Tuesday, December 29, 2009

Council Minutes: December 28, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
December 28, 2009
12:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Alvin Barta, Tammy Seirer, Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
12:00 PM Mayor David Urban called the Special Meeting to order. The meeting was called at the request of Council members Alvin Barta, Sheree Herold and Tammy Seirer, for the purpose of approving a contract between Westar Energy Inc. and the City of Lucas. Alvin Barta moved to agree to the terms of the agreement between Westar Energy Inc. and the City of Lucas. Sheree Herold seconded the motion. Motion carried 3 yes votes.
12:13 PM Tammy Seirer moved to adjourn the meeting. Alvin Barta seconded the motion. Motion carried 3 yes votes.

Thursday, December 10, 2009

Council Minutes: December 8, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING AND BUDGET HEARING
LUCAS AREA COMMUNTIY THEATER
December 8, 2009
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tammy Seirer, Alvin Barta and Kenny Cain
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Seirer, Doug Hickman, Rodney Seirer, Les Schneider, Lynn Schneider
7:00 PM Mayor David Urban called the meeeting to order. He opened the Budget Hearing and asked if there were any questions.
7:05 PM Mayor David Urban closed the budget hearing. Minutes of the November 20, 2009 Regular Council Meeting and the November 23, 2009 Special Meeting were approved on a motion by Trent Leach seconded by Alvin Barta. Motion carried 4 yes votes.
7:06 PM Mayor Urban asked if any citizens had business to bring before the Counci. Doug Hickman thanked Les and Lynn Schneider for removing snow from the sidewalks on Main Street.
7:07 PM Mayor Urban announced that he will have the City Christmas party at his home on December 19, 2009 at 6:00 PM. All arrangements will be taken care of by the Mayor. Trent Leach reported that the hot water lines running through the ceiling at the Golden Living property have been drained and winterized. The heat has been lowered in the building to conserve heating costs. The water is still turned on to the sprinkler system. Trent Leach will contact the City's insurance carrier to see if it would have any bearing on coverage if the water is shut off to the sprinklers. Council consensus was that we should get a written opinion from our insurance carrier on their position on the sprinkler system.
7:14 PM Approval of the Library Board was tabled until the January meeting to get an updated list of Library Board positions and the length of terms on each position.
7:17 PM Tammy Seirer moved to approve the budget amendment to the Industrial Development Fund from $17,729 top $117,729 for the 2009 budget. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM Trent Leach moved to approve the Cereal Malt Beverage licenses for Troy's Grocery and Linda's Cafe for 2010. Kenny Cain seconded, motion carried 4 yes votes.
7:20 PM Tammy Seirer moved to sign the proposal of engagement with City Auditors Gudenkauf and malone for the 2009 audit at a fee not to exceed $4,600. Trent Leach seconded the motion. Motion was approved 4 yes votes.
7:23 PM Kenny Cain moved to hire Scott Wilson to work part time on an as needed basis in December and January while he is home for Christmas break from school at minimum wage of $7.25 per hour. Tammy Seirer seconded, motion carried 4 yes votes.
7:31 PM Utility rates were discussed. No changes were made at this time. The Council will review rates again at the June 2010 Council meeting. Doug Hickman suggested the Council set up a water equipment fund for future expenses incurred at the nitrate plant or other future, water related issues. City Clerk Julie Bretz was asked to speak with accountants about setting up an emergency fund.
7:45 PM Julie Bretz explained the Great Plains Mfg. sales tax refund, issued by the State of Kansas to the Council.
7:46 PM Kay Mettlen told the Council she has been working on getting new files, meter book pages, and folders ready for the new year.
7:47 PM Alvin Barta moved to approve the bills presented for payment. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:48 PM Trent Leach said the City Crew would be cleaning snow from the streets beginning on December 9, 2009. Mayor Urban asked if the guys could make a couple passes down Main Streeet when the snow gets deep enough even before the snowfall has quit.
7:54 PM Tammy Seirer moved to enter into Executive session to discuss non-elected personnel job performance for 20 minutes beginning at 8:00 PM. Alvin Barta seconded. Motion passed 4 yes votes.
8:20 PM Council exited Executive Session. Tammy Seirer moved to go back into Executive Session for 5 minutes starting at 8:23.
8:27 PM Council exited Executive Session. No action was taken. Alvin Barta moved to adjourn. Trent Leach seconded, motion carried 4 yes votes.

Friday, December 4, 2009

Agenda for December 8, 2009 Regular Meeting

<strong>CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE: December 8, 2009
1. Call to order 7:00 PM Lucas Area Community theater

2. Open Budget Hearing
3. Reading and approval of minutes from the November 10,2009 regular Council meeting and the minutes of the November 23, 2009 Special meeting.
4. Others bringing business before the Council:
5. Citizens bringing business before the Council:
6. Old Business
a. Christmas Party
b. Rest Home Building updates - upkeep and winterization
c. Approve Library Board Appointments
7: New Business
a. Approve the amendment to the 2009 Budget - Industrial Fund
b. Approve the GAAP Resolution 09-06
c. Liquor licenses - Troy's & Linda's
d. Gudenkauf & Malone letter of Commitment
e. Additional help in December
f. Review Utilities rates
8. Monthly reportfrom employees:
a. Gary Bretz, b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz
f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee reports: Utilities, personnel, Streets, Parks, Industrial Development
12. Executive Session - Non-Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Monday, November 30, 2009

Council Minutes: November 10, 2009 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
November 10, 2009
7:00 PM
Mayor: David Urban
COUNCIL MEMBERS: Kenny Cain, Sheree Herold, and Trent Leach
EMPLOYEES:Kay Mettlen, James Rezabek, Gary Ward, Gary Bretz, and Bill Harlow
CITIZENS PRESENT: Tammy Hower, Jennifer Bates, Carolyn Idhe, Doug Hickman, and Kristi Mettlen
7:04 PM Mayor David Urban called the November 10, 2009 Regular Meeting of the Lucas City Council to order, Sheree Herold moved o approve the ninutes of October 13, 2009 regular Council meeting, Kenny Cain seconded the motion. Motion carried 3 yes votes.
7:05 PM Carolyn Idhem representing the Lucas Library shared results of a survey of Library patrons that was conducted by the Central Kansas Library System. Kristi Mettlen informed the Council that they are to approve members appointed to the Library Board. Mayor David Urban said they could be approved in April when all the City appointments are made. There is one vacancy on the Library Board at this time. Mayor Urban asked to have a list of Board members as well as the name of a person to fill the vacancy and the appointments will be put on the agenda for the December 8, 2009 meeting.
7:09 PM City Attorney Ken Cole arrived at the meeting. Lynn Schneider was unable to attend the meeting so Council was asked to look over the Chamber of Commerce's third quater report that was included in the packets.
7:16 PM Carolyn Idhe left the meeting. Approval of the interconnection agreement with the Kansas Power Pool was discussed.
7:18 PM Kristi Mettlen left the meeting. The agreement with the Kansas Power Pool needs to be signed before the City of Lucas begins taking power from the Kansas Power Pool on January 1, 2010. The interconnection agreement states that if the City of Lucas shuts down our meters we are to inform Western Electric and if they shut down power they are to notify us. Attachment three of the agreement concerns payment to Western Electric for upkeep of prior equipment. The Kansas Power Pool is in negotiation with Western Electric over attachment three. If an agreement can not be made the Kansas Power Pool will take the matter before the Kansas Corporation Commission for arbitration. Mayor David Urban asked City Attorney Ken Cole to give advice on signing. Approval was tabled until later in this meeting.
7:38 PM Trent Leach asked what the Council wanted to do about winterizing the Golden Living Center property. Council concensus was to turn the heat down 50 degrees and drain the water from the hot water lines that are located in the ceilings. The property has been shown several times since the last meeting. Gary Ward has been instructed in operation of the generator. Kenny Cain moved to purchase a battery for the generator. Sheree Herold seconded the motion. Motion carried 3 yes votes. trent Leach moved to designate the Golden Living building as an emergency preparedness shelter for the City of Lucas. Kenny Cain seconded the motion, Motion carried 3 yes votes.
7:53 PM Tammy Hower informed the Council that the Corps of Engineers might take cats and Mayor David Urban said he would take cats at his farm. Council would like to inform the owners of the cats that they will be trapped and relocated. City Treasurer, Kay Mettlen told the Council that the Hays Humane Society will take cats at a cost of $50 per cat. Russell Veterinary Clinic will take cats to relocate at a cost of $6.00 per day to board, or a charge of $15 to euthanise them.
7:56 PM Mayor David Urban asked the Council to hold off discssion on the sidewalk ordinance until spring to give the Council time to consider the possibility of offering a proposal of assistance between the City and property owners to do sidewalk repairs.
8:07 PM Doug Hickman left the meeting. Discussion on utility hookups and connection charges is tabled until next meeting. Hanger leases will be sent for renewal December 1, 2009. There will be no change in the $25.00 yearly lease charge.
8:09 PM Council concensus was to have a Christmas Party. Mayor Urban will bring several possible dates and plans to the December 8, 2009 meeting.
8:11 PM Sheree herold moved to sign the agreement to purchase the three transformers from Western Electric exempting paragraph 8. Kenny Cain seconded the motion carried 3 yes votes.
8:20 PM Katrina Woelk of Gudenkauf and Malone will prepare an amendment to the 2009 budget Industrial Fund, Council will continue this meeting on Navember 20, 2009 to review the proposed amendment. A public budget hearing will be held before the December 8, 2009 Council Meeting.
8:25 PM Employee Evaluations will be held on November 23, 2009.
8:00 PM Trent Leach moved to have the Mayor sign the Russell County Road agreement. Sheree Herold seconded the motion. Motion carried 3 yes votes.
8:28 PM Gary Bretz will check the battery on the generator before a new battery is purchased and will put inspection of the generator on a list of items that are inspected the forst of each month.
8:29 PM James Rezabek informed the Council that a State Inspector was here and checked the wells and the nitrate plant. Cleaning and painting has been done that was suggested during inspection. A cabibinet is needed to put spare parts in at the nitrate plant. Mayor david Urban will contact the inspector about the cabinet.Flow meters at the City wells were inspected and all meet State requirements. James Rezabek also informed the Council of new regulationg that are required for water sampling. A truck load of salt for the brine tank will be ordered
soon. Mayor David Urban asked if any information had been gathered about adding fresh water to the residue at the nitrate plant to reduce the buildup of calcium bicarbonate in the sewer lines. James rezabek said he has been trying to contact the company that installed ourt system for their opinion and solution to the problem. Bill Harlow said we nweed to contact Downs and see what the cost was to make changes to heir system, Kenny Cain noved that ?Gary Bretz and James Rezabel take as many vacation days as they can before the first of the year and top pay them for their carry over days, Sheree Herold seconded . Motion carried 3 yes votes.
8:48 PM Gary Ward yold the council he has a pump at the lift station and aackup pump has been ordered. They have completed the Wye system and have been doing work at the nitrate plant.
8:49 PM Bill Harlow said there are some poles left to be set and replaced and some cutouts to be installed for the Wye system. Western Electric made the necessary change overs to disconnect the three transformers at the electric sub-staton and connect the single large transformer. Lightening arrestors have been ordered for the transformer, they should be here by November 24, 2009.
8:24 PM
Kay Mettlen reported that Russell County Econoic Development asked that the City Clerk, Mayor and Council members attend the County Commissioners meeting on Monday November 16, 2009 regarding the 2010 census. Kansas Statute requires persons wanting to be notified of upcoming council meetings must make the request in writing each year. Sign up sheets will be available at the City Office. Wilson Communications left information regarding phone service.
8:55 PM Trent Leach moved to approve the Interconnection Agreement eith Western Electric in principlem subject tom and agreement of the various changes set forth in attachments one and three, to the proposed agreement. Kenny Cain seconded the motion. Motion carried 3 yes votes.
9:01 PM Trent Leach moved to approve the bills as presented. Sheree Herold seconded. Motion carried 3 yes votes. Gary Bretz and Gary Ward said an inspection of the bucket truck resulted in a recommendation that the hydraulic oil be changed. They will check on pricing.
9:04 PM Kenny Cain had no report. Trent Leach has talked to Larry Hight and they have decided to wait till spring and warmer weather to do street work. Sheree Herold had no report on parks.
9:05 PM Kenny Cain moved to adjourn and reconvene the meeting at 7:00 PM on November 20th at the Civic Center, Trent Leach seconded the motion. Motion carried 3 yes votes.

