Thursday, September 23, 2010

Minutes of September 14, 2010 Regular City Council Meeting

LUCAS CITY COUNCIL REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER
September 14, 2010
7:00 PM

MAYOR: David Urban
CITY MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold and Trent Leach
EMPLOYEES:Kay Mettlen, Gary Bretz, Julie Bretz, Gary Ward, James Rezabek and Bill Harlow
CITIZENS PRESENT: Doug Hickman, Dawn Bricker, Tammy Hower
7:00 PM Mayor David Urban called the meeting to order. Kenny Cain moved and Tarry Dougherty seconded a moiotn to approve the minutes of the August 10, 2010 regular Council meeting.
7:02 Dawn Bricker expressed concern about traffic flow in front of the School. Mayor David Urban said he will speak to USD 299 Superintendent Jude Stecklein about any problems there might be.
7:06 PM Tarry dougherty reported he had spoken to Advantage Realty from Russell about listing the Golden Living Center Property. Their selling fee would be 6%. Discussion was held on incentives that might be offered to qualified buyers, cleaning carperts, spraying for bugs and hiring someone to clean the rest home occasionally.
7:19 PM Kenny Cain moved to authorize up to $1,200 to hire Darin Brewer to clean the carpets and World Pest Control to spray inside and outside the building for insects. Tarry dougherty seconded the motion. Motion carried 4 yes votes. Council member Tammy Seirer cast a no vote. Council concensus was to put an ad in the paper and take bids for cleaning the rest home every other month.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual Conferenct in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion.
7:22 PM Sheree Herold moved to register Mayor David Urban to attend the League of Kansas Municipalities Annual conference in Overland Park, October 9 to 12, 2010. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
7:25 PM Bill Harlow told the council that Mount Hope, Kansas is replacing their electrical system and have transformers for sale. The 25 KVA pots have been PCB tested and will run about $125.00 each. The Council is interseted in purchasing some transformers. Bill Harlow is to speak to the representative from Mount Hope and see what is available.
7:38 PM Lois Cooper and Kathy Ross arrived at the meeting. Bill Harlow said we can get more poles, the poles are free. The cost of delivery is approximately $300 per load. Council instructed him to get the poles he needs.
7:43 PM Lois Cooper addressed the Council about the Realtor contract on the Golden Living Facility. She would be willing to sign a non-exclusive listing with a commission of 6%.
7:48 PM Robert Speer, owner of the house at 107 South Kanasas , Lucas, KS indicated he would give this property to anyone wanting to clear the house off the lot. Bids are being sought on this demolition project. Council would like to get a list of properties that need to be cleared and perhaps get a reduced rate on clearing several properties at the same time.
7:50 PM Dawn Bricker left the meeting.
7:54 PM The lots on Walton Street that were given to Doug Kressley have never been registered with the Russell County Register of Deeds. The deed needs to be recoreded to get the property ownership changed on the tax roll. Council member Sheree Herold offered to speak to the Kressleys about getting the deed registered.
7:57 PM Tammy Seirer moved to approve Ordinance revoking Ordinance #374. Ordinance #383 shall read that if a utility customer in good standing moves to another locateion within the city a transfer fee of $50 for the location shall be charged rather than the $75.00 connection fee per utility as stated in Ordinance #374. Kenny Cain Seconded. Motion carried 5 yes votes.
8:07 PM Council member Tarry Dougherty asked for clarification on handling disconnected utility services. Mayor David Urban will draft a set of guidelines and present them to the Councl at the October meeting for their consideration.
