Council Minutes: December 14, 2010 Regular Meeting

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
December 14, 2010
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach and Sheree Herold
ATTORNEY: Ken Cole
EMPLOYEES: Julie Bretz, Gary Ward, Gary Bretz and James Rezabek
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the Council Meetng to order. Lloyd Gier arrived. The Mayor asked if there were additions or changes to the minutes of the November 9, 2010 Regular Council Meeting and the November 10, 2010 Special Meeting. Tarry Dougherty moved to accept the minutes as written. Kenny Cain seconded. The motion carried with 5 yes votes.
7:02 PM Mayor David Urban asked if anyone wanted to bring business before the Council. There was no response. Douglas Hickman arrived.
7:03 PM Golden Living Center update was the first item on the agenda. The Committed met with Janeen Feil at 6:00 PM prior to the Council Meeting. The State Fire Marshal is needing a Code Footprint of the building. The City will need to hire an architect to do a code footprint of the rest home building for cost of no more than $4,000.00. Kenny Cain seconded the motion. It passed with 5 yes votes.
7:29 PM Lloyd Gier of Sylvan Grove came to the meeting to discuss an invoice he recieved for water usage at the Jones pasture. The bill was for $121.50, which is half of the water used after the meter was shut off due to a water leak. 44,000 gallons was read on 08-16-10. On 09-06-10 there was no water used. On 10-15-10, 70,000 gallon of water was registered and on 11-15-10, 11,000 gallons was registered. Since that time, a new water line was put in. Lloyd told the Council there was 1 bull put in the pen in September and 3 more added in October. The cattle belong to Robert Geir. Lloyd suggested to the Council that neither he nor Robert should have to pay for the water used due to the deed stipulation stating "an ample supply of water would be supplied by the City." The Council and City Attorney, Ken Cole agreed, it does not mean water should be wasted.
7:43 PM Lloyd Gier left the meeting. Bowl Plaza update was the next item covered. City Employee hours were discussed. The City Crew has been doing electrical work this week. The final grant drawdown on the project has been submitted.
7:46 PM There will be an informational meeting with the Kansas Power Pool on January 20, 2011. Colin Whitley will be presenting the program to Lucas and Luray communites combined. The Council agreed that cookies, tea and coffee should be served at the evening meeting.
7:54 PM Sewer Lagoon update: Russell Yarnell wrote a letter on behalf of the City asking the State to allow irrigation to draw down the sewer ponds. The City has not heard back from the State.
7:55 PM Ceral Malt Beverage licenses have been turned in by troy's Grocery and Linda's Cafe. Trent Leach made a motion to approve them. Tarry Dougherty seconded the motion. There were 5 yes votes.
7:56 PM The Pride Resolution, presented by the Chamber of Commerce was the next item to be discussed. The Resolution states the City supports the efforts of the Pride Commission. Tammy Seirer made a motion to pass the Pride Resolution #10-03, for the City, for 2011. Sheree Herold seconded the motion. There were 5 yes votes.
7:58 PM The GAAP Resoulution for the year 2011 was the next item. Ken Cole explained the resolution exempts the City from conforming to the States guidelines.
8:00 PM Dawn Bricker left the meeting. Tammy Seirer made a motion to accept the Generally Accepted Accounting Principals or GAAP Resolution #10-02 for the City of Lucas, for year 2011. Sheree Herold seconded the motion. There were 5 yes votes.
8:01 PM Airport Hanger leases were discussed. The 4 leases sent out have ben returned, signed by the lessess. Tarry Dougherty made a moiton to approve the hanger leases for 2011. Trent Leach seconded the motion. It passed with 5 yes votes.
8:02 PM Holiday hours for City employees was discussed. The employee handbook states the following Monday will be observed as a holdiday whenever Christmas or New Years falls on a weekend. Tammy Seirere made a motion to give emplyees Friday the 24th and Friday the 31st off instead of Monday the 27th and Monday the 3rd. Tarry Dougherty seconded. The motion pased with 5 yes votes.