Wednesday, November 18, 2009

Council Minutes: October 13, 2009 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 13, 2009
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Gary Ward, Gary /bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Tresa Finch, Jennifer Bates, Jessica Rhudolph
7:04 PM Mayor David Urban called the October 13, 2009 regular meeting of the Lucas City Council to order. Coouncil Member Sheree Herold moved that an Executive Session be added to discuss non-elected personnel - job preformance as item 5-H. Alvin Barta seconded. Motion carried 5 yes votes. Alvin Barta moved to approve the minutes of the September 3, 2009 Special Meeting and the September 8, 2009 Regular Meeting of the City Council. Sheree Herold seconded. Motion carried 5 yes votes.
7:05 PM Citizen Doug Hickman asked about rumors of the school joining with the Sylvan District. Mayor David Urban said there is to be a regularly scheduled meeting of the 407 School Board on Monday October 19, 2009 in Lucas. The School Superintendent will present information on school funding and operating costs and the public is encouraged to attend.
7:13 PM The letter from Ron Alexander regarding the American's with Disabilities Act was discussed. As improvements are made to sidewalks and curbs ADA requirements are implemented. Mayor David Urban said we would contact Michael Svaty about costs of making handicap accessible cuts in some of the curbs on Main Street. Further discussion will carry over to a future meeting.
7:19 PM The insurance adjustor inspected the roof at the Golden Living Facility and found no damage.
7:21 PM Kansas Power Pool interconnection agreement. The Council asked City Attorney Ken Cole to review the document before signing. Ken Cole would like Bill Harlow to look it over as well. Signing the document was tabled, a Special Meeting may be needed for signing the agreement.
7:26 PM Concerns have been voiced by citizens regarding the cat population. Mayor Urban instructed City Attorney Ken Cole to review the current ordinance regarding cats and report back to the Council on updates that are needed. The City Crew is instructed to set traps in areas where there seems to be the heavest cat populations and relocate strays.
7:36 PM Attorney Ken Cole was instructed to get a copy of a more recent Ordinance on Sidewalk regulations to Council Members. Mayor Urban will look into the possibility of cost sharing for sidewalk repairs.
7:40 PM Mayor David Urban will review Ordinance #374 concerning utility connection fees for rental properties.
7:49 PM City Clerk Julie Bretz was asked to gather additional information about the Collection Bureau of Kansas as a means for collecting of unpaid bills.
7:53 PM Tammy Seirer moved and Trent Leach seconded a motion to send City Clerk Julie Bretz to her third year of City Clerk's School at a cost of $460 for the school and $400 for motel and meals. Motion carried 3 yes vote. Kenny Cain and Alvin Barta voted no on the motion.
8:00 PM Council noted that Blue Cross/Blue Sheild will be going up $56.57 per employee per month. Sheree Herold moved to enter a 20 minute Executive Session to discuss job preformance of non-elected personnel. Kenny Cain seconded the motion. Motion carried. Gary Bretz was asked to remain.
8:20 PM Council exited Executive Session, no action was taken. Gary Bretz reported an inspection of City fire extinguishers wil be done soon. He asked if he was to inspect the extinguishers at the Rest Home. Council concensus was to not inspect them at this time. Gary ward said work is continuing on the conversion to the Wye system and on Wednesday the 21st there will be extra crews here to assist and the final shut down will take place. James Rezabek said that the large cracks on the streets that were scheduled to be sealed this fall were ready for the County to chip seal and that chip sealing should take care of the smaller cracks. Trent Leach was asked to contact the County to see if they are still planning to come this fall or if they want to wait till it warms up next spring. Tammy Seirer moved to send Julie Bretz and James Rezabek to the emergency preparedness class on water systems in Russell on October 15, 2009. The class is free and James will get 5 hours credit toward his water certification. Kenny Cain seconded the motion, Motion carried 5 yes votes.
8:42 PM Kay Mettlen reported she has been contacting citizens about the electrical shut down on October 21st.
8:43 PM Bills were presented for payment. The Council questioned the bill for "scrubs in a bucket". It was explained they are toweletts with degreaser to use at job sites when water is not available. The bill for street signs was questioned, It was reported that a schedule has been set up to replace necessary signs so many per month until the job is cmpleted. The line jetting at the nitrate plant was questioned. James Rezabek was told to look into other systems like ours to see if they have encountered problems with them and how they were dealt with. Alvin Barta moved to approve payment of the bills. Tammy Seirer seconded. Motion carried 5 yes votes.
8:52 PM Kenny Cain gave a report on the League of Municpalities Annual Conference in Topeka. Tammy Seirer and Trent Leach had no report. Sheree Herold asked if any bids had been received for the baseball field awning. Alvin Barta had no report.
8:55 PM Alvin Barta moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Thursday, September 10, 2009

Council Minutes: September 8, 2009 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
September 8, 2009
7:oo PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Tammy Seirer,and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, James Rezabek, Bill Harlow, Gary Ward, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Dawn Bricker, Alicia Seirer, Tammy Hower, Tresa Finch, Jennifer Bates
7:01 PM Mayor David Urban called the September 8, 2009 regular meeting of the Lucas City Council to order. Minutes of the August 11, 2009 were corrected. Kenny Cain moved to approve the minutes as corrected. Avin Barta seconded the motion. Motion carried 4 yes votes. There were no persons bringing business before the Council.
7:01 PM Mayor David Urban reported that 66% of budgeted funds are remaining in the funds as of July 31, 2009. Julie Bretz City Clerk reported that a bill has been received for the parking lot at the Methodist Church. The $500 donated by NeTech, the $500 donated by Cunningham Sandblasting and the $1,800 pledged by the City of Lucas towards the repair will be paid to the County and the remaining balance has been forwarded to the Church.
7:07 PM Tammy Seirer moved to spend up to $2,500 to install the tornado siren at the lagoon site. Sheree Herold seconded the motion. Sheree Herold and Tammy Seirer voted yes, Alvin Barta and Kenny Cain voted no. Mayor David Urban cast the tie breaking yes vote.
7:15 PM Alvin Barta moved to register up to three Council Members for the League of Kansas Municipalities Annual Conference to be held in Topeka, October 3rd to 6th. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM No change was made in the procurement policy at this time.
7:23 PM The offer from the City of Lucas to Sunflower Electric for the three 500 KVA transformers of $1,000 each was rejected. Sunflower Electric counter offered to sell them at $1,500.00 per transformer. Alvin Barta moved to purchase the three transformers for a total of $4,500. Kenny Cain seconded. Motion carried 4 yes votes.
7:24 PM Kenny Cain moved to have three NO Parkingsigns put up along the east side of Power Avenue, Tammy Serier seconded the motion. Motion carried 4 yes votes.
7:27 PM Gary Bretz said he has been spraying mosquitos, and has been taking off in the afternoon so no overtime is used. James Rezabek reported that they are working on filling in holes in the streets that will be chip sealed. The ditch along Power Avenue has washed out making it difficult to mow and the ditch along Craig Kressley's property does not drain properly. Mayor David Urban instructed the City Crew to look onto options for filling in these two ditches. Gary Ward reported he has been working on the electric system and work towards the Wye system is progressing on schedule. Gary Ward and Bill Harlow attended the Kansas Power Pool meeting on August 20, 2009. Bill Harlow reported there will be shut downs on Main Street and the west side of town towards the end of September to finish hooking up the Wye System. Arrangements for assistance with a crew from Clay Center will be made and notices about the shut off put in the utility bills, in the Lucas /Sylvan News, on the community sign and attempts will be made to contact utility customers by phone. Julie Bretz had no report. Kay Mettlen reported an adjustor is to inspect the roof at the Golden Living Facility for hail damage on September 9, 2009. The glass in the door to the Civic Center was broken and has been replaced. The repairman said the closer is very old and needs to be replaced. Mayor David Urban asked the Clerk to obtain prices for replacing the closer.
7:43 PM Dawn Bricker left the meeting. Kenny Cain said he had no report on Utilities. Tammy Seirer thanked the City Crew for putting out the flags over Labor Day weekend. Tammy Seirer talked to Lois Cooper and there is nothing to report on the Golden Living Center Property. Sheree Herold reported concerns about trees along Parkview protruding out into the street that could possibly be dangerous to children. Alvin Barta had no report.
7:48 PM Alvin Barta moved to enter into a 20 minute Executive Session at 7:50 PM for the purpose if discussing non-elected personnel- job performance. Kanny Cain seconded the motion. Motion carried 4 yes votes.
7:50 PM Council entered into Executive Session. Gary Bretz, Gary Ward, Bill Harlow, Kay Mettlen and James Rezabek left the meeting.
8:02 PM Trent Leach arrived at the meeting.
8:10 PM Council exited Executive Session. Alvin Barta moved to pay the bills as presented. Kenny Cain seconded. Motion carried 5 yes votes.
8:11 PM Tammy Seirer moved the Council enter into a 10 minutes Executive Session, Alvin Barta seconded. Motion carried 5 yes votes. Julie Bretz was asked to join the Council for the Executive Session.
8:24 PM Council returned to open session. Mayor Urban asked that Ron Alexander's letter regarding the Americans with disabilities Act be put on the October 13, 2009 meeting agenda.
8:25 PM Alvin Barta moved adjourn. Motion was seconded by Tammy Seirer. Motion carried 5 yes votes.

