Council Minutes: June 9, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING

LUCAS CIVIC CENTER

June 9, 2009

7:00 PM

MAYOR: David Urban

COUNCIL MEMBERS: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz

CITY ATTORNEY: Ken Cole

CITIZENS PRESENT: Alicia Seirer, Eric Abraham, Luanna Maes, Doug Hickman, Dawn Bricker, jessica Rhudolph, Jan Zamecnik, Lynn Schneider, Jerra Kressely

OTHERS PRESENT: Mri Pilar

OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz - Bowl Plaza, Craig Kressely - alley and water line, Larry Hickman - Methodist Church Parking Lot

7:01 PM Mayor David Urban called the meeting o order and asked for approval of the minutes of the April 14, 2009 Regular Council Meeting, May 13, 2009 Regular Council Meeting and the May 29, 2009 Special Meeting. Trent Leach moved to approve the minutes. Alvin Barta seconded the motion. Motion carried 5 yes votes. Tammy seirer moved to add financial review as item 6-D on the agenda and Executive Session - non elected personnel as item 6-E. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:04 PM Larry Hickman representing the Board of Trustees at the Lucas United Methodist Church asked the City for a decision on repairing the damage to the church parking lot. A repair estimate of $2,954.80 was provided by Larry Height of Russell County Highway department. Nex-Tech has offered to donate $500.00 to the repairs and the Trustees of the Church will pay $910.00. Alvin Barta moved to pay up to $1,800.00 toward the repairs. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Cunningham Sandblasting and Painting Co. Inc. will be contacted about contributing to the repairs.

7:17 PM Craig Kressely asked the Council about the sewer and water connections to his property on East First Street. The Council consensus was to research the options and will get the utility connections to the property line.

7:30 PM Rosslyn Schultz representing the Bowl Plaza Project reported that the Board of the Grassroots Art Center had met and voted to take ownership of the building of the Bowl Plaza Public Restroom and asked the City for a monthly monetary support for maintenance of the faciltiy. Tammy Seirer moved to express support of the Bowl Plaza with an intent to budget $1,200.00 in the 2010 budget to go towards maintenance of the Bowl Plaza. Sheree Herold seconded the motion. Motion carried 3 yes votes. Kenny Cain and Alvin Barta voted no.

7:40 PM Mayor David Urban reported that Lois Cooper has received several inquires about the Golden Living Center property. An article was included in the Alumni Newsletter and advertising will be circulated soon. Information as been sent to other interested persons.

7:42 PM Mayor David Urban reported to the council that costs of installing a tornado siren could run as high as $4,000.00 to $5,000.00 for having someone come set the 55 foot pole, cost of the pole and wiring the siren. Council asked that possible funding assistance be investigated. Bill Harlow asked the coucnil to send him and one other employee to Holyrood to see how they installed their siren and what costs they incurred. Decision on the tornado siren was tabled to the July 14, 2009 meeting when additional information is available.

7:49 PM Sheree Herold moved to accept the bid of $1,853.00 for airport insurance from Heinze and Associates Insurance. Alvin Barta seconded the motion. Motion carried 5 yes votes.

7:52 PM Kenny Cain moved to approve the Mayor's signing of the Kansas partnership Loan agreement. Sheree Herold seconded the motion. Motions carried 5 yes votes.

7:54 PM Pastor Dale Theile arrived at the meeting.

7:56 PM Alvin Barta moved to sign the maintenance agreement with Cunningham Sandblasting and Paintning Co. Inc. for $1,750.00 every two years extending the warranty on the interior of the water tower from 5 to 10 years. Kenny Cain seconded the motion. Motion carried 5 yes votes.

8:09 PM Alvin Barta moved to adopt Ordincance #379 limiting the number of dogs allowed per household to three and establishing guidelines for kennels stating puppies may be kept for a period of time not exceeding 4 months from birth. Tammy Seirer seconded the motion. Motion carried 5 yes votes.

