LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
June 9, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Julie Bretz, Kay Mettlen, Bill Harlow, James Rezabek, Gary Bretz
CITY ATTORNEY: Ken Cole
CITIZENS PRESENT: Alicia Seirer, Eric Abraham, Luanna Maes, Doug Hickman, Dawn Bricker, jessica Rhudolph, Jan Zamecnik, Lynn Schneider, Jerra Kressely
OTHERS PRESENT: Mri Pilar
OTHERS BRINGING BUSINESS BEFORE THE COUNCIL: Rosslyn Schultz - Bowl Plaza, Craig Kressely - alley and water line, Larry Hickman - Methodist Church Parking Lot
7:01 PM Mayor David Urban called the meeting o order and asked for approval of the minutes of the April 14, 2009 Regular Council Meeting, May 13, 2009 Regular Council Meeting and the May 29, 2009 Special Meeting. Trent Leach moved to approve the minutes. Alvin Barta seconded the motion. Motion carried 5 yes votes. Tammy seirer moved to add financial review as item 6-D on the agenda and Executive Session - non elected personnel as item 6-E. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:04 PM Larry Hickman representing the Board of Trustees at the Lucas United Methodist Church asked the City for a decision on repairing the damage to the church parking lot. A repair estimate of $2,954.80 was provided by Larry Height of Russell County Highway department. Nex-Tech has offered to donate $500.00 to the repairs and the Trustees of the Church will pay $910.00. Alvin Barta moved to pay up to $1,800.00 toward the repairs. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Cunningham Sandblasting and Painting Co. Inc. will be contacted about contributing to the repairs.
7:17 PM Craig Kressely asked the Council about the sewer and water connections to his property on East First Street. The Council consensus was to research the options and will get the utility connections to the property line.
7:30 PM Rosslyn Schultz representing the Bowl Plaza Project reported that the Board of the Grassroots Art Center had met and voted to take ownership of the building of the Bowl Plaza Public Restroom and asked the City for a monthly monetary support for maintenance of the faciltiy. Tammy Seirer moved to express support of the Bowl Plaza with an intent to budget $1,200.00 in the 2010 budget to go towards maintenance of the Bowl Plaza. Sheree Herold seconded the motion. Motion carried 3 yes votes. Kenny Cain and Alvin Barta voted no.
7:40 PM Mayor David Urban reported that Lois Cooper has received several inquires about the Golden Living Center property. An article was included in the Alumni Newsletter and advertising will be circulated soon. Information as been sent to other interested persons.
7:42 PM Mayor David Urban reported to the council that costs of installing a tornado siren could run as high as $4,000.00 to $5,000.00 for having someone come set the 55 foot pole, cost of the pole and wiring the siren. Council asked that possible funding assistance be investigated. Bill Harlow asked the coucnil to send him and one other employee to Holyrood to see how they installed their siren and what costs they incurred. Decision on the tornado siren was tabled to the July 14, 2009 meeting when additional information is available.
7:49 PM Sheree Herold moved to accept the bid of $1,853.00 for airport insurance from Heinze and Associates Insurance. Alvin Barta seconded the motion. Motion carried 5 yes votes.
7:52 PM Kenny Cain moved to approve the Mayor's signing of the Kansas partnership Loan agreement. Sheree Herold seconded the motion. Motions carried 5 yes votes.
7:54 PM Pastor Dale Theile arrived at the meeting.
7:56 PM Alvin Barta moved to sign the maintenance agreement with Cunningham Sandblasting and Paintning Co. Inc. for $1,750.00 every two years extending the warranty on the interior of the water tower from 5 to 10 years. Kenny Cain seconded the motion. Motion carried 5 yes votes.