Saturday, September 5, 2009

Council Mintues: September 3, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
September 3, 2009
5:00 PM

COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz and Kay Mettlen
OTHERS PRESENT: Jennifer Bates and Alicia Seirer
5:01 PM Council President Trent Leach called the special meeting to order. The request for the Special Meeting was signed be Council Members Sheree Herold, Tammy seirer and Kenny Cain for the purpose of discussing Streets, Community Service Mary Standley damage and Utility Shut Offs. Russell County will spread oil at a cost of approximately $500 to $600 per street and two semi loads of rock have been ordered at $750 per load. It is estimated that with the rock on hand there will be enough for approximately 6 blocks. Council priortized streets to be repaired 1: Main Street from South Harvest to North Harvest 2: Johnson Street from Parkview to Highway 18 3: South Duwe Avenue 4: Second Street from Wolf Street to First Street. The streets will need to be crack sealed prior to being chip sealed.
5:15 PM Mayor David Urban arrived at the meeting. Mayor David Urban asked the City workers to weigh one dump truck load of rock so an estimate of the tonnage needed per street could be calculated for future refrence. Kanny Cain moved to allow up to $9,000.00 on street repairs of seven blocks. Alvin Barta seconded the motion. Motion carried 5 yes votes.
5:25 PM Mayor David Urban has spoken to the individuals about community service. The individuals have agreed to work at the Lucas Rural Fre Department's Mud Run on September 5, 2009. Alvin Barta expressed concern that the community service should be done within the City. Council concensus was to agree to 10 hours community service for each individual to be done at the Mud Run and 10 hours within the City, working on the north side of Troy's Grocery preparing the wall for the mural.
5:40 PM Damage to Mary Standley's garage door was discussed. The damage was caused during the storm on August 10, 2009 when a basketball goal fron the Golden Living Center blew onto her property. Council concensus was to contact our insurance carrier and have them determine the City's liability for the damage.
5:45 PM Mayor David Urban will speak to Ciy Attorney Ken Cole to draft an ordinance for Utility shutoffs. Mayor Urban has spoken to lawyers for the League of kansas Muncipalities and was told that all utility payments must be collected in the same manner and shutoffs must follow the same guidelines.
5:57 PM Alvin Barta left the meeting.
6:02 PM Tammy Seirer moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.

Friday, September 4, 2009

Agenda for September 8, 2009 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

Date September 8, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the August 1,2009 meeting
3. Citizens bringing business before the Council
4. Old Business
a. Financials
b. Tornado Siren
c. LKM Annual Conference
d. Procurement Policy
e. Transformers
f. Methodist Church Parking Lot
5. New Business
a. Parking on Power Avenue
b.
6. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
7. Approval of expenses presented for payment
8. Other Business if any
9. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
10. Executive Session - Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Tuesday, September 1, 2009

Agenda for September 3, 2009 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 3, 2009
5:00 LUCAS CIVIC CENTER

Items to be discussed:
1. Streets
2. Communtiy Serivce
3. Mary Standley Damage
4. Utility Shut Offs

Thursday, August 13, 2009

Council Minutes: August 11, 2009 Regular Meeting/ Budget Hearing

LUCAS CITY COUNCIL
LUCAS GOLDEN AGE CENTER
August 11, 2009
7:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Alvin Barta and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Ward, Gary Bretz, Jaems Rezakeb, Bill Harlow
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Lois Cooper, Linda Brant, Tresa Finch, Doug Hickman, Lynn Schneider, Jennifer Bates, Justin and Alicia Seirer
7:01 PM: Mayor David Urban called the budget Hearing to order telling the assembly the mil levy was not increased from 2009. The Council will do their best to maintain the level of services by closely monitoring purchases and conserving funds.
7:06 PM: Lynn Schneider arrived at the meeting.
7:07 PM: Alvin Barta moved to close the Budget Hearing and re-convene the Regular council Meeting at the Lucas Civic Center. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:10 PM Mayor David Urban re-convened the Regular Meeting of the Lucas City Council. Tresa Finch arrived at the meeting. Minutes of the July 14, 2009 meeting were corrected at 8:26 PM to say the electric poles were donated to USD #407 and they donated the use of one pole to the City to use for the tornado siren. Minutes of the June 9, 2009 , July 14, 2009, July 15, 2009 meetings and teh July 17, 2009 Special Meetign were approved on a motion from Trent Leach, seconded by Alvin Barta. Motion carried 5 yes votes.
7:13 PM Alvin Barta made the motion to approve the 2010 Budget as published. Sheree Herold seconded the motion. There were 5 yes votes.
7:14 PM The Lucas Chamber of Commerce asked for permission to use the City Park for children's activities and games during the Adam's Apple Festival on September 5, 2009. The Chamber also asked permission to place a Pride survey in the Utility Billings. Council consensus was to allow use of the park and also allow an insert to be put in the September utility bills. David Urban asked if the Council would give the Lucas Rural Fire Department permission to use bleachers from the ball field and donate from 30,000 to 50,000 gallons of water to the Mud Run on September 5, 2009. Council consensus was to give permission for these requests.
7:21 PM Lois Cooper informed the council that her contract as real estae agent to represent the City in the sale of the Golden Living Center property is expired. Sheree Herold moved to renew Lois Cooper's contract for a period of 6 months with a commission of 2%. Contract can be canceled at any time. Kenny Cain seconded the motion. Motion carried 5 yes votes.
7:27 PM The funds from the Partnership Loan Funds have been received. Tammy Seirer moved to put the funds in a 6 Month CD at the Pony Express Community Bank. Sheree Herold seconded. Motion carried 5 yes votes.
7:34 PM Mayor David Urban said he would contact Megan Naegele and Paul Larson about doing a communtiy service project so that a project could be determined and a time scheduled. The Council was informed that there is a 2 year statute of limitations when the Sheriff could request the County Attorney press charges on the arson offense.
7:48 PM Mayor David Urban has inquired about ordering trees to give away next spring. The order must be placed fairly soon.
7:49 PM Lynn Schneider left the meeting. Tammy Seirer moved to spend up to $750.00 on trees and give one tree per interested household on a first come first serve basis. Trees are to be planted on the City easement. Alvin Barta seconded the motion. Motion carried 5 yes votes.
8:06 PM Linda Brant left the meeting. Mayor David Urban instructed James Rezabek to meet with Councilman Trent Leach and determine which streets will be chip sealed this year. The County has offered to spray the oil if the city Crew will spread the rock. The City Crew was instructed to crack seal the streeets that will be chip sealed and coordinate a time to work with the County on the project. Other streets will be crack-sealed as long as weather permits. A Special Meeting may be needed to determine the streets that will be chip-sealed and also schedule a time to meet with the people doing community service.
8:27 PM Bill Harlow informed the Council that the Wye System is about 50% completed. Assistance will be provided by the Kansas Power Pool at the time of the change over.
8:30 PM The tornado siren was tabled until the next meeting while determinations are made as to the area of coverage and placement of the pole and siren.
8:34 PM Council tabled any decision on registration for the League of Kansas Municipalities Annual Conference being held in Topeka October 3-6, 2009 until the September meeting. Trent Leach moved the City Clerk make room reservations for the Conference. Sheree Herold seconded the motion, motion carried 5 yes votes.
8:47 PM Council discussed the procurement policy.
8:50 PM Gary Bretz had no report. James Rezabek reported that the water levels in the City wells are holding. Mayor David Urban instructed James Rezabek to give copies of the water level reports to the City Clerk so they are available at the City Office. Gary Ward reported that the utilities are completed to the Criag Kressely and Doug Kressly properties and he has been working on the Wye System. Bill Harolow reported on the three 500 KVA transformer pots at the power station that belong to Western Electric. Western Electric has no use for them in their system at this time. Bill Harlow suggested the City make an offer to purchase them to provide a back up to the City electric system if the need should arise in the future. Sheree Herold moved we offer $1,000.00 per transformer providing the oil samples taken from the transformers meet PCB standards. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:05 PM Julie Bretz reported that the unpaid mowing bills from 2008 have been turned over to the County Clerk to be added to the property owners tax bill. A stray dog has been taken in at the Danny Steinle residence. City Clerk asked Council if she should take any action on assuring the dog has rabies vaccination since it is in the City at this time. Council asked the City Clerk to contact the Steinles and ask about the status of the dog. The State requirement raising minimum wage to $7.25 per hour took effect on July 24, 2009. Wages for the two summer employees and teh assistant librarian were adjusted. Julie Bretz informed the Council that the Russell Counmty Economic Development meeting will be held July 13, 2009 at the K-18 Cafe in Lucas if any Council Members would like to attend.
9:08 PM Kay Mettlen reported she has spoken to Michael Svaty of Lucas Lumber about a bid for a cover over the bleachers at the ballfield. No bid has been recieved at this time. Kay Mettlen also said the agenda for the Council Meetings is posted on the City Blog at lucascity.blogspot.com.
9:10 PM Alavin Barta moved to approve the bills presented for payment. Trent Leach seconded. Motion carried 5 yes votes.
9:18 PM Doug Hickman asked that the City Crew check the doors on the Golden Living Center facility and ask the City's insurance carrier to check the roof of the facility for storm damage. Mayor David Urban thanked Kenny Cain for helping with clean up after the storm on August 10, 2009. Alvin Barta, Trent Leach, Tammy Seirer and Kenny Cain had no report. Sheree Herold asked the city Crew to check for broken swings at the park.
9:25 PM Tammy seirer moved that the Council enter into Executive Session for 15 minutes for the purpose of discussing job performance of non-elected personnel. Alvin Barta seconded. Motion carried 5 yes votes.
9:40 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn the meeting. Kenny Cain seconded the motion. Motion carried 5 yes votes.

