Council Minutes: July 13, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVID CENTER
July 13, 2010
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, Tammy Seirer, and Kenny Cain
EMPLOYEES: James Rezabek, Gary Ward, Gary Bretz, Bill Harlow, Julie Bretz and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell- representing Bartlett and West
CITIZENS: Alicia Seirer, Justin Serier, Lois Cooper and Doug Hickman
7:02 PM: Mayor David Urban called the Council Meeting to order. City Attorney Ken Cole arrived at the meeting. Tammy Serier moved to approve the minutes of the
June 8, 2010 regular Council Meeting as corrected and the minutes of the June 28, 2010 Special Meeting. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:04 PM Russell Yarnell of Bartlett and West addressed the Council on the report he had submitted concerning draining the sewer lagoons. In his previous report he outlined the possibility of installing a continuous flow drain system or building a third cell. He said according to the City's State permit there is also the option of irrigating out of the lagoon to lower the water levels. Mayor David Urban asked if Russell Yarnell would speak to Norbert Weindholtlz of the Kansas Department of Health and Environment to get his opinion on how draining down the lagoon can be done to meet the conditions of the current discharge permit. Mayor David Urban asked that the Clerk contact Kansas Rural Water Association about checking the lagoon cells for sludge levels. No action was taken.
7:22 PM Russell Yarnell left the meeting. Lois Cooper, real estate agent on the Golden Living Center, reported to the Council. She said when the sellilng price was reduced she sent notices to all persons who had inquired about purchasing the property. The City contract with Lois Cooper is due to expire August 10, 2010.
7:24 PM City Clerk, Julie Bretz said a request for a draw down on the Bowl Plaza in the amount of $16,121.02 has been sent to the State. The deadline for completion of the project has been extended to December 31, 2010.
7:27 PM The tornado siren is installed and the wiring from the City side is completed. There is a problem with the telephone power source and Wilson Communcications is researching a solution.
7:28 PM Doug Hickman reported there is no additional information on the Library Building at this time. An inquiry has been submitted to the United States Department of Agriculture about availability of funds. Doug Hickman volunteered to set up a meeting with a representative of the USDA to learn what will be needed prior to submitting a grant application.
7:38 PM Tammy Seirer moved to approve the final payment to M W MacConnell Construction in the amount of $2,300.70. Kenny Cain seconded. Motion carried 5 yes votes.
7:48 PM Lois Cooper left the meeting. Gary Ward is concerned about visability of the field when tin shades are put on the dugouts. He asked the Council to look into the project and advise the City Crew if they are to proceed with the project.
7:52 PM In response to a request from the City of Sylvan Grove to spray the Lincoln County Fairground for mosquitos prior to their County Fair, Tarry Dougherty moved to offer to have the Lucas City Crew spray and charge $150.00 per hour for the chemical, equipment and operator. Sheree Herold seconded. Motion carried 5 yes votes.
8:04 PM Gary Bretz reported more rock is needed to chip seal streets. A total of eleven blocks have been done so far this summer and they would like to do approximately 10 more. Tammy Seirer moved to purchase 100 ton of rock. Tarry Dougherty seconded the motion. Motion carried 5 yes votes. Gary Bretz voiced concerns about citizens not detouring around workers when the cones are out warning that street repairs are in progress. He asked if the Council had suggestions on keeping traffic off of the streets when they are working on them. Council instructed them to look into placing wooden barricades and to also check with Russell Co. Sheriff's Office about imposing fines for people disregarding the cones and the safety of the workers. A notice will be published in the paper and an insert will go in utility billings asking the public's support in respecting the cones for traffic control.
8:17 PM Gary Ward and Jaems Rezabek had no report. Bill Harlow said work is being done on the sub-station to get it ready to serve as a back up for electrical emergencies.
8:19 PM Tammy seirer asked if the guys have started trimming tree limbs that hang over the streets and in the power lines. The tree limb removal project is in progress.
8:20 PM City Clerk, Julie Bretz, reported she had spoken to Sam Brock and he could meet with the council for a work session on the 2011 Budget at 7:00 PM on July 20, 2010. The Clerk was instructed to set up a Special Meeting for that time. the Clerk informed the council several Lucas properties will be coming up for sale at the Sheriff's Auction, at 10:00 AM, on July 22, 1010, at the Russell Co. Fairgrounds. On July 6th the City Dog Kennel was inspected by the State. No violations were found. No Smoking signs were ordered to be put up in Public buildings and locations. There was no charge for the signs. Council was told of an incident at the City Park involving a vehicle driving over a stone post and through the park. Russell County Sheriff's Department is investigating. Julie Bretz contacted the owners of Thoroughbred Software and was told their new accounting program is not completed yet. Kevin Zimmer has been contacted about the possibility of getting State funds to help with street upkeep. He will get back to the Clerk at a later date. City Clerk Julie Bretz shared a copy of Russell County Ordinance #95-18 regarding trash pickups with the Council. Mayor David Urban will speak to Lenny Tyson of Russell County and also with the other cities in Russell county to see what method they use to bill trash utilities to unoccupied houses.
8:40 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
8:41 PM Kenny Cain asked the council to look into draining the lagoons with a contuious roll of hose. He also asked about water valve rotations. James Rezabek said he has not been rotating the water valves, and the ones that were leaking last year are not leaking at this time.
8:45 PM Tammy Seirer had no report but commended the City Crew on the good job they have been doing on the ballfield, streets and tree limb removal. Trent Leach had no report on streets. Sheree Herold has beeen looking into eqipment for the park and will get back to the Council with suggestions and prices.
9:48 PM Tarry Dougherty reported he has spoken with Russell County Economic Development Director Janae talbot and she would like to meet with the Council on July 15, 2010 at 7:00 PM.
8:57 PM Tammy Seirer moved to enter into Executive Session for 15 minutes at 9:00 PM to discuss non-elected personnel - job performance. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Council entered Executive Session.
9:15 PM Council exited Executive Session, no action was taken.
9:17 PM Tarry Dougherty moved to recess and reconvene the meeting on July 15, 2010 at 7:00 PM at the Lucas Civic center. Kenny Cain seconded. Motion carried 5 yes votes.

Agenda for July 13, 2010 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: July 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the June 8, 2010 Regular Council Minutes and the June 28, 2010 Special Meeting Minutes.
3. Others Bringing business before the Council: Russell Yanell - Bartlett and West regarding Lagoon Outflow
4. Citizens bringing business beford the Council
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - Update
d. Library Building Update
e. Ballfield Awning
6. New Business
a.
b.
c.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Industrial Development.
11. Executive Session: Non-elected personnel - job duties
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.