8:09 PM Alvin Barta moved to adopt Ordincance #379 limiting the number of dogs allowed per household to three and establishing guidelines for kennels stating puppies may be kept for a period of time not exceeding 4 months from birth. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
8:15 PM Bill Harlow gave an update on the Wye System. Work on the project is on hold until Gary Ward begins work on June 15, 2009. The shut down on the eintrie town to do the final conversion will not take place until late September or October when weather is cooler. When the final convesion is done crews will be brougth in from Clay Center and possibly other utility entities to make the job go faster. Shut down of the entire town to do the final convesion will not take place until late September or October when weather is cooler. When the final conversion is done crews will be brought in from Clay Center and possibly other utilitiy entities to make the job go faster. Shut down is expected to take 4 - 5 hours.
8:20 PM Mayor David Urban spoke with Renee Rhodes of IMA regarding gas storage cabinets for the shop. She informed him the gas storage cabinets will not have an effect on our Gold Star Safety rating, but were suggested as a safety precaution.
8:25 PM Council consensus was to have Craig Naylor swath and bale the lot on the north side of the Golden Living Center Property.
8:26 PM Pastor Dale Theile representing the Lucas Untied Methodist Church asked the council to waive the connection fee for utilities at the Lucas Methodist church parsonage when Pastoral changes are made. Council consensus was to put the parsonage utility bill in the name of the Church and treat it as a rental property with the approval of Larry Hickman Chairman of the Board of Trustees of the Lucas United Methodist Church.
8:33 PM Under Financial review Tammy Seirer asked abou the security Pledge from the Pony Express Bank. Doug Hickman explained that the funds are over pledged (over secured) by $115,000.00
8:40 PM Tammy Seirer moved to enter into Executive Session for 15 minutes beginning at 8:40 to duscuss non-elected personnel. Kenny Cain seconded. Motion carried 5 yes votes.
8:57 PM Council exited Executive Session. No action was taken. Gary Bretz reported that four of the five recommendations from the IMA safety inspection have been taken care of. Three loads of millings are coming from Russell County. There was an accident with the cutting torch and James Rezabek was burned. Gary Bretz would like to purchase a portable torch that would be easier and safer to use. Boards have been installed to the bottom of the backstops at the ballfield at a cost of $327.70. Gary Bretz also commented that Scott Wilson and James Shiroky, the two employees hired for the summer, are working out very well.
9:08 PM James Rezabek reported that all the water valves have been rotated. He would like to chanage out a few valves this summer. The City has several 6 inch valves and a couple of 4 inch valves on hand. Well depth and sludge buildup in the sewer lagoon were also discussed. The nitrate levels in the water have been checked and the level at the last testing was 3.0. Russell County plans to clean out the ditch on the north side of Harvest Street very soon.
9:13 PM Bill Harlow informed the Council of a meeting of the KansasPower Pool in the 18th of June 2009 that he will be attending, he asked the Council to allow Gary Ward to attend also. Council agreed that Gary Ward should attend the Kansas Power Pool meeting.
9:14 PM Julie Bretz shared a letter from the russell county Emergency Management Director about a Multi-jurisdictional Mitigation meeting to be held in Russsell on June 18, 2009. The meeting is a planning session about overall emergency situations that could occur in the County. Council agreeed Gary Bretz should attend. Mid-Kansas Electric has sent information that since they took over the billing as our electrical supplier there has been an error computing the WAPA bill. A letter was received saying they overcharged the city of Lucas $1,458.81. A credit of this amount will be included on our May billing from Mid Kansas Electric.
9:17 PM Alvin Barta moved to approve the bills as presented. Trent Leach seconded. Motion carried 5 yes votes. Utility Committeeman Kenny Cain, said he has spoken to James Rezabek about prioritizing the water valves that need replacement and starting those replacements this summer. Mayor David Urban suggested coordinating the valve replacement with street repairs. Trent Leach said he has spoken to Larry Height about street repairs and has a list of th ones in need of repair. Sheree Herold said the baseball field looks good. Trent Leach has had an inquiry from Adam Baker about cleaning the ditch along west 2nd Street. The iron has all been picked up from the burn pile site completing the spring clean up.