Thursday, August 6, 2009

Agenda for August 11, 2009 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE August 11, 2009
1. Call to Order 7:00 Lucas Golden Age Center
2. Public Budget Hearing 2010 Budget for City of Lucas
3. Re-convene at Lucas Civic Center following Budget Hearing
4. Reading and approval of minutes from the June 9, 2009 Regular Meeting, July 14, 2009 Regular Meeting, July 16, 2009 Re-convened meeting ( from July 14, 2009), Special Meeting of July 17, 2009.
5. Citizens bringing business before the Council: Lucas Chamber of Commerce - Use of the City Park for Adam's Apple Festival and Pride Inserts in Utility Bills
6. Old Business:
a. Rest Home Up-date - Lois Cooper Contract
b. Kansas Partnership Loan Fund - Money has been received
c. Community Service
d. Free Trees
e. Streets
f. Tornado Siren
7. New Business
a. LKM Annual conference - October 3 - 6, 2009
b. KPP Ammendment and Resolution
c. Procurement Policy
8. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
9. Approval of expenses presented for payment
10. Other Business if any
11. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
12. Executive Session - Non Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Saturday, July 18, 2009

Council Minutes: July 17, 2009 Special Meeting

LUCAS CITY COUNCIL SPECAIL MEETING
LUCAS CIVIC CENTER
July 17, 2009
12:00 PM

COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer and Sheree Herold
EMPLOYEES: Julie Bretz
12:00 PM Council President Trent Leach called the Special Meeting to order. The request for the Special Meeting was signed by Council Members Trent Leach, Tammy Seirer and Kenny Cain for the purpose of considering Resolution #09-04 authorizing EFM consulting, LLC to prepare the City of Lucas' Hazard Mitigation Plan. Kenny Cain moved to accept resolution #09-04. Tammy Seirer seconded teh motion. Motion carried 4 yes votes.
12:06 PM

Thursday, July 16, 2009

Council Minutes: July 15, 2009 (reconvened meeting from July 14, 2009)

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
July 15, 2009
12:00 PM

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Trent Leach, Tammy Seirer, Sheree Herold and Alvin Barta
EMPLOYEES: Julie Bretz, Gary Ward and Gary Bretz
CITIZENS PRESENT: Doug Hickman
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Sam Brock and Katrina Woelk of Gudenkauf and Malone.
12:19 PM Mayor David Urban re-convened the July 14, 2009 Regular Council Meeting and called it to order.
Sam Brock and Katrina Woelk of Gudenkauf and Malone explained the proposed 2010 budget. Each Fund was examined and changes were made. The mil levy on the proposed budget was 46.590 on the first draft and after changes were made the mil levy was adjusted to 32.466.
1:32 PM Alvin Barta moved to accept the final budget proposal. Kenny Cain seconded the motion. Motion carrried 5 yes votes.
1:33 PM Alvin Barta moved to waive the 90 day waiting period for Gary Ward to be covered under the City's Blue Cross/Blue Shield health insurance. Tammy Seirer seconded. Motion carried 5 yes votes.
1:34 PM A date of August 11, 2009 at 7:00 PM was set for the Budget Hearing. Budget Hearing will be held at the Lucas Golden Age Center, 210 South Main, Lucas, KS.
1:35 PM Sheree Herold moved to adjourn the meeting. Alvin Barta seconded. Motion carried 5 yes votes.

Wednesday, July 15, 2009

Council Minutes: July 14, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING


LUCAS CIVIC CENTER
July 14, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Trent Leach, Tammy Seirer and Sheree Herold
EMPLOYEES: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz, Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Alicia Seirer, Linda Brant, Tresa Finch, Sue Wenthe, Jennifer Bates, Dawn Bricker, Jessica Rhudolph, Doug Hickman, William Schneider, Tammy Hower
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Lois Cooper, Dr. Weseloh, Pam Gudenkauf and Katrina Woelk of Gudenkauf and Malone
7:02 PM Mayor David Urban called the meeting to order. Approval of the minutes of the June 9, 2009 meeting was tabled until the August 11, 2009 meeting. Alvin Barta moved to add an Executive Session to discuss non-elected personnel as item 6C to the agenda. Sheree Herold seconded. Motion carried 5 yes votes.
7:03 PM Doug Hickman arrived at the meeting.
7:04 PM William Schneider arrived. Jessica Rhudolph asked about the City not mowing the ditch on Wolf Street. Mayor David Urban said he would look into it.
7:07 PM Jennifer Bates asked if all meetings of the council that are not Regular Meetings must be called as Special Meetings. Attorney Ken Cole said they should be and said tonight's meeting could be recessed and reconvene at noon on July 15, 2009 for the budget meeting.
7:09 PM Lois Cooper of North Star Realty introduced Dr. Wesleoh to the Council. Dr. Weseloh has made an offer of $80,000 on the Golden Living Center Property. Dr. Weseloh said he likes what he has seen of the Lucas Community and he would like to open an assisted living/hotel facility in the former rest home. The facility would be staffed by a couple who would be responsible for maintenance and rooms could be rented by the month or by the day at a cost of $19.95 per day. There would be an exercise room, game room, and community room. The facility would be much less structured than an nursing home. The kitchen facility would be leased out so meals could be provided at a reasonable cost to those renting rooms but could also be open to the public as a resturant. The Mayor said the Coucil appreciated his interest and would need some time to consider his offer and perhaps a Special Meeeting would be needed before any decision could be made.
7:19 PM Lois Coper and Dr. Weseloh and Bill Harlow left the meeting. Pam Gudenkauf and Katrina Woelk presented the Audit report. Letter 114 and letter 112 of the audit listed deficiency in controls and states the City does not staff anyone to prepare the financial reports. Linda Brant left the meeting. Katrina Woelk stated, there were no problems found during the audit. There were no budget violations in 2008. Alvin Barta made a motion to approve the Audit Report by Gudenkauf and Malone. Trent Leach seconded the motion. There were 5 yes votes. Pam Gudenkauf and Katrina Woelk left the meeting.
7:02 PM Lois Cooper returned and told the Council that Dr. Weseloh's idea of assisted living may be a little different than what we know it to be. His facility would only provide laundry and janitoral serices. She said there would be no health care and food would cost extra.
7:26 PM The next item was the Bowl Plaza update. Notification was received at the City Office that the Grant from the State of Kansas for $7,500.00 was recieved.
7:35 PM Community service work was discussed for past offenders. The Council was in agreement the scraping and applying a primer paint to the north side of Troy's Grocery would be an excellent community service project and that each of the offenders should serve 20 hours. Julie Bretz was told to contact them so that they could do their community service. If they are not willing to do their communtiy service, Mayor Urban will contact Sheriff Fletcher.
7:42 PM The Budget Hearing was discussed. Tammy Seirer made a motion to hold the Budget Hearing on August 11, 2009 at 7:00 PM at the Golden Age Center at 210 S. Main Street. Sheree Herold seconded the motion. There were 5 yes votes. The Regular Council Meeting will take place at the Civic Center immediately following the Budget Hearing.
Mayor Urban suggested Keith Haberer come to the next meeting and explain the County-wide hazard mitigation plan to the Council. Resoluton #09-04, authorizing EFM Consultiong, LLC to prepare the City of Lucas' Hazared Mitigation Plan, is tabled.
7:56 PM Alvin Barta made a motion to go into Executive Session for 20 minutes, at 8:00 PM, to discuss non-elected personnel. Tammy Seirer seconded the motion. There were 5 yes votes.
8:20 PM Council exited Executive Session. No action was taken.
8:23 PM Gary Bretz reported that the employees have been working on the streets, putting out mosquito dunks in puddles and he may start spraying for mosquitoes.
8:24 PM James Rezabek reported he may start digging water valves for replacement. All of the valves have been rotated.
8:25 PM Gary Ward has been working on the football field lights and teh Wye System update.
8:26 PM Bill Harlow told council they have set poles and changed out cross arms at the school. Bill also reported Sunflower Electric is wanting to sell the 3 500KVA post feeding the north side of town. The pots would be back-up to the Wye System in case of an emergency. Bill suggested the Council make an offer of $3.00 a KVA or $1,500 each. PCB testing for contamination will be done first.
Bill also told the Council that we now have a pole for the newly acquired tornado siren. USD #407 recieved 5 poles from the City of Luray and donated one pole to the City of Lucas for the tornado siren. Julie Bretz was told to put the tornado siren on next month's agenda.
Tammy Seirer asked if DJ Environmental's line jetting cleaned out the sewer line by the nitrate plant. James Rezabek said they did a good job.
Gary Bretz told the Council that the Airport was inspected and they will need to remove 5 small trees in the north fence line. Permission was received from the land owner.
8:38 PM Lynn Schneider gave the Chamber's 3rd Quarter report. The Chamber's lunch stands were good money makers. Lynn thanked the City for putting up the Welcome flags for the Model T car group. The British travel writer enjoyed his stay here. TheGarden of Eden and Brant's Meat Market have both been very busy with tourists.
8:44 PM Julie Bretz had nothing more to report. Kay Mettlen had nothing to report. Tammy Seirer asked about the City's Blog site. It is lucascity.blogspot.com . Kay told the Council that she has their names listed as well as local attractions, the agenda, minutes and other information.
8:46 PM Questions aabout the bills presented for approval were answered. Alvin Barta made a motion to approve the bills as presented. Sheree Herold seconded the motion. There were 5 yes votes.
8:50 PM Kenny Cain attended the Kansas Power Pool Meeting in June. There are grants out there to assist with energy audits on homes.
8:52 PM Tammy Seirer reported in looking over the guys' work sheets they seem to be busy all the time. Julie Bretz told Council that Scott Wilson's last day to work will be August 5, 2009. James Shiroky didn't know when his last day would be yet. Council agreed to ask them if they would be able to work any for the City after their school starts.
8:55 PM Sheree Herold thanked the City Crew for the tarps over the dugouts.
8:56 PM Using the McCrystal funds for awnings over the bleachers at the ball field was discussed. David Urban will check on the cost.
8:58 PM Alvin barta had nothing to report. Trent Leach moved to recess the meeting until noon on July 15, 2009 for the Budget Meeting. Kenny Cain seconded the motion. The motion carried with 5 yes votes.









