Wednesday, April 28, 2010

Council Minutes: April 13, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
APRIL 13, 2010
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen, and Bill Harlow
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, William Schneider, Tarry Dougherty, Dawn Bricker, Doug Hickman and Lynn Schneider.
OTHERS PRESENT TO ADDRESS THE COUNCIL: Matthew Macconnell - representing M. W. Macconnell Construction
7:02 PM Mayor David Urban called the Council Meeting to order. Council member Tammy Seirer asked that the agenda be changed to move the new Council Members Oath of Office to after Old Business. City Attorney Ken Cole read the Kansas Statute stating that after Certification of the election is received from the County Election Officer the oath can be read at any time and the newly electd Council Member takes office at that time. Tarry Dougherty, Sheree Ward-Herold and Trent Leach read and signed the Oath and took their positions on the Council.
7:08 PM Corrections to the minutes of the March 9, 2010 will be made and approval will be tabled until the May 11, 2010 Council Meeting.
7:13 PM Alvin Barta asked about the drop box for utility bills to be installed in the foyer of the Civic Center. Mayor David Urban and City Clerk Julie Bretz have been checking on finding a box and determining how to install it on the wall.
7:14 PM City Clerk Julie Brez said the apprasial from Russell County on the Golden Living Center was reduced from $345,000 in 2009 to $145,000 in 2010. No word has been received from the State on the request for a tax refund on the 2009 taxes. Sheree Herold moved to reduce the selling price to $195,000. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:25 PM The City received $10,628.03 reimbursement back from the State on the Bowl Plaza Grant.
7:26 PM Marvin's Gardens of Russell has informed the city they have trees in stock and ready to supply the $750 worth of trees to be given away to Lucas Citizens. Council asked that notice be put in with utility billings that one tree will be given per residence while supply lasts. Trees are to be planted in the City Right of Way.
7:32 PM No action was taken on approval of a limited time parking sign requested by Rodney Dick to be placed in front of Lucas Liquor.
7:38 PM Estimate of costs for putting the tornado siren at the sewer lagoon exceeds the $2,500.00 approved by the Counicl. Mayor David Urban asked that the City Crew bring a list to the May 11, 2010 Meeting of 4 or 5 possible locations for the tornado siren that would allow expenses to be reduced.
7:49 PM Tammy Seirer moved to approve Ordinance #382 adopting an administrative fee of 20% be charged for past due bills turned over to an outside collection agency. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:55 PM Gail Ogle, of the Russell County Mapping Department, suggested Doug Kressly's adress should be a 1st Street address because their house is located on the south side of the alley. Council consensus is that the alley between Walton and First Street should be maintained as well as any other alley in town. Councilman Trent Leach will visit with Doug Kressly about what needs to be done to add gravel to form a solid base for the alley.
8:00 PM Hiring summer help will be covered in an Executive Session later in the meeting.
8:01 PM City Attorney Ken Cole presented the Council with a copy of an agreement, for the approval of The Dell, Deanna and Dean Mettlen families, to bury a pipe from the west sewer lagoon cell, south to the creek, for use, when necessary, to drain the lagoon. Mayor David Urban said a special meeting will be called to continue with the project if an agreement is reached with the Mettlen family. Kenny cain moved to accept the agreement and submit it to the Mettlen's for their approval. Sheree Herold seconded. Motion carried 5 yes votes.
8:17 PM City Clerk Julie Bretz was instructed to research options for funding construction of a City Library/City Office with the possibility of adding a storm shelter.
8:22 PM William Schneider and Doug Hickman left the meeting. A bid of $3534.06 to build awnings over the bleachers at the baseball field was submitted by MW Macconnell construction.
8:27 PM Dawn Bricker left the meeting.
8:28 PM Doug Hickman returned to the meeting. Tammy Seirer moved to accept the bid from MW Macconnell to construct awnings over the bleachers, construction is to be completed by Maty 30th, 2010. Tarry Dougherty seconded teh motion. Motion carried 5 yes voters. Tammy Seirer moved to purchase additional tin and edging to construct awnings over the dugouts matching the tin on the bleacher awnings. Price to not exceed $800.00. Sheree Herold seconded the motion. Motion carried 5 yes vots. Mayor David Urban appointed a committee of Sheree Herold, Tammy Seirer and himself to select the color for the tin.
8:41 PM City Clerk was asked to contact Merle Windler of Thoroughbred, to set up a time to demonstrate his accounting software to the Council. Mayor David Urban asked the Clerk to research costs of a new computer, to network the office computers, when a new software program is installed.