9:23 PM Alvin Barta moved and Trent Leach seconded to adjourn. Motion carried 5 yes votes.
Thursday, June 11, 2009
Wednesday, June 10, 2009
Council Minutes: May, 13, 2009 Regular Meeting
LUCAS CITY COUNCIL MEETING
LUCAS CIVIC CENTER
May 13, 2009
7:00 PM
Page 1
MAYOR: Jennfier Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold.
EMPLOYEES: Julie Bretz, Gary Bretz
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolph, Tammy Seirer, Lyn Leach, jan Zamecnik, Eric Abraham, Tresa Finch, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Tammy Hower, Chris Leach
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order and she stated the newly elected City Mayor and Council Members has taken their Oath of Office and asked that they take their places on the Council.
7:02 PM Mayor Urban asked for approval of the April 14, 2009 minutes if there were no corrections. There were no corrections and the minutes stand approved. Lyn Leach asked the Council for permission to move the location of the Kids for Christ fireworks stand to the vacant lot north of the Lucas Liquor building. Trent Leach moved to approve operation of the Fireworks stand July 1, 2,3 and 4th of 2009 from the hours of 11:00 AM to 10:00 PM daily by the Youth Group at the vacant lot north of the Lucas Liquor store and waive the permit fee. Alvin Barta seconded. Motion carried 5 yes votes. Bill Schneider informed the Council that the alley behind the Post Office is very rough. Trent Leach said he had spoken to the City crew and they plan to fill in the holes in the alley.
7:10 PM Sheree Ward Herold moved to enter into Executive Session for 30 minutes to discuss non-elected personnel with City Attorney Ken Cole present. Alvin Barta seconded. Motion passed with 5 yes votes.
7:41 PM Council exited Executive Session. The City Clerk was called back into the meeting. Kenny Cain moved to re-enter Executive Session for 15 minutes to discuss non-elected personnel with City Attorney Ken cole present. Sheree Ward Herold seconded. Motion carried 5 yes votes. City Clerk Julie Bretz left the meeting. Council entered Executive Session.
7:58 PM Council exited Executive Session.
7:59 PM Doyce Finnesey and James Rezabek arrived at the meeting. Rosslyn Schultz reported on meeting with representatives of the City Council on the Bowl Plaza project. Mayor David Urban said the City will look over the proposal of operating agreement from the Art center on the Bowl Plaza and he would like to meet with represnetatives of the Art Center Board and get input form City Attorney Ken Cole before an agreement is signed.
8:14 PM Rosslyn Schultz, Jan Zamecnik and Eric Abraham left the meeting. Alvin Barta moved to withdraw the offer to hire Richard Urban as City Electrician. Tammy seirer seconded the motion. Motion carried 3 yes votes and 2 no votes cast by Kenny Cain and Trent Leach.
8:15 PM Attorney Ken Cole asked the Council what changes they wanted made to the dog Ordinance. Council asked that the Ordinance contain a limit on number of dogs per household that will be allowed. Council Members believe that by limiting the number there will be a reduction in noise nuisances. Attorney Ken cole was instructed to write an Ordinance saying no more than three dogs per household.
8:23 PM Mayor David Urban reported that he has been in contact with the City auditors and the audit has been completed but they have not returned the final report. The auditors report will be discussed when it is received. Alvin Barta moved to hire James Shiroky and Scott Wilson for summer help at a wage of $7.00 per hour not to exceed 30 hours per week. Kenny Cain seconded. Motion carried 5 yes votes. Council requested the summer help to begin as soon as possible.
