUDGET HEARING
LUCAS AREA COMMUNTIY THEATER
December 8, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tammy Seirer, Alvin Barta and Kenny Cain
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Seirer, Doug Hickman, Rodney Seirer, Les Schneider, Lynn Schneider
7:00 PM Mayor David Urban called the meeeting to order. He opened the Budget Hearing and asked if there were any questions.
7:05 PM Mayor David Urban closed the budget hearing. Minutes of the November 20, 2009 Regular Council Meeting and the November 23, 2009 Special Meeting were approved on a motion by Trent Leach seconded by Alvin Barta. Motion carried 4 yes votes.
7:06 PM Mayor Urban asked if any citizens had business to bring before the Counci. Doug Hickman thanked Les and Lynn Schneider for removing snow from the sidewalks on Main Street.
7:07 PM Mayor Urban announced that he will have the City Christmas party at his home on December 19, 2009 at 6:00 PM. All arrangements will be taken care of by the Mayor. Trent Leach reported that the hot water lines running through the ceiling at the Golden Living property have been drained and winterized. The heat has been lowered in the building to conserve heating costs. The water is still turned on to the sprinkler system. Trent Leach will contact the City's insurance carrier to see if it would have any bearing on coverage if the water is shut off to the sprinklers. Council consensus was that we should get a written opinion from our insurance carrier on their position on the sprinkler system.
7:14 PM Approval of the Library Board was tabled until the January meeting to get an updated list of Library Board positions and the length of terms on each position.
7:17 PM Tammy Seirer moved to approve the budget amendment to the Industrial Development Fund from $17,729 top $117,729 for the 2009 budget. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM Trent Leach moved to approve the Cereal Malt Beverage licenses for Troy's Grocery and Linda's Cafe for 2010. Kenny Cain seconded, motion carried 4 yes votes.
7:20 PM Tammy Seirer moved to sign the proposal of engagement with City Auditors Gudenkauf and malone for the 2009 audit at a fee not to exceed $4,600. Trent Leach seconded the motion. Motion was approved 4 yes votes.
7:23 PM Kenny Cain moved to hire Scott Wilson to work part time on an as needed basis in December and January while he is home for Christmas break from school at minimum wage of $7.25 per hour. Tammy Seirer seconded, motion carried 4 yes votes.
7:31 PM Utility rates were discussed. No changes were made at this time. The Council will review rates again at the June 2010 Council meeting. Doug Hickman suggested the Council set up a water equipment fund for future expenses incurred at the nitrate plant or other future, water related issues. City Clerk Julie Bretz was asked to speak with accountants about setting up an emergency fund.
7:45 PM Julie Bretz explained the Great Plains Mfg. sales tax refund, issued by the State of Kansas to the Council.
7:46 PM Kay Mettlen told the Council she has been working on getting new files, meter book pages, and folders ready for the new year.
7:47 PM Alvin Barta moved to approve the bills presented for payment. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:48 PM Trent Leach said the City Crew would be cleaning snow from the streets beginning on December 9, 2009. Mayor Urban asked if the guys could make a couple passes down Main Streeet when the snow gets deep enough even before the snowfall has quit.
7:54 PM Tammy Seirer moved to enter into Executive session to discuss non-elected personnel job performance for 20 minutes beginning at 8:00 PM. Alvin Barta seconded. Motion passed 4 yes votes.
8:20 PM Council exited Executive Session. Tammy Seirer moved to go back into Executive Session for 5 minutes starting at 8:23.
8:27 PM Council exited Executive Session. No action was taken. Alvin Barta moved to adjourn. Trent Leach seconded, motion carried 4 yes votes.
LUCAS AREA COMMUNTIY THEATER
December 8, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tammy Seirer, Alvin Barta and Kenny Cain
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Seirer, Doug Hickman, Rodney Seirer, Les Schneider, Lynn Schneider
7:00 PM Mayor David Urban called the meeeting to order. He opened the Budget Hearing and asked if there were any questions.
7:05 PM Mayor David Urban closed the budget hearing. Minutes of the November 20, 2009 Regular Council Meeting and the November 23, 2009 Special Meeting were approved on a motion by Trent Leach seconded by Alvin Barta. Motion carried 4 yes votes.
7:06 PM Mayor Urban asked if any citizens had business to bring before the Counci. Doug Hickman thanked Les and Lynn Schneider for removing snow from the sidewalks on Main Street.
