Wednesday, December 29, 2010

Council Minutes: December 14, 2010 Regular Meeting

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
December 14, 2010
7:00 PM


MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Gary Ward, Gary Bretz and James Rezabek
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the Council Meetng to order. Lloyd Gier arrived. The Mayor asked if there were additions or changes to the minutes of the November 9, 2010 Regular Council Meeting and the November 10, 2010 Special Meeting. Tarry Dougherty moved to accept the minutes as written. Kenny Cain seconded. The motion carried with 5 yes votes.
7:02 PM Mayor David Urban asked if anyone wanted to bring business before the Council. There was no response. Douglas Hickman arrived.
7:03 PM Golden Living Center update was the first item on the agenda. The Committed met with Janeen Feil at 6:00 PM prior to the Council Meeting. The State Fire Marshal is needing a Code Footprint of the building. The City will need to hire an architect to do a code footprint of the rest home building for cost of no more than $4,000.00. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:29 PM Lloyd Gier of Sylvan Grove came to the meeting to discuss an invoice he recieved for water usage at the Jones pasture. The bill was for $121.50, which is half of the water used after the meter was shut off due to a water leak. 44,000 gallons was read on 08-16-10. On 09-06-10 there was no water used. On 10-15-10, 70,000 gallon of water was registered and on 11-15-10, 11,000 gallons was registered. Since that time, a new water line was put in. Lloyd told the Council there was 1 bull put in the pen in September and 3 more added in October. The cattle belong to Robert Geir. Lloyd suggested to the Council that neither he nor Robert should have to pay for the water used due to the deed stipulation stating "an ample supply of water would be supplied by the City." The Council and City Attorney, Ken Cole agreed, it does not mean water should be wasted.
7:43 PM Lloyd Gier left the meeting. Bowl Plaza update was the next item covered. City Employee hours were discussed. The City Crew has been doing electrical work this week. The final grant drawdown on the project has been submitted.
7:46 PM There will be an informational meeting with the Kansas Power Pool on January 20, 2011. Colin Whitley will be presenting the program to Lucas and Luray communites combined. The Council agreed that cookies, tea and coffee should be served at the evening meeting.
7:54 PM Sewer Lagoon update: Russell Yarnell wrote a letter on behalf of the City asking the State to allow irrigation to draw down the sewer ponds. The City has not heard back from the State.
7:55 PM Ceral Malt Beverage licenses have been turned in by troy's Grocery and Linda's Cafe. Trent Leach made a motion to approve them. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:56 PM The Pride Resolution, presented by the Chamber of Commerce was the next item to be discussed. The Resolution states the City supports the efforts of the Pride Commission. Tammy Seirer made a motion to pass the Pride Resolution #10-03, for the City, for 2011. Sheree Herold seconded the motion. There were 5 yes votes.
7:58 PM The GAAP Resoulution for the year 2011 was the next item. Ken Cole explained the resolution exempts the City from conforming to the States guidelines.
8:00 PM Dawn Bricker left the meeting. Tammy Seirer made a motion to accept the Generally Accepted Accounting Principals or GAAP Resolution #10-02 for the City of Lucas, for year 2011. Sheree Herold seconded the motion. There were 5 yes votes.
8:01 PM Airport Hanger leases were discussed. The 4 leases sent out have ben returned, signed by the lessess. Tarry Dougherty made a moiton to approve the hanger leases for 2011. Trent Leach seconded the motion. It passed with 5 yes votes.
8:02 PM Holiday hours for City employees was discussed. The employee handbook states the following Monday will be observed as a holdiday whenever Christmas or New Years falls on a weekend. Tammy Seirere made a motion to give emplyees Friday the 24th and Friday the 31st off instead of Monday the 27th and Monday the 3rd. Tarry Dougherty seconded. The motion pased with 5 yes votes.
8:03 PM Bond and Interest Fund Transfer was discussed. Tammy Seirer made a moiton to transfer the balance of $443.97 in the bond and Interest Fund to the General Fund. Kenny Cain seconded the motion. There were 5 yes votes.
8:04 PM The Airport Hay Lease was sent out and Craig Naylor signed and returned it to the Office. Kenny cain made the motion to accept the airport/sewer lagoon/north of the rest home building Hay Lease. Sheree Herold seconded the motion. There were 5 yes votes.
8:06 PM Gudenkauf and Malone's letter of commitement was the next item. Checking other auditor's prices and bids were discussed. The item was tabled until January's meeting.
8:16 PM Gary Bretz, in his employee report, told Council they had taken the new truck to Beloit to the GMC dealer. They will put the truck on their machine to check sensors that seem to be the problem and replace them. Gary reported the City is out of sand. The crew replaced the fuel pump in the International Truck for $249.00. They have put up 1200 feet of snow fence. Council suggested Gary call Kenny Branda at Wilson for sand prices. The Salt Dog that came with the new tuck is not needed and Gary believes he can sell it for $2,800.00. Council told him to sell it.
8:22 PM James Rezabek told Council he noticed the fire hydrant at the 4-way stop had ice on it and has been leaking. He tightened it down and will watch it closely.
8:24 PM Gary Ward had nothing to report.
Julie Bretz asked the council how they wanted to the light bulbs for customers handled. A notice in utility bills was discussed. The bulbs will be sold at the City's cost of $1.00 each, limit 10, on a first come first served basis. The contracts for the State of Kansas Health Insurance have been sent in. Enrollment forms for the plan have been passed out to employees. Sign up date is January 4, 2011. Julie has Jury Duty in Russell on Monday State Set-off collection fees were discussed. Ken Cole said nothing will change at this time. Kay Mettlen has been researching the purchase of a new computer and Quick books program for the Office.
8:40 PM Under other business the Jones pasture leak was discussed further. Julie Bretz wa instructed to write a letter to Robert Gier asking him to contact the City regarding the meter being turned back on. A copy will be sent to Lloyd Gier.
9:09 PM Tarry Dougherty made a moiton to approve the bills as presented. Tammy Seirer seconded the motion. There were 5 yes votes.
Kenny Cain, Tammy Seirer, Trent Leach and Tarry Dougherty had nothing to report. Sheree Herold asked about the request to have dirt moved, from the ditch south of Adam Baker's house. James Rezabek took care of the problem.
9:11 PM Mayor Urban asked for a motion to go into Executive Session to discuss Non-Elected Personnel - JOb Performance at 9:15 PM. Tammy seirer made the motion. Kenny Cain se4conded it. There were 5 yes votes. Ken Cole was asked to stay. James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Douglas Hickman left.
9:15 PM Council went into Executive Session to discuss Non-Elected Personnel- Job Perfomance.
9:30 PM Council exited Executive Session. No action was taken. Tarry dougherty made a moiton to adjourn the meeting. Trent Leach seconded. The motion passed with 5 yes votes.




Wednesday, December 8, 2010

Agenda for the December 14, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: December 14, 2010
1. Call to Order 7:00 PM
2. Approval of minutes of the November 9, Council Meeeting and the November 10, 2010 Special Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business

a. Golden Living Center Update
b. Bowl Plaza Update
c. KPP Meeting in January
d. Lagoon Update
6. New Business
a.
Approve Liquor Licenses - Troy's and Linda's
b. Pride Resolution
c. GAAP Resolution
d. Approve Airport Hanger Leases
e. Employee Hours for Christmas and New Years
f. Transfer from Bond and Interest to Water Fund or General Fund
g. Approve Hay Lease
h. Gudenkauf and Malone - Letter of Commitment
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10 Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session- Job Performance Non Elected Personnel


NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Thursday, November 18, 2010

Council Minutes: November 10, 2010 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
November 10, 2010
5:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz
5:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of the following three Council members: Tarry Dougherty, Tammy Seirer, Kenneth Cain. The agenda item: Discussion on Purchase of Truck with a Snow Blade. Tammy Seirer moved to send Kenny Cain and Gary Bretz to Kanas City to look at a 2002 GMC Truck with a snow blade and salt spreader and authorize them to purchase the truck at a price of no more than $20,000.00 if it passes their inspection. Kenny Cain seconded the motion. Motion carried 4 yes votes.
5:29 PM Tammy Seirer moved to adjourn the meeting. Kenny Cain seconded, motion carried 4 yes votes.