8:24 PM Mayor David Urban asked the Council to approve the following appointments: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney -Ken Cole, City Judge - Mark Blehm, Official Bank - Pony Express Communtiy Bank and Official Newspaper - Lucas/Sylvan News. Tammy Seirer asked if the items could be voted on seperately. Trent Leach moved to accept the appointments as presented. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Mayor David Urban will serve as animal control officer for the time being. Tammy Seirer moved to elect Trent Leach Council President. Alvin Barta seconded the motion. Motion carried 4 yes votes. Trent Leach abstained. Mayor David Urban appointed the Council Members to commitee positions as follows: Kenny Cain - Utilites, Trent Leach - Streets, Tammy Seirer- Personnel, Alvin Barta - Industrial Development, Sheree Ward Herold - Parks.
8:29 PM The signature card from the Bank will be signed by the City Clerk, City Treasurer, Mayor and all of the Council Members. Alvin Barta asked to be exempted from the signature card.
8:30 PM Mayor David Urban asked that the placement of the tornado siren be tabled until the June 9, 2009 Council Meeting to allow time to review information on the siren and determine installation costs.
8:33 PM Employee James Rezabek reported they had been working on a water leak at the School. He has been approached by Legion Members asking to use the bucket truck to replace broken flag pole ropes at the Cemetery. They estimate there are 10 or less ropes needing replaced.
8:37 PM Richard Urgban arrived at the meeting. Richard Urban and Jessica Rhudolph left the meeting. The Council approved the request but require that two City employees accompany the bucket truck to the cemetery.
8:38 PM Julie Bretz reported that Cunningham Sandblasting has called to do an inspection on the water tower. They asked if the city wanted to sign an agreement to extend the warranty on the water tower repairs. The cost is $1750.00 payable every two years. The extended warranty would cover the tower for an additonal 5 years, making the warranty period 10 years. Mayor David Urban wants to visit with Cinningham Sandblasting and will get back to the Council with a report.
8:42 PM Jessica Rhudolph returned to the meeting. The airport insurance is due July 1, 2009. Council consensus was to table this item until the June 9, 2009 meeting.
8:43 PM Kay Mettlen reported that a blog has been set up online for the City that will include agenda's and approved minutes as well as updates on City activities.
8:44 PM Under Other Business Mayor David Urban would like to set up a work session with Katrina Woelk of Gudnekauf and Malone to do a training on audit, budget information and financial review. A tour of City facilities will precede the work session so new Council Members can become familiar with operations of the City.
8:46 PM Committee reports, Kenny Cain had no report, Tammy Seirer reported there has been some intersest in the Golden Living Center property. Trent Leach reported the County had looked at the streets and will put oil down for the City and the City crew will put the rock down.
8:50 PM Sheree Ward Herold asked when the net will be put up on the batting cage. TheCity crew will schedule it as soon as they have sufficient help.
8:57 PM Doug Hickman asked that the updates on the Golden Living Center be put on the monthly agenda under old business and that perhaps the Council could make a list of incentives that could be offered to prospective buyers.
9:00 PM Tammy Hower left the meeting.
9:01 PM Tammy Hower returned to the meeting.
9:02 PM Melanie Cain arrived at the meeting.
9:03 PM Alvin Barta moved to allow the bills as presented. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Trent Leach moved to adjourn. Alvin Barta seconded. Motion carried 5 yes votes.
LUCAS CIVIC CENTER
May 13, 2009
7:00 PM
Page 1
MAYOR: Jennfier Bates
COUNCIL MEMBERS: Kay Marshall, Alvin Barta, Trent Leach and Sheree Herold.
EMPLOYEES: Julie Bretz, Gary Bretz
CITIZENS PRESENT: Dawn Bricker, Jessica Rhudolph, Tammy Seirer, Lyn Leach, jan Zamecnik, Eric Abraham, Tresa Finch, Kenneth Cain, Douglas Hickman, Bill Schneider, David Urban, Tammy Hower, Chris Leach
7:00 PM Mayor Jennifer Bates called the meeting of the Lucas City Council to order and she stated the newly elected City Mayor and Council Members has taken their Oath of Office and asked that they take their places on the Council.
