LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
May 14, 2010
12:00 PM
PRESIDENT OF COUNCIL: Trent Leach
COUNCIL MEMBERS: Sheree Herold, Tammy Sierer, Tarry Dougherty. Kenny Cain was attending via speaker phone.
EMPLOYEES: Julie Bretz and Gary Ward
12:05 PM President of teh Council Trent Leach called the Special Meeting to order to discuss the Tornado Siren locaction. It was the Council consensus at the Regular Council Meeting on May 11, 2010 to place the tornado siren at 604 E. First Street. City employees have since found another location to put it.
Tammy Seirer made a motion to change the location, for the tornado siren to the south end of the football field. Sheree Herold seconded the motion. There were 5 yes votes.
12:09 PM Sheree Herold made a motion to adjourn the meeting. tammy Seirer seconded. The motion passed with 5 yes votes.
Wednesday, May 19, 2010
Thursday, May 13, 2010
Council Minutes: May 11, 2010 Regular Meeting
LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
May 11, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, and Tammy Seirer
EMPLOYEES: James Rezabek, GAry Ward, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lyn Leach - Youth Group Fireworks Stand
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell - Sewer Lagoons, Representing Bartlett and West, Luanna Maes - Alley
CITIZENS: Alicia Seirer, Justin Seirer, Doug Hickman, Jennifer Bates
7:04 PM Mayor David Urban called the meeting to order and called for approval of the March 9, 2010 and April 13, 2010 Council minutes. Sheree Herold moved to approve the minutes, Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:05 PM Luanna voiced concerns about the alley running beside her property. Drainage from the alley runs into her yard. Mayor David Urban said the City will look for solutions to the problem and will consult her before any repairs are done.
7:17 PM Lyn Leach asked for Coucil permission for a fireworks stand ran by the Kids for Christ Youth Group. The stand will be located in the Lucas Motor lot north of Lucas Liquor. Tarry Dougherty moved to approve the request and waive the application fee of $10.00. Sheree herold seconded the motion. Motion carried 4 yes votes.
7:18 PM Russell Yarnell of Bartlett and West addressed the Council about the sewer lagoons. Bartlett and West presented the City with a proposal to do an engineering study to determine any changes that need to be made to the lagoons to meet State requirements for discharging. The lagoons were built to maintain levels by evaporation not by discharging water. Tammy Seirer moved to accept a proposal from Bartlett and West to provide an engineering report at a cost of $5,200.00. Tarry Dougherty seconded the motion. Russell yarnell said there are grants and low interest loans available from the Kansas Department of Health and Enviornments and also Community Development Block Grants to assist in making improvements to wastewater facilities and the engineering report. Bartlett and West will aid in applying for these resources.
8:04 PM Russell Yarnell left the meeting.
8:07 Pm There was no update on the Golden Living Center Property. The Council was presented with a General Ledger accounting of the monies expended and received on the Bowl Plaza project.
8:08 PM Bill Harlow informed the Coucnil that the tornado siren could be placed on the City right of way on East 1st Street, past the house at 522 East 1st St. A pole and transformer bank will have to be installed. Three phase and phone capabilitis are at the location. Council consensus was to place it there if installing it would fall under the $2,500.00 limit set for placement of the siren.
8:12 PM Trent Leach reported he had talked to Doug Kressley about the alley between First Street and Walton Street. The Kressley's are okay with what the City has done so far with the alley. Tammy Seirer moved to purchase two truck loads of 1 1/2 x 3/4 rock from Quartzite for the alley not to exceed a cost of $1,000.00 Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:19 PM Doug Hickman reported that the Library Building Committee met prior to the Council and their consensus was to support the City in planning and funding a combination Library and Civic Center. Doug Hickman also mentioned the possibility of including a City storm shelter in the same building. Funding options mentioned were FEMA funds and USDA loans. Council consensus was to look into the planning and grant applications for the project.