Friday, July 10, 2009

Agenda for July 14, 2009 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE July 14, 2009
1. Call to order at 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the June 9, 2009 regular meeting
3. Citizens bringing business before the Council
4. Other scheduled persons present for City Business: Pam Gudenkauf and Katrina Woelk - Auditors Report
5. Old Business
a. Bowl Plaza
b. Rest Home Up-date
c. Kansas Partnership Loan Fund
d. Community Service
6. New Business
a. Setting Date for Budget Hearing
b. Report on subjurisdiction Mitigation Plan
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Thursday, June 11, 2009

Council Minutes: June 9, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING

LUCAS CIVIC CENTER

June 9, 2009

7:00 PM

MAYOR: David Urban

COUNCIL MEMBERS: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz

CITY ATTORNEY: Ken Cole

CITIZENS PRESENT: Alicia Seirer, Eric Abraham, Luanna Maes, Doug Hickman, Dawn Bricker, jessica Rhudolph, Jan Zamecnik, Lynn Schneider, Jerra Kressely

OTHERS PRESENT: Mri Pilar

OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz - Bowl Plaza, Craig Kressely - alley and water line, Larry Hickman - Methodist Church Parking Lot

7:01 PM Mayor David Urban called the meeting o order and asked for approval of the minutes of the April 14, 2009 Regular Council Meeting, May 13, 2009 Regular Council Meeting and the May 29, 2009 Special Meeting. Trent Leach moved to approve the minutes. Alvin Barta seconded the motion. Motion carried 5 yes votes. Tammy seirer moved to add financial review as item 6-D on the agenda and Executive Session - non elected personnel as item 6-E. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:04 PM Larry Hickman representing the Board of Trustees at the Lucas United Methodist Church asked the City for a decision on repairing the damage to the church parking lot. A repair estimate of $2,954.80 was provided by Larry Height of Russell County Highway department. Nex-Tech has offered to donate $500.00 to the repairs and the Trustees of the Church will pay $910.00. Alvin Barta moved to pay up to $1,800.00 toward the repairs. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Cunningham Sandblasting and Painting Co. Inc. will be contacted about contributing to the repairs.

7:17 PM Craig Kressely asked the Council about the sewer and water connections to his property on East First Street. The Council consensus was to research the options and will get the utility connections to the property line.

7:30 PM Rosslyn Schultz representing the Bowl Plaza Project reported that the Board of the Grassroots Art Center had met and voted to take ownership of the building of the Bowl Plaza Public Restroom and asked the City for a monthly monetary support for maintenance of the faciltiy. Tammy Seirer moved to express support of the Bowl Plaza with an intent to budget $1,200.00 in the 2010 budget to go towards maintenance of the Bowl Plaza. Sheree Herold seconded the motion. Motion carried 3 yes votes. Kenny Cain and Alvin Barta voted no.

7:40 PM Mayor David Urban reported that Lois Cooper has received several inquires about the Golden Living Center property. An article was included in the Alumni Newsletter and advertising will be circulated soon. Information as been sent to other interested persons.

7:42 PM Mayor David Urban reported to the council that costs of installing a tornado siren could run as high as $4,000.00 to $5,000.00 for having someone come set the 55 foot pole, cost of the pole and wiring the siren. Council asked that possible funding assistance be investigated. Bill Harlow asked the coucnil to send him and one other employee to Holyrood to see how they installed their siren and what costs they incurred. Decision on the tornado siren was tabled to the July 14, 2009 meeting when additional information is available.

7:49 PM Sheree Herold moved to accept the bid of $1,853.00 for airport insurance from Heinze and Associates Insurance. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:52 PM Kenny Cain moved to approve the Mayor's signing of the Kansas partnership Loan agreement. Sheree Herold seconded the motion. Motions carried 5 yes votes.

7:54 PM Pastor Dale Theile arrived at the meeting.

7:56 PM Alvin Barta moved to sign the maintenance agreement with Cunningham Sandblasting and Paintning Co. Inc. for $1,750.00 every two years extending the warranty on the interior of the water tower from 5 to 10 years. Kenny Cain seconded the motion. Motion carried 5 yes votes.

8:09 PM Alvin Barta moved to adopt Ordincance #379 limiting the number of dogs allowed per household to three and establishing guidelines for kennels stating puppies may be kept for a period of time not exceeding 4 months from birth. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

8:15 PM Bill Harlow gave an update on the Wye System. Work on the project is on hold until Gary Ward begins work on June 15, 2009. The shut down on the eintrie town to do the final conversion will not take place until late September or October when weather is cooler. When the final convesion is done crews will be brougth in from Clay Center and possibly other utility entities to make the job go faster. Shut down of the entire town to do the final convesion will not take place until late September or October when weather is cooler. When the final conversion is done crews will be brought in from Clay Center and possibly other utilitiy entities to make the job go faster. Shut down is expected to take 4 - 5 hours.

8:20 PM Mayor David Urban spoke with Renee Rhodes of IMA regarding gas storage cabinets for the shop. She informed him the gas storage cabinets will not have an effect on our Gold Star Safety rating, but were suggested as a safety precaution.

8:25 PM Council consensus was to have Craig Naylor swath and bale the lot on the north side of the Golden Living Center Property.

8:26 PM Pastor Dale Theile representing the Lucas Untied Methodist Church asked the council to waive the connection fee for utilities at the Lucas Methodist church parsonage when Pastoral changes are made. Council consensus was to put the parsonage utility bill in the name of the Church and treat it as a rental property with the approval of Larry Hickman Chairman of the Board of Trustees of the Lucas United Methodist Church.

8:33 PM Under Financial review Tammy Seirer asked abou the security Pledge from the Pony Express Bank. Doug Hickman explained that the funds are over pledged (over secured) by $115,000.00

8:40 PM Tammy Seirer moved to enter into Executive Session for 15 minutes beginning at 8:40 to duscuss non-elected personnel. Kenny Cain seconded. Motion carried 5 yes votes.

8:57 PM Council exited Executive Session. No action was taken. Gary Bretz reported that four of the five recommendations from the IMA safety inspection have been taken care of. Three loads of millings are coming from Russell County. There was an accident with the cutting torch and James Rezabek was burned. Gary Bretz would like to purchase a portable torch that would be easier and safer to use. Boards have been installed to the bottom of the backstops at the ballfield at a cost of $327.70. Gary Bretz also commented that Scott Wilson and James Shiroky, the two employees hired for the summer, are working out very well.

9:08 PM James Rezabek reported that all the water valves have been rotated. He would like to chanage out a few valves this summer. The City has several 6 inch valves and a couple of 4 inch valves on hand. Well depth and sludge buildup in the sewer lagoon were also discussed. The nitrate levels in the water have been checked and the level at the last testing was 3.0. Russell County plans to clean out the ditch on the north side of Harvest Street very soon.

9:13 PM Bill Harlow informed the Council of a meeting of the KansasPower Pool in the 18th of June 2009 that he will be attending, he asked the Council to allow Gary Ward to attend also. Council agreed that Gary Ward should attend the Kansas Power Pool meeting.

9:14 PM Julie Bretz shared a letter from the russell county Emergency Management Director about a Multi-jurisdictional Mitigation meeting to be held in Russsell on June 18, 2009. The meeting is a planning session about overall emergency situations that could occur in the County. Council agreeed Gary Bretz should attend. Mid-Kansas Electric has sent information that since they took over the billing as our electrical supplier there has been an error computing the WAPA bill. A letter was received saying they overcharged the city of Lucas $1,458.81. A credit of this amount will be included on our May billing from Mid Kansas Electric.

9:17 PM Alvin Barta moved to approve the bills as presented. Trent Leach seconded. Motion carried 5 yes votes. Utility Committeeman Kenny Cain, said he has spoken to James Rezabek about prioritizing the water valves that need replacement and starting those replacements this summer. Mayor David Urban suggested coordinating the valve replacement with street repairs. Trent Leach said he has spoken to Larry Height about street repairs and has a list of th ones in need of repair. Sheree Herold said the baseball field looks good. Trent Leach has had an inquiry from Adam Baker about cleaning the ditch along west 2nd Street. The iron has all been picked up from the burn pile site completing the spring clean up.

9:23 PM Alvin Barta moved and Trent Leach seconded to adjourn. Motion carried 5 yes votes.

Wednesday, June 10, 2009

Council Minutes: May, 13, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
May 13, 2009
7:00 PM
Page 1