Wednesday, November 17, 2010

Council Minutes: November 9, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 9, 2010
Page 1
MAYOR:
David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach, and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek, Bill Harlow
OTHERS PRESENT TO ADDRESS THE COUNCIL: Pam Gudenkauf and Katrina Woelk - Gudenkauf and Malone, Russell Yarnell - Bartlett and West
CITIZENS: Douglas Hickman, Richard Mettlen, Tammy Hower
7:01 PM Mayor David Urban called the meeting to order. Tammy Seirer moved to approve the minutes of the October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:01 PM Katrina Woelk of Gudenkauf and Malone presented the 2009 audit report to theCouncil. Trent Leach moved to approve the audit. Sheree Herold seconded the motion. Motion carried 5 yes votes.
7:06 PM Russell Yarnell representing Bartlett and West addressed the council about the sewer lagoon. Russell will send a letter to the Kansas State Department of Health and Environment with several optiions in reply to their directive requiring a permanent plan to regulate the levesl of water in the lagoons. Three options would be 1. A permanent discharge line to Wolf Creek, 2. Construction of a third lagoon cell, 3. Irrigaing on the adjoining farm ground. Russell will draft a leetter and get it to the State before the December 1, 2010 deadlilne.
7:24 PM City Council reviewed the current procurement policy. Council asked Ken Cole to draft a new policy that would allow City employees to make purchases of recurring supplies for the water and waste water systems and mosquito spray without Councl aproval, even if the amount exceeds the procurement limit. No other changes were made. Ken cole will re-write the policy for Council's approval.
7:46 PM The City Christmas Party will be held at 6:00 PM on December 18, 2010 at Mayor David Urban's home. A gift exchange will be held, gifts are not to exceed $15.00 in cost.
7:47 PM Several citizens have expressed interest in having houses demolished in a cost sharing plan with the City. City Clerk is to send letters to owners of structures who do not get a utility bill that might be interested in this plan.
7:56 PM Council discussed outright selling, lease purcahse and rent to own options for selling the Golden Living Center property.
8:09 PM Pam Gudenkauf and Katerina Woelk left the meeting. Mayor David Urban appointed a committee of Tarry Dougherty, Sheree Herold and himself to meet with realtor Lois Cooper and make recommendations to the Council on an agreement for lease purchase, rent to own, outright purchase and possible incentives the city could offer to a potential buyer for the Rest Home property.
8:13 PM Russell Yarnell left the meeting. Sheree Herold moved to renew the current Blue Cross/Blue Shield insurance contract. Kenny Cain seconded the motion. Motion carried 5 yes votes. Trent Leach moved to send a letter of intent to join the State Plan for Health Insurance with a joining date of March 1, 2011. Sheree Herold seconded. Motion carried 5 yes votes.
8:38 PM Gary Bretz asked the council to consider purcahseing safety coats for the employees for this winter. Tammy Seirer asked for prices on the coats. Cost is $69.99 per coat. He also asked the Council if they wanted to replace more street signs. Only about 1/3 of the signs have been replaced and some are rusted and faded. Council asked for a list of signs that need replacing. The John Deere tractor had a leak in the fuel tan. It was repaired and is holding at this time. A replacement tank would cost $350 if the tank has to be replaced. Gary Bretz told the council there is a need for a trailer to put the 1000 gallon tank on that is used to move brine from the nitrate plant to the sewer lagoon. The Council instructed Gary Bretz to get prices on a trailer and report back.
8:46 PM James Reszabek would like permission to purchase fire hydrants to have on hand in the event one needs to be replaced. There are several that need repaired. Our supplier said if the hydrant is older than a 1975 model parts are not available. Tammy Seirer moved to purchase 2 - 3 outlet Mueller hydrants at $1,587.00 each. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:52 PM Gary Ward and Bill Harlow had no report.
8:54 PM Julie Bretz, City Clerk, asked about the water leak at the Jones Pasture. Council consensus was to send a bill to the tenant for 1/2 of the 81,000 gallon that was used in the past two months due to the leak. Julie Breetz asked about the KPERS life insurance option. Employees would pay their own premiums there would be no cost to the City. Council consensus was that the employees could take the insurance if they choose to. The letter from the Lucas library was approved to be placed int the November utility billings. Julie Bretz shared a letter from Scott Bird of Ottawa, KS in support of the City Clerks educational programs. She also reported in a letter about the recent City Clerks school and shared information on audits that are being conducted by the IRS on City policies. Employee policies must be in a written form so they can be shared with IRS representatives. A new publication will be available from the Kansas League of Municipalitise on legal changes that apply to employee handbooks.
9:07 PM Kay Mettlen reported that she had inquired about the Kansas Department of Commere Rural Development Grants that could help fund park improvements. The grants are due by the first Friday of December each year and are awarded the following March. The grant will fund up to 60% of the project up to $125,000 with matching funds or in-kind considerations funding the other 40%. Colin Whitley of the Kansas Power Pool provided us with a contact to ask what other Cities have done to comply with the EPA guidelines on Contaminate Containment. The information was passed on to Gary Ward, City Electrician.
9:14 PM Kenny cain moved to approve the bills as presented. Tarry Dougherty seconded. Motion passed 4 yes vote. Tammy Seirer cast a no vote.
9:15 PM Tarry Dougherty moved to accept the arrearage plan presented by Ken Cole allowing past due customers 6 months to pay their past due accounts. Each monthe the customers would be required to pay 1/6 of their past due account and all of their current billing. Beginning with the January billing this plan will be in effect. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:25 PM Kenny Cain asked Ken Cole about the Energy Efficiency Plan. Ken cole said he would like information from other Cities that are implementing the plan to see how it was working for them and if they would do it again. His opinion was that it would be difficult to administer.
9:30 PM Tammy Seirer reported she had completed employee reviews and would be reporting on them during Executive Session.
9:31 PM Tarry Dougherty, Trent Leach and Sheree Herold had no report. Tammy Seirer moved to enter into a 30 minute Executive Session at 9:40 to discuss non-elected personnel - job performance. Tarry Dougherty seconded. Motion carreied 5 yes votes. Ken Cole and Bill harlow were asked to remain for the executive session.
9:32 PM Tammy Hower, Julie Bretz, Gary Ward, James Rezabek, Doug Hickman, Gary Bretz and Kay Mettlen left the meeting.
9:40 PM Council entered Executive Session.
10:10 PM Council exited Executive Session. No action was taken. Tammy Seirer moved to purchase a new computer for the office at a cost not to exceed $1,000.00. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Tammy Seirer moved to purchase Quick Books to use for the accounting program for the City. Sheree Herold seconded. Motion carried 5 yes votes.
10:40 PM Tarry Dougherty moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

Friday, November 5, 2010

Agenda for November 12, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: November 9, 2010
1. Call to Order 7:00 PM
2 Approval of minutes of October 12, 2010 Special Meeting, October 12, 2010 Regular Meeting and the November 8, 2010 Special Meeting
3. Others bringing business before the Council: Gudenkauf and Malone - Audit Report, Russell Yarnell representaing Bartlett and West - Sewer Lagoon
4. Citizens bringing business before the Council
5. Old Business

a. Procurement Policy
b. Christmas Party
c. Housing report
d. Sewer Lagoon
e. Golden Living Facility
6. New business
a. Health Insurance
7. Montly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harloww c. Julie Bretz
d. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Busines if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
11. Executive Session - Job Performance non-elected personnel.
NOTE; CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, November 3, 2010

Agenda for November 8, 2010 Special Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER

DATE: November 8, 2010
AGENDA
1. Call to Order 7:00 PM
2. Discuss Golden Living Facility

Monday, October 25, 2010

Council Minutes: October 12, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 12, 2010
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
CITY ATTORNEY: Ken Cole
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the meeting to order and asked if there were any corrections or additions to the September 14, 2010 Regular Council Meeting, the September 16, 2010 Special Meeting and the September 21, 2010 Special Meeting minutes. Kenny Cain moved to approve the minutes, Trent Leach seconded the motion. Motion carried 4 yes votes.
7:02 PM There is no additional information on the transformers from Mount Hope.
7:03 PM The current Utilitiy Ordinace states customers may request a hearing with the council before utilities are shut off. Attorney Ken Cole will prepare a written agreement for use if payment arrangements are made between the Council and customers.
7:34 PM The Airport Grant application has been submitted.
7:35 PM Plans on reinstating a Neighborhood Revitalization Plan were tabled.
7:45 PM A bid was received on demolition of the house at 107 S. Kansas. No action was taken. City Clerk was instructed to put a notice in utility statements asking citizens if they have housing structure they would like removed if the City would assist with costs and organizing the project in an effort to secure a bid for demolition of multiple locations.
8:13 PM There was no additional information on the Walton Street lots.
8:17 PM Dawn Bricker left the meeting. Tarry Dougherty moved to pay the tuition, motel costs, meals and travel expenses to send Julie Bretz, City Clerk to School in Wichita October 28 an 29, 2010. Kenny Cain seconded the motion. Motion carried 4 yes votes.
8:28 PM Approval has been received from the State to do an emergency draw down on the sewer lagoon. Kenny cain moved to approve up to $8,000.00 to Monster Pump, a division of Trilobite Testing Inc. to pump out the excess water from the lagoon. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:35 PM Mayor David Urban tabled agenda item a. Procurement Policy under new business. He asked that the City workers make a list of recurring expenditures for the Council to review.
8:36 PM No action was taken on a bid from Environmental Compliance solutions on preparing a Spill Prevention, Control and Countermeasure Plan for the City of Lucas. Council asked that the Clerk contact the Kansas Power Pool, Kanas Municipal Energy Association and Kansas Municipal Utilities and see if they have made plans for member cities they have worked on that could be used for Lucas.
8:40 PM Gary Bretz reported he had been doing maintenance on the Police car and presented the council with a list of repairs and expenses. All city vehicles have been checked over and serviced. No truck has been found to replace the dump/snow plow truck. He is out of asphalt cold mix used in street repair. Tarry Dougherty moved to purchase a load of cold mix. Kenny Cain seconded. Motion carried 4 yes votes.
8:45 PM James Rezabek reported he needs to order salt for the nitrate plant soon. He has been servicing fire hydrants, lubricating and testing them. Four of the hydrants are not draining properly They need to be dug out or replaced. Tammy Seirer moved to approve the purchases of salt for the nitrate plant. Trent Leach seconded the motion. Motion carried 4 yes votes.
9:01 PM Gary ward had nothing to report. City Treasurer Kay Mettlen shared three complaints that were received from citizns concerned about feral cats in the City. No action was taken on the complaints. A letter from ATHCO was shared with the council on grants available for landscape and playground equipment. Council consensus was that funding for playground equipment should be persued and asked that the City Clerk look into the possibilities. The Auditors have completed the audit on 2009 and will be reporting to the Council at the November 9, 2010 meeting. A budgeted transfer was done following the September Council Meeting per the council's request. There is $20,000 left that can be transferred if needed by the end of 2010. File Safe left an extra camera for the system for future use, the camera is missing. The Chamber of Commerce third quarter report was presented to the Council, fourth quarter investment of $2,500 in the Chamber of Commerce will be made now. The Golden Living Center property was sprayed for insects and the carpets were cleaned. No one has submitted a bid on the Bi-monthly cleaning of the rest home building in answer to the ad placed in the Lucas/Sylvan News. Art Shirt was contacted about making more City flags, cost is $70per flag with a $60 set up fee. Council consensus was to keep the last flag for display inside and at this time no additional flags will be ordered. Light bulbs that were ordered from the Kanas Power Pool will be picked up at the next KPP meeting. The Kansas Power Pool board of directors will hold their january 2011 meeting in Lucas. Plans will be made to provide a location for the meeting and a meal for the group. Council instructed the City Clerk to send letters and a copy of ordinances to persons leaving semi-trucks and trailers parked on the street and to persons exceeding the limit of two inoperable vehicles at a location. The renewal notice has been received from Blue Cross/Blue Shield with a substantial increase in premium. City clerk was instructed to obtain information on alternate sources of health insurance coverage for employees for comparison.
9:15 PM Tammy Seirer moved to approve the bills as presented. Kenny Cain seconded. Motion carried 4 yes votes. Tammy Seirer asked if there is sand to put in the intersections in the event of snow. City Crew said they use Ice Melt and they have it on hand. Gary Ward reported three were several alleys that need holes filled in. Councl instructed him to check into a sand/rock mixture from
APAC and if the cost of a load is less than $500 to purchase one load.
9:20 PM Kenny Cain asked if Attorney Ken Cole had looked over the information on the Kanas Energy Efficiency. Attoney Ken Cole requesed a copy of the inforamtion be sent to him.
9:24 PM Tammy Seirer, Trent Leach and Tarry Dougherty had no reports. The council thanked the City Crew for the tour of the City Facilities.
9:25 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 4 yes votes.