7:02 PM Mayor Urban asked for approval of the April 14, 2009 minutes if there were no corrections. There were no corrections and the minutes stand approved. Lyn Leach asked the Council for permission to move the location of the Kids for Christ fireworks stand to the vacant lot north of the Lucas Liquor building. Trent Leach moved to approve operation of the Fireworks stand July 1, 2,3 and 4th of 2009 from the hours of 11:00 AM to 10:00 PM daily by the Youth Group at the vacant lot north of the Lucas Liquor store and waive the permit fee. Alvin Barta seconded. Motion carried 5 yes votes. Bill Schneider informed the Council that the alley behind the Post Office is very rough. Trent Leach said he had spoken to the City crew and they plan to fill in the holes in the alley.
7:10 PM Sheree Ward Herold moved to enter into Executive Session for 30 minutes to discuss non-elected personnel with City Attorney Ken Cole present. Alvin Barta seconded. Motion passed with 5 yes votes.
7:41 PM Council exited Executive Session. The City Clerk was called back into the meeting. Kenny Cain moved to re-enter Executive Session for 15 minutes to discuss non-elected personnel with City Attorney Ken cole present. Sheree Ward Herold seconded. Motion carried 5 yes votes. City Clerk Julie Bretz left the meeting. Council entered Executive Session.
7:58 PM Council exited Executive Session.
7:59 PM Doyce Finnesey and James Rezabek arrived at the meeting. Rosslyn Schultz reported on meeting with representatives of the City Council on the Bowl Plaza project. Mayor David Urban said the City will look over the proposal of operating agreement from the Art center on the Bowl Plaza and he would like to meet with represnetatives of the Art Center Board and get input form City Attorney Ken Cole before an agreement is signed.
8:14 PM Rosslyn Schultz, Jan Zamecnik and Eric Abraham left the meeting. Alvin Barta moved to withdraw the offer to hire Richard Urban as City Electrician. Tammy seirer seconded the motion. Motion carried 3 yes votes and 2 no votes cast by Kenny Cain and Trent Leach.
8:15 PM Attorney Ken Cole asked the Council what changes they wanted made to the dog Ordinance. Council asked that the Ordinance contain a limit on number of dogs per household that will be allowed. Council Members believe that by limiting the number there will be a reduction in noise nuisances. Attorney Ken cole was instructed to write an Ordinance saying no more than three dogs per household.
8:23 PM Mayor David Urban reported that he has been in contact with the City auditors and the audit has been completed but they have not returned the final report. The auditors report will be discussed when it is received. Alvin Barta moved to hire James Shiroky and Scott Wilson for summer help at a wage of $7.00 per hour not to exceed 30 hours per week. Kenny Cain seconded. Motion carried 5 yes votes. Council requested the summer help to begin as soon as possible.
8:24 PM Mayor David Urban asked the Council to approve the following appointments: City Clerk - Julie Bretz, City Treasurer - Kay Mettlen, City Attorney -Ken Cole, City Judge - Mark Blehm, Official Bank - Pony Express Communtiy Bank and Official Newspaper - Lucas/Sylvan News. Tammy Seirer asked if the items could be voted on seperately. Trent Leach moved to accept the appointments as presented. Tammy Seirer seconded the motion. Motion carried 5 yes votes. Mayor David Urban will serve as animal control officer for the time being. Tammy Seirer moved to elect Trent Leach Council President. Alvin Barta seconded the motion. Motion carried 4 yes votes. Trent Leach abstained. Mayor David Urban appointed the Council Members to commitee positions as follows: Kenny Cain - Utilites, Trent Leach - Streets, Tammy Seirer- Personnel, Alvin Barta - Industrial Development, Sheree Ward Herold - Parks.
8:29 PM The signature card from the Bank will be signed by the City Clerk, City Treasurer, Mayor and all of the Council Members. Alvin Barta asked to be exempted from the signature card.
8:30 PM Mayor David Urban asked that the placement of the tornado siren be tabled until the June 9, 2009 Council Meeting to allow time to review information on the siren and determine installation costs.