8::26 PM A bid has been received from Holland Paving for resurfacing the Airport runway. A grant is available for this project, deadline to apply is September 30,. 2010. Tammy Seirer moved to submit the grant application. Sheree Herold seconded. Motion carried 5 yes votes. Council instructed the City Clerk to contact Hollnad Paving and ask for a quote on sealing cracks, slurry sealing and striping the runway, turnaround and taxi areas.
8:36 PM City Clerk Julie Bretz asked the Council for permission to submit an application for a Scholarship for her fourth year of City Clerk School. Class will be held in October, tuition is $250 for the school. Council instructed her to apply for a scholarship. The City would be asked to provide mileage, meals and hotel room.
8:45 PM Mayor David Urban asked that the Coucil meet at 5:00 PM at the Civic Center on October 12, 2010 and begin a tour of the City Facilities. Regular meeting will follow at 7:00PM.
8:45 PM Tarry Dougherty moved to sign a 6 month non-exclusive listing on the Golden Living Center Facility with Advantage Realty of Russell and North Star Realty of Lucas. Kenny Cain seconded the motion. Motion passed 5 yes votes.
8:47 PM Gary Bretz reported that repairs have been done to the street sweeper and the Heckendorn mower. Snow fence will be put up in October. Matt Miles from the EPA visited the shop last week and explained new guidelines for oil containment and storage.
Gary Bretz asked the Council about fixing the Police car so it could be used to drive to meetings etc. He said it needed four new tires. Council consensus was to get the tires and service the car so it can be used by the City Crew. Mayor David Urban asked about holes on Main Street. Gary Bretz said they would fill them with cold mix. Twenty blocks were chip sealed this year and there is oil left for use next year. Tammy Hower asked about cleaning graffiti off traffic signs. Gary Bretz said he will clean them, he had been waiting for the County Sheriff to view them.
8:55 PM James Rezabek said he had finished rotating water valves with the exception of the ones that leaked. They have sealed themselves and he will rotate them in the spring when they can be replaced if necessary. Tammy Seirer moved to authorize purchasing Chlorine and testing supplies for the nitrate plant up to $1,000. Tarry Dougherty seconded the motion. Motion carried 5 yes votes.
9:00 PM Gary Ward reported that Matt Miles had checked the PCB testing on our transformers and everything is okay. Matt will be submitting a bid for drawing up a plan for oil containment in the event of a spill to meet EPA guidelines.
9:01 PM Bill Harlow reported that there is one lightening arrestor to be installed at the sub-station. The sub-station is close to being ready for back up use. A phasing stick can be borrowed from Clay Center to test it. Only one truck from Clay Center will be necessary to perform the test.
9:04 PM Julie Bretz had no report. Kay Mettlen reported that a dog catching stick has been purchased.
9:05 PM Tarry Dougherty moved to allow the bills as presented. Sheree Herold seconded. Motion carried 5 yes votes.
9:07 PM Trent Leach moved to allow up to $2,000.00 to hire Paul Simpson to pump gray water from the 2nd containment cell to lower water levels in the sewer lagoon. Kenny Cain seconded. Motion carried 5 yes votes.
9:15 PM Council asked the City Clerk to place an ad asking for bids for cleaning the rest home facility every other month until it is sold.
9:21 PM Rita Sharp is working on a video of the rest home and community to use as a maketing aid to help sell the rest home. Council consensus was she should be reimbursed for her expenses and Council asked if copies could be given to the realtors and Russell County Economic Development.
9:24 PM Gary Bretz said he would continue to spray for mosquitos as long as needed.
9:25 PM Tammy Hower left the meeting. Kenny Cain, Tammy Serier, Sheree Herold, Tarry Dougherty and Trent Leach had no committee reports.
9:26 PM Kenny Cain moved to transfer $40,000.00 from the Electric Fund to the General fund. Tammy Seirer seconded. Motion carried 5 yes votes. Kenny Cain moved to transfer $3000.00 from the General Fund to the Industrial Development Fund. Tammy Seirer seconded. Motion carried 5 yes votes.
9:30 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 5 yes votes.