MAYOR: Jennfier Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold.
EMPLOYEES: Julie Bretz, Gary Bretz
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolph, Tammy Seirer, Lyn Leach, jan Zamecnik, Eric Abraham, Tresa Finch, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Tammy Hower, Chris Leach
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order and she stated the newly elected City Mayor and Council Members has taken their Oath of Office and asked that they take their places on the Council.
7:02 PM Mayor Urban asked for approval of the April 14, 2009 minutes if there were no corrections. There were no corrections and the minutes stand approved. Lyn Leach asked the Council for permission to move the location of the Kids for Christ fireworks stand to the vacant lot north of the Lucas Liquor building. Trent Leach moved to approve operation of the Fireworks stand July 1, 2,3 and 4th of 2009 from the hours of 11:00 AM to 10:00 PM daily by the Youth Group at the vacant lot north of the Lucas Liquor store and waive the permit fee. Alvin Barta seconded. Motion carried 5 yes votes. Bill Schneider informed the Council that the alley behind the Post Office is very rough. Trent Leach said he had spoken to the City crew and they plan to fill in the holes in the alley.
7:10 PM Sheree Ward Herold moved to enter into Executive Session for 30 minutes to discuss non-elected personnel with City Attorney Ken Cole present. Alvin Barta seconded. Motion passed with 5 yes votes.
7:41 PM Council exited Executive Session. The City Clerk was called back into the meeting. Kenny Cain moved to re-enter Executive Session for 15 minutes to discuss non-elected personnel with City Attorney Ken cole present. Sheree Ward Herold seconded. Motion carried 5 yes votes. City Clerk Julie Bretz left the meeting. Council entered Executive Session.
7:58 PM Council exited Executive Session.
7:59 PM Doyce Finnesey and James Rezabek arrived at the meeting. Rosslyn Schultz reported on meeting with representatives of the City Council on the Bowl Plaza project. Mayor David Urban said the City will look over the proposal of operating agreement from the Art center on the Bowl Plaza and he would like to meet with represnetatives of the Art Center Board and get input form City Attorney Ken Cole before an agreement is signed.
8:14 PM Rosslyn Schultz, Jan Zamecnik and Eric Abraham left the meeting. Alvin Barta moved to withdraw the offer to hire Richard Urban as City Electrician. Tammy seirer seconded the motion. Motion carried 3 yes votes and 2 no votes cast by Kenny Cain and Trent Leach.
8:15 PM Attorney Ken Cole asked the Council what changes they wanted made to the dog Ordinance. Council asked that the Ordinance contain a limit on number of dogs per household that will be allowed. Council Members believe that by limiting the number there will be a reduction in noise nuisances. Attorney Ken cole was instructed to write an Ordinance saying no more than three dogs per household.
8:23 PM Mayor David Urban reported that he has been in contact with the City auditors and the audit has been completed but they have not returned the final report. The auditors report will be discussed when it is received. Alvin Barta moved to hire James Shiroky and Scott Wilson for summer help at a wage of $7.00 per hour not to exceed 30 hours per week. Kenny Cain seconded. Motion carried 5 yes votes. Council requested the summer help to begin as soon as possible.
8:24 PM Mayor David Urban asked the Council to approve the following appointments: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney -Ken Cole, City Judge - Mark Blehm, Official Bank - Pony Express Communtiy Bank and Official Newspaper - Lucas/Sylvan News. Tammy Seirer asked if the items could be voted on seperately. Trent Leach moved to accept the appointments as presented. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Mayor David Urban will serve as animal control officer for the time being. Tammy Seirer moved to elect Trent Leach Council President. Alvin Barta seconded the motion. Motion carried 4 yes votes. Trent Leach abstained. Mayor David Urban appointed the Council Members to commitee positions as follows: Kenny Cain - Utilites, Trent Leach - Streets, Tammy Seirer- Personnel, Alvin Barta - Industrial Development, Sheree Ward Herold - Parks.
8:29 PM The signature card from the Bank will be signed by the City Clerk, City Treasurer, Mayor and all of the Council Members. Alvin Barta asked to be exempted from the signature card.
8:30 PM Mayor David Urban asked that the placement of the tornado siren be tabled until the June 9, 2009 Council Meeting to allow time to review information on the siren and determine installation costs.
8:33 PM Employee James Rezabek reported they had been working on a water leak at the School. He has been approached by Legion Members asking to use the bucket truck to replace broken flag pole ropes at the Cemetery. They estimate there are 10 or less ropes needing replaced.
8:37 PM Richard Urgban arrived at the meeting. Richard Urban and Jessica Rhudolph left the meeting. The Council approved the request but require that two City employees accompany the bucket truck to the cemetery.
8:38 PM Julie Bretz reported that Cunningham Sandblasting has called to do an inspection on the water tower. They asked if the city wanted to sign an agreement to extend the warranty on the water tower repairs. The cost is $1750.00 payable every two years. The extended warranty would cover the tower for an additonal 5 years, making the warranty period 10 years. Mayor David Urban wants to visit with Cinningham Sandblasting and will get back to the Council with a report.
8:42 PM Jessica Rhudolph returned to the meeting. The airport insurance is due July 1, 2009. Council consensus was to table this item until the June 9, 2009 meeting.
8:43 PM Kay Mettlen reported that a blog has been set up online for the City that will include agenda's and approved minutes as well as updates on City activities.
8:44 PM Under Other Business Mayor David Urban would like to set up a work session with Katrina Woelk of Gudnekauf and Malone to do a training on audit, budget information and financial review. A tour of City facilities will precede the work session so new Council Members can become familiar with operations of the City.
8:46 PM Committee reports, Kenny Cain had no report, Tammy Seirer reported there has been some intersest in the Golden Living Center property. Trent Leach reported the County had looked at the streets and will put oil down for the City and the City crew will put the rock down.
8:50 PM Sheree Ward Herold asked when the net will be put up on the batting cage. TheCity crew will schedule it as soon as they have sufficient help.
8:57 PM Doug Hickman asked that the updates on the Golden Living Center be put on the monthly agenda under old business and that perhaps the Council could make a list of incentives that could be offered to prospective buyers.
9:00 PM Tammy Hower left the meeting.
9:01 PM Tammy Hower returned to the meeting.
9:02 PM Melanie Cain arrived at the meeting.
9:03 PM Alvin Barta moved to allow the bills as presented. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Trent Leach moved to adjourn. Alvin Barta seconded. Motion carried 5 yes votes.

Monday, June 8, 2009

Agenda for June 9, 2009, Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE June 9, 2009
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the April 14, 2009 regular Council meeting, May 12, 2009 regular Council meeting and May 29, 2009 Special Meeting.
3. Citizens bringing business before the Council:
4. Other Scheduled persons present for City Business: Larry Hickman - Methodist Church Parking Lot, Craig Kressley- Alley and water line
5. Old Business
a. Bowl Plaza
b. Rest Home Up-date
c. Tornado Siren
d. Airport Insurance
e. Kansas Partnership Loan Fund
f. Cunningham Sand Blasting - Maintenance agreement
g. Ordinance limiting number of dogs a citizen may have in City Limits
6. New Business
a. Up Date on Wye System and shut downs this summer
b. Bids on Gasoline Storage Cabinets
c. Haying on Golden Living Center Lots
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Wednesday, May 27, 2009

Council Mintues: May 26, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
May 26, 2009
7:00 PM
Page 1

MAYOR: David Urban
COUNCIL MEMBERS: Kenny Cain, Alvin Barta, Trent Leach, Tammy Seirer and Sheree Ward Herold
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Serier, Jennifer Bates, Eric Abraham, Luanna Maes , Tammy Hower, Doug Hickman, Tess Dunkel-McKnight, Bill Schneider
OTHERS PRESENT: Rosslyn Schultz, Steve Schultz, Jack Yarnell, Eileen Yarnell and Peg Gilbert
7:01 PM Mayor David Urban called the Special Meeting to order. Items on the agenda 1. Bowl Plaza project 2. Executive Session -non-elected personnel - consideration of advertising and hiring for City Electrician position.
7:02 PM Mayor David Urban asked Rosslyn Schultz, director of the Grassroots Art Center what they would expect from the City with a partnership ownership or sole ownership of the Bowl Plaza by either the City of Lucas or the Grassroots Art Center. Rosslyn Schultz reported that the Grassroots Art Center has taken ownership of the lots given by Jack and Eileen Yarnell for the purpose of erecting public restrooms and she will meet with the Art Center Board and ask if they would consider taking sole ownership of the Bowl Plaza. Rosslyn Schultz will report their decision at the next City Council meeting on June 9, 2009. Mayor David Urban reminded those present at the meeting theCity has offered electric, water and sewer utilities to the project.
7:48 PM Sheree Ward-Herold moved to enter into executive Session to discuss non-elected personnel for 20 minutes beginning at 7:50. Alvin Barta seconded the motion. Motion carried 5 yes votes.
8:50 PM Council entered into Executive Session.
9:11 PM Council exited Executive Session. Tammy Seirer moved to extend the offer of City Electrician with all benefits to Gary ward. Kenny Cain seconded the motion. Moiton carried 4 yes votes. Sheree Ward Herold abstained due to conflict of interest. Alvin Barta moved to adjourn. Trent Leach seconded the motion. Motion carried 5 yes votes.

Thursday, May 21, 2009

Agenda for May 26, 2009 Special Meeting

Lucas City Council - Special Meeting
May 26, 2009
Lucas Civic Center
7:00 PM

Agenda Items: 1. Bowl Plaza Project

2. Executive Session- Non Elected Personnel - Consideration of advertising and hiring for the position of City Electrician.

Monday, May 18, 2009

Council Minutes: April 14, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
April 14, 2009
7:00 PM
Page 1