8:03 PM Bond and Interest Fund Transfer was discussed. Tammy Seirer made a moiton to transfer the balance of $443.97 in the bond and Interest Fund to the General Fund. Kenny Cain seconded the motion. There were 5 yes votes.
8:04 PM The Airport Hay Lease was sent out and Craig Naylor signed and returned it to the Office. Kenny cain made the motion to accept the airport/sewer lagoon/north of the rest home building Hay Lease. Sheree Herold seconded the motion. There were 5 yes votes.
8:06 PM Gudenkauf and Malone's letter of commitement was the next item. Checking other auditor's prices and bids were discussed. The item was tabled until January's meeting.
8:16 PM Gary Bretz, in his employee report, told Council they had taken the new truck to Beloit to the GMC dealer. They will put the truck on their machine to check sensors that seem to be the problem and replace them. Gary reported the City is out of sand. The crew replaced the fuel pump in the International Truck for $249.00. They have put up 1200 feet of snow fence. Council suggested Gary call Kenny Branda at Wilson for sand prices. The Salt Dog that came with the new tuck is not needed and Gary believes he can sell it for $2,800.00. Council told him to sell it.
8:22 PM James Rezabek told Council he noticed the fire hydrant at the 4-way stop had ice on it and has been leaking. He tightened it down and will watch it closely.
8:24 PM Gary Ward had nothing to report.
Julie Bretz asked the council how they wanted to the light bulbs for customers handled. A notice in utility bills was discussed. The bulbs will be sold at the City's cost of $1.00 each, limit 10, on a first come first served basis. The contracts for the State of Kansas Health Insurance have been sent in. Enrollment forms for the plan have been passed out to employees. Sign up date is January 4, 2011. Julie has Jury Duty in Russell on Monday State Set-off collection fees were discussed. Ken Cole said nothing will change at this time. Kay Mettlen has been researching the purchase of a new computer and Quick books program for the Office.
8:40 PM Under other business the Jones pasture leak was discussed further. Julie Bretz wa instructed to write a letter to Robert Gier asking him to contact the City regarding the meter being turned back on. A copy will be sent to Lloyd Gier.
9:09 PM Tarry Dougherty made a moiton to approve the bills as presented. Tammy Seirer seconded the motion. There were 5 yes votes.
Kenny Cain, Tammy Seirer, Trent Leach and Tarry Dougherty had nothing to report. Sheree Herold asked about the request to have dirt moved, from the ditch south of Adam Baker's house. James Rezabek took care of the problem.
9:11 PM Mayor Urban asked for a motion to go into Executive Session to discuss Non-Elected Personnel - JOb Performance at 9:15 PM. Tammy seirer made the motion. Kenny Cain se4conded it. There were 5 yes votes. Ken Cole was asked to stay. James Rezabek, Gary Ward, Gary Bretz, Julie Bretz and Douglas Hickman left.
9:15 PM Council went into Executive Session to discuss Non-Elected Personnel- Job Perfomance.
9:30 PM Council exited Executive Session. No action was taken. Tarry dougherty made a moiton to adjourn the meeting. Trent Leach seconded. The motion passed with 5 yes votes.

Agenda for the December 14, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE: December 14, 2010
1. Call to Order 7:00 PM
2. Approval of minutes of the November 9, Council Meeeting and the November 10, 2010 Special Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Golden Living Center Update
b. Bowl Plaza Update
c. KPP Meeting in January
d. Lagoon Update
6. New Business
a. Approve Liquor Licenses - Troy's and Linda's
b. Pride Resolution
c. GAAP Resolution
d. Approve Airport Hanger Leases
e. Employee Hours for Christmas and New Years
f. Transfer from Bond and Interest to Water Fund or General Fund
g. Approve Hay Lease
h. Gudenkauf and Malone - Letter of Commitment
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment.
9. Other Business, if any
10 Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session- Job Performance Non Elected Personnel

NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.