Minutes of September 21, 2010 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
September 21, 2010
8:00 PM

COUNCIL MEMBERS:/ Tammy Seirer, Kenny Cain, Tarry Dougherty, Sheree Herold, Trent Leach
EMPLOYEES: Julie Bretz, Kay Mettlen, Gary Bretz
CITIZENS Doug Hickman, Lois Cooper, Bailey Evans
8:02 PMPresident of the Council Trent Leach, filling in at the Mayor's absence, called the Special Meeting to order. The Special Meeting was called at the request of Council Members: Tammy Serier, Sheree Herold, and Tarry Dougherty. Items on the Agenda were: 1. Golden Living Center Facility Realtor contract and possible incentives the City could offer to a qualified buyer.
8:22 PM Tammy Seirer moved to enter into a 6 month non-exclusive contract presented by Lois Cooper, representing North Star Realty, and that the Council approve Trent Leach to sign the contract as acting Mayor. Tarry dougherty seconded the motion. Motion carried 5 yes votes.
8:24 PM Council discussed possible options for incentives that could be offered to prospective buyers of the Golden Living Facility property. No action was taken. City Clerk Julie Bretz was instructed to check on reinstating the Neighborhood Revitalization program. Renewal deadline for the program is October 1, 2010.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Sheree Herold seconded the motion. Motion carried 5 yes votes.

