Council Minutes: October 12, 2010 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
October 12, 2010
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain, Trent Leach
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
CITY ATTORNEY: Ken Cole
CITIZENS: Dawn Bricker
7:00 PM Mayor David Urban called the meeting to order and asked if there were any corrections or additions to the September 14, 2010 Regular Council Meeting, the September 16, 2010 Special Meeting and the September 21, 2010 Special Meeting minutes. Kenny Cain moved to approve the minutes, Trent Leach seconded the motion. Motion carried 4 yes votes.
7:02 PM There is no additional information on the transformers from Mount Hope.
7:03 PM The current Utilitiy Ordinace states customers may request a hearing with the council before utilities are shut off. Attorney Ken Cole will prepare a written agreement for use if payment arrangements are made between the Council and customers.
7:34 PM The Airport Grant application has been submitted.
7:35 PM Plans on reinstating a Neighborhood Revitalization Plan were tabled.
7:45 PM A bid was received on demolition of the house at 107 S. Kansas. No action was taken. City Clerk was instructed to put a notice in utility statements asking citizens if they have housing structure they would like removed if the City would assist with costs and organizing the project in an effort to secure a bid for demolition of multiple locations.
8:13 PM There was no additional information on the Walton Street lots.
8:17 PM Dawn Bricker left the meeting. Tarry Dougherty moved to pay the tuition, motel costs, meals and travel expenses to send Julie Bretz, City Clerk to School in Wichita October 28 an 29, 2010. Kenny Cain seconded the motion. Motion carried 4 yes votes.
8:28 PM Approval has been received from the State to do an emergency draw down on the sewer lagoon. Kenny cain moved to approve up to $8,000.00 to Monster Pump, a division of Trilobite Testing Inc. to pump out the excess water from the lagoon. Tarry Dougherty seconded the motion. Motion carried 4 yes votes.
8:35 PM Mayor David Urban tabled agenda item a. Procurement Policy under new business. He asked that the City workers make a list of recurring expenditures for the Council to review.
8:36 PM No action was taken on a bid from Environmental Compliance solutions on preparing a Spill Prevention, Control and Countermeasure Plan for the City of Lucas. Council asked that the Clerk contact the Kansas Power Pool, Kanas Municipal Energy Association and Kansas Municipal Utilities and see if they have made plans for member cities they have worked on that could be used for Lucas.
8:40 PM Gary Bretz reported he had been doing maintenance on the Police car and presented the council with a list of repairs and expenses. All city vehicles have been checked over and serviced. No truck has been found to replace the dump/snow plow truck. He is out of asphalt cold mix used in street repair. Tarry Dougherty moved to purchase a load of cold mix. Kenny Cain seconded. Motion carried 4 yes votes.
8:45 PM James Rezabek reported he needs to order salt for the nitrate plant soon. He has been servicing fire hydrants, lubricating and testing them. Four of the hydrants are not draining properly They need to be dug out or replaced. Tammy Seirer moved to approve the purchases of salt for the nitrate plant. Trent Leach seconded the motion. Motion carried 4 yes votes.
9:01 PM Gary ward had nothing to report. City Treasurer Kay Mettlen shared three complaints that were received from citizns concerned about feral cats in the City. No action was taken on the complaints. A letter from ATHCO was shared with the council on grants available for landscape and playground equipment. Council consensus was that funding for playground equipment should be persued and asked that the City Clerk look into the possibilities. The Auditors have completed the audit on 2009 and will be reporting to the Council at the November 9, 2010 meeting. A budgeted transfer was done following the September Council Meeting per the council's request. There is $20,000 left that can be transferred if needed by the end of 2010. File Safe left an extra camera for the system for future use, the camera is missing. The Chamber of Commerce third quarter report was presented to the Council, fourth quarter investment of $2,500 in the Chamber of Commerce will be made now. The Golden Living Center property was sprayed for insects and the carpets were cleaned. No one has submitted a bid on the Bi-monthly cleaning of the rest home building in answer to the ad placed in the Lucas/Sylvan News. Art Shirt was contacted about making more City flags, cost is $70per flag with a $60 set up fee. Council consensus was to keep the last flag for display inside and at this time no additional flags will be ordered. Light bulbs that were ordered from the Kanas Power Pool will be picked up at the next KPP meeting. The Kansas Power Pool board of directors will hold their january 2011 meeting in Lucas. Plans will be made to provide a location for the meeting and a meal for the group. Council instructed the City Clerk to send letters and a copy of ordinances to persons leaving semi-trucks and trailers parked on the street and to persons exceeding the limit of two inoperable vehicles at a location. The renewal notice has been received from Blue Cross/Blue Shield with a substantial increase in premium. City clerk was instructed to obtain information on alternate sources of health insurance coverage for employees for comparison.
9:15 PM Tammy Seirer moved to approve the bills as presented. Kenny Cain seconded. Motion carried 4 yes votes. Tammy Seirer asked if there is sand to put in the intersections in the event of snow. City Crew said they use Ice Melt and they have it on hand. Gary Ward reported three were several alleys that need holes filled in. Councl instructed him to check into a sand/rock mixture from
APAC and if the cost of a load is less than $500 to purchase one load.
9:20 PM Kenny Cain asked if Attorney Ken Cole had looked over the information on the Kanas Energy Efficiency. Attoney Ken Cole requesed a copy of the inforamtion be sent to him.
9:24 PM Tammy Seirer, Trent Leach and Tarry Dougherty had no reports. The council thanked the City Crew for the tour of the City Facilities.
9:25 PM Trent Leach moved to adjourn. Tarry Dougherty seconded. Motion carried 4 yes votes.