7:07 PM Mayor Urban announced that he will have the City Christmas party at his home on December 19, 2009 at 6:00 PM. All arrangements will be taken care of by the Mayor. Trent Leach reported that the hot water lines running through the ceiling at the Golden Living property have been drained and winterized. The heat has been lowered in the building to conserve heating costs. The water is still turned on to the sprinkler system. Trent Leach will contact the City's insurance carrier to see if it would have any bearing on coverage if the water is shut off to the sprinklers. Council consensus was that we should get a written opinion from our insurance carrier on their position on the sprinkler system.
7:14 PM Approval of the Library Board was tabled until the January meeting to get an updated list of Library Board positions and the length of terms on each position.
7:17 PM Tammy Seirer moved to approve the budget amendment to the Industrial Development Fund from $17,729 top $117,729 for the 2009 budget. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM Trent Leach moved to approve the Cereal Malt Beverage licenses for Troy's Grocery and Linda's Cafe for 2010. Kenny Cain seconded, motion carried 4 yes votes.
7:20 PM Tammy Seirer moved to sign the proposal of engagement with City Auditors Gudenkauf and malone for the 2009 audit at a fee not to exceed $4,600. Trent Leach seconded the motion. Motion was approved 4 yes votes.
7:23 PM Kenny Cain moved to hire Scott Wilson to work part time on an as needed basis in December and January while he is home for Christmas break from school at minimum wage of $7.25 per hour. Tammy Seirer seconded, motion carried 4 yes votes.
7:31 PM Utility rates were discussed. No changes were made at this time. The Council will review rates again at the June 2010 Council meeting. Doug Hickman suggested the Council set up a water equipment fund for future expenses incurred at the nitrate plant or other future, water related issues. City Clerk Julie Bretz was asked to speak with accountants about setting up an emergency fund.
7:45 PM Julie Bretz explained the Great Plains Mfg. sales tax refund, issued by the State of Kansas to the Council.
7:46 PM Kay Mettlen told the Council she has been working on getting new files, meter book pages, and folders ready for the new year.
7:47 PM Alvin Barta moved to approve the bills presented for payment. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:48 PM Trent Leach said the City Crew would be cleaning snow from the streets beginning on December 9, 2009. Mayor Urban asked if the guys could make a couple passes down Main Streeet when the snow gets deep enough even before the snowfall has quit.
7:54 PM Tammy Seirer moved to enter into Executive session to discuss non-elected personnel job performance for 20 minutes beginning at 8:00 PM. Alvin Barta seconded. Motion passed 4 yes votes.
8:20 PM Council exited Executive Session. Tammy Seirer moved to go back into Executive Session for 5 minutes starting at 8:23.
8:27 PM Council exited Executive Session. No action was taken. Alvin Barta moved to adjourn. Trent Leach seconded, motion carried 4 yes votes.
Friday, December 4, 2009
Agenda for December 8, 2009 Regular Meeting
<strong>CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: December 8, 2009
1. Call to order 7:00 PM Lucas Area Community theater
2. Open Budget Hearing
3. Reading and approval of minutes from the November 10,2009 regular Council meeting and the minutes of the November 23, 2009 Special meeting.
4. Others bringing business before the Council:
5. Citizens bringing business before the Council:
6. Old Business
a. Christmas Party
b. Rest Home Building updates - upkeep and winterization
c. Approve Library Board Appointments
7: New Business
a. Approve the amendment to the 2009 Budget - Industrial Fund
b. Approve the GAAP Resolution 09-06
c. Liquor licenses - Troy's & Linda's
d. Gudenkauf & Malone letter of Commitment
e. Additional help in December
f. Review Utilities rates
8. Monthly reportfrom employees:
a. Gary Bretz, b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz
f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee reports: Utilities, personnel, Streets, Parks, Industrial Development
12. Executive Session - Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE: December 8, 2009
1. Call to order 7:00 PM Lucas Area Community theater
2. Open Budget Hearing
3. Reading and approval of minutes from the November 10,2009 regular Council meeting and the minutes of the November 23, 2009 Special meeting.
4. Others bringing business before the Council:
5. Citizens bringing business before the Council:
6. Old Business
a. Christmas Party
b. Rest Home Building updates - upkeep and winterization
c. Approve Library Board Appointments
7: New Business
a. Approve the amendment to the 2009 Budget - Industrial Fund
b. Approve the GAAP Resolution 09-06
c. Liquor licenses - Troy's & Linda's
d. Gudenkauf & Malone letter of Commitment
e. Additional help in December
f. Review Utilities rates
8. Monthly reportfrom employees:
a. Gary Bretz, b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz
f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee reports: Utilities, personnel, Streets, Parks, Industrial Development
12. Executive Session - Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
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