8:36 PM Mayor David Urban submitted the following appointments for Council approval: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney - Ken Cole, Municipal Judge - Mark Blehm, Official Paper - Lucas/Sylvan News, Official Bank - Pony Express Communtiy Bank, Council Committe Chairpesons - Tammy Seirer - personnel, Tarry dougherty - Industrial Development, Streets - Trent Leach, Utilities- Kenny Cain, Parks and Recreation - Sheree Herold. Trent Leach moved to accept the Mayor's appointments. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. Sheree Herold nominated Trent Leach to the office of Council President. Tarry Dougheerty seconded the motion. Motion carried 3 yes votes. Trent Leach abstained Due to conflict of interest.
8:39 PM Council asked City Clerk Julie Bretz to contact Sam Brock of Gudenekauf and Malone about preparing the 2011 City Budget and to check on holding a Special Meeting with him during the week following the July Council Meeting.
8:42 PM Gary Bretz reported that 11,400 pounds of trash was hauled to the County Landfill during the Spring Clean Up. The ACME Iron and Scrap box that was left at the tree pile was not used much this year. Gary Bretz said in visiting with KC Enterprises most of the items picked up during the Clean Up would have been picked up by the trash truck if it had been set out over a period of time. Lyn Leach left the meeting. Bretz asked the Council about purchasing a trailer to hold the tank used to dispose of salt water waste from the Nitrate Plant. By disposing of the salt water waste the City saves on line jetting costs. In 2009 D. J. Enviornmentals were hired to jet the lines at a cost of $2,400.00 plus. The Council asked that prices be presented to the Council. Dave Bricker has asked if he can take concrete sidewalk material to the burn pile. Council agreed if it would be dumped to the south east corner of the burn pile site to fill in a hole there. The City Crew dug out a water meter on Fairview for repairs.
8:48 PM James Rezabek reported he has begun rotating water valves. There are enough spare valves for use if they are needed. The meters that were problems last summer will be rotated last in case they leak and need to be replaced.
8:50 PM Gary Ward had no report. Bill Harlow said the capacitor banks are done and have been switched over at the Garden of Eden. All areas of town have been separated out the only work left on the Wye System cmpletion is at the Sub-station.
8:52 PM Julie Bretz reported that she and Tarry Dougherty would be attending a Kan Cap meeting in Beloit on May 12, 2010.
8:53 PM Kay Mettlen reported that all twenty seven free trees were given out. The light bulbs from the Kansas Power Pool will be ordered in July or August. Summer help will be starting soon. Scott Wilson starts on May 12, 2010 and James Shiroky will begin on May 17, 2010
8:54 PM Tammy Seirer movd to approve the bills as presented. Trent Leach seconded the motion. Motion carried 4 yes votes.
8:55 PM Kenny Cain, utility chaiperson was not in attendance, Tammy Seirer reported the contractor is ready for the poles to be set at the ballfield for the awnings. Tammy Seirer voiced concerns about several ditches that need to be mowed. Tarry Dougherty said he has gotten complaints about possible violations of the the junk vehicle Ordinance. Mayor David Urban instructed the City clerk to send letters to violators. Trent Leach had no report. Sheree herold asked the City Crew to check on weeds growing in the infield at the ballfield.
8:57 PM City Clerk Julie Bretz pointed out an article in the Kansas Govenrment Journal informing Cities about the State of Kansas no smoking ban. City Clerk asked the City Attorney for an explaination of the no-smoking law and asked if the City needed an Ordinance to enforce the policy. Attorney Ken Cole said if the City currently has no Ordinance baning smoking then the State Statute must be enforced. Cities are not required to have an Ordinance but if they have one it must meet or exceed the restrictions set by the State.
9:02 PM Trent Leach moved to adjourn. Sheree Herold seconded the motion. Motion carried 4 yes votes.
