Council Minutes: December 8, 2009 Regular Meeting

LUCAS CITY COUNCIL MEETING AND BUDGET HEARING
LUCAS AREA COMMUNTIY THEATER
December 8, 2009
7:00 PM
MAYOR: David Urban
COUNCIL MEMBERS: Trent Leach, Tammy Seirer, Alvin Barta and Kenny Cain
EMPLOYEES: Julie Bretz, Kay Mettlen
CITIZENS PRESENT: Alicia Seirer, Doug Hickman, Rodney Seirer, Les Schneider, Lynn Schneider
7:00 PM Mayor David Urban called the meeeting to order. He opened the Budget Hearing and asked if there were any questions.
7:05 PM Mayor David Urban closed the budget hearing. Minutes of the November 20, 2009 Regular Council Meeting and the November 23, 2009 Special Meeting were approved on a motion by Trent Leach seconded by Alvin Barta. Motion carried 4 yes votes.
7:06 PM Mayor Urban asked if any citizens had business to bring before the Counci. Doug Hickman thanked Les and Lynn Schneider for removing snow from the sidewalks on Main Street.
7:07 PM Mayor Urban announced that he will have the City Christmas party at his home on December 19, 2009 at 6:00 PM. All arrangements will be taken care of by the Mayor. Trent Leach reported that the hot water lines running through the ceiling at the Golden Living property have been drained and winterized. The heat has been lowered in the building to conserve heating costs. The water is still turned on to the sprinkler system. Trent Leach will contact the City's insurance carrier to see if it would have any bearing on coverage if the water is shut off to the sprinklers. Council consensus was that we should get a written opinion from our insurance carrier on their position on the sprinkler system.
7:14 PM Approval of the Library Board was tabled until the January meeting to get an updated list of Library Board positions and the length of terms on each position.
7:17 PM Tammy Seirer moved to approve the budget amendment to the Industrial Development Fund from $17,729 top $117,729 for the 2009 budget. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:19 PM Trent Leach moved to approve the Cereal Malt Beverage licenses for Troy's Grocery and Linda's Cafe for 2010. Kenny Cain seconded, motion carried 4 yes votes.
7:20 PM Tammy Seirer moved to sign the proposal of engagement with City Auditors Gudenkauf and malone for the 2009 audit at a fee not to exceed $4,600. Trent Leach seconded the motion. Motion was approved 4 yes votes.
7:23 PM Kenny Cain moved to hire Scott Wilson to work part time on an as needed basis in December and January while he is home for Christmas break from school at minimum wage of $7.25 per hour. Tammy Seirer seconded, motion carried 4 yes votes.
7:31 PM Utility rates were discussed. No changes were made at this time. The Council will review rates again at the June 2010 Council meeting. Doug Hickman suggested the Council set up a water equipment fund for future expenses incurred at the nitrate plant or other future, water related issues. City Clerk Julie Bretz was asked to speak with accountants about setting up an emergency fund.
7:45 PM Julie Bretz explained the Great Plains Mfg. sales tax refund, issued by the State of Kansas to the Council.
7:46 PM Kay Mettlen told the Council she has been working on getting new files, meter book pages, and folders ready for the new year.
7:47 PM Alvin Barta moved to approve the bills presented for payment. Kenny Cain seconded the motion. Motion carried 4 yes votes.
7:48 PM Trent Leach said the City Crew would be cleaning snow from the streets beginning on December 9, 2009. Mayor Urban asked if the guys could make a couple passes down Main Streeet when the snow gets deep enough even before the snowfall has quit.
7:54 PM Tammy Seirer moved to enter into Executive session to discuss non-elected personnel job performance for 20 minutes beginning at 8:00 PM. Alvin Barta seconded. Motion passed 4 yes votes.
8:20 PM Council exited Executive Session. Tammy Seirer moved to go back into Executive Session for 5 minutes starting at 8:23.
8:27 PM Council exited Executive Session. No action was taken. Alvin Barta moved to adjourn. Trent Leach seconded, motion carried 4 yes votes.