Council Minutes: October 12, 2010 Special Meeting

LUCAS CITY COUNCIL
SPECIAL MEETING
LUCAS CIVIC CENTER
October 12, 2010
5:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Tammy Seirer, Tarry Dougherty, Kenny Cain
EMPLOYEES: Kay Mettlen, Gary Bretz, Gary Ward, James Rezabek
5:07 PM Mayor David Urban called the Special Meeting to order. Special Meeting was called at the request of Council Members: Tammy Seirer, Tarry Dougherty, and Kenny Cain. Agenda Item: Tour the City Facilities. Mayor David Urban led the Council on a tour of the Miller Well House, Nitrate Plant, Electric Shop, City Shop and Shop Office.
5:45 PM Bill Harlow joined the meeting at the transformer/sub-station and explained the back up system that is being installed.
6:15 PM Bill Harlow left the meeting. Council Members toured the Lift Station and returned to the Civic Center. No action was taken following the tour.
6:35 PM Tammy Seirer moved to adjourn the meeting. Tarry Dougherty seconded the motion. Motion carried 3 yes votes.

Agenda for October 12, 2010 Special Meeting

CITY OF LUCAS
AGENDA FOR SPECIAL COUNCIL MEETING
LUCAS CIVIC CENTER
OCTOBER 12, 2010
1. Call to Order 5:00 PM
2. Tour City Facilities

Agenda for October 12, 2010 Regular Meeting

CITY OF LUCAS
AGENDA FOR COUNCIL
REGULAR MEETING
LUCAS CIVIC CENTER
DATE October 12, 2010
1. Call to Order 7:00 PM
2. Reading and approval of minutes from the September 14, 2010 Regular Council Meeting and Special Meeting of September 14, 2010
3. Others bringing business before the Council:
4. Citizens bringing business before the Council:
5. Old Business
a. Transformers
b. Utility shut off guidelines
c. Airport Grant Report
d. Neighborhood Revitalization
e. Properties to demolish - Bid from J. T. Modlin
f. Walton Streets Lots
g. City Clerk School
h. Sewer Lagoon Draining
6. New Business
a. Procurement Policy
b. Bid on EPA Compliance from Matt Miles
c.
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Gary Ward d. Bill Harlow e. Julie Bretz f. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Committee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.