Tuesday, September 14, 2010

Council Minutes: August 10, 2010 Regular Meeting/Budget Hearing

LUCAS CITY COUNCIL BUDGET HEARING AND REGULAR COUNCIL MEETING
GOLDEN AGE CENTER
August 10, 2010
7:00 PM
MAYOR:
David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Sheree Herold
CITY ATTORNEY: Ken Cole
EMPLOYEES: Gary Bretz, Kay Mettlen
CITIZENS PRESENT: Doug Hickman
7:00 PM Mayor David Urban opened the Budget Hearing and asked if there were any coments or questions from the public. Doug Hickman commented that the $1,000.00 the Council voted to transfer to the Library was not included in the published budget. No action was taken.
7:10 PM Mayor David Urban closed the Budget Hearing and informed those present the Regular Council Meeting would resume at the Civic center.
7:17 PM Gary Ward, James Rezabek, Bill Harolw, John Rhudolph, Jessica Rhudolph and Dawn Bricker arrived at the meeting. Mayor Urban resumed the meeting and asked if there were any corrections or additions to the minutes of the July 13, 2010 and July 15, 2010 Regular Meetings and the July 20, 2010 Special meeting. Attorney Ken cole said that in the July 20, 2010 Special Meeting a reason had to be stated for each Executive Session. Tammy Seirer asked that a clarification be made to the 8:04 PM entry on the July 13, 2010 meeting. Kenny Cain moved that the minuts be approved with these corrections. Sheree Herold seconded, motion carried 4 yes votes.
7:22 PM Dawn Bricker asked about weed control and mowing within the City. Mayor Urban said there is an Ordinance stating that if weeds are over 12 inches tall a letter is sent asking the property owner or tenant to mow. If mowing is not done in 10 days the City will mow the property and bill the tenant or landowner for the mowing.
7:23 PM A report of funds disbersed on the Bowl Plaza project was given to the Council.
7:25 PM Sheree Herold has spoken to Earl Zweifel and he will draw up plans for the library and would then want them certified by an architect. Doug Hickmam said the Library Board will review the original sketch for the Library and get back to the Council with any changes they might want to make.
7:27 PM It was determined that awnings on the dugouts at the ballfield would obstruct the view of the field from the bleachers. Council will not proceed with dugout awnings at this time. The installation of a barricade between the dugouts and the parking areas was discussed. The Mayor commented that the awnings over the bleachers worked well during K-18 State Tournament.
7:31 PM The realtor contract with North Star Realty on the Golden Living Center expires today, August 10, 2010. After discussion by the Council, no action was taken on renewal of the contract. Possible incentives that could be offered to an approved buyer for the Golden Living Center were discussed. No action was taken.
7:50 PM The League of Kansas Municipalities Annual conference will be held in Overland Park on October 9 to October 12, 2010. Mayor David Urban asked if any of the Council would be interested in going. Decision was tabled until the September 14, 2010 meeting.
7:54 PM Kenny Cain moved and Tarry Dougherty seconded to approve the 2011 budget as published. Motion carried 4 yes votes.
7:55 PM Tammy Seirer moved and Kenny Cain seconded to approve the bill from Heinze and Associates for the Bond on the City Clerk and Treasurer.
7:56 PM Gary Bretz reported that Fifth Street has been resurfaced. The City Crew would like to do South Fairview from 1st to 2nd Street if time and weather allows. The summer help will be leaving on September 13, 2010. The Council mentioned cracks in the Main street surface. The hydraulic pump went out on the IHC truck and was replaced. The IHC truck neds considerable repairs and a replacement should be sought. Council asked the crew to look into State Surplus vehicles that might be a good replacement.
8:07 PM James Rezabek reported citizens that are concerned about the City trapping cats. The Ordinance reads that all felines are to have a collar on in the City Limits. Attorney Ken Cole said there should be no problem with trapping as long as the captured felines are placed in someone's care and not abandoned. Repair parts are needed for the Nitate Plant. Some relays have been ordered. Tammy Seirer moved to approve $1,000.00 in parts to be ordered for the Nitrate Plant. Tarry Dougherty seconded the motion. Motion carried 4 yes votes. There is a service tech from Pennsylvania that can come out if the repairs do not correct the problem.
8:18 PM Bill Harlow asked what is being planned to be done with the property at 1st and Kansas that was burned several years ago. Council will contact the owner to learn his plans for the property.
8:52 PM Money has been received on one of the past due utility bills that were sent to the State Set Off program. Another past due account has been put on the Set Off List. Council was informed that there will be a charge of $450.00 connection fees for USD 299 to connect all the utility hookups for the school buildings. Tammuy Seirer moved and Sheree Herold seconded to approve the bills as presented for payment. Motion carried 4 yes votes.
8:35 PM Mayor David Urban asked the Council for permission to let the Fire Department use the Ford tractor to load bleachers to take to the Mud run on Sseptember 4, 2010. Council approved the request.
8:36 PM Kenny Cain will get brochures from the Kansas Power Pool with information on ways to make homes more energy efficient.
8:37 PM Tammy Seirer asked when the tornado siren located by the school will be in operation. The City Crew said it is operating at this time.
8:38 PM Tarry Dougherty reported he had toured the Golden Living Center facility and found it to be in need of a general cleaning and bug extermination. He has bids for steam cleaning the carper and spraying for insects. Council will meet at the Civic Center on September 14, 2010 at 6:00 PM and will tour the Golden Living Center as a group before a decision is made on Dougherty's suggestions. Report from the City Crew is that the garden plot behind the Golden Living Center has been mowed and trimmed.
8:46 PM Tarry Dougherty moved to adjourn the meeting. Kenny Cain seconded. Motion carried 4 yes votes.

Thursday, September 9, 2010

Agenda September 14, 2010 Regular City Council Meeting

CITY OF LUCAS
AGENDA REGULAR COUNCIL MEETING
LUCAS CIVIC CENTER

DATE September 14, 2010
1. Call to Order 7:00
2. Reading and approval of the minutes of the August 10, 2010 Regular Council Meeting.
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business

a. Incentives for selling the Golden Living Facility
b. Realtor Listing - Golden Living Property
c. Cleaning and Bug Spraying - Golden Living Facility
d. League of Kansas Municipalities Annual Conference October 9-12, 2010 - Overland Park, Kansas
e.
6. New Business
a. Transformers
b. Property at Kansas and First Street
c. Walton Street Lots
d. Utility Rates/ Reconnect and Disconnect Ordinance
e. Airport Resurfacing
f. City Clerk's School
g. Set a time to Tour City Facilities at October Meeting
h.
7. Monthly Report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business,if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.


NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.

Agenda for September 14, 2010 Special Council Meeting

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
DATE September 4, 2010
1. Call to Order 6:00
2. Tour Golden Living Center Facility