Council Minutes: October 12, 2010 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
October 12, 2010
5:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
5:07 PM Mayor David Urban called the Special Meeting to order. Special Meeting was called at the request of Council Members: Tammy Seirer, Tarry Dougherty, and Kenny Cain. Agenda Item: Tour the City Facilities. Mayor David Urban led the Council on a tour of the Miller Well House, Nitrate Plant, Electric Shop, City Shop and Shop Office.
5:45 PM Bill Harlow joined the meeting at the transformer/sub-station and explained the back up system that is being installed.
6:15 PM Bill Harlow left the meeting. Council Members toured the Lift Station and returned to the Civic Center. No action was taken following the tour.
6:35 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded the motion. Motion carried 3 yes votes.

Friday, October 8, 2010

Agenda for October 12, 2010 Special Meeting

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
OCTOBER 12, 2010
1
. Call to Order 5:00 PM
2. Tour City Facilities

Agenda for October 12, 2010 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE October 12, 2010

1. Call to Order 7:00 PM
2. Reading and approval of minutes from the September 14, 2010 Regular Council Meeting and Special Meeting of September 14, 2010
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business

a. Transformers
b. Utility shut off guidelines
c. Airport Grant Report
d. Neighborhood Revitalization
e. Properties to demolish - Bid from J. T. Modlin
f. Walton Streets Lots
g. City Clerk School
h. Sewer Lagoon Draining
6. New Business
a. Procurement Policy
b. Bid on EPA Compliance from Matt Miles
c.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Thursday, September 23, 2010

Minutes of September 14, 2010 Regular City Council Meeting

LUCAS CITY COUNCIL REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER
September 14, 2010
7:00 PM

MAYOR: David Urban
CITY MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold and Trent Leach
EMPLOYEES:Kay Mettlen, Gary Bretz, Julie Bretz, Gary Ward, James Rezabek and Bill Harlow
CITIZENS PRESENT: Doug Hickman, Dawn Bricker, Tammy Hower
7:00 PM Mayor David Urban called the meeting to order. Kenny Cain moved and Tarry Dougherty seconded a moiotn to approve the minutes of the August 10, 2010 regular Council meeting.
7:02 Dawn Bricker expressed concern about traffic flow in front of the School. Mayor David Urban said he will speak to USD 299 Superintendent Jude Stecklein about any problems there might be.
7:06 PM Tarry dougherty reported he had spoken to Advantage Realty from Russell about listing the Golden Living Center Property. Their selling fee would be 6%. Discussion was held on incentives that might be offered to qualified buyers, cleaning carperts, spraying for bugs and hiring someone to clean the rest home occasionally.
7:19 PM Kenny Cain moved to authorize up to $1,200 to hire Darin Brewer to clean the carpets and World Pest Control to spray inside and outside the building for insects. Tarry dougherty seconded the motion. Motion carried 4 yes votes. Council member Tammy Seirer cast a no vote. Council concensus was to put an ad in the paper and take bids for cleaning the rest home every other month.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual Conferenct in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual conference in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:25 PM Bill Harlow told the council that Mount Hope, Kansas is replacing their electrical system and have transformers for sale. The 25 KVA pots have been PCB tested and will run about $125.00 each. The Council is interseted in purchasing some transformers. Bill Harlow is to speak to the representative from Mount Hope and see what is available.
7:38 PM Lois Cooper and Kathy Ross arrived at the meeting. Bill Harlow said we can get more poles, the poles are free. The cost of delivery is approximately $300 per load. Council instructed him to get the poles he needs.
7:43 PM Lois Cooper addressed the Council about the Realtor contract on the Golden Living Facility. She would be willing to sign a non-exclusive listing with a commission of 6%.
7:48 PM Robert Speer, owner of the house at 107 South Kanasas , Lucas, KS indicated he would give this property to anyone wanting to clear the house off the lot. Bids are being sought on this demolition project. Council would like to get a list of properties that need to be cleared and perhaps get a reduced rate on clearing several properties at the same time.
7:50 PM Dawn Bricker left the meeting.
7:54 PM The lots on Walton Street that were given to Doug Kressley have never been registered with the Russell County Register of Deeds. The deed needs to be recoreded to get the property ownership changed on the tax roll. Council member Sheree Herold offered to speak to the Kressleys about getting the deed registered.
7:57 PM Tammy Seirer moved to approve Ordinance revoking Ordinance #374. Ordinance #383 shall read that if a utility customer in good standing moves to another locateion within the city a transfer fee of $50 for the location shall be charged rather than the $75.00 connection fee per utility as stated in Ordinance #374. Kenny Cain Seconded. Motion carried 5 yes votes.
8:07 PM Council member Tarry Dougherty asked for clarification on handling disconnected utility services. Mayor David Urban will draft a set of guidelines and present them to the Councl at the October meeting for their consideration.
8::26 PM A bid has been received from Holland Paving for resurfacing the Airport runway. A grant is available for this project, deadline to apply is September 30,. 2010. Tammy Seirer moved to submit the grant application. Sheree Herold seconded. Motion carried 5 yes votes. Council instructed the City Clerk to contact Hollnad Paving and ask for a quote on sealing cracks, slurry sealing and striping the runway, turnaround and taxi areas.
8:36 PM City Clerk Julie Bretz asked the Council for permission to submit an application for a Scholarship for her fourth year of City Clerk School. Class will be held in October, tuition is $250 for the school. Council instructed her to apply for a scholarship. The City would be asked to provide mileage, meals and hotel room.
8:45 PM Mayor David Urban asked that the Coucil meet at 5:00 PM at the Civic Center on October 12, 2010 and begin a tour of the City Facilities. Regular meeting will follow at 7:00PM.
8:45 PM Tarry Dougherty moved to sign a 6 month non-exclusive listing on the Golden Living Center Facility with Advantage Realty of Russell and North Star Realty of Lucas. Kenny Cain seconded the motion. Motion passed 5 yes votes.
8:47 PM Gary Bretz reported that repairs have been done to the street sweeper and the Heckendorn mower. Snow fence will be put up in October. Matt Miles from the EPA visited the shop last week and explained new guidelines for oil containment and storage.
Gary Bretz asked the Council about fixing the Police car so it could be used to drive to meetings etc. He said it needed four new tires. Council consensus was to get the tires and service the car so it can be used by the City Crew. Mayor David Urban asked about holes on Main Street. Gary Bretz said they would fill them with cold mix. Twenty blocks were chip sealed this year and there is oil left for use next year. Tammy Hower asked about cleaning graffiti off traffic signs. Gary Bretz said he will clean them, he had been waiting for the County Sheriff to view them.
8:55 PM James Rezabek said he had finished rotating water valves with the exception of the ones that leaked. They have sealed themselves and he will rotate them in the spring when they can be replaced if necessary. Tammy Seirer moved to authorize purchasing Chlorine and testing supplies for the nitrate plant up to $1,000. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Gary Ward reported that Matt Miles had checked the PCB testing on our transformers and everything is okay. Matt will be submitting a bid for drawing up a plan for oil containment in the event of a spill to meet EPA guidelines.
9:01 PM Bill Harlow reported that there is one lightening arrestor to be installed at the sub-station. The sub-station is close to being ready for back up use. A phasing stick can be borrowed from Clay Center to test it. Only one truck from Clay Center will be necessary to perform the test.
9:04 PM Julie Bretz had no report. Kay Mettlen reported that a dog catching stick has been purchased.
9:05 PM Tarry Dougherty moved to allow the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
9:07 PM Trent Leach moved to allow up to $2,000.00 to hire Paul Simpson to pump gray water from the 2nd containment cell to lower water levels in the sewer lagoon. Kenny Cain seconded. Motion carried 5 yes votes.
9:15 PM Council asked the City Clerk to place an ad asking for bids for cleaning the rest home facility every other month until it is sold.
9:21 PM Rita Sharp is working on a video of the rest home and community to use as a maketing aid to help sell the rest home. Council consensus was she should be reimbursed for her expenses and Council asked if copies could be given to the realtors and Russell County Economic Development.
9:24 PM Gary Bretz said he would continue to spray for mosquitos as long as needed.
9:25 PM Tammy Hower left the meeting. Kenny Cain, Tammy Serier, Sheree Herold, Tarry Dougherty and Trent Leach had no committee reports.
9:26 PM Kenny Cain moved to transfer $40,000.00 from the Electric Fund to the General fund. Tammy Seirer seconded. Motion carried 5 yes votes. Kenny Cain moved to transfer $3000.00 from the General Fund to the Industrial Development Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:30 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 5 yes votes.

