Council Minutes: February 9, 2010

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
February 9, 2010
7:00 PM
Page 1
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Alvin Barta, Sheree Herold, Tammy Seirer and Kenny Cain
EMPLOYEES: James Rezabek, Gary Bretz, Julie Bretz, Kay Mettlen and Gary Ward
CITY ATTORNEY: Ken Cole
CITIZENS: Alicia Seirer, Jennifer Bates, Tammy Hower, Carol Seirer, Lois Cooper, Linda Brant, Bill Schneider, Richard Urban, Tarry Dougherty, Dawn Bricker, Doug Hickman
7:00 PM Mayor David Uran called the February 9, 2010 regular meeting of the lucas City Council to order. Trent Leach moved and Kenny Cain seconded to approve the minutes of teh January 12, 2010 regular meeting of the Council. Motion carried 5 yes votes.
7:01 PM Lois Cooper reported she has showen the Golden Living Center Facility eight times in the past year, had the numerouls phone inquires and had shared information with several other real estate agents. Lois Cooper said most interest had been in using the facility for assisted living, apartments or a mote. The common comment was expense to remodel the building would be prohibitive. Lois asked if the council wante to consider changing the listing price from $300,000 without the generator and $320,000 with the generator. Council asked the Clerk for a list of expenses incurred from ownership of the property in 2009. Listing price will be reviewed at the March 9, 2010 Council meeting. Trent Leach moved to extend the agreement with Lois Cooper of North Star Realty for an additional 6 months. Sheree Herold seconded. Motion carried 5 yes votes.
7:08 PM Linda Brant told the Council that the Chamber of Commerce has been looking into a grant from the Sunflower Foundation for a Walking Trail. The Grant would include funds for the path, landscaping plants and benches. Preference would be given to sitds located close to a school and rest rooms so thd City Park would be an ideal location. All funding for the trail would be covered by the grant but would need to be administered by teh City as a 501-C3 tax exempt entity. The Chamberr would like permissin from the City to pursue the grant. The Council had no objection.
7:13 PM Carol Seirer asked the Coucil if the City would grant a reduction in her water bill that was caused by broken pipes. Tammy Seirer moved to give her a 50% credit on the water usadge from her City bill. Alvin Barta seconded. Motion carried 5 yes svotes.
7:16 PM Jennifer Bates questioned the libraary income and disbursements, and also stated the cash balances at the beeginning of 2009 do not match the ending figures from the 2008 Auditor's Report. Mayor David urban said we would look into these matters and get back to her.
7:17 PM Caold Seirer and Lois Cooper left the meeting.
7:18 PM Tammy Hower asked permission from the Council to park a mobile home on the street in front of her house until it can be placed on their lot. Since it is a dead end street with no through traffic the Council had no objection to the use of teh street.
7:20 PM Mayor David Urban took the Rest Home Update off the agenda. Doug Hickman reported he attended the hearing in topeka on the transfer of property from Russell School District #407 to Sylvan Grove District #299. He reported the State School Board approved the transfer ona vote of 9-1.
7:23 PM Mayor David Urban appointed Mary Ann Steinle, term to expier April 30, 2014 and Marlys Yarnell, term to expire April 30, 2014 to fill the expirred positions on the lucas library Baord. Alavin Barta moved to approve these appointments. Kenny Cain Seconded. Motion carried 5 yes votes. Tammy Seirer moved to ratify the remaining Library Board Members and terms: Jana Tate- term expiring April 30, 2010, Dick Widdoss -term expiring April 20, 2011, Roger Kvasnicka - term expiring April 20, 2012, Douglas Hickman- term expiring - April 20, 2012, Sharon Schwemmer - term expiring April 30, 2013. Alvin Barta seconded. Motion carried 5 yes votes.
7:30 PM City Clerk Julie Bretz is in teh process of submitting bills to the State for reimbursement on the bowl Plaza gratn. Mayor David Urban asked the Clerk for a monthly report of how much teh City has spent of the $10,000 in funds and $15,000 in In-kind pledged to the project.
7:34 PM Trent Leach moved to accept the Standard Traffic Ordinance #380. Sheree Herold seconded. Motion carried 5 yes votes. Alvin Barta moved to accept teh Uniform Public Offense Code Ordinance #381. Tammy Seirer seconded teh motion. Motion carried 5 yes voets.
7:40 PM Council tabled any dexision on sending City employees to the Kansas Rural Water Annual Conference on march 30-31 and April 1, 2010. Council asked the Clerk to check into what hours are needed by James Rezabek and if Gary Ward could get credit for hours on water and wastewater certification at the Conference.