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach and Sheree Ward Herold.
EMPLOYEES: Julie Bretz, Gary Bretz, James rezabek, Ken Cole-City Attorney
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolphy, Alicia Serier, Tammy Seirer, Lyn Leach, Jan Zamecnik, Rosie Cowan, Erick Abraham, Tresa finch, Linda Brant, Connie Dougherty, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Richard Urban and Connie Urban.
OTHERS PRESENT: Steve and Rosslyn Schultz, Jack and Eileen Yarnell and Peg Gilbert
OTHER PESONS BRINGING BUSINESS BEFORE THE COUNCIL: Lynn Schneider-Chamber First Quarter Report.
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order by asking for changes or additions to the agenda. Julie Bretz, City Clerk asked that the minutes from the Special Council Meeting held on April 4 2009 be added for approval. Item G. Cleaning the ditch was also added under old business.
7:05 PM Corrections to the Minutes of the 3-10-2009 Regular Council Meeting included changing a dollar sign to a number sign on page #2 and change the spelling of consumer on page #3. Kay Marshall made a motion to approve the Minutes of the 3-10-2009 Regular Council Meeting with corrections, and the Minutes of the 4-2-2009 and the 4-09-2009 Special Meetings be approved. Sheree Ward Herold seconded the motion. There were 5 yes votes.
7:06 PM Lynn Schneider gave the first quarter report for the Chamber of Commerce. She reported on fund raisers the Chamber has been doing. Mayor Bates interrupted the report to ask Ken Cole if video recording the meeting was allowed. Ken cole said it can be done as long as the Council approved. The Council was generally OK with the filming. Lynn told Council Toby Dougherty picked up a Life magazine, called Life-Hidden America, in Washington, D.C. and there was an article on the Garden of Eden in it.
7:12 PM Under Old Business, Rosslyn Schultz gave a Bowl Plaza update. She suggested a committee be formed of 2 Councilmen and 2 Lucas Arts and Humanities Representatives to iron out details. Approximately $4,135.00 has been pledged so far towards the upkeep of the Bowl Plaza. Nine people volunteered to check the restrooms. An insurance quote from Greg Heinze in the amount of $788.00 per year, insuring the building for $80,000 with 80% replacement cost. The Art Center will keep up the artwork. Money from the McCrystal Family trust and from the 1/2 cent sales tax were discussed for use in the future up-keep of the building.
7:55 PM Kay marshall made a motion to accept the gift of the lot, to be donated by Jack and Eileen Yarnell, to be jointly owned by the city of Lucas and the Lucas Arts and Humanities Council, Inc., with a signed legal operating contract, with details to be agreeed upon at a later date. Barry Maupin seconded the motion. The motion passed with Alvin Barta voting no. Bill Schneider, Tess McKnight, Eric Abraham, Rosie Cowan, Peg Gilbert, Jan Zamecnik, Steve and Rosslyn Schultz left. City electrical position was removed from the agenda.
8:04 PM Bill Harlow arrived.
8:09 PM Kansas Partnership Loan was next on the agenda. Julie Bretz told the council there would be no penalties for early pay off of the loan. The loan is for $100,000.00 with a current interest rate of 2.375%. Doug Hickman told the council the 2009 rates may be much lower, based on the Federal Reserve rate. Barry Maupin made a motion to accept the Kansas Partnership Loan in the amount of $100,000.00 for 5 years. Kay Mashall seconded the motion. The motion carried 5 yes votes.
8:19 PM Chris Leach left the meeting. The Council discussed cleaning the ditch, north of
First and Kansas Streets. The ditch is 6.5 feet wide with tree limbs hanging over the right of way. The branches need to be removed so equipment can be brought in to clean the ditch. Rich Nelson's estimate for the cleaning is $2,500.00. Kay Mashall made a motion to hire Rich Nelson not to exceed $2,500.00 to clean the ditch. Kay Marshall made a friendly amendment to the motion not to exceed $2,000.00. Trent Leach seconded the motion. There were 5 yes votes.
8:31 PM Swearing of new Council Members was next on the agenda. Julie Bretz explained that certification could not be received from the county clerk's office due to the possibility of a recount up until 5:00 PM on april 14th. New members will be sworn in at the next regular meeting.
8PM:34 Financial Review was the next item. The budgeted transfer from Electricc to Industrial Development of $9,700.00 will need to be done. The Industrial Development Fund is over budget due to the purchase of the Rest Home. An amendment to the budget will need to be done before the end of the year. Barry Maupin made a moiton to make the budgeted transfer of $9,700.00 from the Electric Fund to the Industrial Development fund. Sheree Herold seconded the motion. There were 5 yes votes.
8:45 PM Summer help was next on the agenda. An ad in the Lucas Paper was discussed to include duties of mowing, week eating and painting from mid-May through August 31, 2009, 18 or over, for up to 30 hours per week. A deadline for accepting applications was set for May 1, 2009.
8:55 PM Spring clean up is usually the week before Mother's Day. Trent Leach made a motion to place an ad in the Lucas Paper stating items are be put out on May 1st thru 3rd and pick-up of items will be May 4th, 5th, 6th and 7th. Alvin Barta seconded. The motion carried with 5 yes votes. Ordering free trees was discussed. Council decided to wait.
9:10 PM The Small Customer Energy Plan was discussed. Barry Maupin made a motion to approve the Small Customer Energy Plan. Kay Marshall seconded the motion. It passed with 5 yes votes.
9:12 PM The date for the regular May Council Meeting is confliciting with a school activity. Sheree Herold made a motion to move the regular May Council Meeting to May 13, 2009. Alvin Barta seconded the motion. There were 5 yes votes.
9:14 PM the Pride Resolution was the next item. Trent Leach made a motion to adopt the Pride Resolution #09-03 for 2009. Alvin Barta seconded the motion. It passed with 5 yes votes.
9:19 PM EMC master Insurance Policy was next. Julie Bretz told Council the bill was received from EMC after the last meeting. A minimum payment was made of $1544.91 because of the 04-01-09 deadline. Kay Marshall made a motion to pay EMC Insurance not more than $18,244.00 for 2009. trent Leach seconded. The motion carried with 5 yesses.
9:24 PM The tornado siren from Great Bend was the next item to be duscussed. Barry Maupin made a motion to accept the free tornado siren and replace the old one on the water tower. Alvin Barta seconded the motion. There were 5 yes votes.
9:29 PM Pioneer Country Development dues for 2009 are $200.00 Trent Leach made a motion to pay the 2009 dues. Kay Marshall seconded. There were 5 yes votes.
9:32 PM Gary Bretz quoted asphalt prices and told the Council he would like to get one truck load to start with from the County. Trent Leach made a moiton to purchase one truck load of asphalt not to exceed 16 tons. Alvin Barta seconded the motion. It passed with 5 yes votes. Stret sweeping was discussed. the alley off of Greeley, parallel between Walton and first Streets was discussed. It was decided to put millings on it. The School has a water leak on the City's side.
9:42 PM James Rezabek will wait to turn more water valves until he has help available in case of leaks. He questioned when baseball season starts. Transformers at the ballpark will need to be changed out prior to any night games being played.
9:44 PM Bill Harlow reported on the Wye System. One truck load of free electrical poles was hauled. Alvin Barta made a moiotn to get another load of the free poles from Clay Center. Barry Maupin seconded. There were 5 yes votes.
9:53 PM Julie Bretz told Council the money for the extra lot on Walton Stret was received from Jera Keressley. Ken Cole will draw up an agreement. Bill Harlow left the meeting. Trent Leach made a motion to approve the expenses presented for payment. Alvin Barta seconded the motion. There were 5 yeses.
9:57 PM Trent Leach reported on Streets. Larry Hight from Russell County came and asssessed the City's streets and offered ideas for repairs. The County will apply oil to our streets, at no charge, if we purchase the oil from them. The County will also clean out the ditxh at Kansas and Harvest Streets. The situation at the Methodist Church parking lot was also discussed. Kay Marshall told Council she turned her Industrial Development information over to Lois Cooper.
10:04 PM Kay Marshall made a motion to go into Executive Session for Non-Elected Personnel for 20 minutes starting at 10:10 PM. Barry Maupin seconded the Motion. 5 yes votes were cast. Ken Cole remained for the Executive Session.
10:10PM Executive Session.
10:31 PM Council exited Executive Session. No action was taken. Alvin Barta made a motion to adjourn. Sheree Herold seconded. Motion carried with 5 yes votes.

Friday, May 8, 2009

Agenda for May 13, 2009 Lucas City Council Meeting

CITY OF LUCAS
AGENDA FOR THE COUNCIL MEETING
Date May 13, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Swearing in of New Mayor and Council Members
3. Reading and approval of minutes from the April 14, 2009 Regular Council Meeting
4. Citizens bringing business before the council:
5. Other scheduled persons present for city Business
6. Executive Session - Non-elected Personnel
7. Old Business
a. Bowl Plaza
b. City electrician : Wages
c. Dog Ordinance
8. New Business
a. financial Review/ Audit Report
b. Hiring Summer Help
c. Appointment of City Clerk, City Treasurer, City Judge, City Attorney, City Paper, Official Bank
d. Appoint Council committees
e. Elect Council President
f. Bank Signature Card
g. Tornado Siren - Placement
9. Monthly report from City employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
10Approval of expenses presented for payment
11. Other business if any
12 Committee reports: Utilities, Personnel, Streets, Parks, Industrial Development
NOTE:CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERETED PERSONS ARE WELCOME TO ATTEND.

Friday, April 10, 2009

Agenda for April 14, 2009 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING

DATE April 14, 2009
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the march 10, 2009 regular Council Meeting and the April 2, 2009 Special Meeting.
3. Citizens bringing business before the Council:
4. Other scheduled persons present for City business: Lynn Schneider - Chamber First Quarter Report.
5. Old Business
a. Bowl Plaza
b. City Electrician Position
c. UniFirst Contract
d. Dog Ordinance
e. Trash Ordinance
f. Kansas Partnership Loan
6. New Business
a. Swear in New Council Members ?????
b. Financial review
c. Hiring Summer Help
d. Spring Cleanup
e. Approve Small Customer Energy Plan
f. Pride Resolution
g. EMC Master Policy
h. Tornado Siren - From Great Bend
i. Pioneer Country Development Dues
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
EXECUTIVE SESSION: Non Elected Personnel
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Council Minutes: April 9, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
APRIL 9, 2009
5:00 PM

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold
5:00 PM: Mayor Jennifer Bates reconvened teh Special Meeting of April 2, 2009 at the request of three Councilmen: Trent Leach, Kay Marshall and Sheree Herold. A motion was made by Alvin Barta and seconded by Kay marsahll to go into Executive Session for 1 hour. Motion passed with 4 yes votes.
5:55 PM: Council exited Executive Session.
5:57 PM: Barry Maupin arrived.
6:05 PM: Sheree Herold made a motion to go into Executie Session for 1 hour. Alvin Barta seconded the motion. There were 4 yes votes.
7:00 PM: Council exited Executive Session. Alvin Barta made a motion to offer the job to Gary Ward for City Supervisor and Electrician. Wage negotiable. Motion died for lack of a second. Kay Marshall made a motion to offer Richard Urban the job as City of Lucas Electrical Supervisor. Trent Leach seconded the motion. There were 2 yes votes with Alvin Barta, Sheree Herold and Barry Maupin abstaining. Motion carried 5-0.
7:23 PM: Alvin Barta moved to adjourn the meeting. Sheree Herold seconded. Motion carried with 5 yes votes.

Friday, April 3, 2009

Council Minutes: April 2, 2009 Special Meeting

LUCAS CITY COUNCIL SPECIAL MEETING
LUCAS CIVIC CENTER
APRIL 2, 2009
7:00 PM

MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin, Trent Leach
EMPLOYEES: Kay Mettlen, Julie Bretz, Gary Bretz, James Rezabek
OTHERS ATTENDING: Alicia Seirer, Justin Seirer, Bill Schneider, Gene Seirer, Tammy Hower, Beth Wilson, Tammy Seirer
7:00 PM: Mayor Jennifer Bates called the Special Meeting to order informing the group that three Council Members had requested a Special Meeting to administer the Oath of Office to Council appointee Sheree Herold, accepting the Kansas Partnership Loan, applying for the COPS Grant, review of the applications for City Electrician and employee Workers Compensation requirements.
7:01 PM: Kay Mettlen read the Oath of Office and Sheree Herold was sworn in to Position #4 on the Lucas City Council.
7:02 PM: A decision to accept or decline the $100,000.00 Kansas Partnership Fund Loan is needed by April 30, 2009. The Council tabled any decision until more information could be obtained on early repayment of the loan.
7:16 PM: Deadline to submit an application to the COPS Grant is April 14, 2009. Council took no action on submitting an application.
7:43 PM: Nine applications were received for the position of full time City Electrician. Alvin Barta moved the the Council reduce the number of applications to four. Kay Marshall seconded the motion. Motion carried 5 yes votes. The Council asked City Clerk Julie Bretz to schedule interviews on April 9, 2009 between the hours of 5:00 and 7:00 PM.
8:13 PM: Questions on Workman's Compensation requirements were raised. Gary Bretz is doing well working within his medical restrictions.
8:25 PM: Tammy Hower left the meeting.
8:27 PM: Tammy Hower returned to the meeting. The council consensus is that as long as Gray Bretz follows the Doctors restrictions while doing his job he should continue to work his regular shifts. If he feels that he needs to rest he is instructed to do so.
8:29 PM: Barry Maupin moved to recess the Special Meeting until April 9, 2009 at 5:00 PM to conduct employee interviews. Kay Marshall seconded the motion. Motion carried 5 yes votes.