Minutes of September 21, 2010 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
September 21, 2010
8:00 PM

COUNCIL MEMBERS:/ Tammy Seirer, Kenny Cain, Tarry Dougherty, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz
CITIZENS Doug Hickman, Lois Cooper, Bailey Evans
8:02 PMPresident of the Council Trent Leach, filling in at the Mayor's absence, called the Special Meeting to order. The Special Meeting was called at the request of Council Members: Tammy Serier, Sheree Herold, and Tarry Dougherty. Items on the Agenda were: 1. Golden Living Center Facility Realtor contract and possible incentives the City could offer to a qualified buyer.
8:22 PM Tammy Seirer moved to enter into a 6 month non-exclusive contract presented by Lois Cooper, representing North Star Realty, and that the Council approve Trent Leach to sign the contract as acting Mayor. Tarry dougherty seconded the motion. Motion carried 5 yes votes.
8:24 PM Council discussed possible options for incentives that could be offered to prospective buyers of the Golden Living Facility property. No action was taken. City Clerk Julie Bretz was instructed to check on reinstating the Neighborhood Revitalization program. Renewal deadline for the program is October 1, 2010.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Sheree Herold seconded the motion. Motion carried 5 yes votes.

Tuesday, September 14, 2010

Council Minutes: August 10, 2010 Regular Meeting/Budget Hearing

LUCAS CITY COUNCIL BUDGET HEARING AND REGULAR COUNCIL MEETING
GOLDEN AGE CENTER
August 10, 2010
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold
CITY ATTORNEY: Ken Cole
EMPLOYEES: Gary Bretz, Kay Mettlen
CITIZENS PRESENT: Doug Hickman
7:00 PM Mayor David Urban opened the Budget Hearing and asked if there were any coments or questions from the public. Doug Hickman commented that the $1,000.00 the Council voted to transfer to the Library was not included in the published budget. No action was taken.
7:10 PM Mayor David Urban closed the Budget Hearing and informed those present the Regular Council Meeting would resume at the Civic center.
7:17 PM Gary Ward, James Rezabek, Bill Harolw, John Rhudolph, Jessica Rhudolph and Dawn Bricker arrived at the meeting. Mayor Urban resumed the meeting and asked if there were any corrections or additions to the minutes of the July 13, 2010 and July 15, 2010 Regular Meetings and the July 20, 2010 Special meeting. Attorney Ken cole said that in the July 20, 2010 Special Meeting a reason had to be stated for each Executive Session. Tammy Seirer asked that a clarification be made to the 8:04 PM entry on the July 13, 2010 meeting. Kenny Cain moved that the minuts be approved with these corrections. Sheree Herold seconded, motion carried 4 yes votes.
7:22 PM Dawn Bricker asked about weed control and mowing within the City. Mayor Urban said there is an Ordinance stating that if weeds are over 12 inches tall a letter is sent asking the property owner or tenant to mow. If mowing is not done in 10 days the City will mow the property and bill the tenant or landowner for the mowing.
7:23 PM A report of funds disbersed on the Bowl Plaza project was given to the Council.
7:25 PM Sheree Herold has spoken to Earl Zweifel and he will draw up plans for the library and would then want them certified by an architect. Doug Hickmam said the Library Board will review the original sketch for the Library and get back to the Council with any changes they might want to make.
7:27 PM It was determined that awnings on the dugouts at the ballfield would obstruct the view of the field from the bleachers. Council will not proceed with dugout awnings at this time. The installation of a barricade between the dugouts and the parking areas was discussed. The Mayor commented that the awnings over the bleachers worked well during K-18 State Tournament.
7:31 PM The realtor contract with North Star Realty on the Golden Living Center expires today, August 10, 2010. After discussion by the Council, no action was taken on renewal of the contract. Possible incentives that could be offered to an approved buyer for the Golden Living Center were discussed. No action was taken.
7:50 PM The League of Kansas Municipalities Annual conference will be held in Overland Park on October 9 to October 12, 2010. Mayor David Urban asked if any of the Council would be interested in going. Decision was tabled until the September 14, 2010 meeting.
7:54 PM Kenny Cain moved and Tarry Dougherty seconded to approve the 2011 budget as published. Motion carried 4 yes votes.
7:55 PM Tammy Seirer moved and Kenny Cain seconded to approve the bill from Heinze and Associates for the Bond on the City Clerk and Treasurer.
7:56 PM Gary Bretz reported that Fifth Street has been resurfaced. The City Crew would like to do South Fairview from 1st to 2nd Street if time and weather allows. The summer help will be leaving on September 13, 2010. The Council mentioned cracks in the Main street surface. The hydraulic pump went out on the IHC truck and was replaced. The IHC truck neds considerable repairs and a replacement should be sought. Council asked the crew to look into State Surplus vehicles that might be a good replacement.
8:07 PM James Rezabek reported citizens that are concerned about the City trapping cats. The Ordinance reads that all felines are to have a collar on in the City Limits. Attorney Ken Cole said there should be no problem with trapping as long as the captured felines are placed in someone's care and not abandoned. Repair parts are needed for the Nitate Plant. Some relays have been ordered. Tammy Seirer moved to approve $1,000.00 in parts to be ordered for the Nitrate Plant. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. There is a service tech from Pennsylvania that can come out if the repairs do not correct the problem.
8:18 PM Bill Harlow asked what is being planned to be done with the property at 1st and Kansas that was burned several years ago. Council will contact the owner to learn his plans for the property.
8:52 PM Money has been received on one of the past due utility bills that were sent to the State Set Off program. Another past due account has been put on the Set Off List. Council was informed that there will be a charge of $450.00 connection fees for USD 299 to connect all the utility hookups for the school buildings. Tammuy Seirer moved and Sheree Herold seconded to approve the bills as presented for payment. Motion carried 4 yes votes.
8:35 PM Mayor David Urban asked the Council for permission to let the Fire Department use the Ford tractor to load bleachers to take to the Mud run on Sseptember 4, 2010. Council approved the request.
8:36 PM Kenny Cain will get brochures from the Kansas Power Pool with information on ways to make homes more energy efficient.
8:37 PM Tammy Seirer asked when the tornado siren located by the school will be in operation. The City Crew said it is operating at this time.
8:38 PM Tarry Dougherty reported he had toured the Golden Living Center facility and found it to be in need of a general cleaning and bug extermination. He has bids for steam cleaning the carper and spraying for insects. Council will meet at the Civic Center on September 14, 2010 at 6:00 PM and will tour the Golden Living Center as a group before a decision is made on Dougherty's suggestions. Report from the City Crew is that the garden plot behind the Golden Living Center has been mowed and trimmed.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Kenny Cain seconded. Motion carried 4 yes votes.

Thursday, September 9, 2010

Agenda September 14, 2010 Regular City Council Meeting

CITY OF LUCAS
AGENDA REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER

DATE September 14, 2010
1. Call to Order 7:00
2. Reading and approval of the minutes of the August 10, 2010 Regular Council Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business

a. Incentives for selling the Golden Living Facility
b. Realtor Listing - Golden Living Property
c. Cleaning and Bug Spraying - Golden Living Facility
d. League of Kansas Municipalities Annual Conference October 9-12, 2010 - Overland Park, Kansas
e.
6. New Business
a. Transformers
b. Property at Kansas and First Street
c. Walton Street Lots
d. Utility Rates/ Reconnect and Disconnect Ordinance
e. Airport Resurfacing
f. City Clerk's School
g. Set a time to Tour City Facilities at October Meeting
h.
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business,if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.


NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for September 14, 2010 Special Council Meeting

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
DATE September 4, 2010
1. Call to Order 6:00
2. Tour Golden Living Center Facility

Thursday, August 5, 2010

Agenda for August 10, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE
August 10, 2010
1. Call to Order 7:00 PM Golden Age Center
2. Public Hearing 2011 Budget
3. Following the Closing of the Budget Hearing - Meeting will resume at the Lucas Civic Center
4. Reading and approval of minutes from the July 13, 2010 Regular Council Meeting, the reconvened meeting on July 15, 2010 and the June 20, 2010 Special Meeting.
5. Others Bringing Business before the Council
6. Citizens bringing business before the Council
7. Old Business

a. Bowl Plaza
b. Library
c. Ballfield awnings
8. New Business
a. Neighborhood Revitalizaation and Incentives for sale of Golden Living Facility b. Rest Home Update and Lois Cooper Contract
c. LKM Annual Conference Oct 9-12, 2010 Overland Park, Kansas
9. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
10. Approval of expenses as presented for payment
11. Other business if any
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Tuesday, August 3, 2010

Council Minutes: July 20, 2010 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
July 20, 2010
7:00 PM
MAYOR
: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Sam Brock of Gudenkauf and Malone, Inc
CITIZENS PRESENT: Jennifer Bates and Doug Hickman
Council Members requesting this Speical Meeting were: Sheree Herold, Kenny Cain and Tarry Dougherty.
7:00 PM Mayor David Urban called the Special Meeting to order to go over the 2011 City Budget with Sam Brock of Gudenkauf and Malone, Inc. and for an executive session to discuss non-elected personnel-job duties.
Ken Cole arrived. Sam Brock explained non-levied funds, such as the utility funds, which are self supporting, to the council. He explained 1 Mil will bring in approximately $1,560.00 in funds. The Mayor stressed he would like to see the Mil Levy around 32 to 34 mils for 2011. The Library Fund was discussed at length due to changes to the payroll since January 1, 2010. The Airport Fund was also discussed because it is time to resurface it. Sam will put $60,000.00 possible grant money on the Budget so the Council will have spending authority, if needed. Sam agreeed to add a budgeted transfer from the Electric Fund to the General Fund of $25,000 and from the General Fund to the Library Fund of $1,000.00. After careful consideration, it was agreed to reduce the mil levy to 31.391 for 2011. That is 1 mil less than a year ago.
For handicap accesibality a Public hearing will be held on the 2011 Budget August 10, 2010 at 7:00 PM at 210 S. Main Street at the Golden Age Center. The Regular Meeting will commence, at the Civic center, after the closing of the Public Hearing.
8:02 PM Sam Brock left the meeting. Mayor Urban asked for and received a motion from Tammy Seirer to enter into Executive Session for 30 minutes to discuss non-elected personnel - job duties, starting at 8:05 PM. Sheree Herold seconded the motion. There were 5 yes votes. Julie Bretz and Kay Mettlen were asked to wait outside and return at Council's request. Julie Bretz, Kay Mettlen, Doug Hickman and Jennifer Bates left the meeting.
8:05 PM Council went into Executive Session.
8:17 PM Kay mettlen was asked to return to the meeting.
8:35 PM Council exited Executive Session. No action was taken Julie Bretz and Jennifer Bates returned to the meeting.
8:36 PM Tammy Seirer made a motion to go back into Executive Session for a period of 30 minitues beginning at 8:37 PM to discuss non-elected personnel - job duties. Sheree Herold seconded the motion. There were 5 yes votes. Julie Bretz and Jennifer Bates left the meeting.
8:37 PM Council went into Executive session.
8:50 PM Kay Mettlen left the meeting.
8:83 PM Council asked Julie Bretz to enter.
9:07 PM Council exited Executive Session. No action was taken. Julie Bretz and Jennifer Bates returned to the meeting.
9:08 PM Tarry Dougherty made a motion to enter into Executive Session for a third time for a period of 30 minutes starting at 9:10 PM to discuss non-elected personnel - job duties. Kenny Cain seconded. There were 5 yes votes.
9:30 PM Sheree Herold and Ken Cole left the meeting.
9:35 PM Julie Bretz left the meeting.
9:38 PM Council exited the Executive Session. No Action was taken.
9:41 PM Trent Leach made a motion to adjourn the meeting. Tarry Dougherty seconded the motion. There were 4 yes votes.