8:43 PM Matthew Macconnell left the meeting.
8:45 PM Mayor David Urban casked that the lsit of concerns over the City General Insurance Policy be forwarded to Greg Heinze of Heinze and Associates and ask him to look them over and give his recommendation.
8:50 PM Trent Leach moved to approve the Small Customer Energy Plan. Kenny Cain seconded. Motion carried 5 yes votes.
8:55 PM Kenny Cain moved to purchase 500 fluorescent bulbs from the Kansas Power Pool and offer them for sale at $1.00 each. Sheree Herold seconded the motion. Motion carried 5 yes votes.
8:57 PM Trent Leach moved to approve the Fair Housing Proclaimation, from the Kanas Fair Housing Taskforce. Tammy Seirer seconded. Motion carried 5 yes votes.
8:58 PM Employee Gary Bretz reported he needed to purchase a load of cold mix for street repair. It can be supplied by Russell County for a delivered cost of $1,200 a load. Tammy Seirer moved to purchase the cold mix from Russell County at a price of $1,200 per load. Sheree Herold seconded the motion. Motion carried 5 yes votes. Gary Bretz asked the Council if they wanted the stripes repainted down the center of Main Street. Council consensus was to repaint just the two blocks of the business district. Gary Bretz asked to address the Council during Executive Session.
9:02 PM James Rezabek told the Council two loads of bulk salt are needed for the nitrate plant. Tammy Seirer moved to purchase the salt at a cost of $4,500.00. Kenny Cain seconded the motion. Motion carried 5 yes votes. James Rezabek said he is taking Physical Therapy on his wrist at this time and has been making plans to exercise the water valves. If physical restrictions will not allow him to do the valve turning he asked if the summer help could assist him.
9:06 PM Bill harlow reported to the Council that he has been working on capacitors at the Garden of Eden. He also reported that the lightening arresters have been installed on the transformer.
9:10 PM Julie Bretz had no report. Kay Mettlen told the Council that notice has been received that Russell County is raising landfill rates. So It is expected that trash charges will also raise. Council was reminded of the Spring Clean Up. Mayor David Urban asked that a sign be put on the Community Sign listing dates to put out itesm and dates the City will be picking up. Welcome packets have been made up by the City Office working with the Chamber of Commerce. Several packets have been given out already. A list of houses and apartments for rent and sale in Lucas has been complied. Anyone wishing to have a rental or house for sale may have their name added to the list. Governing Body Handbooks were ordered and one was given out to new Council Member Tarry Dougherty. The Dog Clinic was well attended and a total of 76 dogs have been licensed. Dog tags are to be purchaes by May 1, 2010, owners of any dogs not tagged by May 15th will be subject to having a court date set and late fees and fines in addition to at least $87.50 in Court costs may be assesed.
9:15 PM Sheree Herold moved to approve the bills as presented. Tammy Seirer seconded. Motion carried 5 yes votes.
9:17 PM No action was taken on sending a represnetative to the Kansas Municipal Utilities Conference.
9:18 PM Tammy Seirer moved to enter into a 20 minute Executive Session to discuss non-electd personnel - hiring summer help and job performance. Kenny Cain seconded. Motion carried 5 yes votes.
9:23 PM Council entered Executive Session. Gary Bretz and Attorney Ken Cole were asked to stay for the Executive Session.
9:43 PM Council exited Executive Session. Trent Leach moved to offer part time summer employeement to James Shiroky and Scott Wilson for up to 40 hours per week at $7.25 per hour. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:45 PM Tammy Seirer moved to adjourn. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Monday, April 12, 2010

Agenda for April 13, 2010, Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE: April 13, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Administer Oath of Office to New Council Members
3. Reading and Approval of minutes from the March9 2010 Regular Meeting
4. Others bringing business before the Council
5. Citizens bringing business before the Council
6. Old Business

a. Rest Home Building Update
b. Bowl Plaza Update
c. Free Trees
d. Liquor store parking
e. Tornado Siren
f. Ordinance for percent increase for collection of utility debts
g. Walton Street
h. Summer help
i. Lagoon outflow pipe
j. Library Grant update
k. Baseball field -Bleacher awning, bleachers State Tournement, Dugout Awning
l. Accounting Software from Thoroughbred
m. General Insurance Policy
7. New Business
a. Small Customer Energy Plan
b. Light Bulbs
c. Fair Housing Proclamation
8. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business, if any
11. EXECUTIVE SESSION:
Non Elected Personnel - summer Help
12. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.