8:33 PM Employee James Rezabek reported they had been working on a water leak at the School. He has been approached by Legion Members asking to use the bucket truck to replace broken flag pole ropes at the Cemetery. They estimate there are 10 or less ropes needing replaced.
8:37 PM Richard Urgban arrived at the meeting. Richard Urban and Jessica Rhudolph left the meeting. The Council approved the request but require that two City employees accompany the bucket truck to the cemetery.
8:38 PM Julie Bretz reported that Cunningham Sandblasting has called to do an inspection on the water tower. They asked if the city wanted to sign an agreement to extend the warranty on the water tower repairs. The cost is $1750.00 payable every two years. The extended warranty would cover the tower for an additonal 5 years, making the warranty period 10 years. Mayor David Urban wants to visit with Cinningham Sandblasting and will get back to the Council with a report.
8:42 PM Jessica Rhudolph returned to the meeting. The airport insurance is due July 1, 2009. Council consensus was to table this item until the June 9, 2009 meeting.
8:43 PM Kay Mettlen reported that a blog has been set up online for the City that will include agenda's and approved minutes as well as updates on City activities.
8:44 PM Under Other Business Mayor David Urban would like to set up a work session with Katrina Woelk of Gudnekauf and Malone to do a training on audit, budget information and financial review. A tour of City facilities will precede the work session so new Council Members can become familiar with operations of the City.
8:46 PM Committee reports, Kenny Cain had no report, Tammy Seirer reported there has been some intersest in the Golden Living Center property. Trent Leach reported the County had looked at the streets and will put oil down for the City and the City crew will put the rock down.
8:50 PM Sheree Ward Herold asked when the net will be put up on the batting cage. TheCity crew will schedule it as soon as they have sufficient help.
8:57 PM Doug Hickman asked that the updates on the Golden Living Center be put on the monthly agenda under old business and that perhaps the Council could make a list of incentives that could be offered to prospective buyers.
9:00 PM Tammy Hower left the meeting.
9:01 PM Tammy Hower returned to the meeting.
9:02 PM Melanie Cain arrived at the meeting.
9:03 PM Alvin Barta moved to allow the bills as presented. Kenny Cain seconded the motion. Motion carried 5 yes votes.
9:04 PM Trent Leach moved to adjourn. Alvin Barta seconded. Motion carried 5 yes votes.
Monday, June 8, 2009
Agenda for June 9, 2009, Regular Council Meeting
CITY OF LUCAS
AGENDA FOR COUNCIL MEETING
DATE June 9, 2009
1. Call to Order 7:00 PM Lucas Civic Center
2. Reading and approval of minutes from the April 14, 2009 regular Council meeting, May 12, 2009 regular Council meeting and May 29, 2009 Special Meeting.
3. Citizens bringing business before the Council:
4. Other Scheduled persons present for City Business: Larry Hickman - Methodist Church Parking Lot, Craig Kressley- Alley and water line
5. Old Business
a. Bowl Plaza
b. Rest Home Up-date
c. Tornado Siren
d. Airport Insurance
e. Kansas Partnership Loan Fund
f. Cunningham Sand Blasting - Maintenance agreement
g. Ordinance limiting number of dogs a citizen may have in City Limits
6. New Business
a. Up Date on Wye System and shut downs this summer
b. Bids on Gasoline Storage Cabinets
c. Haying on Golden Living Center Lots
7. Monthly report from City Employees
a. Gary Bretz b. James Rezabek c. Bill Harlow d. Julie Bretz e. Kay Mettlen
8. Approval of expenses presented for payment
9. Other Business, if any
10. Commitee Reports: Utilities, Personnel, Streets, Parks, Industrial Development.
NOTE: CITY COUNCIL MEETINGS ARE OPEN TO THE PUBLIC AND INTERESTED PERSONS ARE WELCOME TO ATTEND.
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