Council Minutes: July 15, 2010, reconvene meeting of July 13, 2010

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
July 15, 2010
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT BRINGING BUSINESS BEFORE THE COUNCIL: Janae Talbott - Russell County Economic Development Director
CITIZENS: Lyn Leach, Doug Hickman, Rita Sharp, Tresa Finch, Richard Mettlen, Luke Moore, Eric Abraham, Connie Dougherty, and Les Schneider
7:02 PM Mayor David Urban reconvened the July 13, 2010 meeting and introduced the Council Members to Janae Talbott, Russell county Economic Development Director. Janae Talbott spoke to the Council about marketing strategies that could be implemented in selling the Golden Living Property. The United States Department of Agriculture, Kanas Department of Commerce and Pioneer Country Development are sources of low interest loans. The loans are available for businesses that create employment for five or more people and plans that include high efficiency doors and windows. She also suggested that the City re-instate the Neighborhood Revitaliztion Plan to offer tax incentives and determine what other incentives, such as a break on utilities, offering a lease to own plan or carry the note for a credit worthy person that would bring jobs to Lucas if they purchase the property. It was pointed out that Communities that offer incentives impress on a new business that the communtiy wants to work with them. Janae Talbott also said how important it is for the Communtiy to stres what Lucas can offer and amentiies such as fiber optic capabilities, distance from Interstate 70 etc. that are avialable here.
7:19 PM Lynn Schneider arrived at the meeting.
7:44 PM Mayor David Urban thanked Janae Talbott for addressing the Council and asked the City Clerk to put Economic Development questions and incentives on the August 10, 2010 Council Agenda. Trent Leach moved to adjourn. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

Thursday, July 15, 2010

Council Minutes: July 13, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVID CENTER
July 13, 2010
7:00 PM


MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer, and Kenny Cain
EMPLOYEES: James Rezabek, Gary Ward, Gary Bretz, Bill Harlow, Julie Bretz and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell- representing Bartlett and West
CITIZENS: Alicia Seirer, Justin Serier, Lois Cooper and Doug Hickman
7:02 PM: Mayor David Urban called the Council Meeting to order. City Attorney Ken Cole arrived at the meeting. Tammy Serier moved to approve the minutes of the
June 8, 2010 regular Council Meeting as corrected and the minutes of the June 28, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:04 PM Russell Yarnell of Bartlett and West addressed the Council on the report he had submitted concerning draining the sewer lagoons. In his previous report he outlined the possibility of installing a continuous flow drain system or building a third cell. He said according to the City's State permit there is also the option of irrigating out of the lagoon to lower the water levels. Mayor David Urban asked if Russell Yarnell would speak to Norbert Weindholtlz of the Kansas Department of Health and Environment to get his opinion on how draining down the lagoon can be done to meet the conditions of the current discharge permit. Mayor David Urban asked that the Clerk contact Kansas Rural Water Association about checking the lagoon cells for sludge levels. No action was taken.
7:22 PM Russell Yarnell left the meeting. Lois Cooper, real estate agent on the Golden Living Center, reported to the Council. She said when the sellilng price was reduced she sent notices to all persons who had inquired about purchasing the property. The City contract with Lois Cooper is due to expire August 10, 2010.
7:24 PM City Clerk, Julie Bretz said a request for a draw down on the Bowl Plaza in the amount of $16,121.02 has been sent to the State. The deadline for completion of the project has been extended to December 31, 2010.
7:27 PM The tornado siren is installed and the wiring from the City side is completed. There is a problem with the telephone power source and Wilson Communcications is researching a solution.
7:28 PM Doug Hickman reported there is no additional information on the Library Building at this time. An inquiry has been submitted to the United States Department of Agriculture about availability of funds. Doug Hickman volunteered to set up a meeting with a representative of the USDA to learn what will be needed prior to submitting a grant application.
7:38 PM Tammy Seirer moved to approve the final payment to M W MacConnell Construction in the amount of $2,300.70. Kenny Cain seconded. Motion carried 5 yes votes.
7:48 PM Lois Cooper left the meeting. Gary Ward is concerned about visability of the field when tin shades are put on the dugouts. He asked the Council to look into the project and advise the City Crew if they are to proceed with the project.
7:52 PM In response to a request from the City of Sylvan Grove to spray the Lincoln County Fairground for mosquitos prior to their County Fair, Tarry Dougherty moved to offer to have the Lucas City Crew spray and charge $150.00 per hour for the chemical, equipment and operator. Sheree Herold seconded. Motion carried 5 yes votes.
8:04 PM Gary Bretz reported more rock is needed to chip seal streets. A total of eleven blocks have been done so far this summer and they would like to do approximately 10 more. Tammy Seirer moved to purchase 100 ton of rock. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Gary Bretz voiced concerns about citizens not detouring around workers when the cones are out warning that street repairs are in progress. He asked if the Council had suggestions on keeping traffic off of the streets when they are working on them. Council instructed them to look into placing wooden barricades and to also check with Russell Co. Sheriff's Office about imposing fines for people disregarding the cones and the safety of the workers. A notice will be published in the paper and an insert will go in utility billings asking the public's support in respecting the cones for traffic control.
8:17 PM Gary Ward and Jaems Rezabek had no report. Bill Harlow said work is being done on the sub-station to get it ready to serve as a back up for electrical emergencies.
8:19 PM Tammy seirer asked if the guys have started trimming tree limbs that hang over the streets and in the power lines. The tree limb removal project is in progress.
8:20 PM City Clerk, Julie Bretz, reported she had spoken to Sam Brock and he could meet with the council for a work session on the 2011 Budget at 7:00 PM on July 20, 2010. The Clerk was instructed to set up a Special Meeting for that time. the Clerk informed the council several Lucas properties will be coming up for sale at the Sheriff's Auction, at 10:00 AM, on July 22, 1010, at the Russell Co. Fairgrounds. On July 6th the City Dog Kennel was inspected by the State. No violations were found. No Smoking signs were ordered to be put up in Public buildings and locations. There was no charge for the signs. Council was told of an incident at the City Park involving a vehicle driving over a stone post and through the park. Russell County Sheriff's Department is investigating. Julie Bretz contacted the owners of Thoroughbred Software and was told their new accounting program is not completed yet. Kevin Zimmer has been contacted about the possibility of getting State funds to help with street upkeep. He will get back to the Clerk at a later date. City Clerk Julie Bretz shared a copy of Russell County Ordinance #95-18 regarding trash pickups with the Council. Mayor David Urban will speak to Lenny Tyson of Russell County and also with the other cities in Russell county to see what method they use to bill trash utilities to unoccupied houses.
8:40 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
8:41 PM Kenny Cain asked the council to look into draining the lagoons with a contuious roll of hose. He also asked about water valve rotations. James Rezabek said he has not been rotating the water valves, and the ones that were leaking last year are not leaking at this time.
8:45 PM Tammy Seirer had no report but commended the City Crew on the good job they have been doing on the ballfield, streets and tree limb removal. Trent Leach had no report on streets. Sheree Herold has beeen looking into eqipment for the park and will get back to the Council with suggestions and prices.
9:48 PM Tarry Dougherty reported he has spoken with Russell County Economic Development Director Janae talbot and she would like to meet with the Council on July 15, 2010 at 7:00 PM.
8:57 PM Tammy Seirer moved to enter into Executive Session for 15 minutes at 9:00 PM to discuss non-elected personnel - job performance. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Council entered Executive Session.
9:15 PM Council exited Executive Session, no action was taken.
9:17 PM Tarry Dougherty moved to recess and reconvene the meeting on July 15, 2010 at 7:00 PM at the Lucas Civic center. Kenny Cain seconded. Motion carried 5 yes votes.

Thursday, July 8, 2010

Agenda for July 13, 2010 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: July 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the June 8, 2010 Regular Council Minutes and the June 28, 2010 Special Meeting Minutes.

3. Others Bringing business before the Council: Russell Yanell - Bartlett and West regarding Lagoon Outflow
4. Citizens bringing business beford the Council
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - Update
d. Library Building Update
e. Ballfield Awning
6. New Business
a.
b.
c.

7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Industrial Development.
11. Executive Session: Non-elected personnel - job duties
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, June 30, 2010

Council Minutes: June 28, 2010 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
June 28, 2010
12:00 PM


PRESIDENT OF COUNCIL: Trent Leach
COUNCIL MEMBERS: Tammy Sierer: Tarry Dougherty and Kenny Cain were attending via speaker phone.
EMPLOYEES: Julie Bretz, Gary Bretz
Council members requesting this Special Meeting were: Tammy Seirer, Trent Leach and Tarry Dougherty
12:03 PM President of the Council Trent Leach called the Special Meeting to order to discuss the purchase of street repair materials - oil, rock and asphalt. Several streets have been repaired and there are 4 to 6 more blocks the City Crew would like to do this year. These streets include: Harvest Street from Main to Fairview, Washington Street, Third Street south of the ballfield, 5th Avenue and Kansas Street. The City crew has been getting two streets per week chip sealed. It takes 400 to 700 gallons of oil per street. Tammy Seirer moved to purchase 6,000 gallons of oil, two additional loads of rock and another load of asphalt (up to $1,500) including the delivery fee. Kenny Cain seconded the motion. Motion carried 4 yes votes.
12:15 PM Tarry Dougherty moved to adjourn. Tammy Seirer seconded the motion. Motion carried 4 yes votes.