Wednesday, March 11, 2009

Council Minutes: March 10, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
MARCH 10, 2009
7:00 PM
PAGE 1



MAYOR: Jennifer Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Barry Maupin
EMPLOYEES: Kay Mettlen, Julie Bretz, Gary Bretz, Bill Harlow, James rezabek, Ken Cole- City Attorney
CITIZENS PRESENT: Dawn Bricker, Tammy Hower, Jessica Rhudloph, Alicia Seirer, Tammy Seirer, Lynn Schneider, Beth Wilson
CITIZENS BRINGING BUSINESS BEFORE THE COUNCIL: Doug Kressley, Jera Kressley, Tersa Finch, Amanda Steinle, Mary Ann Stinle, Chris Leach, Kenny Cain
OTHER PERSONS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz-Bowl Plaza, Jack Yarnell and Eileen Yarnell - Land Transfer, Chris Kressley and Craig Kressley
7:00 PM: Mayor Jennifer Bates called teh meeting of the Lucas City council to order by asking for changes or additions to the agenda. Kay Marshall asked if the appointment to fill the vacancy on the Council could be tabled until the april 14, 2009 meeting of the Lucas City Council when the Charter Ordinance would be in effect. City Attorney Ken Cole said the appointment could be done at this time under State Statute. Mayor Jennifer Bates said it would be left on the agenda. Mayor Bates asked that Tresa Finch, Amanda Steinle, Mary Ann Steinle, Doug Kressley, Jera Kressley, Craig Kressley and Chris Kressley be added to the agenda under persons wishing to address the Council. Alvin Barta asked to add an Executive Session to discuss non-elected personell. Barry Maupin moved to approve the minutes of the February 10, 2009 meeting as corrected. Alvin Barta seconded. Motion carried 3 yes votes.
7:11 PM: Chris Leach addressed the Council about his application to the position of City Police Officer. Discussion followed on Chris Leach's willingness to work full time for the city dividing his time between working as a member of the City Crew and law enforcement duties. The Council questioned Russell county Sheriff John Fletcher's suggestion that for liability purposes and the safety of the officer and the citizens any law enforcement officer hired be sent to the 14 week training required for a full time officer as opposed to the 2 week training required for a part time positon. Council made no decision at this time.
7:37 PM: Kenny Cain said his plans have changed and he had nothing to discuss with the council at this time.
7:38 PM: Amanda Steinle reported to the Council that the Russell County Youth has received approval from the State and landowners to erect the welcome signs supporting the Lucas/Luray School and funding has been raised for the project.
7:40 PM: Tersa Finch asked the Council the number of the Ordinance that prohibits her trash bin from being placed off the curb at her residence. Attorney Ken cole said there is no City Ordinance however it is against State law to put anything in front of an improved curb with the exception of vehicles and tagged trailers.
7:43 PM: Jera Kressely addressed the Council about purchasing the remaining lot that was offered in the City Housing Plan. Jera Kressley asked about addresses for their property, having the ditch to the west of their property cleaned out and opening the alley running between First Street and Walton. Barry Maupin moved to sell the lot for the cost the City has in it, $691.00 for one hlaf the cost of the lot and surveying. Alvin Barta seconded, motion carried 3 yes votes. The drainage ditch was discussed. Council concensus was to open the alley, it will be opened but not paved. The City Clerk was instructed to contact Russell County Mapping Department to get the addressess for the residences that will be located on the lot along First Street.
7:56 PM: Mary Ann Steinle asked the council if the changes in trash charges approved at the February Council meeting could be changed. Alvin Barta asked the city Attorney to write an Ordinance regulating charging and collection of trash. Alvin Barta moved to have the City Clerk to return to the way trash charges had been collected in the past until a new Ordinance is passed. Barry Maupin seconded the motion. Motion carried 3 yes votes. City clerk Julie Bretz is instructed to refund trash fees that were charged to empty residences on the February billing.
8:33 PM: Doug Kressley, Chris Kressley, Jera Kressley, and Craig Kressley left the meeting. Alicia Seirer asked if any further consideration had been given to installing additional storm sirens. Council said they are still researching their options for sirens. Gary Bretz left the meeting. 8:36 PM: Rosslyn Schultz representing the bowl Plaza project, Jack and Eileen Yarnell addresssed the Council to transfer the lots to the City on Main Street where the public restrooms will be located. The council questioned future maintenance of the restroom.s Attorney Ken Cole informed the council if the restrooms are property of the City the City will be required to maintain them.
8:40 PM: Kenny Cain left the meeting. The Council voiced concerns about upkeep, insurance and possible vandalism to the Bowl Plaza and asked for a written agreement from the Grassroots Art Center regarding future upkeep of the building. Ken Cole suggested representatives of the Council meet with representatives of the Grassroots Art Center to come to an agreement regarding future responsibilities for maintenance of the restrooms.
8:50 PM: Dawn Bricker and Jessica Rhudolph left the meeting. Mayor Jennifer Bates asked the Council before signing the Compliance Statement that will accompany the Arts-In-Communities Program Grant. Kay Marshall moved to have the Mayor sign the compliance statement. Barry Maupin seconded. Motion carried 3 yes votes. Mayor Jennifer Bates signed the paperwork.
8:58 PM: Rosslyn Schultz, Jack yarnell and Eileen Yarnell left the meeting. Alvin Barta moved not to join the State Plan for Blue Cross/Blue Shield but to remain on our current plan. Kay Marshall seconded. Motion carried 3 yes votes. Tammy Hower left the meeting.
9:04 PM: Mayor Jennifer Bates appointed Sheree Herold to fill the remaining term of postion #3 on the City Council. Alvin moved to accept the appointment. Kay Marshall seconded the motion. Motion carried 3 yes votes.
9:11 PM: City Clerk Julie Brtez asked if the Council still wanted to have the railroad property surveyed. The council consensus was to not have it surveyed at this time. Tammy Hower returned to the meeting.
9:12 PM: Council instructed City Attorney Ken cole to follow up on the UniFirst contract disagreement.
9:18 PM: Mayor Jennifer Bates under financial review asked that City Clerk post the payment for the Golden Living Center taking one half of hte payment from the General Fund and one half from the Electric Fund and transfer it to the Industrial Development fund and show the payment coming out of the Industrial Development Fund.
9:24 PM: Kay Marshall moved to approve a request from the Lucas Area Chamber of Commerce to replace the Chamber's welcome sign at the south east edge of the airport property. Barry Maupin seconded the motion. Motion carried 3 yes votes.
9:26 PM: Barry Maupin moved to approve Craig Naylor's Airport Hay Lease at a fee of $100.0 per year. Alvin Barta seconded the motion. Moiton carried 3 yes votes.
9:27 PM: Lynn Schneider and Bill Harlow left the meeting. Barry Maupin moved to increase the mileage rate allowance to $.505 per mile. Kay Marashall seconded the moiton. Motion carried 3 yes votes. Bill Harlow returned to the meeting.
9:30 PM: Kay Marshall moved to approve a request from the Lucas Youth Group to operate a fireworks stand at the corner of North Harvest and Fairview Ave from July 1 to July 4, 2009 and to waive the $10.00 permit fee. Alvin Barta seconded the motion. Motion carried 3 yes votes.
9:34 PM: Amanda Steinle and Mary Ann Steinle left the meeting.
9:35 PM: Gary Bretz reported he is on medical leave at least until march 23, 2009. He said the crack sealing at the Lucas Airport was completed and some holes in streets have been filled in. Gary Brtez has contacted Richard Nelson for a bid to clean out the ditch on First Street and will check on opening the alley off of Fairview.
9:41 PM: James Rezabek reported he had measured the oil and rock and there should be enough to chip seal four or five streets. James Rezabek has been rotating water valves and there are seven or eight that need to be replaced. The valves are older and repairs are no longer available for them so new valves will have to be installed. A truck load of salt for the nitrate plant will need to be ordered within the next month. The sewer lines at the nitrate plant have a buildup of salt and a jetter with a chain cutter or some other repairs or replacement of the lines may be necessary.
9:55 PM: Bill Harlow had nothing to report. Mayor Jennifer Bates asked if maintenance of the ditch on the north side of North Harvest along the city's loading dock was the responsibility of Russell County. Bill Harlow will contact the County about having the ditch cleaned out so it can be mowed this summer.
10:00 PM: Julie Bretz said there was a question from Farm Bureau Insurance on the bill that was submitted for replacing the power pole on Troy Seirer's lot that was hit by their insured. Barry Maupin moved to deduct the cost of tree removal and adjust the bill and resubmit it to the Insurance Company. Alvin barta seconded the motion. Motion carried 3 yes votes. Julie Bretz reported the dog that is in the City Kennel appears to be a pit bull cross and cannot be adopted out. Hays Humane Society will be contacted about taking the dog to them. A check in the amount of $4,655.25 has been recieved from the McCrystal Family Trust. Consumer Confidence reports will go out in the April Utility bills. Unpaid utility bills were collected from Government refunds on two accounts that wer placed on the Kansas Set Off Program. City Clerk will check on the prices used storm sirens that are available from the City of Great Bend.
10:15 PM: Kay Mettlen reported that employment ads for the Electrician postion were placed in the Hays, Salina, Lucas/Sylvan and Russell Papers and in the Kansas Government Journal and on the websites for the League of Kansas Municipalities and Russsell County Economic Development.
10:22 PM: Barry Maupin moved to approve the bills as presented. Alvin Barta seconed the motion. Motion carried 3 yes votes.
10:24 PM: Barry Maupin asked the Council to consider using the McCrystal Family Trust donation for improvements at the park.
10:25 PM: Kay Marshall reported she has been in contact with someone about purchasing the rest home property.
10:27 PM: Alvin barta moved to enter into a 20 minutes Executive Session beginning at 10:30 for the purpose of discussing non-elected personnel. Barry Maupin seconded. Motion carried 3 yes votes. City Clerk Julie Bretz was asked to be present in teh executive Session. Kay Mettlen, Bill Harlow, James Reszabek, Gary Brtez, Tammy Hower, Tammy Seirer, Alicia Seirer, Lyn Leach, Chris Leach, Tresa finch, Beth Wilson and Kenny Cain left the meeting.
10:50 PM: Council exited Executive Session. No action was taken. Kay Marshall moved to adjourn the meeting. Alvin Barta seconded. Motion carried 3 yes votes.