Minutes July 12, 2011 Regular Meeting

LUCAS CITY COUNCIL
LUCAS CIVIC CENTER
REGULAR MEETING
JULY 12, 2011
7:00 PMMAYOR: Jennifer Bates
COUNCIL: Tarry Dougherty, Sheree Herold, Tammy Seirer, Tent Leach and Sue Wenthe.
EMPLOYEES: Gary Ward, Gary Bretz, James Rezabek and Kay Mettlen
OTHERS PRESENT TO ADDRESS THE COUNCIL: Jon Halbgeqachs, Eric Johnson - Kirkham & Michael
CITIZENS PRESENT TO ADDRESS THE COUNCIL: Von Rothenberger - Lucas Chamber of Commerce
CITIZENS PRESENT: Connie doughery, Lynn Schneider, Linda Brant, Tammy Hower, Douglas Hickman, Lois Cooper, Lyn Leach, Jan Zamecnik, Annie Hanson, Rick Hanson
OTHERS PRESENT: Richard Mettlen, Lenny Tyson, Janae Talbott, Larry Hickman, Dell Mettlen, Becky Mettlen
7:00 PM Mayor Jennifer Bates called the meeting to order. Mayor Bates asked that the Executive Session be moved to Item 4 on the agenda and that Old Business be moved as Item 5, and that Item J. Golden Living Center Update be added under Old Business. Trent Leach moved to approve the minutes of the June 12, 2011 Regular Council Meeting with corrections and the minutes of the July 1, 2011 Special Meeting. Tammy Seirer seconded the motion. Motion carried 5 yes votes.
7:06 PM Jon Halbgewachs and Eric Johnson of Kirkham & Michael offered their assistance as engineers to help with repair plans for the airport. Prior to the meeting they toured the airport and advised that an additional few inches of asphalt is needed on the runway. The slurry seal that was being considered would extend the surface of the airport for 5 to 7 years before more extensive repairs are made. Kirkham & Michael as consulting engineeers would assure the specifications on materials are met, oversee the project from staart to finish, obtain bids for the Council's consideration, and work with KDOT to apply for additional grant funding. Estimated cost for Kirkham and Michael's services would be between $10,000 and $15,000.
7:13 PM Jon Halbgeqach and Eric Johnson left the meeting. Von Rothenberger reportd to the Council the second quarter activities of the Lucas Chamber of Commerce. The Chamber represented Lucas a the Great Eescapes Expo in Junction City and at the Sampler Festival in Leavenworth. Magazine articles and information on the recent segment that aired on KAKE Television were shared. A Smithsonian Exibit titled " Kansans tell their stories" will be in Lucas from July 25 thru September 5, 2011. Adam's Apple Festival will be held on September 3, 2011 and the Chamber asked permission to use the basketball court for the pedal tactor pull and asked that a barrier of some sort be put around the parking area in the NW corner of the park so it can be used fo the Highland GAmes. The Council consensus was to allow these requests.
7:50 PM Trent Leach moved to enter into a 20 minutes Executive Session to protect confidential data relating to financial affairs or trade secrets of second parties, at 7:53 PM. Tammy Seirer seconded. Motion carried 5 yes votes.
7:53 PM Council entered Executive Session.
8:13 PM Council exited Executive Session. No action was taken.
8:15 PM Lenny Tyson, Janae Talbott, Larry Hickman, Annie Hanson and Rick Hanson left the meeting. Next on the agenda under Old Business was purchase of lagoon pump and irrigation water reel. Dell Mettlen said he had some concerns that there might be chemicals in the discharged water from hte lagoons that could be harmful to the future productivity of the ground. The Metllen Family would consider a permanent line across the land to the creek but would grant no permanent easement, they would also consider selling land for a third cell if it were put in the area where the land is not productive.
8:31 PM Becky Mettlen, Dell Mettlen and Richard Mettlen left the meeting.
8:32 PM Procurement Policy list of regularly purchasesd items apply only to mosquito spray and supplies for water and waste water operations. Ken Cole is writing the 2nd amendment to the procurement policy.
8:38 PM Sheree Herold shared information on sevearl pieces of playgroung equipment for the City park to be considered by the Council. Sue Wenthe moved to spend up top $3,500 on playground equipment, indluding freight, with the fundng to come from the McCrystal funds and to have Council member Sheree Herold make the purchase. Tammy Seirer seconded. Motion carried 5 yes votes.
9:00 PM Further duscussion of Airport resurfacing was tabled.
9:04 PM Council instructed Mayor Bates to sign the insurance waiver rejecting the terrorism clause from the Airport Policy.
9:05 PM Possible changes to the 2012 budget were discussed.
9:28 PM Jan Zamecnik left the meeting. Sheree Herold moved and Tarry Dougherty seconded to have a Special Meeting with Sam Brock to go over any changes to the 2012 budget. There were 4 yes votes. TAmmy Seirer cast a no vote.
9:32 PM Multi-jurisdictional Mitigation Plan Agreement was moved to the August 9, 2011 meeting so cit Attorney Ken cole acan be in Attendance.