Friday, June 25, 2010

Agenda for June 28, 2010 Special Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
SPECIAL MEETING
JUNE 28, 2010
12:00 PM


1. Street Repairs - purchase materials

Friday, June 18, 2010

Council Minutes: June 8, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
June 8, 2010
7:00 PM
Page 1


COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer, and Kenny Cain
EMPLOYEES: James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Kay Mettlen
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Les Schneider - Lucas Area Community Theater
CITIZENS: Alicia Seirer, Jennifer Bates, Dawn Bricker, Tammy Hower, Kristie Boland, and Doug Hickman
7:07 PM In the absence of the Mayor, Trent Leach - Council President called the June 8, 2010 regular meeting of the Lucas City Council to order. Sheree Herold moved to approve the minutes of the May 11, 2010 regular City Council meeting and the May 14, 2010 Special meeting. Tarry Dougherty seconded, the motion carried 5 yes votes.
7:10 PM Les Schneider addressed the Council on behalf of the Lucas Area Community Theater. The fund raising efforts of the LACT netted $77,500 towards purchasing digital equipment for the theater. They are $7,500 short of having the necessary funds to make the purchase. The price of the equipment will increase by $5,000 the first of July and there is $5,360.40 in sales tax on the purchase. The board of the LACT asked if the City would donate towards the equipment.
7:20 PM Doug Hickman arrived at the meeting. Tarry dougherty moved to donate up to $7,500 towards the purchase of the digital equipment to be offset by donations made before the purchase is completed. Kenny Cain seconded the motion. Motion carried 3 yes votes. Tammy Seirer cast a no vote and Trent Leach abstained due to conflict of interest. Les Schneider thanked the Council for supporting the Theater.
7:33 PM There was no report on the Rest Home, Council discussed the generator and the contract with real estate agent Lois Cooper. The Council was told the Rest Home is listed for sale on the Russell County Economic Development website.
7:37 PM The City Crew will be running electric, sewer and water to the Bowl Plaza building site soon.
7:40 PM Tornado siren has been set on the pole. Wilson Communications has to hook up the phone line and then the electric wiring will be connected.
7:42 PM Council discussed the report from Bartlett and West regarding the sewer lagoon. The report came back with the additional option of irrigation to lower the levels of water in the lagoon. Council made no decision on the lagoon at this time.
7:46 PM Dawn Bricker left the meeting.
8:02 PM It was decided to have a Council representative meet with the Library Board to look into possible construction of a Library/City Building. Kenny Cain will represent the Council in meeting with the Library Board to determine possible locations, building floor plan and estimae of costs for such a project.
8:22 PM Tammy Seirer moved and Sheree Herold seconded the motion to pay the yearly dues to Pioneer Country Development in the amount of $200.00. Motion carried 5 yes votes.
8:28 PM Gary Bretz reported the cylinder on the digger truck has been repaired. The oil truck is ready to begin chip sealing streets. No cost estimate has been secured for a trailer to carry the brine tank at the nitrate plant. The primary pump at the nitrate plant is in but the brine pump also needs to be replaced.
8:32PM James Rezabek reported he has found a leak in a water line runnning by the Old Lucas Grain location. About half the water valves have been turned. He is waiting to turn the ones that were bad last year until the City Crew gets caught up. The City Crew is planning to trim trees back that hang over the sidewalks and streets.
8:39 PM Council asked that the City Crew not allow anyone to ride in the back of a moving City pickup or truck for the purpose of convenience of transportation.
8:46 PM Julie Bretz City Clerk reported she has backed up the surveillance footage for the Russell County Sheriff's Office on several acts of vandalism. She asked the Council how they wanted the City Crew to react when a citizen delays their work. Council agreed that the employees should continue their work and finish the job. If citizens have concerns they should address the Council. Russell County is raising the trash rate they charge the City by $1.75. Julie Bretz asked if the Council wanted to add that increase onto our utility billings. Tammy Seirer moved to pass Resolution #10-01 to increase the trash rate per pickup from $17.00 to $18.75 to include the County's increase. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Tammy Seirer asked about the utility ordinance for late payment. Council consensus was that with the July late payments the Ordinance will be followed as written. Customers will be given 5 days to pay their bill and then a final notice will be sent giving them an additional two days to pay their bill or to request a hearing with the Council to ask for payment arrangements. Beginning with the July billings this Ordinance will be followed as written. Tammy Seirer reported that Matthew MacConnell will be here within the next 2 weeks to begin construction of the ball field awnings.
9:16 PM Tammy Seirer moved to approve the bills submitted for payment. Sheree Herold seconded. Motion carried 5 yes votes.
9:17 PM Sheree Herold asked about getting sand and a digger for the sand box at the park. She will look into pricing some new park equipment. Kenny Cain had no report. Tammy Seirer commented on the hard work the City Crew has been doing lately. Tarrry Dougherty asked if the Council could get monthly reports from Lois Cooper on the Rest Home updates. He also questioned how the sale of the rest home has been advertised.
9:22 PM Kenny Cain moved to adjourn the meeting. Tammy Seirer seconded the motion. Motion carried 4 yes votes.

Thursday, June 3, 2010

Agenda for June 8, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING


DATE June 8, 2010
1. 6:00 PM Dog Court2. Call to Order 7:00 Lucas Civic Center
3. Reading and approval of minutes from the May 11, 2010 Council Meeting
4. Others bringing business before the Council

5. Citizens bringing business before the Council: Les Schneider - Lucas Area Community Theater
6. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren Update
d. Lagoon Outflow
e. Library Building Update
7. New Business
a. Pioneer Country Development Dues
b. Airport Insurance
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development

NOTE CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERSTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, May 19, 2010

Council Minutes: May 14, 2010 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
May 14, 2010
12:00 PM
PRESIDENT OF COUNCIL:
Trent Leach
COUNCIL MEMBERS: Sheree Herold, Tammy Sierer, Tarry Dougherty. Kenny Cain was attending via speaker phone.
EMPLOYEES: Julie Bretz and Gary Ward
12:05 PM President of teh Council Trent Leach called the Special Meeting to order to discuss the Tornado Siren locaction. It was the Council consensus at the Regular Council Meeting on May 11, 2010 to place the tornado siren at 604 E. First Street. City employees have since found another location to put it.
Tammy Seirer made a motion to change the location, for the tornado siren to the south end of the football field. Sheree Herold seconded the motion. There were 5 yes votes.
12:09 PM Sheree Herold made a motion to adjourn the meeting. tammy Seirer seconded. The motion passed with 5 yes votes.