LUCAS CIVIC CENTER
May 11, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tarry Dougherty, Sheree Herold, and Tammy Seirer
EMPLOYEES: James Rezabek, GAry Ward, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Lyn Leach - Youth Group Fireworks Stand
OTHERS PRESENT TO ADDRESS THE COUNCIL: Russell Yarnell - Sewer Lagoons, Representing Bartlett and West, Luanna Maes - Alley
CITIZENS: Alicia Seirer, Justin Seirer, Doug Hickman, Jennifer Bates
7:04 PM Mayor David Urban called the meeting to order and called for approval of the March 9, 2010 and April 13, 2010 Council minutes. Sheree Herold moved to approve the minutes, Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
7:05 PM Luanna voiced concerns about the alley running beside her property. Drainage from the alley runs into her yard. Mayor David Urban said the City will look for solutions to the problem and will consult her before any repairs are done.
7:17 PM Lyn Leach asked for Coucil permission for a fireworks stand ran by the Kids for Christ Youth Group. The stand will be located in the Lucas Motor lot north of Lucas Liquor. Tarry Dougherty moved to approve the request and waive the application fee of $10.00. Sheree herold seconded the motion. Motion carried 4 yes votes.
7:18 PM Russell Yarnell of Bartlett and West addressed the Council about the sewer lagoons. Bartlett and West presented the City with a proposal to do an engineering study to determine any changes that need to be made to the lagoons to meet State requirements for discharging. The lagoons were built to maintain levels by evaporation not by discharging water. Tammy Seirer moved to accept a proposal from Bartlett and West to provide an engineering report at a cost of $5,200.00. Tarry Dougherty seconded the motion. Russell yarnell said there are grants and low interest loans available from the Kansas Department of Health and Enviornments and also Community Development Block Grants to assist in making improvements to wastewater facilities and the engineering report. Bartlett and West will aid in applying for these resources.
8:04 PM Russell Yarnell left the meeting.
8:07 Pm There was no update on the Golden Living Center Property. The Council was presented with a General Ledger accounting of the monies expended and received on the Bowl Plaza project.
8:08 PM Bill Harlow informed the Coucnil that the tornado siren could be placed on the City right of way on East 1st Street, past the house at 522 East 1st St. A pole and transformer bank will have to be installed. Three phase and phone capabilitis are at the location. Council consensus was to place it there if installing it would fall under the $2,500.00 limit set for placement of the siren.
8:12 PM Trent Leach reported he had talked to Doug Kressley about the alley between First Street and Walton Street. The Kressley's are okay with what the City has done so far with the alley. Tammy Seirer moved to purchase two truck loads of 1 1/2 x 3/4 rock from Quartzite for the alley not to exceed a cost of $1,000.00 Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:19 PM Doug Hickman reported that the Library Building Committee met prior to the Council and their consensus was to support the City in planning and funding a combination Library and Civic Center. Doug Hickman also mentioned the possibility of including a City storm shelter in the same building. Funding options mentioned were FEMA funds and USDA loans. Council consensus was to look into the planning and grant applications for the project.
8:36 PM Mayor David Urban submitted the following appointments for Council approval: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney - Ken Cole, Municipal Judge - Mark Blehm, Official Paper - Lucas/Sylvan News, Official Bank - Pony Express Communtiy Bank, Council Committe Chairpesons - Tammy Seirer - personnel, Tarry dougherty - Industrial Development, Streets - Trent Leach, Utilities- Kenny Cain, Parks and Recreation - Sheree Herold. Trent Leach moved to accept the Mayor's appointments. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. Sheree Herold nominated Trent Leach to the office of Council President. Tarry Dougheerty seconded the motion. Motion carried 3 yes votes. Trent Leach abstained Due to conflict of interest.
8:39 PM Council asked City Clerk Julie Bretz to contact Sam Brock of Gudenekauf and Malone about preparing the 2011 City Budget and to check on holding a Special Meeting with him during the week following the July Council Meeting.