9:33 PM Sue Wenthe gave a copy of a proposed new handbook to each Council member and asked that they look it over.
9:35 PM Lois Cooper told the Council that she had shown the Golden Living Center facility twice in the past month and had a call asking if the Council would consider selling the kitchen appliances.
9:39 PM Concerns over the surface of Main Street led to a discussion about establishing a truck route around Lucas. No action was taken.
9:46 PM Tammy Seirer shared a list of streets that need repairs in order of priority. Tammy Seirer moved to purchase two loads of 1/2 inch rock and one load of cold mat at a cost not to exceed $3,500.00. Sue WEnthe seconded, motion carried 5 yes votes. Council instructed Gary Bretz to sell the oil that was pumped out of the ground storage tank by Russell County Road Department to the County at $2.8835 per gallon and ask them to finish pumping oil from the storage tank and sell it to them as well if they are agreeable.
10:10 PM During financial review Mayor Jennifer Bates said Ryan Angel would be agreeable to helping get the payroll tax issues corrected at a cost of $30 to $60 per hour.
10:20PM City treasurer was instructed to send letters citing Standard Traffic Ordinances to parents who are allowing underage drivers to operate ATV/motorized vehicles on City streets without a legal license.
10:24 PM Mary Ann Steinle resigned as City Clerk. Sue Wenthe moved to advertise for the position of City Clerk by placing an ad in the Lucas-Sylvan News for two weeks, applications to be turned in by August 9, 2011 before the next council meeting. Tammy Seirer seconded. Motion carried 5 yes votes.
10:25 PM discussion on Utility rates was tabled until the August meeting.
10:50 PM Gary Bretz reported he has been spraying for mosquitos and placing dunks in standing water holes. Because of the heavy rains he may need to order more mosquito dunks before the end of the year.
10:51 PM James Rezabek reported he has ordered couplings to be used in valve replacements. Valve replacements will be put off till cooler weahter to avoid shutting off water to residents while it is so hot. He will need cold mat to fill in the areas that are dug out during valve replacement so more may be needed than was ordered for street repairs. Th sewer lagoons are both raising, both cells are at aobut 5 1/2 foot.
10:55 PM Gary Ward said the City crew has not helped with light repairs at the football field yet. A safety harness and safety vests have been ordered.
10:56 PM Kay Mettlen asked the Council to get driver's license information to her for Insurance purposes. A new Corporate Resolutin needs to be signed at the Bank listing which Council members are to be on the signature card. Council would like all Council Members, the Treasurer and the Mayor on the signature card. Treasurer asked the Council about moving the 1/2 cent sales tax for Economic Development that comes from Russell county from the General Fund to the Industrial Development Fund. No change was made. The corrected copy of the waiver of liability was recievd from the Highland games application fom. City Treasurer was instructed to ask Ryan Angel to assist in setting up a Fund for the McCrystal money. Thoroughbrd software will do training on the utility billing program at a cost of $50 for group training in Topeka or they will do one-on-one training at $50 per hour plus travel expenses. Our utility billing program is an older version and is due for an upgrade. A bill needs to be made out for the time and repairs done on May 29, 2011 to the utility pole and stop sign at the corner of 1st and Main. Council instructed the Treasurer to review past chargs and make the bill out accordingly. Gudenkauf and Malone will be doing tha annual audit towards the end of August. A bill on the damage to the video equipment was sent to the adjustor. The adjustor is still working on the paperwork on the damage to the roof of the Medical Center.
10:17 PM Tammy Seirer moved to pay the bill of $147.50 to Lucas Lumber for boards used at the baseball field on bleacher repairs. Tarry Dougherty seconded. Motion carried 4 yes vots. Sue Wenthe abstained due to conflict of interest.
10:18 PM Council asked that a Special Meeting be set up with Sam Brock to discuss possible changes to the 2012 budget.
11:25 PM Connie Dougherty left the meeting. Tarry Dougherty moved to pay the bills as presented. Sheree Herold seconded, motion carried 5 yes votes.
11:27 PM Tarry Dougherty reported he has been asked about having a speed bump put in along First Street near the Greeley intersection. On Personnel Sue Wenthe said she had recieved complaints aobut the summer help both riding the ATV when dragging the baseball field. They will be told not to ride together when dragging the ballfield. There was no further report from Sheree Herold on parks. Trent Leach reported the K-18 State Tournament will begin on July 19, 2011. Doug Hickman asked David Urban, K-18 Baseball Commissioner, that the City of Lucas be recognized for paying the gate for the championship Game with funds from the McCystal Trust. Tammy Seirer said there is a shortage of housing in Lucas.
10:39 PM Mayor Jennnifer Bates said she has been approached by Ronnie Bland about purchasing cold mat from the City. Council consensus was to sell it to him at our cost.
11:40 PM Tammy Seirer moved that all Council members, the Mayor and the City Treasurer sign the Corporate Resolution. Sue Wenthe seconded. Motion carried 5 yes votes.
11:41 PM James Rezabek had been asked about a fireworks display after the K-18 State Championship ball game.
11:42PM Tammy Seirer moved to adjourn the meeting. Sue Wenthe seconded. Motion carried 5 yes votes.