Thursday, August 13, 2009

Council Minutes: August 11, 2009 Regular Meeting/ Budget Hearing

LUCAS CITY COUNCIL
LUCAS GOLDEN AGE CENTER
August 11, 2009
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Alvin Barta and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Ward, Gary Bretz, Jaems Rezakeb, Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Lois Cooper, Linda Brant, Tresa Finch, Doug Hickman, Lynn Schneider, Jennifer Bates, Justin and Alicia Seirer
7:01 PM: Mayor David Urban called the budget Hearing to order telling the assembly the mil levy was not increased from 2009. The Council will do their best to maintain the level of services by closely monitoring purchases and conserving funds.
7:06 PM: Lynn Schneider arrived at the meeting.
7:07 PM: Alvin Barta moved to close the Budget Hearing and re-convene the Regular council Meeting at the Lucas Civic Center. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:10 PM Mayor David Urban re-convened the Regular Meeting of the Lucas City Council. Tresa Finch arrived at the meeting. Minutes of the July 14, 2009 meeting were corrected at 8:26 PM to say the electric poles were donated to USD #407 and they donated the use of one pole to the City to use for the tornado siren. Minutes of the June 9, 2009 , July 14, 2009, July 15, 2009 meetings and teh July 17, 2009 Special Meetign were approved on a motion from Trent Leach, seconded by Alvin Barta. Motion carried 5 yes votes.
7:13 PM Alvin Barta made the motion to approve the 2010 Budget as published. Sheree Herold seconded the motion. There were 5 yes votes.
7:14 PM The Lucas Chamber of Commerce asked for permission to use the City Park for children's activities and games during the Adam's Apple Festival on September 5, 2009. The Chamber also asked permission to place a Pride survey in the Utility Billings. Council consensus was to allow use of the park and also allow an insert to be put in the September utility bills. David Urban asked if the Council would give the Lucas Rural Fire Department permission to use bleachers from the ball field and donate from 30,000 to 50,000 gallons of water to the Mud Run on September 5, 2009. Council consensus was to give permission for these requests.
7:21 PM Lois Cooper informed the council that her contract as real estae agent to represent the City in the sale of the Golden Living Center property is expired. Sheree Herold moved to renew Lois Cooper's contract for a period of 6 months with a commission of 2%. Contract can be canceled at any time. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:27 PM The funds from the Partnership Loan Funds have been received. Tammy Seirer moved to put the funds in a 6 Month CD at the Pony Express Community Bank. Sheree Herold seconded. Motion carried 5 yes votes.
7:34 PM Mayor David Urban said he would contact Megan Naegele and Paul Larson about doing a communtiy service project so that a project could be determined and a time scheduled. The Council was informed that there is a 2 year statute of limitations when the Sheriff could request the County Attorney press charges on the arson offense.
7:48 PM Mayor David Urban has inquired about ordering trees to give away next spring. The order must be placed fairly soon.
7:49 PM Lynn Schneider left the meeting. Tammy Seirer moved to spend up to $750.00 on trees and give one tree per interested household on a first come first serve basis. Trees are to be planted on the City easement. Alvin Barta seconded the motion. Motion carried 5 yes votes.
8:06 PM Linda Brant left the meeting. Mayor David Urban instructed James Rezabek to meet with Councilman Trent Leach and determine which streets will be chip sealed this year. The County has offered to spray the oil if the city Crew will spread the rock. The City Crew was instructed to crack seal the streeets that will be chip sealed and coordinate a time to work with the County on the project. Other streets will be crack-sealed as long as weather permits. A Special Meeting may be needed to determine the streets that will be chip-sealed and also schedule a time to meet with the people doing community service.
8:27 PM Bill Harlow informed the Council that the Wye System is about 50% completed. Assistance will be provided by the Kansas Power Pool at the time of the change over.
8:30 PM The tornado siren was tabled until the next meeting while determinations are made as to the area of coverage and placement of the pole and siren.
8:34 PM Council tabled any decision on registration for the League of Kansas Municipalities Annual Conference being held in Topeka October 3-6, 2009 until the September meeting. Trent Leach moved the City Clerk make room reservations for the Conference. Sheree Herold seconded the motion, motion carried 5 yes votes.
8:47 PM Council discussed the procurement policy.
8:50 PM Gary Bretz had no report. James Rezabek reported that the water levels in the City wells are holding. Mayor David Urban instructed James Rezabek to give copies of the water level reports to the City Clerk so they are available at the City Office. Gary Ward reported that the utilities are completed to the Criag Kressely and Doug Kressly properties and he has been working on the Wye System. Bill Harolow reported on the three 500 KVA transformer pots at the power station that belong to Western Electric. Western Electric has no use for them in their system at this time. Bill Harlow suggested the City make an offer to purchase them to provide a back up to the City electric system if the need should arise in the future. Sheree Herold moved we offer $1,000.00 per transformer providing the oil samples taken from the transformers meet PCB standards. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:05 PM Julie Bretz reported that the unpaid mowing bills from 2008 have been turned over to the County Clerk to be added to the property owners tax bill. A stray dog has been taken in at the Danny Steinle residence. City Clerk asked Council if she should take any action on assuring the dog has rabies vaccination since it is in the City at this time. Council asked the City Clerk to contact the Steinles and ask about the status of the dog. The State requirement raising minimum wage to $7.25 per hour took effect on July 24, 2009. Wages for the two summer employees and teh assistant librarian were adjusted. Julie Bretz informed the Council that the Russell Counmty Economic Development meeting will be held July 13, 2009 at the K-18 Cafe in Lucas if any Council Members would like to attend.
9:08 PM Kay Mettlen reported she has spoken to Michael Svaty of Lucas Lumber about a bid for a cover over the bleachers at the ballfield. No bid has been recieved at this time. Kay Mettlen also said the agenda for the Council Meetings is posted on the City Blog at lucascity.blogspot.com.
9:10 PM Alavin Barta moved to approve the bills presented for payment. Trent Leach seconded. Motion carried 5 yes votes.
9:18 PM Doug Hickman asked that the City Crew check the doors on the Golden Living Center facility and ask the City's insurance carrier to check the roof of the facility for storm damage. Mayor David Urban thanked Kenny Cain for helping with clean up after the storm on August 10, 2009. Alvin Barta, Trent Leach, Tammy Seirer and Kenny Cain had no report. Sheree Herold asked the city Crew to check for broken swings at the park.
9:25 PM Tammy seirer moved that the Council enter into Executive Session for 15 minutes for the purpose of discussing job performance of non-elected personnel. Alvin Barta seconded. Motion carried 5 yes votes.
9:40 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Thursday, August 6, 2009

Agenda for August 11, 2009 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE August 11, 2009
1. Call to Order 7:00 Lucas Golden Age Center
2. Public Budget Hearing 2010 Budget for City of Lucas
3. Re-convene at Lucas Civic Center following Budget Hearing
4. Reading and approval of minutes from the June 9, 2009 Regular Meeting, July 14, 2009 Regular Meeting, July 16, 2009 Re-convened meeting ( from July 14, 2009), Special Meeting of July 17, 2009.
5. Citizens bringing business before the Council: Lucas Chamber of Commerce - Use of the City Park for Adam's Apple Festival and Pride Inserts in Utility Bills
6. Old Business:
a. Rest Home Up-date - Lois Cooper Contract
b. Kansas Partnership Loan Fund - Money has been received
c. Community Service
d. Free Trees
e. Streets
f. Tornado Siren
7. New Business
a. LKM Annual conference - October 3 - 6, 2009
b. KPP Ammendment and Resolution
c. Procurement Policy
8. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
12. Executive Session - Non Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.