8:15 PM Bill Harlow gave an update on the Wye System. Work on the project is on hold until Gary Ward begins work on June 15, 2009. The shut down on the eintrie town to do the final conversion will not take place until late September or October when weather is cooler. When the final convesion is done crews will be brougth in from Clay Center and possibly other utility entities to make the job go faster. Shut down of the entire town to do the final convesion will not take place until late September or October when weather is cooler. When the final conversion is done crews will be brought in from Clay Center and possibly other utilitiy entities to make the job go faster. Shut down is expected to take 4 - 5 hours.

8:20 PM Mayor David Urban spoke with Renee Rhodes of IMA regarding gas storage cabinets for the shop. She informed him the gas storage cabinets will not have an effect on our Gold Star Safety rating, but were suggested as a safety precaution.

8:25 PM Council consensus was to have Craig Naylor swath and bale the lot on the north side of the Golden Living Center Property.

8:26 PM Pastor Dale Theile representing the Lucas Untied Methodist Church asked the council to waive the connection fee for utilities at the Lucas Methodist church parsonage when Pastoral changes are made. Council consensus was to put the parsonage utility bill in the name of the Church and treat it as a rental property with the approval of Larry Hickman Chairman of the Board of Trustees of the Lucas United Methodist Church.

8:33 PM Under Financial review Tammy Seirer asked abou the security Pledge from the Pony Express Bank. Doug Hickman explained that the funds are over pledged (over secured) by $115,000.00

8:40 PM Tammy Seirer moved to enter into Executive Session for 15 minutes beginning at 8:40 to duscuss non-elected personnel. Kenny Cain seconded. Motion carried 5 yes votes.

8:57 PM Council exited Executive Session. No action was taken. Gary Bretz reported that four of the five recommendations from the IMA safety inspection have been taken care of. Three loads of millings are coming from Russell County. There was an accident with the cutting torch and James Rezabek was burned. Gary Bretz would like to purchase a portable torch that would be easier and safer to use. Boards have been installed to the bottom of the backstops at the ballfield at a cost of $327.70. Gary Bretz also commented that Scott Wilson and James Shiroky, the two employees hired for the summer, are working out very well.

9:08 PM James Rezabek reported that all the water valves have been rotated. He would like to chanage out a few valves this summer. The City has several 6 inch valves and a couple of 4 inch valves on hand. Well depth and sludge buildup in the sewer lagoon were also discussed. The nitrate levels in the water have been checked and the level at the last testing was 3.0. Russell County plans to clean out the ditch on the north side of Harvest Street very soon.

9:13 PM Bill Harlow informed the Council of a meeting of the KansasPower Pool in the 18th of June 2009 that he will be attending, he asked the Council to allow Gary Ward to attend also. Council agreed that Gary Ward should attend the Kansas Power Pool meeting.

9:14 PM Julie Bretz shared a letter from the russell county Emergency Management Director about a Multi-jurisdictional Mitigation meeting to be held in Russsell on June 18, 2009. The meeting is a planning session about overall emergency situations that could occur in the County. Council agreeed Gary Bretz should attend. Mid-Kansas Electric has sent information that since they took over the billing as our electrical supplier there has been an error computing the WAPA bill. A letter was received saying they overcharged the city of Lucas $1,458.81. A credit of this amount will be included on our May billing from Mid Kansas Electric.

9:17 PM Alvin Barta moved to approve the bills as presented. Trent Leach seconded. Motion carried 5 yes votes. Utility Committeeman Kenny Cain, said he has spoken to James Rezabek about prioritizing the water valves that need replacement and starting those replacements this summer. Mayor David Urban suggested coordinating the valve replacement with street repairs. Trent Leach said he has spoken to Larry Height about street repairs and has a list of th ones in need of repair. Sheree Herold said the baseball field looks good. Trent Leach has had an inquiry from Adam Baker about cleaning the ditch along west 2nd Street. The iron has all been picked up from the burn pile site completing the spring clean up.

9:23 PM Alvin Barta moved and Trent Leach seconded to adjourn. Motion carried 5 yes votes.