Thursday, May 13, 2010

Council Minutes: May 11, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
May 11, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, and Tammy Seirer
EMPLOYEES: James Rezabek, GAry Ward, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lyn Leach - Youth Group Fireworks Stand
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell - Sewer Lagoons, Representing Bartlett and West, Luanna Maes - Alley
CITIZENS: Alicia Seirer, Justin Seirer, Doug Hickman, Jennifer Bates
7:04 PM Mayor David Urban called the meeting to order and called for approval of the March 9, 2010 and April 13, 2010 Council minutes. Sheree Herold moved to approve the minutes, Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:05 PM Luanna voiced concerns about the alley running beside her property. Drainage from the alley runs into her yard. Mayor David Urban said the City will look for solutions to the problem and will consult her before any repairs are done.
7:17 PM Lyn Leach asked for Coucil permission for a fireworks stand ran by the Kids for Christ Youth Group. The stand will be located in the Lucas Motor lot north of Lucas Liquor. Tarry Dougherty moved to approve the request and waive the application fee of $10.00. Sheree herold seconded the motion. Motion carried 4 yes votes.
7:18 PM Russell Yarnell of Bartlett and West addressed the Council about the sewer lagoons. Bartlett and West presented the City with a proposal to do an engineering study to determine any changes that need to be made to the lagoons to meet State requirements for discharging. The lagoons were built to maintain levels by evaporation not by discharging water. Tammy Seirer moved to accept a proposal from Bartlett and West to provide an engineering report at a cost of $5,200.00. Tarry Dougherty seconded the motion. Russell yarnell said there are grants and low interest loans available from the Kansas Department of Health and Enviornments and also Community Development Block Grants to assist in making improvements to wastewater facilities and the engineering report. Bartlett and West will aid in applying for these resources.
8:04 PM Russell Yarnell left the meeting.
8:07 Pm There was no update on the Golden Living Center Property. The Council was presented with a General Ledger accounting of the monies expended and received on the Bowl Plaza project.
8:08 PM Bill Harlow informed the Coucnil that the tornado siren could be placed on the City right of way on East 1st Street, past the house at 522 East 1st St. A pole and transformer bank will have to be installed. Three phase and phone capabilitis are at the location. Council consensus was to place it there if installing it would fall under the $2,500.00 limit set for placement of the siren.
8:12 PM Trent Leach reported he had talked to Doug Kressley about the alley between First Street and Walton Street. The Kressley's are okay with what the City has done so far with the alley. Tammy Seirer moved to purchase two truck loads of 1 1/2 x 3/4 rock from Quartzite for the alley not to exceed a cost of $1,000.00 Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:19 PM Doug Hickman reported that the Library Building Committee met prior to the Council and their consensus was to support the City in planning and funding a combination Library and Civic Center. Doug Hickman also mentioned the possibility of including a City storm shelter in the same building. Funding options mentioned were FEMA funds and USDA loans. Council consensus was to look into the planning and grant applications for the project.
8:36 PM Mayor David Urban submitted the following appointments for Council approval: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney - Ken Cole, Municipal Judge - Mark Blehm, Official Paper - Lucas/Sylvan News, Official Bank - Pony Express Communtiy Bank, Council Committe Chairpesons - Tammy Seirer - personnel, Tarry dougherty - Industrial Development, Streets - Trent Leach, Utilities- Kenny Cain, Parks and Recreation - Sheree Herold. Trent Leach moved to accept the Mayor's appointments. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. Sheree Herold nominated Trent Leach to the office of Council President. Tarry Dougheerty seconded the motion. Motion carried 3 yes votes. Trent Leach abstained Due to conflict of interest.
8:39 PM Council asked City Clerk Julie Bretz to contact Sam Brock of Gudenekauf and Malone about preparing the 2011 City Budget and to check on holding a Special Meeting with him during the week following the July Council Meeting.
8:42 PM Gary Bretz reported that 11,400 pounds of trash was hauled to the County Landfill during the Spring Clean Up. The ACME Iron and Scrap box that was left at the tree pile was not used much this year. Gary Bretz said in visiting with KC Enterprises most of the items picked up during the Clean Up would have been picked up by the trash truck if it had been set out over a period of time. Lyn Leach left the meeting. Bretz asked the Council about purchasing a trailer to hold the tank used to dispose of salt water waste from the Nitrate Plant. By disposing of the salt water waste the City saves on line jetting costs. In 2009 D. J. Enviornmentals were hired to jet the lines at a cost of $2,400.00 plus. The Council asked that prices be presented to the Council. Dave Bricker has asked if he can take concrete sidewalk material to the burn pile. Council agreed if it would be dumped to the south east corner of the burn pile site to fill in a hole there. The City Crew dug out a water meter on Fairview for repairs.
8:48 PM James Rezabek reported he has begun rotating water valves. There are enough spare valves for use if they are needed. The meters that were problems last summer will be rotated last in case they leak and need to be replaced.
8:50 PM Gary Ward had no report. Bill Harlow said the capacitor banks are done and have been switched over at the Garden of Eden. All areas of town have been separated out the only work left on the Wye System cmpletion is at the Sub-station.
8:52 PM Julie Bretz reported that she and Tarry Dougherty would be attending a Kan Cap meeting in Beloit on May 12, 2010.
8:53 PM Kay Mettlen reported that all twenty seven free trees were given out. The light bulbs from the Kansas Power Pool will be ordered in July or August. Summer help will be starting soon. Scott Wilson starts on May 12, 2010 and James Shiroky will begin on May 17, 2010
8:54 PM Tammy Seirer movd to approve the bills as presented. Trent Leach seconded the motion. Motion carried 4 yes votes.
8:55 PM Kenny Cain, utility chaiperson was not in attendance, Tammy Seirer reported the contractor is ready for the poles to be set at the ballfield for the awnings. Tammy Seirer voiced concerns about several ditches that need to be mowed. Tarry Dougherty said he has gotten complaints about possible violations of the the junk vehicle Ordinance. Mayor David Urban instructed the City clerk to send letters to violators. Trent Leach had no report. Sheree herold asked the City Crew to check on weeds growing in the infield at the ballfield.
8:57 PM City Clerk Julie Bretz pointed out an article in the Kansas Govenrment Journal informing Cities about the State of Kansas no smoking ban. City Clerk asked the City Attorney for an explaination of the no-smoking law and asked if the City needed an Ordinance to enforce the policy. Attorney Ken Cole said if the City currently has no Ordinance baning smoking then the State Statute must be enforced. Cities are not required to have an Ordinance but if they have one it must meet or exceed the restrictions set by the State.
9:02 PM Trent Leach moved to adjourn. Sheree Herold seconded the motion. Motion carried 4 yes votes.

Friday, May 7, 2010

Agenda for May 11, 2010 City Council Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE May 11, 2010
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the March 9, 2010 Regular Meeting and April 13, 2010 Regular Meeting
3. Others bringing business before the Council:

Luanna Maes - Alley, Lyn Leach - Youth Group Fire Works Stand
4. Citizens bringing business before the Council:
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - location options
d. Walton Street
e. Lagoon Outflow
f. Library Building Update
6. New Business
a. Appointments - Clerk, Treasurer, Attorney, Judge, Official Paper and Bank, Library Board, Council Committee Chairpersons
b. Elect Council President
c. Sam Brock - Budget Letter
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business, if any
10 Committee Reports: Utilities, Personnel, Strets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, April 28, 2010

Council Minutes: April 13, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
APRIL 13, 2010
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman and Lynn Schneider.
OTHERS PRESENT TO ADDRESS THE COUNCIL: Matthew Macconnell - representing M. W. Macconnell Construction
7:02 PM Mayor David Urban called the Council Meeting to order. Council member Tammy Seirer asked that the agenda be changed to move the new Council Members Oath of Office to after Old Business. City Attorney Ken Cole read the Kansas Statute stating that after Certification of the election is received from the County Election Officer the oath can be read at any time and the newly electd Council Member takes office at that time. Tarry Dougherty, Sheree Ward-Herold and Trent Leach read and signed the Oath and took their positions on the Council.
7:08 PM Corrections to the minutes of the March 9, 2010 will be made and approval will be tabled until the May 11, 2010 Council Meeting.
7:13 PM Alvin Barta asked about the drop box for utility bills to be installed in the foyer of the Civic Center. Mayor David Urban and City Clerk Julie Bretz have been checking on finding a box and determining how to install it on the wall.
7:14 PM City Clerk Julie Brez said the apprasial from Russell County on the Golden Living Center was reduced from $345,000 in 2009 to $145,000 in 2010. No word has been received from the State on the request for a tax refund on the 2009 taxes. Sheree Herold moved to reduce the selling price to $195,000. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:25 PM The City received $10,628.03 reimbursement back from the State on the Bowl Plaza Grant.
7:26 PM Marvin's Gardens of Russell has informed the city they have trees in stock and ready to supply the $750 worth of trees to be given away to Lucas Citizens. Council asked that notice be put in with utility billings that one tree will be given per residence while supply lasts. Trees are to be planted in the City Right of Way.
7:32 PM No action was taken on approval of a limited time parking sign requested by Rodney Dick to be placed in front of Lucas Liquor.
7:38 PM Estimate of costs for putting the tornado siren at the sewer lagoon exceeds the $2,500.00 approved by the Counicl. Mayor David Urban asked that the City Crew bring a list to the May 11, 2010 Meeting of 4 or 5 possible locations for the tornado siren that would allow expenses to be reduced.
7:49 PM Tammy Seirer moved to approve Ordinance #382 adopting an administrative fee of 20% be charged for past due bills turned over to an outside collection agency. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:55 PM Gail Ogle, of the Russell County Mapping Department, suggested Doug Kressly's adress should be a 1st Street address because their house is located on the south side of the alley. Council consensus is that the alley between Walton and First Street should be maintained as well as any other alley in town. Councilman Trent Leach will visit with Doug Kressly about what needs to be done to add gravel to form a solid base for the alley.
8:00 PM Hiring summer help will be covered in an Executive Session later in the meeting.
8:01 PM City Attorney Ken Cole presented the Council with a copy of an agreement, for the approval of The Dell, Deanna and Dean Mettlen families, to bury a pipe from the west sewer lagoon cell, south to the creek, for use, when necessary, to drain the lagoon. Mayor David Urban said a special meeting will be called to continue with the project if an agreement is reached with the Mettlen family. Kenny cain moved to accept the agreement and submit it to the Mettlen's for their approval. Sheree Herold seconded. Motion carried 5 yes votes.
8:17 PM City Clerk Julie Bretz was instructed to research options for funding construction of a City Library/City Office with the possibility of adding a storm shelter.
8:22 PM William Schneider and Doug Hickman left the meeting. A bid of $3534.06 to build awnings over the bleachers at the baseball field was submitted by MW Macconnell construction.
8:27 PM Dawn Bricker left the meeting.
8:28 PM Doug Hickman returned to the meeting. Tammy Seirer moved to accept the bid from MW Macconnell to construct awnings over the bleachers, construction is to be completed by Maty 30th, 2010. Tarry Dougherty seconded teh motion. Motion carried 5 yes voters. Tammy Seirer moved to purchase additional tin and edging to construct awnings over the dugouts matching the tin on the bleacher awnings. Price to not exceed $800.00. Sheree Herold seconded the motion. Motion carried 5 yes vots. Mayor David Urban appointed a committee of Sheree Herold, Tammy Seirer and himself to select the color for the tin.
8:41 PM City Clerk was asked to contact Merle Windler of Thoroughbred, to set up a time to demonstrate his accounting software to the Council. Mayor David Urban asked the Clerk to research costs of a new computer, to network the office computers, when a new software program is installed.
8:43 PM Matthew Macconnell left the meeting.
8:45 PM Mayor David Urban casked that the lsit of concerns over the City General Insurance Policy be forwarded to Greg Heinze of Heinze and Associates and ask him to look them over and give his recommendation.
8:50 PM Trent Leach moved to approve the Small Customer Energy Plan. Kenny Cain seconded. Motion carried 5 yes votes.
8:55 PM Kenny Cain moved to purchase 500 fluorescent bulbs from the Kansas Power Pool and offer them for sale at $1.00 each. Sheree Herold seconded the motion. Motion carried 5 yes votes.
8:57 PM Trent Leach moved to approve the Fair Housing Proclaimation, from the Kanas Fair Housing Taskforce. Tammy Seirer seconded. Motion carried 5 yes votes.
8:58 PM Employee Gary Bretz reported he needed to purchase a load of cold mix for street repair. It can be supplied by Russell County for a delivered cost of $1,200 a load. Tammy Seirer moved to purchase the cold mix from Russell County at a price of $1,200 per load. Sheree Herold seconded the motion. Motion carried 5 yes votes. Gary Bretz asked the Council if they wanted the stripes repainted down the center of Main Street. Council consensus was to repaint just the two blocks of the business district. Gary Bretz asked to address the Council during Executive Session.
9:02 PM James Rezabek told the Council two loads of bulk salt are needed for the nitrate plant. Tammy Seirer moved to purchase the salt at a cost of $4,500.00. Kenny Cain seconded the motion. Motion carried 5 yes votes. James Rezabek said he is taking Physical Therapy on his wrist at this time and has been making plans to exercise the water valves. If physical restrictions will not allow him to do the valve turning he asked if the summer help could assist him.
9:06 PM Bill harlow reported to the Council that he has been working on capacitors at the Garden of Eden. He also reported that the lightening arresters have been installed on the transformer.
9:10 PM Julie Bretz had no report. Kay Mettlen told the Council that notice has been received that Russell County is raising landfill rates. So It is expected that trash charges will also raise. Council was reminded of the Spring Clean Up. Mayor David Urban asked that a sign be put on the Community Sign listing dates to put out itesm and dates the City will be picking up. Welcome packets have been made up by the City Office working with the Chamber of Commerce. Several packets have been given out already. A list of houses and apartments for rent and sale in Lucas has been complied. Anyone wishing to have a rental or house for sale may have their name added to the list. Governing Body Handbooks were ordered and one was given out to new Council Member Tarry Dougherty. The Dog Clinic was well attended and a total of 76 dogs have been licensed. Dog tags are to be purchaes by May 1, 2010, owners of any dogs not tagged by May 15th will be subject to having a court date set and late fees and fines in addition to at least $87.50 in Court costs may be assesed.
9:15 PM Sheree Herold moved to approve the bills as presented. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM No action was taken on sending a represnetative to the Kansas Municipal Utilities Conference.
9:18 PM Tammy Seirer moved to enter into a 20 minute Executive Session to discuss non-electd personnel - hiring summer help and job performance. Kenny Cain seconded. Motion carried 5 yes votes.
9:23 PM Council entered Executive Session. Gary Bretz and Attorney Ken Cole were asked to stay for the Executive Session.
9:43 PM Council exited Executive Session. Trent Leach moved to offer part time summer employeement to James Shiroky and Scott Wilson for up to 40 hours per week at $7.25 per hour. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:45 PM Tammy Seirer moved to adjourn. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Monday, April 12, 2010