7:48 PM A decision on Depreciation Reserve Fund for Water Works System was tabled till next month.
7:53 PM Tammy Seirer moved to ammend the procurement policy of teh City of Lucas to read: the Mayor shall have the discretion to authorize a purchase of materials or services up to a $2,000 purchase in an emergency constituting an immediate threat to public health and/or safety. The City Clerk shall immediately report such purchases in writing to all members of the governing body. alvin Barta seconded. Motion carried 5 yes votes.
8:06 PM Doug Hickman left teh meeting. l Tammy Seirer moved to have the City Clerk draft a letter of support for the preservation of the Historic Pike Trail. Sheree Herold seconded. Motion carried 5 yes votes.
8:123 PM Gary Bretz discussed teh replacement of a radiator on the bucket truck. Mayor David Urban asked the City Crew to hold off on putting salt water from the nitrate plant on the streets until further information on its effects ont he paving can be determined. for the present time the salt water will be put on the rocks at th lagoon. Gary Bretz asked permission to order a 12V water pump that will bee used to pump water out of meter5 pits. Cost of teh pump is $60. Council had no objection.
8:25 PM James rezabek reported teh filters at the nitrate plant are being removed and cleaned.
8:27 PM Gary Ward reported he has been doing pole work and re-set a pole that had blown over. The next Kansas Power Pool meeting is February 18, 2010 in Wichita.
8:28 PM Julie Bretz said no bill has been received from the Kansa power Pool. a bill was received from Russell county Econcomic Development for dues in the amount of $1633.23 and a voluntary payment of $816.63. Tammy Seirer moved to pay $1633.23 dues. Alvin Barta seconded teh motion. Moiton carried 4 yes votes. Trent Leach abstained due to conflict of interest. City Clerk explained that the stret signs were ordered so they could be posted in the 2009 business and not carried over as in encumberance since the purchases had been approved in the prior fiscal year and the exact cost was not known.
8:36 PM Dawn Bricker left the meeting.
8:37 PM Tammy Seirer asked about dues to kansas Municipal Utilities. The yearly dues of $551 afo rthe city of Lucas was paid by the Kansa sPower Pool. Kenny Cain moved to donate $100 as a voluntary assesment to the KMU. sheree Herold seconded. Motion carried 5 yes votes.
8:45 PM Kay Mettlen had no report. Alfin Barta asked if the council would consider putting a locked drop box in the foyer of the city Building where Utility payments ould be left. City Clerk will look into costs ofa drop box.
8:51 PM Kenny Cain, utility committee chairman, reported on past due utility accounts. Kenny Cain asked the coucilto consider purchasing electric crimpers for the electric crew's use. Teh crimper would be easier and safer to use and would cut down on accidents and be more efficient. Gary Ward will look into cost of the cripmer and the dies that would be needed to use with our system.
9:02 PM Tammy Seirer said she appreciated Jems Rezakek's returning to work after he broke his arm and the fact that the City Crew is working on equipment this winter. Julie Bretz said spring cleanup will be put on next months agenda. She has contacted teh County about reduced landfill charges for the spring cleanup. Trent Leach and Alvin Barta had no reports.
9::04 PM Alvin Barta moved to enter Executive Session at 9:05 PM for a period of 15 minutes to duscuss non-elected personnel-job performance. Kenny Cain seconded. Moiton carried 5 yes vots. Alaicia Serier, Jennifer Bates, Tammy Hower, Bill sschneidre, Richard Urban, Tarry dougherty, Julie Bretz, kay Mettlen, James Rezabek,gary Bretz and Gary Ward left teh meeting.
9:05 PM Council entered Executive Session.
9:20 PM Council exited Executive Session. No action was taken. Trent Leach moved to adjourn, motion seconded by Kenny Cain. Motion carried 5 yes votes.

Agenda for February 9, 2010 Regular Council Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE February 9, 2010
1. Call to Order 7:00 Lucas Civic Center
2. Reading and approval of minutes from the January 12, 2010 Regular Meeting
3. Others bringing business before the Council: Lois Cooper-Contract for Real Estate Sales
4. Others bringing business before the Council:
5. Old Business
a.Rest Home Building Update
b.Approval of Library Board Appointments
c.Bowl Plaza Update
d.Adoption of Standard Traffic Ordinance and Uniform Public Offense Code
e.Kanas Rural Water Annual Conference
f.Reserve Fund for Water Works Ordinance #380
6. New Business
a.Procurement Policy
b.Pike Trail Resolution
7. Monthly report from City Employees
a.Gary Bretz b.James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other business if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development
11. Executive Session-Non Elected Personnel - Job Performance
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.