8:42 PM Gary Bretz reported that 11,400 pounds of trash was hauled to the County Landfill during the Spring Clean Up. The ACME Iron and Scrap box that was left at the tree pile was not used much this year. Gary Bretz said in visiting with KC Enterprises most of the items picked up during the Clean Up would have been picked up by the trash truck if it had been set out over a period of time. Lyn Leach left the meeting. Bretz asked the Council about purchasing a trailer to hold the tank used to dispose of salt water waste from the Nitrate Plant. By disposing of the salt water waste the City saves on line jetting costs. In 2009 D. J. Enviornmentals were hired to jet the lines at a cost of $2,400.00 plus. The Council asked that prices be presented to the Council. Dave Bricker has asked if he can take concrete sidewalk material to the burn pile. Council agreed if it would be dumped to the south east corner of the burn pile site to fill in a hole there. The City Crew dug out a water meter on Fairview for repairs.
8:48 PM James Rezabek reported he has begun rotating water valves. There are enough spare valves for use if they are needed. The meters that were problems last summer will be rotated last in case they leak and need to be replaced.
8:50 PM Gary Ward had no report. Bill Harlow said the capacitor banks are done and have been switched over at the Garden of Eden. All areas of town have been separated out the only work left on the Wye System cmpletion is at the Sub-station.
8:52 PM Julie Bretz reported that she and Tarry Dougherty would be attending a Kan Cap meeting in Beloit on May 12, 2010.
8:53 PM Kay Mettlen reported that all twenty seven free trees were given out. The light bulbs from the Kansas Power Pool will be ordered in July or August. Summer help will be starting soon. Scott Wilson starts on May 12, 2010 and James Shiroky will begin on May 17, 2010
8:54 PM Tammy Seirer movd to approve the bills as presented. Trent Leach seconded the motion. Motion carried 4 yes votes.
8:55 PM Kenny Cain, utility chaiperson was not in attendance, Tammy Seirer reported the contractor is ready for the poles to be set at the ballfield for the awnings. Tammy Seirer voiced concerns about several ditches that need to be mowed. Tarry Dougherty said he has gotten complaints about possible violations of the the junk vehicle Ordinance. Mayor David Urban instructed the City clerk to send letters to violators. Trent Leach had no report. Sheree herold asked the City Crew to check on weeds growing in the infield at the ballfield.
8:57 PM City Clerk Julie Bretz pointed out an article in the Kansas Govenrment Journal informing Cities about the State of Kansas no smoking ban. City Clerk asked the City Attorney for an explaination of the no-smoking law and asked if the City needed an Ordinance to enforce the policy. Attorney Ken Cole said if the City currently has no Ordinance baning smoking then the State Statute must be enforced. Cities are not required to have an Ordinance but if they have one it must meet or exceed the restrictions set by the State.
9:02 PM Trent Leach moved to adjourn. Sheree Herold seconded the motion. Motion carried 4 yes votes.
Friday, May 7, 2010
Agenda for May 11, 2010 City Council Regular Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE May 11, 2010
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the March 9, 2010 Regular Meeting and April 13, 2010 Regular Meeting
3. Others bringing business before the Council:
Luanna Maes - Alley, Lyn Leach - Youth Group Fire Works Stand
4. Citizens bringing business before the Council:
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - location options
d. Walton Street
e. Lagoon Outflow
f. Library Building Update
6. New Business
a. Appointments - Clerk, Treasurer, Attorney, Judge, Official Paper and Bank, Library Board, Council Committee Chairpersons
b. Elect Council President
c. Sam Brock - Budget Letter
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business, if any
10 Committee Reports: Utilities, Personnel, Strets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
AGENDA FOR COUNCIL MEETING
DATE May 11, 2010
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the March 9, 2010 Regular Meeting and April 13, 2010 Regular Meeting
3. Others bringing business before the Council:
Luanna Maes - Alley, Lyn Leach - Youth Group Fire Works Stand
4. Citizens bringing business before the Council:
5. Old Business
a. Rest Home Building Update
b. Bowl Plaza Update
c. Tornado Siren - location options
d. Walton Street
e. Lagoon Outflow
f. Library Building Update
6. New Business
a. Appointments - Clerk, Treasurer, Attorney, Judge, Official Paper and Bank, Library Board, Council Committee Chairpersons
b. Elect Council President
c. Sam Brock - Budget Letter
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business, if any
10 Committee Reports: Utilities, Personnel, Strets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
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