Agenda for April 13, 2010, Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: April 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Administer Oath of Office to New Council Members
3. Reading and Approval of minutes from the March9 2010 Regular Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council
6. Old Business

a. Rest Home Building Update
b. Bowl Plaza Update
c. Free Trees
d. Liquor store parking
e. Tornado Siren
f. Ordinance for percent increase for collection of utility debts
g. Walton Street
h. Summer help
i. Lagoon outflow pipe
j. Library Grant update
k. Baseball field -Bleacher awning, bleachers State Tournement, Dugout Awning
l. Accounting Software from Thoroughbred
m. General Insurance Policy
7. New Business
a. Small Customer Energy Plan
b. Light Bulbs
c. Fair Housing Proclamation
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. EXECUTIVE SESSION:
Non Elected Personnel - summer Help
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, March 24, 2010

Council Minutes: March 9, 2010 Regular Council Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
March 9, 2010
7:00 PM

MAYOR:David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES:James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, Gary Ward and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman, John Rhudolph, Jessica Rhudolph, Dave Bricker, Jera Kressly, Lisa Ammon
OTHERS PRESENT TO ADDRESS THE COUNCIL: Greg Heinze - Representing EMC Insurance
7:00 PM Mayor David Urban called the meeting to order at 7:00 PM. Trent Leach moved and Sheree Herold seconded a motion to approve the minutes of the February 9, 2010 regular Council meeting. Motion passed 5 yes votes.
7:01 PM Jera Kressly asked the council if there are any plans to develop Walton Street so the trash truck can come down to pick up their trash. Mayor David Urban asked the city Clerk to check with Gail Ogle of the Russell County Mapping Department to determine if Jera Kressley's address would be Walton or First Street because of the location of their home and put the question of Walton Street on the agenda for the April meeting.
7:07 PM Tammy Hower, John Rhudolph, Jera Kressly and Lisa Ammon left the meeting.
7:08 PM Rod Dick arrived at the meeting and asked the council to consider allowing him to put Customer Only Parking Signs in front of his business.
7:09 PM Dave Bricker said he is planning to take out his sidewalk and wanted to know if the City would replace the sidewalk or if it is the landowners responsibility. Mayor David Urban said the City has an Ordinance that requires the landowner to replace sidewalks when existing ones are removed.
John Rhudolph returned to the meeting.
7:13 PM Alicia Seirer asked if the tornado siren will be put up before storm season. Mayor David Urban said Wilson Communications will need to be contacted about telephone hookups to the siren and an electric company with a larger bucket truck will be needed to set the pole and install the siren.
7:14 PM Jennifer Bates thanked the City for getting the corrected Treasurer's report to her so promptly and asked if the Library Fund could be changed to show the revenues that were recieved and transferred to the library in 2009. Mayor David Urgan explained tht the matter is being looked into and he will speak to the auditors about any changes necessary. The concensus of the Council was to re-publish the treasurer's report.
7:18 PM Tammy Hower returned to the meeting. The Golden Living Center tax exemption request is with the State Board of Tax Appeals. Russell County Economic Development Director, Janae Talbott has spoken with two attorneys and their opinion was that the 25 year deed restriction is an enforceable part of the deed. The Council asked that expenses of mowing and yard work at the Golden Living Center be estimated and added to the expense report that was sent to the Council showing the expenses incurred in 2009.
7:23 PM City Clerk Julie Bretz reported that the request for funds has been sent to the Stae on the Bowl Plaza, no money has been recieved and no other changes have been made to the previous report.
7:24 PM Kenny Cain moved to send James Rezabek and Gary Ward to the Kansas Rural Water Association Annual Convention in Wichita March 30, 31 and April 1, 2010. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:26 PM Tammy Seirer asked to revisit her motion on the procurement policy. The electric crimper tool was purchased two weeks prior to the Council Meeting and Tammy Seirer believed it should have been voted on and approved by a vote of the Council. Mayor David Urban said he had spoken to individual Council members about the need for it and then authorized the purchase because it was under his $2000.00 procurement limit and he felt it was a safety issue.
7:33 PM Gary Bretz requested permission from the council to purchase two de-humidifiers to place in the Nitrate Plant to replace two that are no longer functioning. The de-humidifiers are needed to reduce rusting of the equipment at the plant. Tammy Seirer moved to authorize purchase of two de-humidifiers from Leach and Naeglee at a cost of $400.00 each. Kenny Cain seconded the motion. Motion carried 4 yes votes. Trent Leach abstained due to conflict of interest. William Schneider left the meeting.
7:36 PM Greg Heinze of Heinze and Associates representing EMC Insurance presented the Council with the quote for the City's general insurance policy due on April 2, 2010.
7:39 PM William Schneider returned to the meeting. Tammy Seirer moved to accept the quote of $18,239.00 with a deductible of $500. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:44 PM Council approved dates for the City wide spring clean up. Items should be set out May 1st, 2nd and 3rd. City Crew will pick up items on May 4th, 5th, 6th and 7th. Russell County Landfill has granted a 50% reduction in disposal fees to the City for the Spring Clean Up.
7:46 PM Tammy Seirer moved to offer the street name signs that have been replaced for sale on March 20, 2010 during the dog clinic for $10.00 per sign, first come first served. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:58 PM City Clerk Julie Bretz reported on a Grant available from the Untied States Department of Agriculture for Rural Communities for Library construction. Council asked for more information on the Grant and more information on the cost of construction.
8:02 PM Council asked City Attorney Ken Cole to look into an Ordinance on charging a fee for debt collection to accounts turned over to the Kansas Set Off program.
8:03 PM Employee Gary Bretz asked permission to attend a mosquito school put on by the Van Diest Company in Salina April 7, 2010. Meeting is free of charge and lunch is provided. Council approved his request.
8:04 PM James Rezabek reported they have been cleaning the filters in the cells at the Nitrate Plant. He said he will be rotating the water valves beginning in April. Some will need to be replaced because they are leaking. Some replacement valves are kept in stock. Council asked him to check on what sizes will be needed and the cost of the valves.
8:10 PM Gary Ward had no report. Bill Harlow commentd on the first Kansas Power Pool bill for electricity for the City and the rate was $.051 per kw. Bill Harlow wanted the council to be aware of a State request for a 5% sales tax on utility charges. Environmental protection agency is asking for changes that will require the City to have a catalytic converter on the two generators owned by the City. A total of four loads of free electric poles have been transported from Clay center. The city was billed freight on only two loads. Approximately 120 crossarms have been picked up for future use as well. Mayor David Urban said he will gather information on plans for construction and costs of an awning at the ball field. Council asked the Clerk to place an ad in the paper for bids on construction of the awnings specifying the possibility that the City can furnish ans set the poles necessary for the construction.
8:20 PM Julie Bretz said Scott Wilson asked if there would be work for him to do over his spring break. No action was taken. Council asked that an ad be put in the paper so applications for summer help can be returned and reviewed by the April 13, 2010 meeting.
8:25 PM Kay Mettlen told the Council the Lucas Dog and Cat Clinic has been scheduled with Dr. John Thouvenelle for Saturday March 20, 2010 from 8:00 AM to Noon. Rain date is March 26, 2010 from 4:00 PM to 8:00 PM. We received one utility payment that had been sent to the Kansas Set Off Program. The Treasurer is working on the EIA 861 yearly energy report.
8:27 PM Trent Leach reported the City Crew will be doing some street repairs this summer without assistance from the County. James Rezabek siad there is 2500 gallons of oil on hand. Alvin Barta had no report. Kenny Cain asked the City Crew to price a trailer to haul the tank to transport the brine away from the nitrate plant. Mayor David Urban asked the City Clerk to get an analysis of the brine to determine the salt content. Tammy Seirer had no report. Sheree Herold had no report.
8:31 PM Alvin Barta moved and Kenny Cain seconded to approve the bills as presented.
8:32 PM Trent Leach moved to adjourn the meeting. Kenny Cain seconded. Motion carried 5 yes votes.